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HomeMy WebLinkAboutR-89-05803-89=552 06/09/89 RESOLUTION NO.�""'SQ A RESOLUTION WITH ATTACHMENTS AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENTV IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE BELAFONTE TACOLCY CENTER, INC., IN THE AMOUNT OF $138,600 FOR THE IMPLEMENTATION AND OPERATION OF THE DROPOUT PREVENTION COMPONENT OF THE FY'89 JTPA TITLE II-B SUMMER YOUTH EMPLOYMENT AND TRAINING PROGRAM. WHEREAS, the City Commission adopted Resolution No. 89•-351 at its meeting of April 13, 1989 allocating $138,600 to the Belafonte Tacolcy Center, Inc. for the implementation and operation of the Dropout Prevention component of the FY'89 JTPA Title II-B Summer Youth Employment and Training Program; and WHEREAS, Resolution No. 89-351 further authorized the City Manager to negotiate an agreement with said Agency for said purpose; and WHEREAS, an Agreement has been negotiated to the satisfaction of all parties; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SECTION 1. The City Manager is authorized to execute an Agreement-Vith attachments, in substantially the attached form, with the Belafonte Tacolcy Center, Inc. in the amount of Dropout _ er Youth N• 9 ` ._e $138,600 for the implementation and operation of the Prevention component of the FY'89 JTPA Title II-B Summ Employment and Training Program. PASSED AND ADOPTED this 22ndday of _ June c ATT : XAVIER L. ,Si MA TY HIRAI, CITY CLERK PREPARED AND APPROVED BY: Ge'-lly i ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY The herein authorization is further subject to compliance with all re- quirements that may be imposed by the City Attorney as prescribed by applicable City Code provisions. , MAYOR APPROVED AS TO FORM AND CORRECTNESS: JOWE Z. CITY ATI ATTACIUM ECL6ftrml IDEZ • CITY COMMISSION MEETING OF JUN 22 1889 Aii 6 9 CITY OF MIAMI GRANT AGREEMENT THIS AGREEMENT, entered into this day of i 19 , between the City of Miami, a municipal corporation of the State of s Florida, (hereinafter referred to as the "CITY"), and Belafonte Tacolcy Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Summer Youth Employment and Training Program -- FY'89/JTPA II-B TERM OF THE AGREEMENT: April 1, 1989 through September 30, 1989 AMOUNT: $138,600 VENDOR NUMBER: 018905 TAX IDENTIFICATION NUMBER: 59-1376077 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. f 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this s Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or - in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or i additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current i j: Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. ;e w automobile insurance). . GRANTEE'S Corporate Seal (to be affixed to Signatory 'age# and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. 13. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of ' Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be no later than (date). ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from April 1, 198$ through September 30, 1989. 2.2 CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal ..2.. control, programmatic monitoring, and modification of this 9 Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE ' The GRANTEE shall carry out the services as prescribed in its Work program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this -� Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable ro with property acquired p y uired q funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Division of Risk Management. Prior to commencing any activity under this Agreement, the GRANTEE i shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. - GRANTEE shall provide the following coverages; A) Insurance coverage that reflects sound business practices F - 3 - 0 a acceptable to the CITY's Division of Risk Management. