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Home My WebLink AboutR-89-0615RESOLUTION NO, A RESOLUTION, WITH ATTACHMENTS, ALLOCATING $1636,726 OF FIFTEENTH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PREVIOUSLY APPROPRIATED BY ORDINANCE NO. 10594, ADOPTED JUNE 7, 1989, TO THE HEREIN NAMED NINETEEN (19) SOCIAL SERVICE AGENCIES FOR APPROVED SOCIAL SERVICE PROJECTS; FURTHER -f AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH SAID AGENCIES FOR SAID PROJECTS, IN SUBSTANTIALLY THE FORM ATTACHED. WHEREAS, THE Commission adopted Resolution No. 89-388 at its meeting of April 27, 1989 which authorized the City Manager to submit the Final Statement for the proposed use of Fifteenth Year Community Development Block Grants to the U.S. Department of Housing and Urban Development; and WHEREAS, the Final Statement included an allocation of $1,761,360 from the public service portion of the grant to private non profit agencies to provide twenty-two social service projects; and = WHEREAS, nineteen (19) of the twenty-two (22) social service agencies have submitted agreements to operate the aforementioned projects which have been initially approved by the Law Department; and WHEREAS, the allocation to the nineteen (19) aforementioned agencies represents''$1,636,726 of the total public service allocation of $1,761,300; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SECTION 1. Development Block CITY COKMISSIOR ATTACH -MEETING OF .. �IMIENTS, 0 - ? I w JM.. ia* ' r gars xv eDK$i CM .R AGENCY/PROJECT AMOUNT Alternative Programs, inc. $ 50,000 Alternatives to Incarceration Association for the Useful Aged, Inc. 40,106 Assistance to the Elderly Catholic Community Services, Inc./ 62,976 Centro Mater Little Havana Childcare Catholic Community Services, Inc./ 47,682 Little Havana Community Center Childcare Catholic Community Services, Inc./ 18,893 Notre Dame Day Care Cure Aids Now 27,887 Home Delivered Meals to AIDS Patients - Catholic Community Services, Inc./ 22,491 San Juan de Puerto Rico Day Care and Neighborhood Center End World Hunger, Inc. 14,235 Community Food Gardens _ y_ First United Methodist Church, Inc. 10,037 Downtown Elderly Hot Meals Program Holy Cross Day Care Center, Inc. 89,965 Wynwood Childcare t Holy Cross Day Care Center, Inc. 185,138 De Hostos Senior Center James E. Scott Community Association, Inc. 95,986 City-wide Elderly Hot Meals i Lions Home for the Blind Foundation 49,020 Little Havana Assistance to the Blind ! Little Havana Activities & Nutrition Centers 251,359 of Dade County, Inc.- Elderly Hot Meals Miami Mental Health, Inc. 27,251 Coconut Grove Mental Health Program Southwest Social Services, Inc. 66,022 — Citywide Elderly Hot Meals Program _s - St. Alban's Day Nursery, Inc. 28,004 i Coconut Grove Family Day Care Program - TOTAL ALLOCATION $1,636,726 SECTION 2. The City Manager is hereby authorized to execute agreements, in substantially the form attached, with the aforementioned agencies to implement their respective social r _ x.. service projects, subject to the conditions and limitations contained herein and in the City Code. Section 3. This Resolution shall become effec 4- 00 MA v v {y J ' ' = 1 E J)ti.q f L tir r } C CA=22, CITY OF MIAMI. FLORIDA 11NTWv-0FIe1tE MEMORATNOUM The Honorable Mayor and Members T°` of the City Commission DATE: J U L 3 199 FILE: Resolution Allocating SUBJECT: 15th Year C.D. Public Service Funds FROM: Cesar H. Odio REFERENCES: City Commission Agenda City Manager July 13, 1989 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution which allocates $1,636,726 of 15th Year Community Development Block Grant Funds for public services to previously named social service agencies and authorizes the City Manager to execute agreements with these agencies in substantially the form attached. BACKGROUND At its meeting of April 27, 1989, the City Commission adopted Resolution 89-388, which authorized the City Manager to submit the Final Statement of Community Development Objectives and Projected Use of Funds for the 15th Year. to the U.S. Department of Housing and Urban Development (USHUD). As a follow-up to this action, the Department of Community Development has submitted the Final Statement to USHUD. As you are aware, a total of $1,761,300 is available for public services in the City's 15th Year C.D. Grant. The attached resolution allocates $1,636,726 of this amount to continue nineteen (19) existing 14th Year C.D. social service projects that have submitted agreements which have received initial approval from the Law Department. i Adoption of the proposed resolution allocates loth Year C.D. funds for public services to previously approved social service agencies and authorizes the City Manager to execute agreements with these agencies in'substantially the form attached. Attachments: Proposed Resolution a Nineteen ('19) Social Service'Agreements �r p � x s / ft � 4 �auc ,e'x4 ,2iAcfrms. - u .. ,Ar.�y'�,n. t�''�.r xz.%, tea__ . L• ....- _ , .. ... .,, .. , . ,. .. _,. k.L. �,..t�3:«."tizr�u�°a�4`n"�t . - CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19+, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and First United Methodist Church, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $10,037 VENDOR NUMBER: 033140 TAX IDENTIFICATION NUMBER: 59 1141042 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to includes completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current a E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be no later than July 31,1990. ARTICLE II. 2.1 TIME OF PERFORMANCE j' Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its €inal_ disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. - 3 - . ' B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or 0 continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been �_- performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY �—, GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase = of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable 1 = property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any _ damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all .. q 8" 0 capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF -FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. L 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income personst or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff] GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation ' by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to - cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development no later than 120 days after the expiration of this Agreement. