HomeMy WebLinkAboutR-89-05803-89=552
06/09/89
RESOLUTION NO.�""'SQ
A RESOLUTION WITH ATTACHMENTS AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENTV
IN SUBSTANTIALLY THE ATTACHED FORM, WITH
THE BELAFONTE TACOLCY CENTER, INC., IN THE
AMOUNT OF $138,600 FOR THE IMPLEMENTATION
AND OPERATION OF THE DROPOUT PREVENTION
COMPONENT OF THE FY'89 JTPA TITLE II-B
SUMMER YOUTH EMPLOYMENT AND TRAINING
PROGRAM.
WHEREAS, the City Commission adopted Resolution No. 89•-351
at its meeting of April 13, 1989 allocating $138,600 to the
Belafonte Tacolcy Center, Inc. for the implementation and
operation of the Dropout Prevention component of the FY'89 JTPA
Title II-B Summer Youth Employment and Training Program; and
WHEREAS, Resolution No. 89-351 further authorized the City
Manager to negotiate an agreement with said Agency for said
purpose; and
WHEREAS, an Agreement has been negotiated to the
satisfaction of all parties;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
SECTION 1. The City Manager is authorized to execute an
Agreement-Vith attachments, in substantially the attached form,
with the Belafonte Tacolcy Center, Inc. in the amount of
Dropout _
er Youth
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$138,600 for the implementation and operation of the
Prevention component of the FY'89 JTPA Title II-B Summ
Employment and Training Program.
PASSED AND ADOPTED this 22ndday of _ June
c
ATT : XAVIER L. ,Si
MA TY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
Ge'-lly i
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
The herein authorization is further
subject to compliance with all re-
quirements that may be imposed by
the City Attorney as prescribed by
applicable City Code provisions.
, MAYOR
APPROVED AS TO FORM AND
CORRECTNESS:
JOWE Z.
CITY ATI
ATTACIUM
ECL6ftrml
IDEZ •
CITY COMMISSION
MEETING OF
JUN 22 1889
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CITY OF MIAMI
GRANT AGREEMENT
THIS AGREEMENT, entered into this day of i 19 ,
between the City of Miami, a municipal corporation of the State of
s
Florida, (hereinafter referred to as the "CITY"), and Belafonte
Tacolcy Center, Inc., a Florida not for profit corporation,
(hereinafter referred to as the "GRANTEE").
FUNDING SOURCE: Summer Youth Employment and Training Program --
FY'89/JTPA II-B
TERM OF THE AGREEMENT: April 1, 1989 through September 30, 1989
AMOUNT: $138,600
VENDOR NUMBER: 018905
TAX IDENTIFICATION NUMBER: 59-1376077
NOW, THEREFORE, in consideration of the mutual covenants and
obligations herein set forth, the parties understand and agree as
follows:
ARTICLE I.
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1.1 As a necessary part of this Agreement, the following
documents which have been approved by the CITY are attached:
A. Corporate Resolution authorizing execution of this
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Agreement.
B. Work Program.
C. Budget Summary, to include: completion of GRANTEE'S
Program/Line-Item Budget/Expenditure Justification, Total
Actual and Projected Funds Disclosure, and Staff Salaries
Schedule (on forms supplied by the CITY); budget for
program -generated income; copies of all subcontracts
and/or management services agreements funded in whole or -
in part under this agreement.
D. Certificate of Insurance which reflects GRANTEE'S current
liability insurance, naming the CITY as primary or
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additional insured as determined by the Law Department of
the CITY; current Workers' Compensation insurance; current
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Fidelity Bond (applicable for all persons who are
authorized to receive and disburse funds under this
Agreement); and other coverage as deemed necessary (i.e.
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automobile insurance).
. GRANTEE'S Corporate Seal (to be affixed to Signatory 'age#
and Corporate Resolution).
1.2 As a necessary part of this Agreement, the following
documents have been approved by the CITY prior to the
execution of this Agreement and are on file with the
Department of Community Developments
A. Copy of GRANTEE's Articles of Incorporation, Charter and
Bylaws.
13. List of Present Principal Governing Board Officers and
Members of the Board (names, addresses and telephone
numbers).
C. List of Key Staff Persons, with their titles, who will
carry out this program.
D. Completion of Authorized Representative Statement.
E. Completion of Statement of Accounting System.
F. A letter from an independent Certified Public Accountant
which expresses the opinion that the GRANTEE's internal
controls are adequate to safeguard the organization's
assets.
G. Corporate Personnel Policies and Procedures.
H. Job Description and Resumes for all positions funded in
whole or in part under this Agreement.
1.3 As a necessary part of this Agreement, the GRANTEE shall
provide the following documents to the Department of
' Community Development , in accordance with the requirements
of the Agreement:
A. Final Expenditure Report to be no later than (date).
ARTICLE II.
2.1 TIME OF PERFORMANCE
The term of this Agreement shall be from April 1, 198$
through September 30, 1989.
2.2 CITY AUTHORIZATION
For the purpose of this Agreement, the City of Miami
Department of Community Development (hereinafter the
"DEPARTMENT") will act on behalf of the CITY in the fiscal
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control, programmatic monitoring, and modification of this
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Agreement, except as otherwise provided by this Agreement.
2.3 OBLIGATION OF GRANTEE
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The GRANTEE shall carry out the services as prescribed in its
Work program (Attachment I), which is attached and
incorporated herein and made a part of this Agreement, in a
lawful, and proper manner, satisfactory to the CITY, in
accordance with the written policies, procedures, and
requirements as prescribed in this Agreement, as set forth by
the United States Secretary of Treasury and the City of Miami
Department of Community Development.
2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION
GRANTEE shall comply with its Program/Line-Item
Budget/Expenditure Justification (Attachment II) which is
attached and incorporated herein and made a part of this
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Agreement.
2.5 RETENTION OF RECORDS
GRANTEE shall retain all financial records, supporting
documents, statistical records, and all other records
pertinent to this Agreement for a period of three years. The
retention period starts from the date of the submission of
the final expenditure report. Records for non -expendable
ro with
property acquired p y uired q funds under the Agreement shall be
retained for a period of three years after its final
disposition. All records retained pursuant to this section
shall be retained beyond the three-year period if audit
findings have not been resolved.