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any C damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be r --4- i Y r • D= responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of F performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY } funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE =1 =� GRANTEE acknowledges that it has been furnished a copy of Ordinance No.. 10536 the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY within 30 days after the expiration of this Agreement. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other 5 _ funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format - acceptable to CITY, quarterly reports regarding current activity and the progress of. the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or . inadequate information either received by the CITY on a i quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. s i 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, 3 in writing, of said audit requirements within three (3) —r �4 months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this —� Agreement to secure an independent audit from a certified public accountant which must include the •expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable l regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit 6 shall be submitted to the City's Department of Community Development no later than 120 days after the expiration of this Agreement. 2.14 CPA LETTER e GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $138,600. S. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance a maximum of $40,000 of the appropriated funds to GRANTEE. GRANTEE may submit a maximum of two (2) written requests for said advance, however, the combined total of the advance requests will not exceed $40,000. The advance shall be justified in full by the end of the contract term on the basis of an agreed upon formula to be negotiated by the GRANTEE and CITY by June 1, 1989. The agreed upon formula for the return of the advance will be incorporated as an attachment to this Agreement upon acceptance by the GRANTEE and CITY. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. 0 Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used ft to pay that specific invoice. Within 60 days of ar submitting reimbursement request, copies of the cancelled 'i checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. j All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3o3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this =! Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall trot reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST • GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and 10 8"'""(}' under this Agreement, including all other acts or omissions to act on the part. of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions. of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 11 - 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to - 3+ the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this i Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any 12 time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under the terms of this ?agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and delivered by personal service, or registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Notice shall be deemed given on the day it is personally served; or, if by mail, on the fifth day after being posted or date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Belafonte Tacolcy Center, Inc. Miami, Florida 33133 6161 N.W. 9th Avenue Miami, Florida 33127 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or 13 .. phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or . otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the 4. remaining terms and provisions of this Agreement shall n . remain unmodified and in full force and effect. 