HomeMy WebLinkAboutR-89-0497T-89-328
3/22/88
TW
RESOLUTION NO. 89-497
A RESOLUTION ACCEPTING, THE BID OF DECORA
OFFICE FURNITURE FOR FURNISHING OFFICE
FURNITURE FOR THE DEPARTMENT OF INTERNAL
AUDITS AND REVIEWS AT A TOTAL PROPOSED COST
OF $10,979.00; ALLOCATING FUNDS THEREFOR FROM
THE 1988-89 OPERATING BUDGET ACCOUNT CODE NO.
520201-907; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received February 21, 1989 for the furnishing of Office Furniture
to the Department of Internal Audits and Reviews; and
WHEREAS, invitations were mailed to 37 potential suppliers
and three (3) bids were received; and
WHEREAS, funds for this purchase will be available from the
1988-89 Operating Budget Account Code No. 520201-907; and
WHEREAS, this equipment will be used by the Department of
Internal Audits and Reviews for the purpose of furnishing and
equipping new offices; and
WHEREAS, the City Manager and the Director of the Department
of Internal Audits and Reviews recommend that the bid received
from Decora Office Furniture be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 21, 1989 bid of Decora Office
Furniture for furnishing Office Furniture to the Department of
Internal Audits and Reviews at total proposed cost of $10,979.00
is hereby accepted with funds therefor hereby allocated from the
1988-89 Operating Budget Account Code No. 520201-907.
CITY COMMISSIO
MEETING OF
e
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 7th day of June 1989.
%VIER_ L.
ATTEST:
MATTY H RAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JO GE L. FERN DEZ
C I 'Y ATTORNEY
Z, MAYOR
BID SECURITY LIST
BID ITEM: Office Furniture for De ap rtment of Internal Audits and reviews.
BID NO: 88-89-067
DATE BIDS RECEIVED: February 21, 1989 2 : 00 p.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or) a do" A
CASHIER'S CHECK
DEI/CD, Inc.
$12,905.00
Decora Office Furniture
$10,979.37
Business Environments
$12,111.62
NO BID:
Sieger & Associates, Inc.
International Purchasers of Interiors,
Inc.
Compunet
J.C. White
Richard Plumer Company
RECEIVED r- v ! T (_) envelopes on behalf of GSA - Procurement Office
ity Department)
SIGNED:yyll�DATE:
Received the hereinabove described checks this day of , '19
in connection with the hereinabove cited bids, which were handed to the undersigned on half of the
Accounting Division (or)
(City Department)
SIGNED: DATE:
LEGAL ADVERTISEMENT
BID NO, 88-89-067
Sealed bids will be received by the City Mar
of t ity of Miami, Florida not later. than
007 1989 for supplying Office Furniture fo:
— * Audits and reviews.
Ordinance No. 10062 established a goal of
City's total dollar, volume of all expenditure
Services to Black, Hispanic and Women
j Enterprises on an equal basis.
Minority and women vendors who are inter,este(
and who are not registered with the City a
vendors are advised to contact the City Proci
N.W. 20th Street, Second Floor, Telephone 579
Detailed specifications for the bids are ave
at the City Procurement Office.
The City Manager may reject all bids and read
(Ad No. 6034 )
Ces
Cit
One
bid
non -
Public Nearing/Notices: N/A
Assessable Project: N/A
Ref:73/T3
M
REQUISITION FOR ADVERTISEMENT
-AV Procuremc-nt (fay: internal Audits~{ & Reviews)
jOUNT CODE 5 20101 r- 2 8 7
DATE Jdrll.14 -V 31, 13-139 PHONE 5 7 9 - 6 3 8 0 APP'ROVEt
PREPARED BY Maria 1 Dijalii
Publish the attached advertisement One { 1) t
(number of times)
Type of advertisement: legal classified display -
(Check One)
Size: Legal Starting date Feb.