2.6 BONDING AND INSURANCE
GRANTEE shall maintain insurance and bonding coverages
acceptable to the CITY's Division of Risk Management. Prior
to commencing any activity under this Agreement, the GRANTEE
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shall furnish to the CITY certificates of insurance and
bonding indicating that the GRANTEE is in compliance with the
provisions of this article. -
GRANTEE shall provide the following coverages;
A) Insurance coverage that reflects sound business practices
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acceptable to the CITY's Division of Risk Management.
B) Fidelity bonding for all persons handling funds received
or disbursed under this Agreement in an amount equal to or
greater than the maximum amount of cash held at any one
time.
Compliance with the foregoing requirements shall not relieve
the GRANTEE of its liability and obligations under this
section or under any other section of this Agreement.
2.7 LEVEL OF SERVICE
Should start-up time for a program be required or any delays
in service occur, the Department of Community Development is
to be notified in writing immediately, giving all pertinent
details and indicating when service shall begin and/or
continue. It is understood and agreed that the level of
services, activities, and expenditures by the GRANTEE, in
existence prior to the initiation of services hereunder,
shall be continued and shall not be reduced in any way as a
result of this Agreement. Programs funded through this
Agreement shall not result in the displacement of employed
workers, impair existing contracts for services, or result in
the substitution of funds allocated under this Agreement for
other funds in connection with work which would have been
performed in the absence of this Agreement.
2.8 PURCHASING AND INVENTORY
GRANTEE shall use its best efforts to obtain all supplies and
equipment for use under this Agreement at the lowest
practical costs and shall solicit three bids for the purchase
of capital equipment. The three bids shall accompany all
requests for payment. All non -expendable property acquired
for the program with CITY funds shall revert to the CITY at
the end of CITY's funding of the Program (non -expendable
property being properties which shall not be consumed or lose
identity). GRANTEE shall be responsible to CITY for any
C damage or destruction to said property and shall reimburse
CITY for such damage or destruction. GRANTEE shall establish
and maintain a property control system and shall be
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responsible for maintaining a current inventory on all
capital items purchased with CITY funds. All capital
expenditures over $50.00 must be approved by CITY prior to
purchase. All items purchased remain the property of CITY
and are to be inventoried as such, which shall include a
property record listing the description, model, serial
number, date of acquisition, and cost. Such property shall
be inventoried semi-annually, and an inventory report
submitted to CITY. GRANTEE shall permit CITY staff access to
the premises where property is kept for the purpose of
F performing inventory monitoring functions. GRANTEE shall not
dispose of real or personal property purchased with CITY
} funds through sale, loan, or relocation without receiving
prior written approval of the City Manager.
2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE
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=� GRANTEE acknowledges that it has been furnished a copy of
Ordinance No.. 10536 the Minority Procurement Ordinance of
the City of Miami, and shall comply with all applicable
substantive and procedural provisions therein, including any
amendments thereto.
2.10 DISCLOSURE OF FUNDS
GRANTEE shall disclose all sources (public or private) and
amounts of funds reflecting the total budget whether they be
real or in -kind at the commencement of the Agreement period,
as well as any changes in the amount of funds through program
income or the sources received during the term of this
Agreement, within 30 days of such change. Examples of in -
kind funds include free rent, labor, and office equipment.
2.11 FINAL EXPENDITURE REPORT
A final expenditure report shall be submitted to the CITY
within 30 days after the expiration of this Agreement. This
report shall reflect actual expenditures, by line -items,
versus budgeted expenditures. All persons employed and paid
pursuant to this Agreement are to be listed by name, title,
Social Security number, date hired or terminated, ethnic
background, and total salary reflecting both CITY and other
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funding sources.
2.12 REPORTS AND EVALUATIONS
GRANTEE shall transmit to CITY, in writing, in a format
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acceptable to CITY, quarterly reports regarding current
activity and the progress of. the GRANTEE's activities.
GRANTEE shall submit to CITY such additional reports as may
be requested.
GRANTEE shall prepare, in writing, in a format acceptable to
CITY, any reports or documentation that may be required by
Federal, State or Local Directives.
At the request of CITY, GRANTEE shall transmit to CITY
written statements of GRANTEE's official policy on specified
issues relating to GRANTEE's activities.
CITY may carry out monitoring and evaluation activities,
including visits and observations by CITY staffs GRANTEE
shall ensure the cooperation of its employees and Board
members in such efforts. Any inconsistent, incomplete, or .
inadequate information either received by the CITY on a
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quarterly basis or obtained through monitoring and evaluation
by the CITY, shall constitute good cause for the CITY to
terminate this Agreement at any time thereafter. s
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2.13 AUDITS
GRANTEE will comply with all applicable federal regulations
relating to the submission of an independent audit from a
certified public accountant. CITY will advise the GRANTEE,
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in writing, of said audit requirements within three (3)
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months of the commencement of this agreement. The GRANTEE
agrees to budget sufficient funds allocated under this
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Agreement to secure an independent audit from a certified
public accountant which must include the •expression of an
opinion on the financial statements, and a compliance letter
which tests whether the GRANTEE is in conformity with
Community Development Block Grant or other applicable
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regulations. Line Item Change Requests will be accepted to
cover the cost of the required audit. Additional funds will
not be granted for this purpose. If applicable, said audit
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shall be submitted to the City's Department of Community
Development no later than 120 days after the expiration of
this Agreement.
2.14 CPA LETTER
e
GRANTEE shall submit to the CITY at the commencement of the
Agreement a letter from an independent Certified Public
Accountant (CPA) which expresses the opinion that the
GRANTEE's accounting system has adequate internal controls to
safeguard the assets of the organization. Expenses incurred
to secure the CPA letter may be covered by the CITY grant and
must be included in the expenditure justification form of the
budget summary.
ARTICLE III.
3.1 COMPENSATION
A. CITY shall pay GRANTEE, as maximum compensation for the
services required pursuant to Article II hereof, $138,600.
S. CITY shall have the right to review and audit the time
records and related records of GRANTEE pertaining to any
payments by CITY.