1 't 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be x =, independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein: contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the OMB Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, Co F, r H, N and 0 of OMB Circular No. A-110. - 15 - 1 I It shall ebiply with the Anti-Xickb&ck Act; Title 113v WC 19ection 874, and provisions of the Pederal to 8tabdarde, Title 20. X. It shall comply with the procedures get forth is the Policies and Procedures Manual for Co#imunity based Organizations. ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST s City Clerk. CITY OF MIAMI, a municip&l Corporation of the State of Florida By CESAR H. 0010 City Manager ATTESTS GRANTEES . By `-- _C1- e;.W. J son, Jr Lawrence A ams• 7C9 porgte: ecreta 6EAh-- GUARANTEE I John Bennett in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this filth * day of May , 1989. John Bennett , an . individual By individually IT WLI ,G�cG APPROVED AS TO INSURANCE REQUIREMENTS s APPROVED AS TO FORM AND CORRECTNESS: ' ^r ZN iris. S INSURANCE MANAGEMENT JORGE. L FEMM Z WHEREAS, the Board of Directors of - - has examined terms, Conditions, and obligations of the proposed contract with the CITY OF MIAMI for _Summer Youth Employment Prngram f WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE 130ARD OF DIRECTORS OF z Bp]a nn e Ta nlev rentpr+ Tnr that the CHAIRMAN and SECRETARY are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF MIAMI for The Summer Youth Employment Program r in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this 20th day of Mares CHAIRMAN, Board of Directors i ct OF Lawrence.Ad '. - I, C1 de J son - C9RPORTE SECRETARY (SALT ; •- /i y r -,. IT 4 1 t � t IA'� � � } � � Nkb T k{ X s t n4 vi �n 1 [+'7 ' 5} { F 4 1"'° :�` s.s' +"'1_1 OR e'y 77 5 Vgi ATTACHMENT 1 i BI,AFONTB TACOLCY CENTER, fdco Pages 18-19 Work Program Specifications t, for the 1989 Summer Youth Employment and Training Program April 1, 1989 - September 30, 1989 A) Belafonte Tacolcy Center, Inc. (BTC) shall assist the City of Miami's Neighborhoods Jobs Program in the operations of the Stay -in -School Component of the 1989 Summer Youth Employment �r and Training Program (SYETP). This shall be accomplished in accordance with the Service Provider Policies and Procedures Manual attached hereto for the 1989 SYETP issued by the South Florida Employment and Training Consortium/Pic of South Florida and any and all y, Program Directives issued by said organization. `= Specific Reference is hereby made to the following sections of the Service Provider Policies and Procedures Manual: i I. Section 1 (Instruction); Part III (Program Overview); - }I pages 1, 2, 3 and 4. _ s( II. Section 1 (Instruction); Part IV (Significant Dates); ` pages 5, 6 and 7. III. Section II (Intake and Enrollment); Part II (Overview of Procedures for Stay -in -School Program); pages 1 to 5. f IV. Section II (Intake and Enrollment); Part IV (Intake and Procedures for II-A/II-B/II-A Stay -in School Transfers F Into the 1989 SYETP; page 7. V. Section II (Intake and Enrollment); Part V (Intake Pro- cedures for New Applicants: Stay -in -School); pages 8 to 13. - VI. Section II (Intake and Enrollment); Part VI (Instruc- tions for Completing Intake Forms); page 14. — VII. Section III (Financial and Programmatic Procedures); Part V (Notification of Participant Injury Which May Result in Worker's Compensation Claim for Medical Care); page 2 to 6. VIII. Section IV (Payroll Procedures); Part I (The SYETP Sing -In Sign -Out Log); page 1. IX. Section IV (Payroll