First four words of advertisement: Bid No. 88-89-067: Sealcd bids
f -
Remarks: Office �urniture
v:
i
Q-:
f;
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPAt
'
LINE
PUBLICATION
DATE(S)
ADVERTISE
A-1
i
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
-- --
VENDO;
--
11
13 17
18_ L - -- 0534
- - 39
42 145 - 50�
51
�'
�,
t
- CITY OF MIA MI, FLORIDA �
INTER -OFFICE MEMORANDUM
7
TO: The tionorabl a Mayor and Members DATE: March 23, 1989 FILE:
�'� o�e City Commission
®� SU9JECT: Bido# 8�89t067 far Officeof
_' /� 1 ��,,
®! (i' vl% Furni ture
�. Cesar N. Odio
FROM: City Manager REFERENCES: _
�; --
a; ENCLOSURES:
®;
� e
It is respectfully recommended that Bid #88-89-067 be awarded and a resolution
passed accepting the bid as received from DECORA Office Furniture, Inc. (the
DECORA) at a cost of $10,979, The cost includes supplies and delivery and
s installation of furniture (partitions, steno desks, steno chairs, workstation,
guest chairs, guest corner table, etc). These partitions and furniture will be
'� used to make offices for the department.
After careful evaluation and tabulation of the bids, it was determined that the
DECORA was the lowest responsible bidder.
BACKGROUND
The Department of Internal Audits and' Reviews has moved into new facilities
ldcated in the Aviation Building, 4th Floor. The nature of tt�e work of both the
Internal. Audits and Affirmative Action Divisions requires individual office
space and privacy that the partitions will provide, The open space concept is
not conducive to the department's needs.
The majority ofi the furniture in use presently was retrieved from storage
discarded from other departments and is in poor condition.
Arnou nt
Cost Estimated:
Source of Funds:
Minority Representation:
Public Nearing/Notices:
Assessable Project:
Ref:73/T3
y .le
$10,979
$11,752
General
N/A
N/A
��i�� _.
.,ti:
_�
.�.
„ �•
17 ';
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
To: William J. Schaut DATE: March 1, 1989 FILE:
Procurement Supervisor
SUBJECT: Bid #88-89-067 (Office
Furniture)
Dr. Hattie M. Daniels, Director REFERENCES:
FROM: Department of Internal Audits
and Reviews ENCLOSURES:
nds are
t of Bu
This department has verified with the Oepartmethe amountof$18,023et that u Account
available to cover the cost of the subject bid -
Code Number 520201-907.
BUDGETARY REVIEW & APPROVED BY:
Manohar: Tana, Director
Departm� t of Budget
<'
AWARD OF BID
Bid No. 88-89-O67
ITEM: Office Furniture
DEPARTMENT: Internal Audits and Reviews
TYPE OF PURCHASE: Single Purchase
REASONS: To create new offices for the
Department
POTENTIAL BIDDERS: 37
BIDS RECEIVED: 3
TABULATION: Attached
FUNDS: 1988-89 Operating Budget Account Code
No. 520201-907
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to.18
Black, two 2 Hispanic and one (1) woman -owned firms
engaged in the sale of Office Furniture business as located
in the following sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority responses consisted of one (1) bid from a Black firm.
BID EVALUATION: The bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bid6
Totals
Number of Bid
Invitations Mailed
5
0
1
5
13
2
0
11
44
81
Page 1 of 2
Number of
Responses
1
0
0
1
0
0
0
1
0
5
0
8
Reasons for "No Bid" were as follows:
1. Sieger & Associates, Inc. - "No bid."
2. International Purchasers of Interiors - "Unable to comply
with requirements."
3. Compunet - "Not interested in office furniture"
4. J.C. White - Unable to supply as specified."
5. Richard Plumer Co. - "No access to these mgrs."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO DECORA OFFICE FURNITURE FOR A
TOTAL PROPOSED AMOUNT OF $10,979.00.