3.2 METHOD OF PAYMENT
A. Upon execution of this Agreement and with a written
request from GRANTEE, CITY may advance a maximum of
$40,000 of the appropriated funds to GRANTEE. GRANTEE may
submit a maximum of two (2) written requests for said
advance, however, the combined total of the advance
requests will not exceed $40,000. The advance shall be
justified in full by the end of the contract term on the
basis of an agreed upon formula to be negotiated by the
GRANTEE and CITY by June 1, 1989. The agreed upon formula
for the return of the advance will be incorporated as an
attachment to this Agreement upon acceptance by the
GRANTEE and CITY. Funds shall not be advanced by the CITY
if the GRANTEE is in default under this Agreement.
B. All payments shall be reimbursements for expenditures
incurred only during the term of this Agreement, and in
compliance with the previously approved Line -Item Budget.
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Such written request shall contain a statement declaring
and affirming that all expenditures were made in
accordance with the approved budget. All documentation in
support of such request shall be subject to approval by
CITY at the time the request is made and all invoices are
required to be paid by GRANTEE prior to submission. All
reimbursements must be in line -item form and be in accord
with this Agreement. All expenditures must be verified by
original invoice with a copy of the check which was used
ft to pay that specific invoice. Within 60 days of
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submitting reimbursement request, copies of the cancelled
'i checks shall be submitted. In the event that an invoice
is paid by various funding sources, a copy of the invoice
may be submitted but must indicate the exact amount paid
by various funding sources equaling the total of the
invoice. No miscellaneous categories shall be accepted as
a line item in the budget. Request for line -item changes
are allowable, with prior review and approval by the CITY.
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All line -item changes must be made prior to the end of the
term of the agreement.
C. Requests for payment should be made at least on a monthly
basis. Reimbursement requests should be submitted to the
CITY within thirty (30) calendar days after the
indebtedness has been incurred. Failure to comply may
result in the rejection for repayment of those invoices
within the reimbursement package which do not meet this
requirement.
D. GRANTEE must submit the final request for payment to the
CITY within 30 calendar days following the expiration date
or termination date of this Agreement. If the GRANTEE
fails to comply, all rights to payment are forfeited and
the CITY shall not honor any request submitted after the
aforesaid agreed upon period.
E. Any payment due under this Agreement may be withheld
pending the receipt and approval by the CITY of all
reports due from the GRANTEE as a part of this contract
and any modifications thereto.
3o3 FINANCIAL ACCOUNTABILITY
CITY reserves the right to audit the records of GRANTEE at
any time during the performance of this Agreement and for a
period of three years after final payment is made under this
=! Agreement. GRANTEE agrees to provide all financial and other
applicable records and documentation of services to CITY.
Any payment made shall be subject to reduction for amounts
included in the related invoice which are found by CITY, on
the basis of such audit, not to constitute allowable
expenditures. Any payments made to GRANTEE are subject to
reduction for overpayments on previously submitted invoices.
3.4 RECAPTURE OF FUNDS
CITY shall reserve the right to recapture funds when the
GRANTEE shall fail (i) to comply with the terms of this
Agreement or (ii) to accept conditions imposed by CITY at the
direction of the federal, state and local agencies.
3.5 CONTINGENCY CLAUSE
Funding for this Agreement is contingent on the availability
of funds and continued authorization for program activities
is subject to amendment or termination due to lack of funds
or authorization, reduction of funds, and/or change in
regulations.
3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS
To be eligible for reimbursement for personnel costs, GRANTEE
shall submit to CITY for prior written approval, in
accordance with U.S. Department of Labor guidelines, a
detailed statement of the personnel policies of GRANTEE.
These personnel policies are to include, but are not limited
to, pay schedules, fringe benefits, resumes from staff,
method used to compute vacations and ill time, working hours,
office procedures, paid holidays, computation of wages, job
descriptions to include qualifications for job, an
affirmative action plan, an equal employment opportunity
statement, disciplinary procedures and methods, and format
for and frequency of employee evaluations. The CITY shall
trot reimburse GRANTEE for family health care insurance
premiums, nor shall the CITY reimburse GRANTEE for employee
retirement benefits.
ARTICLE IV.
4.1 PROJECT PUBLICITY
GRANTEE shall abide by affirmative action regulations in
informing residents of the geographical area to be served
hereunder and of the services to be offered by utilizing any
available means for advertisement, as necessary for
recruitment and outreach.
All literature, advertising, publicity or promotion regarding
GRANTEE's activities will be submitted to CITY for review and
approval prior to release or distribution. No press
conference shall be scheduled without written notice to CITY.
4.2 NONDISCRIMINATION
GRANTEE agrees that it shall not discriminate as to race,
sex, color, creed, national origin or physical handicap in
connection with its performance under this Agreement.
4.3 CONFLICT OF INTEREST •
GRANTEE covenants that no person under its employ who
presently exercises any functions or responsibilities in
connection with this Agreement has any personal financial
interests, direct or indirect, with CITY except as permitted
pursuant to this Agreement. GRANTEE further covenants that,
in the performance of this Agreement, no person having a
conflicting interest shall be employed. Any such interests
on the part of GRANTEE or its employees, must be disclosed in
writing to CITY.
GRANTEE is aware of the conflict of interest laws of the City
of Miami (City of Miami Code Chapter 2, Article V), Dade
County Florida (Dade County Code Section 22-11.1) and the
State of Florida, and agrees that it shall fully comply in
all respects with the terms of said laws.
4.4 INDEMNIFICATION
GRANTEE shall indemnify, defend and save CITY harmless from
and against any and all claims, liabilities, losses, and
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under this Agreement, including all other acts or omissions
to act on the part. of GRANTEE, including any person acting
for or on its behalf; from and against any relevant orders,
judgments, or decrees which may be entered against the CITY;
and from and against all costs, attorney's fees, expenses,
and liabilities incurred by the CITY in the defense of any
such claims or in the investigation thereof.
4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
Both parties shall comply with all applicable laws,
ordinances, and codes of federal, state and local
governments.
4.6 AMENDMENTS
No amendments to this Agreement shall be binding on either
party unless in writing and signed by both parties.