Procedures); Part II (The SYETP Time Sheet); page 1. _i X. Section IV (Payroll Procedures); Part III (The Payroll and Attendance Record (PAR); page 2. XI. Section IV (Payroll Procedures); Part IV (Revisions to the PAR); page 4. — XII. Section IV (Payroll Procedures); Part V (SYETP Projects Verification of Payroll Checks); page 4. XIII. Section IV (Payroll Procedures); Part VI (Project Shall Return All Unclaimed and/or Cancelled Pay Checks to SFETC); page 5. — ! XIV. Section IV (Payroll Procedures); Part VII (SYETP Parti- cipants Fringe Benefits and Withholding Tax); page 5, XV, Section IV (Payroll Procedures); roll Forms Retention); page 6. /8 section V (Compatency Training and certification) i 'Part I Itntroduction)i Page 1. Section V (competency Training and certification); Part Iii (Procedures for Stay -in -School Programs)i page 3. XVlli, Section VII (Termination Procedures); Part It (`Tani- nations for Stay -in --School Programs); page 5. The above are not intended to be all inclusive. $)Wherever the manual stipulates the Service Provider, under this Agreement it is meant B.T.C. Also wherever it stip- ulates SFETC/PIC it is meant the City of Miami Neighborhoods Jobs Program. All written instructions issued by the City of Miami Neigh- borhoods Jobds Program shall supersede any Directive Issued by the S.F.E.T.C. and/or the Service Provider Policies and Procedures Manual. C) B.T.C. shall provide written reports to the City of Miami Neighborhoods Jobs Program as follows: I. For the period of April 1, 1989 to June 16, 1989 reports are due on a weekly basis, on Tuesdays. 46 Y P1fiNt�lT'U�tE DESCBIPTION AND %IUMPto1 ATAYF_ GROUT' INSURANCE ' 176 /no x 6 no' x 22.7% 240 A. 176 /mo.-x 6 mo x 100% 1056 �s TOTAL GROUP INSURANCE. • Y 1296 1300 =i - -f PROFBSSYONAL'SBRFICgS 1. 3 Senior Counselor 1040'hre x 10/hr x 2 a' 440 lira x 10/hr 6400 ` '2: 1 Asst. Prog, Manager y 640 hre x 11, 25 /hr 7200 , 3. '13 Field Cou.nselora ' •800 hra x .6.B75/hr x 3 16,500 400 hre-4 6;8.15/hr x 10 .271500. ; 4. MIS Clerk + 640 bra x 6.875/hr x-2 8800 # , •i.. Comptroller . µ ` 42 ppda x 833/ppd, x. 125 x 1250 - TOTAL PROFESSIONAL SERV 88,450 88p450 - i _ _. • ..YI ':..• 3 y A A Expen social u�,ra Ova -1fcb r. on Forme Programs Division) Commun .y Oeva .op»n¢nr. Osporkmo�t+.� - 21 y r- a_.l¢..:�x''L�•��€�i�`�.�*e}e�'.�,+'- i t R 'm # i or + # 88tA t�NTB TA10OLOY CExTuR S`-�'1 L 1-H 801100i, PROG RAN iM�,IMO SWAM, t b►AT L 3 COotnonit�r b6�tolt►p�Neht� .. RXis13Nt�Ix't�itE DE6CitIP'PIObt hNn JU8TYP'tC�12i201+t __ • iq .: • MUST F f 0$N1111A'L LIABILITY 18$bRAN68 2800 TELEpNflNBS 1423/mo x 6'm6s x 1Sx A283 1300 •108TAGE ' ---.-.�.-.� - 300 PRINTINUCTION BUPPLTNs 1100 OPPIOE SUPPLIES, . f1000 SPECIAL CLII�N•T SUPPLI88 1250 LOCAL'TRAVEL-REIMBURSEMENT 100 attwk x 9wks x .20/foi x 2880 30.00• HOUSEHOL•U CLEANING SUPPLIES. 800 EQ—. UIP_MENT . REN L Y Ve111cle.'@.525/mo x 6 moo' 2-Copiers @ 150/mo x 3.mos 3900 71 ' 900 i TOTAL EQUIPMENT RXNTAL 4050 4050 IF • Expen turn �us� ' aat on Forms Commun .y, pave o s SOCial Programs .Divis�lon) Amen . Deparl mot3h.- ' E z �$ I z S Gl' u v,a Bw 111E— y A • kid Lsd�''tt � •j t phi 1. PS 5 � J'€+'-e t'.. .'§,'?x�` �`�•iY V �'+r o ;" a t' f j r •,F w 3 Ada` > `a ` � f r / t, y .,;���t�i� t��5�na���xort r►N7� �rt�s�rgi� OPERATORS MAINC'gNANCR tip M� bR ARMS S Call iZ me x•6•mos 750 mileage 66/mo x 6 nios 396 IVUL OP$k OF vagtot 1 46 130 '',t' At; ftmat f�g6OO t S Anc . 1 10, t• - j% r � oil uAl AV r WAY KTIQS_� ON f y JHIS 1t. YC Y f} 1 5 3 2 y h i $ '• i vow Wh is GO TANIM if ISO f 5 f f. _ .., t:. ."Y r +F `,£ S.m?4`.55. •Y:fi'.. i f µ• :.i..�M �I£hYtii i?._ T.Y.>,. `V'= -4 r. MY. Or 141 M41 MUIPMENT. PURCIIASt, OUDGET 1.1-.' 010 PRWECT STAY 1-N VC11001, PROU'AM CRIPT101.OP MIPMENT �UNITSR OF JUNIT I TOM COST cost No capital purchases during .the perfohnancd'of this, contract.: i� • 1• '•I' ... �IJ •`f- .01 2: *4 10 j X-F , Y.