HomeMy WebLinkAboutR-89-0504J-89-536
5/15/89
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF PHOENIX
WORLDWIDE INDUSTRIES FOR THE MODIFICATION OF
A VAN TO BE USED FOR UNDERCOVER SURVEILLANCE
BY THE MIAMI POLICE CRACK TASK FORCE FOR THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST
OF $6,699.00; ALLOCATING FUNDS THEREFOR FROM
THE CRACK TASK FORCE PROJECT NO. 133001
ACCOUNT CODE NO. 290448-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received April 5, 1989 for the modification of a van to be used
for undercover surveillance by the Crack Task Force for the
Department of Police; and
WHEREAS, invitations were mailed to 26 potential suppliers
and one (1) bid was received; and
WHEREAS, funds for this purchase will be available from the
Miami Police Crack Task Force Project No. 133001 Account Code No.
290448-840; and
WHEREAS, this van will be used by the Department of Police
Crack Task For for undercover surveillance; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Phoenix Worldwide Industries be
accepted as the only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April 5, 1989 bid of Phoenix Worldwide
Industries for the modification of a Surveillance Van for the
Department of Police at total proposed cost of $6,699.00 is
hereby accepted with funds therefor hereby allocated from the
Miami Police Crack Task Force Account Code No. 290448-840.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service.
Section 3. This Resolution shalt become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 7th day of June 1989.
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
+JOGEL. FERANDEZATTORN
page 2 of 2
0
Qua
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM CA=18
To : The Honorable Mayor and Members °ATE : MAY 3 v 1989 FILE
of the City Commission
SUBJECT: Recommendation for Resolution &
Award of Bid No. 88-89-087, Ian
if
Modification
FROM : C v ✓ ✓ �/ REFERENCES
Cesar H. Odio
Room
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that an award be made and a
resolution be passed accepting the most responsive bid of Phoenix
Worldwide Industries, in an approximate amount of $6,699, for the
modification of a van .for the Miami Police Crack Task Porce.
BACKGROUND:
The Police Department has accepted a Grant for the detection and
apprehension of individuals dealing in crack cocaine. As part of
this program it is necessary for officers to establish
surveillances without being detected. The use of an undercover
van equipped with surveillance equipment will enhance the
officers' ability to proceed undetected.
On March 21, 1989, invitations for sealed bids were sent to
prospective vendors. Bids were opened on April 5, 1989, with one
(1) vendor submitting a bid and one (1) vendor submitting a "no
bid."
t
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended that the award of bid be made to
Phoenix Worldwide Industries. The Department's specifications
have been met, and the funding source will be the Miami Police
Crack Task Porce, Project Number 133001, Index Code 290448-r840.
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$6,699
Cost estimate/Budgeted Amount:
$6, 699
Source of Funds:
Miami Police Crack Task Force
Minority Representation:
Hispanic
Public Hearing.s/Notices
N/A
Assessable Project:
N/A
es
Bid No.
88-89--087
of Cost Estimate:
100%
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE MAY 0 o La FILE
TO William J. Schaut
Chief Procurement Officer SUBJECT: Bid Approval, Bid No. 88-89-
087, Van Modification
-----------` REFERENCES:
FROM
Pe ry L• Anderson, J ENCLOSURES:
G
Chief- of Police
This department has verified evailable funding with the
Departments of Finance and Managemenat ari u getmodthation funds at are
available to cover the cost of Funding is to be from the Miami
approximate cost of $6•699'project Number 133001> Index Code
Police Crack Task Force,
290448-840•
FINANCE REVIEW & APPROVED BY:
arlos arcia,, T)irector
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
M ohar Surana, Director
L
Id
Dartment of Management andBget
ADDITIONAL APPROVALS
(IF REQUIRED)
ergz, irector
Planning Department
Frank Cast aneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be place8 on the agenda and must be
orandum.)
attached to the resolution cover mem
OF MIAMI, F' IDA
PROCUREMENT MANAGENT
DIVISION
P . BOX 330708
MYmi, F1 33233-0708
TELEPHONE NO. 575-5174
BID NO.