4.7 SUBCONTRACTS
GRANTEE agrees to give advance written notification to the
CITY of any subcontract. None of the services covered by
this Agreement shall be subcontracted without the prior
written approval of CITY. Any work or services sub-
contracted hereunder shall be subject to the terms and
conditions. of this Agreement. Proper documentation in
accordance with the DEPARTMENT and CITY guidelines and
directives must be submitted to and approved by the
DEPARTMENT prior to the execution of any subcontract. The
advance notification process shall include the followings
A. Identification of the subcontractor and services to be
provided.
B. The proposed subcontract, together with a complete and
accurate breakdown of the price on a component -by -
component basis, and all bid documents.
C. Identification of the type of subcontract to be used.
D. Summary of actions taken to select the subcontractor.
Nothing contained herein shall create any contractual
relationship between CITY and any subcontractor working for
GRANTEE.
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4.8 OWNERSHIP OF DOCUMENTS
All documents developed by GRANTEE under this Agreement shall
be delivered to CITY by said GRANTEE upon completion of the
services required pursuant to this Agreement and shall become
the property of CITY, without restriction or limitation on
its use. GRANTEE agrees that all documents maintained and
generated pursuant to this contractual relationship between
CITY and GRANTEE shall be subject to all provisions of the
Public Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any
documents or thing which is given by CITY to GRANTEE pursuant
to this Agreement shall at all times remain the property of
CITY and shall not be used by GRANTEE for any other purposes
whatsoever without the written consent of CITY.
4.9 AWARD OF AGREEMENT
GRANTEE warrants that it has not employed or retained any
person employed by the CITY to solicit or secure this
Agreement and that it has not offered to pay, paid, or agreed
to pay any person employed by the CITY any fee, commission
percentage, brokerage fee, or gift of any kind contingent
upon or resulting from the award of this Agreement.
4.10 NON-DELEGABILITY
The obligations undertaken by the GRANTEE pursuant to this
Agreement shall not be delegated or assigned to any other
person or firm unless CITY shall first consent in writing to
the performance or assignment of such services or any part
thereof by another person or firm.
4.11 CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced according to
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the laws of the State of Florida.
4.12 OBLIGATION TO RENEW
Upon expiration of the term
of this
Agreement, GRANTEE agrees
and understands that CITY
has no
obligation to renew this
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Agreement.
4.13 TERMINATION OF CONTRACT
CITY retains the right to
terminate
this Agreement at any
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time prior to the completion of the services required
pursuant to this Agreement without penalty to CITY. In that
event, notice of termination of this Agreement shall be in
writing to GRANTEE, who shall be paid for those services
performed prior to the date of its receipt of the notice of
termination. In no case, however, shall CITY pay GRANTEE an
amount in excess of the total sum provided by this Agreement.
It is hereby understood by and between CITY and GRANTEE that
any payment made in accordance with this Section to GRANTEE
shall be made only if said GRANTEE is not in default under
the terms of this ?agreement. If GRANTEE is in default, then
CITY shall in no way be obligated and shall not pay to
GRANTEE any sum whatsoever.
4.14 GENERAL CONDITIONS
A. All notices or other communications which shall or may be
given pursuant to this Agreement shall be in writing and
delivered by personal service, or registered mail
addressed to the other party at the address indicated
herein or as the same may be changed from time to time.
Notice shall be deemed given on the day it is personally
served; or, if by mail, on the fifth day after being
posted or date of actual receipt, whichever is earlier.
CITY OF MIAMI GRANTEE
3500 Pan American Drive Belafonte Tacolcy Center, Inc.
Miami, Florida 33133 6161 N.W. 9th Avenue
Miami, Florida 33127
B. Title and paragraph headings are for convenient reference
and are not a part of this Agreement.
C. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any
attached documents, the terms in this Agreement shall
control.
D. No waiver or breach of any provision of this Agreement
shall constitute a waiver of any subsequent breach of the
same or any other provision hereof, and no waiver shall be
effective unless made in writing.
E. Should any provisions, paragraphs, sentences, words or
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phrases contained in this Agreement be determined by a
court of competent jurisdiction to be invalid, illegal or
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otherwise unenforceable under the laws of the State of
Florida or the City of Miami, such provisions, paragraphs,
sentences, words or phrases shall be deemed modified to
the extent necessary in order to conform with such laws,
or if not modifiable to conform with such laws, then same
shall be deemed severable, and in either event, the
4.
remaining terms and provisions of this Agreement shall
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remain unmodified and in full force and effect.
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4.15 INDEPENDENT CONTRACTOR
GRANTEE and its employees and agents shall be deemed to be
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independent contractors and not agents or employees of CITY,
and shall not attain any rights or benefits under the Civil
Service or Pension Ordinances of CITY or any rights generally
afforded classified or unclassified employees; further, they
shall not be deemed entitled to the Florida Workers'
Compensation benefits as an employee of CITY.
4.16 SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties herein,
their heirs, executors, legal representatives, successors,
and assigns.
4.17 DEFAULT PROVISIONS
In the event that GRANTEE shall fail to comply with each and
every term and condition of this Agreement or fails to
perform any of the terms and conditions contained herein,
then CITY, at its sole option, upon written notice to
GRANTEE, may cancel and terminate this Agreement, and all
payments, advances, or other compensation paid to GRANTEE by
CITY while GRANTEE was in default of the provisions herein:
contained shall be forthwith returned to CITY.
ARTICLE V.
GRANTEE CERTIFICATIONS
5.1 GRANTEE certifies that:
A. It possesses the legal authority to enter into this
Agreement by way of a resolution, motion, or similar
action that has been duly adopted or passed as an official
act of GRANTEE's governing body, authorizing the execution
of the Agreement, including all understandings and
assurances contained herein, and directing and authorizing
the person identified as the official representative of
the GRANTEE to act in connection with the Agreement and to
provide such additional information as may be required.
B.
It shall comply with the provisions of the Hatch Act which
limits the political activity of employees.
C.
No program under this Agreement shall involve political
activities.
D.