- to TOTAL EQUIPMENT COSTS W. gg j, RM�" 04 _ _ 'fig '- kR ilY ............... CITY OF MIAMI COMMUNITY DEVELOPMENT DEPARTMENT STAFF SALARIES SCHEDULE FUNDING SOURCE: SFETC-YIC CONTRACTOR AGENCY:ormAroNTE TACOLCY CENTER, INC. FISCAL YEAR: 198 - 8 9 POSITION TITLE (include name of employee and title. ANNUAL SALARY ._ I PAY PERIODS PER/YR. TYPE OF EMPL. FT PT TOTAL . SALARY PER PAY PERIOD % OF SALARY CHARGED TO CITY TOTAL NIOUNT CHARGED TO CITY FOR THIS PROJECT Director of Administration 23,976 12 FT 1983 22.7% 5409 Program Manager 8,183, 7 FT 1169 100X 8183 • 5,322 6 PT 887 100%. .5322 Admin Asst/MIS Specialist 10. :,00013 Soo 100% 10,000 i 1 i . j l i - 89-580, 2s .. iMF �I I l�4N���P++►i91 -- OF RATION %MrM OF PR06RANSrowtoaft ACCOUNTANT I. ASST. III/HIS SDP NANMER OPP 4"A6ft SENIOR 40INSfLOR ijayoRA1 ARTS 3NSTRUtTOR ar LEADER 11 ;REC. LEADfR 1 Sk NEC :AIDE *IS SUPERVISOR ACCOUNT :CLERK --- _ SENERAL SMITART ADM. ASST III NCONF ! TPI YTCIOONI•t � �r SP' ... STAY DA►P .......................... CHILD k S SCHOOL SYETP EEVELOP IN•SCHOOL UFDNTIONS NITEG rr r • ,_.. TBTAC"PER �F WAY . LINE-iTEN . •�, ,38t �4,3D0 f 1 43,lOd 5,121 fir: 3, 5B3 31, D5! �10s,8l0 .... �3t3,lE•D ,E 5,053 10,?4? y a 74 20044 v 20m* 3 , S,!@D still l,sit, ADN ASST If, M11 - _ MAINTENANCE MCI MAINTENANCE aR II.. ;PAYROLL TAXES ENPIOIEE BENEFITS INEWDYMENT TAXES "'Ifft'S CONE SROUP INSURANCE fRORSSIONAL SERVICES A` SOPPLIWEENfRAL IMNS SENERAL LIUILITf .INS f AUTO LIMILITY `OFFICE SUPPLIfs #1061AN SUPPLIES WANING SUPPLIfS MOUNT VEHICLES 04INTINS IEPROO SUPPLIES 'OFUCIATING FEES '"PAIRS/NAINTENANCE . TPNONf 3 -... 1,00@ ., r.J 1,3t1 sl;ast A'ENTA1 *W. IaDiiF ►�NEE'FIN6S IL 3,30D A i0i .. 1,8@@ f 0 , .., '1' 2D8-'+'"" -�- 50a 344 S@@ t►33i3,153 a y......... —�`I�I JI �I III I�IIIIltll l4�lM'II���IIIII II I�I�II VIII Iilll4plllly�ldl(f O�RIlIl IIIIpNl�II IIII II�I��, I :, ;,, _ _.. � ,. ��� •„�� �� � �,,, i i��� � � � � � , �, � n I II �I �I 11 �I 11 •. '�•n � r 11ITX OF DEYEL0PKINT T T AND FINDS OISCLOS40E a•30-!! 3-3f•B! $-38-i4 4-30-48 �r`'��L sssstu:OTNEt FONDIM6:sss:sass:tss r- •......•••.•........... !CHILD .................... ..M $YET# 4NITE0 COICAP TOTAL PEA" OEYElOP IN -SCHOOL YAt LIRE- 7% f��4 300 tj 41i lit t,206 251 12,601 544 L4,ttA lit,55k 3i0 t04 021 $it $ip 331 21,411 112 34,91 ...... ..•.... .....-.t�433 _ t,tlt f0,120 #f6,500 �29l,3tZ �205,000t�1pp,6p3' � wz� = ,}�pq4 ON: f.n. sari �•xsC_+�er .i.. �'^I��*.+.• - « .3..k � R } t uli 111111�iii ti r ;5 r 'wowax incoate. ano vonations rund5 coijeCted rrom me cnarging OT rees ano/vr II ^4 MA ,.' . ' "�:. � e lye ,p..n-�. 59=> ... � .•. , .... , . ' .. ., .,, ...- .. , .. � i 'WNiirlti�tl-Oin 9 kt�1�,(F,,I-{�, �'� +n4thyi �'l< ��,4; i it �-P.;r1i!�; t;!:.III i:� ,,•l, y �; .. � `1 tw• '�c +. .• l : •l.� r it ' .1, .r • MEL � Y � �!4'�^Wf� /lt��.���M��1,,'�� ..r{r 5: �1�*q ., t� �.f{.�� M1 Si � r:. +�r�!r � �` �_,�f�eyl, ..t :� I r •. .. , {{ 10 o YANOFF SOUTH, INC." 4342 9. Tradewinds Avenue Ft. Lauderdale, F1. 33308• INSURED Belafonte Tacolcy Center, Inc. 6161 N.W. 9th Avenue Miami, Florida 33127 THtS CERTIM- ATE IS I9SI1E0 AS A MATTEII or INFUtIMAT10H orILY Atli) CUHtE'ttS NO RIGHTR UPON THE CERTIFICATE tioL06R. TIIIS CERTIFICATE DOES 1`10T AMEND, EXTEND On ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I COMPANIES AFFORDING COVERAGE CLOMPAR"Y A Scottsdale Insurance Company ETTE L COMPANY 13 � ARNY" C LEUERNY D COMPANY E LETTER vNis IS To CenTTFY THAT PO6tCRES OF INSURANCE LISTED BELOW 11AVE PEEN ISSUEDTO THE INSURED NAMED ABOVE FOR TIIE POLICY PER100INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WIIICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY TIIE POLICIES DESCRIBED HEREIN IS SUWECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI• TI VIS AP SUCH POLICIES. CO prXICYFrrECINE I"Icy FNAWNIN LIAHILITY LIMITS IN THOUSANDS VACII tX•CUIUIENCE AGOnEGAIE TYPE OF INSURANCE POLICY NUMBER DAIS paNVUonYI OAIE Y1 ooMFaslEIMMW GLS 129306—A 7/16/88 7/16/89 r $ 300 $ 300. A PREM16ESAPEMTIONS . Pnope r I �i aN BcaLLAPSE Fw�wD DAMAGE $ 50, $ 50. lEOt x PRODUCTSI 1111WKro ` $ $ x OONTRACR)AL c°.