BID SHEET
IMPORTAATs BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN TL3E ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME:
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BIt) WILL NOT
BE ACCSPTSD UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms:,. �.�3� (Include cash discount for prompt payment, if any)
Additional discount of " -0— 3 if awarded all items.
To be free from manufacturing defects for three (3)
warranty and/or guarantee: -
State any variances
necessary) : No VariancelE
to specifications (use separate sheet ifU-
Deliverys 9� 0 calendar days required upon receipt of Purchase Order..:_=
NOTE: 90 Days After Receipt of the VOUCLE!!!
Delivery Point(s): Clty of Miami - General Services Administration
Motor Pool Maintenance Division
Miami, Fl 331.36
In accordance with the Invitation to Bid, the Specifications, Genera:
Conditions, Special Conditions, and General Information to Bidders, w
agree to furnish the Item(s) at Prices indicated on the attached bic
sheet(s).
HAMS OF COMPANY OWNER (S) :
NAMES OF COMPANY OFFICERS:
.r.vr.riddaNr u4� 6r Ecrmj Tm-1 ® .r....e nr R. '�aT _ Al f _cm i iyP_1
Ms. Marlene Esquivel Ms. Marlene Esquivel
..r<..o....rr.
Dr. J. Al Esquivel. Shuler Dr. J. Al Esquivel Shuler
Please use the back of this page if more space is necessary
Nane of individual holding license in this profession (if applicable)
N/A
WHORITY_PROCUREMENT C014PLIANCE
The undersigned bidder 'acknowledges that it has received a copy
Ordinance No. 10062,.the Minority Procurement Ordinance of the City
Miami, and agrees to comply with all applicable substantive ,a,
procedural provisions therein, including any amendments thereto,
/,-� A ,;v hv(,� 101-11
BIDDER: DE INDUSTRIES INC. Signatuu4*....syv'"' ` %A, -�
company name Print Name: _Dr. Al Esc�uivel- Shiner
Indicate it NIvAelty Business: Dates-March?21,1989
C I Black CX1 Dispanic [ ] women
FAILURE TO COMPLETE. SIoop AND RETURN THIS rORK _MAY _ DISOUALIFT .�
I
AWARD OF BID
Bid No. 88-89-087
ITEM: Van Modification
DEPARTMENT: Police
TYPE OF PURCHASE: Short term contract
REASON: To modify Van to be used for
undercover surveillance by the Crack
Task Force
-=
POTENTIAL BIDDERS: 26
BIDS RECEIVED: 1
TABULATION: Phoenix Worldwide Industries $6,699.00
FUNDS: Miami Police Crack Task Force Project
#133001 Account Code #290448-840.
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
seven (7) black and seven (7) hispanic. firms engaged in the
Vehicle Modification & Refurbishment as located in the
following sources:
1. New Vendors Applications
2. Dade County Minority Vendor Register
3. Previous bids on file in the Procurement Mgmt. Office.
4. Yellow Pages Telephone Directory
5. City of Miami Minority Register
Minority response consisted of a bid received from one (1)
Hispanic firm.
_
BID EVALUATION: The bid meets the specifications.
Category
Prior Bidders
Black American
Hispanic American
Woman owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
Invitations Mailed Responses
0
0
0
2
7
7
0.,
10
15
41
Reason for "No Bid" was as follows:
1. Advanced Industries, Inc.
expertise."
0
0
0
0
0
1
0
0
0
1
0
2
- "Not in our area of
Page 1-of 2
12
RECOMMENDATION% IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PHOENIX WORLDWIDE INDUSTRIES,
INC. AT A TOTAL PROPOSED AMOUNT OF
$6,699.00.
Procurement Supervisor
Date '