It shall prohibit employees from using their positions for
a purpose that is or gives the appearance of being
motivated by desire for private gain for themselves or
others, particularly those with whom they have family,
business, or other ties.
E.
Participants or employees in the program pursuant to this
Agreement shall not be employed on the construction,
operation, or maintenance of that part of any facility
which is used for religious instruction or worship.
F.
Appropriate standards for health and safety in work and
training situations shall be maintained.
G.
Persons employed in public service jobs under this
Agreement shall be paid wages which shall not be lower
than whichever is the highest of (a) the minimum wage
which would be applicable to the employer under Federal
standards, (b) the State or local minimum wage for the
most nearly comparable covered employment, or (c) the
prevailing rates of pay for persons employed in similar
occupations by the same employer.
H.
It shall comply with the Civil Rights Act as amended.
I.
It shall comply with the uniform administrative
requirements of the OMB Circular A-122, "Cost Principals
for Non Profit Organizations", and Attachments A, B, Co F,
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H, N and 0 of OMB Circular No. A-110.
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It shall ebiply with the Anti-Xickb&ck Act; Title 113v WC
19ection 874, and provisions of the Pederal to
8tabdarde, Title 20.
X. It shall comply with the procedures get forth is the
Policies and Procedures Manual for Co#imunity based
Organizations.
ARTICLE VI
ENTIRE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this instrument
to be executed by the respective officials thereunto duly
authorized on the first date above written.
ATTEST s
City Clerk.
CITY OF MIAMI, a municip&l
Corporation of the State
of Florida
By
CESAR H. 0010
City Manager
ATTESTS GRANTEES
. By `--
_C1- e;.W. J son, Jr Lawrence A ams•
7C9 porgte: ecreta
6EAh--
GUARANTEE
I John Bennett in consideration of the City of
Miami's execution of the foregoing Agreement, the
undersigned, guarantee the performance of the terms and
conditions in said Agreement required to be performed by the
Grantee including but not limited to the provisions relating
to default, assurances, and certifications.
Dated this filth * day of May , 1989.
John Bennett , an . individual
By
individually
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,G�cG
APPROVED AS TO INSURANCE REQUIREMENTS s
APPROVED
AS TO FORM
AND CORRECTNESS: '
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INSURANCE MANAGEMENT
JORGE. L
FEMM Z
WHEREAS, the Board of Directors of
- - has examined terms,
Conditions, and obligations of the proposed contract with the
CITY OF MIAMI for _Summer Youth Employment Prngram f
WHEREAS, the Board of Directors at a duly held corporate
meeting have considered the matter in accordance with the
By -Laws of the corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE 130ARD OF DIRECTORS OF
z Bp]a nn e Ta nlev rentpr+ Tnr that the CHAIRMAN
and SECRETARY are hereby authorized and instructed to enter
into a contract in the name of, and on behalf of this corporation,
with the CITY OF MIAMI for The Summer Youth Employment Program
r
in accordance with the contract documents furnished by the City
of Miami, and for the price and upon the terms and payments
contained in the proposed contract submitted by the City of
Miami.
IN WITNESS WHEREOF, this 20th day of Mares
CHAIRMAN, Board of Directors
i ct
OF
Lawrence.Ad '. - I,
C1 de J son -
C9RPORTE SECRETARY (SALT ; •-
/i y
r
-,. IT
4
1 t �
t
IA'� � � } � � Nkb T k{
X s t n4 vi �n 1 [+'7 '
5} { F 4
1"'° :�` s.s' +"'1_1 OR e'y
77
5
Vgi
ATTACHMENT 1
i
BI,AFONTB TACOLCY CENTER, fdco Pages 18-19
Work Program Specifications
t,
for the
1989 Summer Youth Employment and Training Program
April 1, 1989 - September 30, 1989
A) Belafonte Tacolcy Center, Inc. (BTC) shall assist the City of
Miami's Neighborhoods Jobs Program in the operations of the
Stay -in -School Component of the 1989 Summer Youth Employment
�r
and Training Program (SYETP).
This shall be accomplished in accordance with the Service
Provider Policies and Procedures Manual attached hereto for
the 1989 SYETP issued by the South Florida Employment and
Training Consortium/Pic of South Florida and any and all
y,
Program Directives issued by said organization.
`=
Specific Reference is hereby made to the following sections
of the Service Provider Policies and Procedures Manual:
i
I. Section 1 (Instruction); Part III (Program Overview);
- }I
pages 1, 2, 3 and 4.
_ s(
II. Section 1 (Instruction); Part IV (Significant Dates);
`
pages 5, 6 and 7.
III. Section II (Intake and Enrollment); Part II (Overview
of Procedures for Stay -in -School Program); pages 1 to
5.
f
IV. Section II (Intake and Enrollment); Part IV (Intake and
Procedures for II-A/II-B/II-A Stay -in School Transfers
F
Into the 1989 SYETP; page 7.
V. Section II (Intake and Enrollment); Part V (Intake Pro-
cedures for New Applicants: Stay -in -School); pages 8 to
13.
-
VI. Section II (Intake and Enrollment); Part VI (Instruc-
tions for Completing Intake Forms); page 14.
—
VII. Section III (Financial and Programmatic Procedures);
Part V (Notification of Participant Injury Which May
Result in Worker's Compensation Claim for Medical
Care); page 2 to 6.
VIII. Section IV (Payroll Procedures); Part I (The SYETP
Sing -In Sign -Out Log); page 1.
IX. Section IV (Payroll Procedures); Part II (The SYETP
Time Sheet); page 1.
_i
X. Section IV (Payroll Procedures); Part III (The Payroll
and Attendance Record (PAR); page 2.
XI. Section IV (Payroll Procedures); Part IV (Revisions to
the PAR); page 4.
—
XII. Section IV (Payroll Procedures); Part V (SYETP Projects
Verification of Payroll Checks); page 4.
XIII. Section IV (Payroll Procedures); Part VI (Project Shall
Return All Unclaimed and/or Cancelled Pay Checks to
SFETC); page 5.
— !
XIV. Section IV (Payroll Procedures); Part VII (SYETP Parti-
cipants Fringe Benefits and Withholding Tax); page 5,
XV, Section IV (Payroll Procedures);
roll Forms Retention); page 6.