*MDo"ED x MIBEPgiOENT CONTRACTORS on N11M PROPERTY OAMAOE PERSONAL NIANtY' PERSONAL INJURY $ 300, AUTOMLIABILITYE LIABILITY OUT ANY AUTO nN R $ RAPIT SS) ALL OWIEO AUTOS {PORTHNE PA r!a �'.'! . T. `•'.. ALL PASS. DNS $ PRN. `i 4;' /�OY�V�tE�/O�AUTOS .1.1f../ IV.OS rropr-rrrY ! ll �Y •'IN' NON-0YIINEO AUTOS 0AMAoe $ ' i �' tiAlilAGE LWrN ITY a a rD Exan IJABEJTY UMMEWA I" III ISO C MSOMD $ $ am TIN UMORELLA FORM _ srArulorrr • •• WORKERS' COMPENSATION $ TEACII ACCIDENT) $ PXSEASE-POLICY LIM10 AND •, ; `, EMPLOYERS, LIABILITY $ NDISEASE [Ap1EMPlDYE[ OTHER DESCWT ION OF 0FERATION.3AJWATN7NWVtt IULt=Wt; M I I CMiS Youth Social Service Organization City of Miami_% Property Manager One S.E. Third Ave., #1100 MIAMI, FLA.. .33130 n. a City of Miami as Additional Insured (Owners or Lessees) SIIOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL IENOMV0Ax7M MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO TIIE LEFT, 4bR91►ttWtR FAO�'Mtic AAICht4IW(1RCL5fObiklfYKbatkllOAM»1COtNOMORCtAOK�'6C fine r Est NrAnvE ;h A t ' sTiMBLI&R-AIDANS, & SWERT9 -IRC,. 2301 BOW. 27th AVENVI MAKIl FLORIDA,. -33145.. Be lef on to Tacoley Centery Inc.Z. $161 V*V. 9th Avenue XkauLq Dad6'9 THIS CERTIFICATE 19 ISSUED AS A MATTER OF ItIPO"MAT11011 ONLY AND CONFERS No himme upoti rit., cinfiFICATE HOLDEN. THIS CERTIFICATE DOES NOT AMPM, EXTEND On ALTIA TIIE COVFnAGE AFFOnDI!D BY THE POLICIES fIFLOW. COMPANIES AFFORDING COVERAGE 80mi"A"Y A The Travelers Indemnity Compbuy ETTER OROM13"Y 1% Liberty. Mutual Insur'S a"CCOt"Psty .n CMPANY c LMFn Xid0l'tY & Guaranty Company OOMPA4y COMPANY LETTEn;.* TINS 19 10 CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE nEEII ISSUED TO TIIG wsunu) IIAMFD ABOVE FOII TIIE POLICY Penion INDICATED. flOTWITHSTANDIN ANY REOUIREME11T, TERM OR CONDITION OF ANY CONTRACT on ouien DOCUMENT Wifif RESPECT TO WIIICII 71119 CV171FICATE MAY nt ISSUED OR MAY PERTAIN, TIIE INSURANCE AFFORDED BY THE POLICIES piscnioku HERFIN IS SUBJECT TO ALL Till: TERMS, EXCLUSIONS, AND CONDI- 4"naft fte at 110" 1 "M "ce Go LTR 'TYPE OF INSURANCE POLICY NUMBIE11 Pmw t"tctw DAIlt (ML$AXM Kx" rymTKYJ DAIF (MMAJID"I LIABILITY LIMITS IN THOUSAND AGOAFOATI. OEMAL LIABILITY PAMY "Clurly $ $ Pnoptnty DAMME $ &NOW RUM CONTRACTUAL III A PD COMOINEU $ $ MW F0111M PR MITY O"W PERSONAL INM PERSONAL IN JUI1lY $ AUTOMODU UADILM Rimy ANY AUTO $ Ias WRY $ ALL OWNED AUTOS (itift PASS.) ALL OWNED AUTOS (N.R FV, VIAMM"I 300, D E $ HM Was BAC22,3J333. 4-88 7/16180... ..7/1.6189 AUTOS 501 81 A I'D I11110110M GARAGE LMW T.Sp eel 91 callmJoscribed- Autos COMBINED $ E VIS UABILM XC com"al $ $ OM THAN MOM" I", STATUTOn y WORKERS' COMPW8.ATIOtJ'. JEACH ACCIDENT) AND 0SEASE41OLICY LINT) KMPL0Y9rA'UA9IL",--.-- OTHER C lidelity*'Bonid . 84- V. 45-00 1. fi%-1.0417r► V-0.1/A.8 7/01/89 $501,006. LIMIT DESCRIPTION OF OPERATMSft.00JITIRNSIVEHGMWFEUAL IMMU Youth Service orginixatiou ci ty Of Miami F7 Property -Manager Al First Str&GtL 65 S.W. ij% Hiamij�- Fl. 3313 0 C. VFW,,& FMAJ 19- •ID 'j-, 4N R J t ft horabla- Mayor, end- Members a r � e - F .� sLt ,.c a xrv'` s df�:toie C' ty trmaiea on 1 �t > Adtsption of the; proposed resolution "Wtsriie' 'the to. ,execute: an agreemetYt, with &ttechmento, with " DOIA" iczyC nter, Inc. , in substantially the attached forte, partite the aforementioned sutmner youth eloytnant pro�rerm ;w Attaebmmnt t Proposed. ResolutiOW: -Proposed Agreement Ite$oiution No. r