Procurement Supervisor
Date
lu■I'hI�V� �YVVI�i■I��N I � 1�V��II!'���y��ll�''u�iWIII��f���Vl���I��'V�I�I�IIII{I�iYj�llillll�ll YI III!IIIIYu IIIVI�lillll II6u Ilw���v■
TABULATION OF BIDS FOR
067
fit:
.. _ Recaivea o me --
it man a er C. v Cled Gt rf Miumi Florae a� n' TM 5 T. -
3idder ---- --
=
313
✓ S1`/�7��'
Unit Unit Unit
Total Price TOW pries
Total
Unit
�rit8
Ta.b3
CC) A I
er
Uni$ Total
tin* Total
item Description Q+' hnm
Price
priee
Rice
a
z �a
/
o 35
s
i S,3s 3 7-
0�s9 3 12 4 q
. (- 3 �) o
1
—
!
L
2 . 6 s
O
p5 a 2S
l�S,70
5 3 0.
109.13 II � —
1
�50 LL
l
-� iOjr1 B/A e S
, 3Z s
31L9
G
afale
/�
�) 6g
3• b'
g� s,�
Z
- -
�!
os ?►nnPc Ors
�S t
3�
I.10 t t a°
'2 13�,��
.
�% w t r IJ u
1
a -oo p5
1 ,51 0, s4
tiJ7t��
00 40
5 f f S
`0 I�� 3
7 7§ .75
-
11
Z
. I' D A OeYs
3
oa cn;cb
1 1 5 'ao ( oo
Boa Cz,ao
�3a Sfa
' ,Za
1+9
g 3.
�9
aS r
1
{
f
IRREGULARITIES LEGEND
IT IS RECOMMENDED
THAT
E
_ No Power -of- Attorney
- No Afficavit as to Capitol aSurplus of Bonding Com�,ony
f1� S EV�LVA'1-ED
'.2 f3 i
C
- Corrected Extensions
F 1:ekCfjCe - o 7HC- p�,OVE St -7je T
�;
._ Proposal Jnsigne(j or Improperly Signed or No Corporate Seal
MA 77 -
RgcornmF•_,.
E
'1. Questionnaire Not Filled Out
197F C�CCEPrimILE D
i- -/27C- GdtfJ� S?' il]
Fc
3
improper Bid Bond
H
' 'Corrected . Bid
i
i
106. NQ ;
i
i
t Pr ' I p II,I L i 1i '� 5 (I'I I'I I !III
�
14 - I I IIII III II I IIII IIEI � III � IIi(I I � � III � I ��� III
_
., .._ ,. _ ,_ _.
,.,F br o
I�i Il�r �,i. i.. cy , 3 r l III III IIII III III 1
IIII' � I IIII ! rlrp IIII IIII � PI i II it hll 111 I IIII l�u IIII I'I��Illli�f�l��i,,�4i�Il4,�N0�RI°�� :�,� �-:. ,��MR. 11�1`�s�:���!���I�I'�II�kl,,i�lll
CITY OF MIAMI, FLOOIT- �\
PROCUREMENT MANAGI N-
DIVISION
BID SHEET
SQ
' X 330708 _
MiCImx '1 33233-0708
TELEPH4 NO. 579-6380
BID NO. 88-89-067
IMPORTANTs BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms:* �-_3 ....(Include cash discount for prompt payment, if any)
Additional discount of if awarded all items.
Warranty and/or guarantee: I IV Ply
State any variances to, 12YiIfications (use separate sheet if
1necessary): Q/a Ao
Delivery: calendar days required upon receipt of Purchase Order..
Delivery Point(s)s City of Miami "* Department of Internal Audits & Reviews
3006 Aviation Avenue
Coconut Grove, Fl 33133
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
I
Please use the back of this page if more space is necessary
Name of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable -substantive and
procedural provisions therein, including any amendments thereto.
N
• t-
Indicate if Minority Business:
I Black t ] Hispanic [ ] Women
r
,Signature:
wr
Print Nau16`
Date:
FAILURE TO COMPLETE SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
B115.