/8
section V (Compatency Training and certification) i
'Part I Itntroduction)i Page 1.
Section V (competency Training and certification);
Part Iii (Procedures for Stay -in -School Programs)i
page 3.
XVlli, Section VII (Termination Procedures); Part It (`Tani-
nations for Stay -in --School Programs); page 5.
The above are not intended to be all inclusive.
$)Wherever the manual stipulates the Service Provider, under
this Agreement it is meant B.T.C. Also wherever it stip-
ulates SFETC/PIC it is meant the City of Miami Neighborhoods
Jobs Program.
All written instructions issued by the City of Miami Neigh-
borhoods Jobds Program shall supersede any Directive Issued
by the S.F.E.T.C. and/or the Service Provider Policies and
Procedures Manual.
C) B.T.C. shall provide written reports to the City of Miami
Neighborhoods Jobs Program as follows:
I. For the period of April 1, 1989 to June 16, 1989
reports are due on a weekly basis, on Tuesdays.
46
Y
P1fiNt�lT'U�tE DESCBIPTION AND %IUMPto1
ATAYF_ GROUT' INSURANCE
'
176 /no x 6 no' x 22.7%
240
A.
176 /mo.-x 6 mo x 100%
1056
�s
TOTAL GROUP INSURANCE. •
Y
1296
1300
=i
-
-f
PROFBSSYONAL'SBRFICgS
1.
3 Senior Counselor
1040'hre x 10/hr x 2
a'
440 lira x 10/hr
6400
`
'2:
1 Asst. Prog, Manager
y
640 hre x 11, 25 /hr
7200
,
3.
'13 Field Cou.nselora
'
•800 hra x .6.B75/hr x 3
16,500
400 hre-4 6;8.15/hr x 10
.271500.
;
4.
MIS Clerk
+
640 bra x 6.875/hr x-2
8800
#
,
•i..
Comptroller
.
µ
`
42 ppda x 833/ppd, x. 125
x 1250
-
TOTAL PROFESSIONAL SERV
88,450
88p450
-
i
_
_.
• ..YI
':..•
3
y
A
A
Expen
social
u�,ra Ova -1fcb r. on Forme
Programs Division)
Commun .y Oeva .op»n¢nr. Osporkmo�t+.� -
21
y r-
a_.l¢..:�x''L�•��€�i�`�.�*e}e�'.�,+'-
i
t
R
'm
# i or
+ # 88tA t�NTB TA10OLOY CExTuR
S`-�'1 L 1-H 801100i, PROG RAN
iM�,IMO SWAM,
t b►AT L 3
COotnonit�r b6�tolt►p�Neht�
.. RXis13Nt�Ix't�itE DE6CitIP'PIObt hNn JU8TYP'tC�12i201+t __ •
iq .: • MUST
F
f
0$N1111A'L LIABILITY 18$bRAN68 2800
TELEpNflNBS
1423/mo x 6'm6s x 1Sx
A283 1300
•108TAGE '
---.-.�.-.� - 300
PRINTINUCTION BUPPLTNs
1100
OPPIOE SUPPLIES, .
f1000
SPECIAL CLII�N•T SUPPLI88 1250
LOCAL'TRAVEL-REIMBURSEMENT
100 attwk x 9wks x .20/foi x 2880
30.00•
HOUSEHOL•U CLEANING SUPPLIES.
800
EQ—. UIP_MENT . REN L
Y Ve111cle.'@.525/mo x 6 moo'
2-Copiers @ 150/mo x 3.mos 3900
71
' 900
i TOTAL EQUIPMENT RXNTAL 4050
4050
IF
•
Expen turn �us� '
aat on Forms Commun .y, pave o
s SOCial Programs .Divis�lon) Amen . Deparl mot3h.- '
E
z
�$ I
z S Gl'
u v,a Bw 111E— y A • kid
Lsd�''tt �
•j t phi 1. PS 5 � J'€+'-e t'.. .'§,'?x�` �`�•iY
V
�'+r o ;" a t' f j r •,F w 3 Ada` > `a
` � f r /
t,
y
.,;���t�i� t��5�na���xort r►N7� �rt�s�rgi�
OPERATORS MAINC'gNANCR
tip M� bR ARMS
S
Call iZ me x•6•mos
750
mileage 66/mo x 6 nios
396
IVUL OP$k OF vagtot
1 46
130
'',t' At; ftmat
f�g6OO
t
S
Anc
.
1
10,
t•
-
j%
r
�
oil
uAl AV
r
WAY KTIQS_�
ON
f y JHIS
1t. YC Y f}
1 5 3 2
y h i $ '• i vow
Wh
is GO TANIM
if ISO
f
5 f
f.
_ .., t:. ."Y r
+F `,£ S.m?4`.55. •Y:fi'.. i f µ• :.i..�M �I£hYtii i?._ T.Y.>,. `V'=
-4
r.
MY. Or 141 M41
MUIPMENT. PURCIIASt, OUDGET
1.1-.' 010 PRWECT STAY 1-N VC11001, PROU'AM
CRIPT101.OP MIPMENT
�UNITSR
OF JUNIT I TOM
COST cost
No capital purchases during .the
perfohnancd'of this, contract.:
i� • 1• '•I' ... �IJ •`f- .01
2: *4
10
j
X-F
,
Y.-
to
TOTAL EQUIPMENT COSTS
W.
gg
j,
RM�" 04
_ _ 'fig '- kR ilY
...............
CITY OF MIAMI
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF SALARIES SCHEDULE
FUNDING SOURCE: SFETC-YIC
CONTRACTOR AGENCY:ormAroNTE TACOLCY CENTER, INC. FISCAL YEAR: 198 - 8 9
POSITION TITLE (include
name of employee and title.
ANNUAL
SALARY
._
I PAY
PERIODS
PER/YR.
TYPE
OF
EMPL.
FT PT
TOTAL .
SALARY
PER PAY
PERIOD
% OF
SALARY
CHARGED
TO CITY
TOTAL NIOUNT
CHARGED TO
CITY FOR THIS
PROJECT
Director of Administration
23,976
12
FT
1983
22.7%
5409
Program Manager
8,183,
7
FT
1169
100X
8183
•
5,322
6
PT
887
100%.
.5322
Admin Asst/MIS Specialist
10. :,00013
Soo
100%
10,000
i
1
i .
j
l
i
- 89-580,
2s
.. iMF �I I l�4N���P++►i91 --
OF RATION
%MrM OF PR06RANSrowtoaft
ACCOUNTANT
I. ASST. III/HIS
SDP NANMER
OPP 4"A6ft
SENIOR 40INSfLOR
ijayoRA1 ARTS 3NSTRUtTOR
ar LEADER 11
;REC. LEADfR 1
Sk
NEC :AIDE
*IS SUPERVISOR
ACCOUNT :CLERK --- _
SENERAL SMITART
ADM. ASST III
NCONF !
TPI YTCIOONI•t
� �r SP'
...
STAY DA►P
..........................
CHILD
k
S
SCHOOL
SYETP
EEVELOP IN•SCHOOL
UFDNTIONS NITEG
rr r
• ,_..
TBTAC"PER
�F
WAY
.
LINE-iTEN .
•�,
,38t �4,3D0 f
1 43,lOd
5,121
fir:
3, 5B3
31, D5!
�10s,8l0
....
�3t3,lE•D
,E
5,053
10,?4?
y a
74
20044
v
20m*
3
,
S,!@D
still
l,sit,
ADN ASST
If, M11 - _
MAINTENANCE MCI
MAINTENANCE aR
II.. ;PAYROLL TAXES
ENPIOIEE BENEFITS
INEWDYMENT TAXES
"'Ifft'S CONE
SROUP INSURANCE
fRORSSIONAL SERVICES
A` SOPPLIWEENfRAL IMNS
SENERAL LIUILITf .INS f
AUTO LIMILITY
`OFFICE SUPPLIfs
#1061AN SUPPLIES
WANING SUPPLIfS
MOUNT VEHICLES
04INTINS IEPROO SUPPLIES
'OFUCIATING FEES
'"PAIRS/NAINTENANCE
. TPNONf
3
-...
1,00@
., r.J
1,3t1
sl;ast
A'ENTA1
*W. IaDiiF ►�NEE'FIN6S
IL
3,30D
A i0i .. 1,8@@ f 0
, ..,
'1' 2D8-'+'"" -�-
50a
344
S@@
t►33i3,153
a
y.........
—�`I�I JI �I III I�IIIIltll l4�lM'II���IIIII II I�I�II VIII Iilll4plllly�ldl(f O�RIlIl IIIIpNl�II IIII II�I��, I :, ;,, _ _.. � ,. ��� •„�� �� � �,,, i i��� � � � � � , �, � n
I II �I �I 11 �I 11 •. '�•n
� r
11ITX OF DEYEL0PKINT T
T AND FINDS OISCLOS40E
a•30-!!
3-3f•B! $-38-i4 4-30-48
�r`'��L
sssstu:OTNEt
FONDIM6:sss:sass:tss
r-
•......•••.•...........
!CHILD
....................
..M
$YET# 4NITE0 COICAP
TOTAL PEA"
OEYElOP
IN -SCHOOL YAt
LIRE- 7%
f��4 300
tj
41i lit
t,206
251 12,601 544
L4,ttA
lit,55k
3i0 t04
021
$it
$ip
331
21,411 112
34,91
......
..•.... .....-.t�433
_
t,tlt
f0,120
#f6,500 �29l,3tZ �205,000t�1pp,6p3'
� wz�
= ,}�pq4
ON: f.n. sari �•xsC_+�er .i.. �'^I��*.+.• - « .3..k � R } t
uli 111111�iii
ti
r
;5
r
'wowax incoate. ano vonations
rund5 coijeCted rrom me cnarging OT rees
ano/vr II
^4
MA
,.'
.
'
"�:. � e
lye ,p..n-�. 59=> ... � .•. , ....
, . ' .. ., .,, ...- ..
, ..
� i 'WNiirlti�tl-Oin
9
kt�1�,(F,,I-{�, �'� +n4thyi �'l< ��,4; i it �-P.;r1i!�; t;!:.III i:� ,,•l, y �; .. � `1 tw• '�c +. .• l : •l.� r it ' .1, .r •
MEL
� Y � �!4'�^Wf� /lt��.���M��1,,'�� ..r{r 5: �1�*q ., t� �.f{.�� M1 Si � r:. +�r�!r � �` �_,�f�eyl, ..t :� I r •. .. ,
{{ 10 o
YANOFF SOUTH, INC."
4342 9. Tradewinds Avenue
Ft. Lauderdale, F1. 33308•
INSURED
Belafonte Tacolcy Center, Inc.
6161 N.W. 9th Avenue
Miami, Florida 33127
THtS CERTIM- ATE IS I9SI1E0 AS A MATTEII or INFUtIMAT10H orILY Atli) CUHtE'ttS
NO RIGHTR UPON THE CERTIFICATE tioL06R. TIIIS CERTIFICATE DOES 1`10T AMEND,
EXTEND On ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
I COMPANIES AFFORDING COVERAGE
CLOMPAR"Y A Scottsdale Insurance Company
ETTE
L COMPANY 13
� ARNY" C
LEUERNY D
COMPANY E
LETTER
vNis IS To CenTTFY THAT PO6tCRES OF INSURANCE LISTED BELOW 11AVE PEEN ISSUEDTO THE INSURED NAMED ABOVE FOR TIIE POLICY PER100INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WIIICH THIS CERTIFICATE MAY
BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY TIIE POLICIES DESCRIBED HEREIN IS SUWECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI•
TI VIS AP SUCH POLICIES.
CO
prXICYFrrECINE
I"Icy FNAWNIN
LIAHILITY LIMITS IN THOUSANDS
VACII
tX•CUIUIENCE
AGOnEGAIE
TYPE OF INSURANCE
POLICY NUMBER
DAIS paNVUonYI
OAIE Y1
ooMFaslEIMMW
GLS 129306—A
7/16/88
7/16/89
r
$ 300
$ 300.
A
PREM16ESAPEMTIONS .
Pnope r
I �i aN BcaLLAPSE Fw�wD
DAMAGE
$ 50,
$ 50.
lEOt
x PRODUCTSI 1111WKro
`
$
$
x OONTRACR)AL
c°.*MDo"ED
x MIBEPgiOENT CONTRACTORS
on N11M PROPERTY OAMAOE
PERSONAL NIANtY'
PERSONAL INJURY
$ 300,
AUTOMLIABILITYE LIABILITY
OUT
ANY AUTO
nN R
$
RAPIT
SS)
ALL OWIEO AUTOS {PORTHNE PA
r!a �'.'! . T. `•'..
ALL PASS.
DNS
$
PRN.
`i 4;'
/�OY�V�tE�/O�AUTOS
.1.1f../ IV.OS
rropr-rrrY
! ll �Y •'IN'
NON-0YIINEO AUTOS
0AMAoe
$
' i �'
tiAlilAGE LWrN ITY
a a rD
Exan IJABEJTY
UMMEWA I"
III ISO
C MSOMD $ $
am TIN UMORELLA FORM
_
srArulorrr • ••
WORKERS' COMPENSATION
$ TEACII ACCIDENT)
$ PXSEASE-POLICY LIM10
AND
•, ; `,
EMPLOYERS, LIABILITY
$ NDISEASE [Ap1EMPlDYE[
OTHER
DESCWT ION OF 0FERATION.3AJWATN7NWVtt IULt=Wt; M I I CMiS
Youth Social Service Organization
City of Miami_% Property Manager
One S.E. Third Ave., #1100
MIAMI, FLA.. .33130
n. a
City of Miami as Additional Insured
(Owners or Lessees)
SIIOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX-
PIRATION DATE THEREOF, THE ISSUING COMPANY WILL IENOMV0Ax7M
MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO TIIE
LEFT, 4bR91►ttWtR FAO�'Mtic AAICht4IW(1RCL5fObiklfYKbatkllOAM»1COtNOMORCtAOK�'6C
fine r Est NrAnvE
;h
A
t '
sTiMBLI&R-AIDANS, & SWERT9 -IRC,.
2301 BOW. 27th AVENVI
MAKIl FLORIDA,. -33145..
Be lef on to Tacoley Centery Inc.Z.
$161 V*V. 9th Avenue
XkauLq Dad6'9
THIS CERTIFICATE 19 ISSUED AS A MATTER OF ItIPO"MAT11011 ONLY AND CONFERS
No himme upoti rit., cinfiFICATE HOLDEN. THIS CERTIFICATE DOES NOT AMPM,
EXTEND On ALTIA TIIE COVFnAGE AFFOnDI!D BY THE POLICIES fIFLOW.
COMPANIES AFFORDING COVERAGE
80mi"A"Y A The Travelers Indemnity Compbuy
ETTER
OROM13"Y 1% Liberty. Mutual Insur'S a"CCOt"Psty
.n
CMPANY c
LMFn Xid0l'tY & Guaranty Company
OOMPA4y
COMPANY
LETTEn;.*
TINS 19 10 CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE nEEII ISSUED TO TIIG wsunu) IIAMFD ABOVE FOII TIIE POLICY Penion INDICATED.
flOTWITHSTANDIN ANY REOUIREME11T, TERM OR CONDITION OF ANY CONTRACT on ouien DOCUMENT Wifif RESPECT TO WIIICII 71119 CV171FICATE MAY
nt ISSUED OR MAY PERTAIN, TIIE INSURANCE AFFORDED BY THE POLICIES piscnioku HERFIN IS SUBJECT TO ALL Till: TERMS, EXCLUSIONS, AND CONDI-
4"naft fte at 110" 1 "M "ce
Go
LTR
'TYPE OF INSURANCE
POLICY NUMBIE11
Pmw t"tctw
DAIlt (ML$AXM
Kx" rymTKYJ
DAIF (MMAJID"I
LIABILITY LIMITS IN THOUSAND
AGOAFOATI.
OEMAL LIABILITY
PAMY
"Clurly
$
$
Pnoptnty
DAMME
$
&NOW RUM
CONTRACTUAL
III A PD
COMOINEU
$
$
MW F0111M PR MITY O"W
PERSONAL INM
PERSONAL IN JUI1lY
$
AUTOMODU UADILM
Rimy
ANY AUTO
$ Ias
WRY
$
ALL OWNED AUTOS (itift PASS.)
ALL OWNED AUTOS (N.R FV,
VIAMM"I
300,
D E
$
HM Was
BAC22,3J333. 4-88
7/16180...
..7/1.6189
AUTOS
501
81 A I'D
I11110110M
GARAGE LMW
T.Sp eel 91 callmJoscribed-
Autos
COMBINED
$
E VIS UABILM XC
com"al
$
$
OM THAN MOM" I",
STATUTOn y
WORKERS' COMPW8.ATIOtJ'.
JEACH ACCIDENT)
AND
0SEASE41OLICY LINT)
KMPL0Y9rA'UA9IL",--.--
OTHER
C
lidelity*'Bonid
. 84- V.
45-00 1. fi%-1.0417r►
V-0.1/A.8
7/01/89
$501,006. LIMIT
DESCRIPTION OF OPERATMSft.00JITIRNSIVEHGMWFEUAL IMMU
Youth
Service
orginixatiou
ci ty Of Miami
F7 Property -Manager Al
First Str&GtL
65 S.W. ij%
Hiamij�- Fl. 3313 0
C. VFW,,& FMAJ
19-
•ID
'j-, 4N R
J
t
ft horabla- Mayor, end- Members a
r �
e - F .� sLt ,.c a xrv'` s
df�:toie C' ty trmaiea on 1 �t
>
Adtsption of the; proposed resolution "Wtsriie' 'the
to. ,execute: an agreemetYt, with &ttechmento, with " DOIA"
iczyC nter, Inc. , in substantially the attached forte,
partite the aforementioned sutmner youth eloytnant pro�rerm
;w
Attaebmmnt t
Proposed. ResolutiOW:
-Proposed Agreement
Ite$oiution No.
r