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the - 7 - services required pursuant to Article II hereof. $10,037. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in - support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by - original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled - checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY - CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. -- Any payment theretofore made shall be subject to reduction 0 for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the 9 - r GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines# a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press - 10 - conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION z GRANTEE shall indemnify, defend and save CITY harmless from _A and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting _j for or on its behalf; from and against any relevant orders, judgments, or decrees which may be .entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. - 11 - 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this - Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services - performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under - 13 - 5 i i the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to 'i GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE i 3500 Pan American Drive First United Methodist Miami, Florida 33133 Church, Inc. 400 Biscayne Blvd. Miami, Florida 33132 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. 1 D. No waiver or breach of any provision of this Agreement 9 ' shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be A effective unless made in writing. �= E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a 1 court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the 14 remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs,• executors, leqal representatives, successors& and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS _ 5.1 GRANTEE certifies that% — A. It possesses the legal authority to enter into this a Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governin bod authoriti th ti 7 y, ng a execu on of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. 15 — B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or ` others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. - 16 - . .14 ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: RATTY HIRAI City Clerk ATTEST: SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: First United Methodist Church, Inc., a Florida not for profit corporation GUARANTEE I in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1989. an individual By individually WITNESS: 4 APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT - 17 - APPROVED AS TO FORM AND CORRECTNESSs JORGE L. FERNANDEZ CITY ATTORNEY Un CORPORATE RESOLUTION WHEREAS, the Board of Directors of FIRST UNITED NET�npvczr OF MIAMT has examined terms, condi- tions, and obligations of the proposed contract with the City of I'lliami for 00MMUNTTY DEMna= VIHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter In accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF_ Ftucr UNITED W1110DIST CHURCH OF MIAMI that the President and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for CLM INI TY nFvF-t na= in accordance with the'contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract sub- mitted by the City of Miami. IN WITNESS WHEREOF, this day of 19 President,Board of Directors SEAL "SecrAyary ari ATTACHMENT i Pages 18-21 FIRST UNITED METHODIST CHURCH OF MIAMI, INC. Work Program Specifications for the Downtown Elderly Meals Program July 1, 1989 - June 30, 1990 RECOGNIZING TRATt (i) The Agency as -a -whole and through its combined sources of funding provides multiple social services for elderly Dade County residents specifically in the Downtown area; (ii) City of Miami is interested in supporting a hot meals program for elderly residents in the Downtown target area; and (iii) Community Development Block Grant Funds are being provided by the City for the purpose of supplementing the operation of the program and the costs incurred therein. The following work program specifications for the total operation of Downtown Elderly Meals Program are hereby outlined and are inclusive of Community Development requirements: -o- -o- -o- -o- -o- -o- -o- -o- -o- I. PROGRAM will provide a hot meals program which is supported by recreational, educational, counseling and health support activities to a minimum of 250 (unduplicated) elderly City of Miami residents by the end of the contract term. A. No less than 35% of all persons served will be residents of the Downtown Target Area as defined by the City of Miami in the attached boundaries designation. B. All persons served (unduplicated) will meet at least one of the following criteria: Elderly, 60 years of age or older (computed as age at first service during the contract term). Handicapped, under 60 gears of age (defined as a person below the age of 60 who has a physical impairment which precludes him/her from using public mass transportation without assistance). Spouses under 60 years of age of otherwise eligible clients. No more than 25% of all persons served (unduplicated) will be in this category. C. 249 "program days" (defined as operational days during which clients receive program services) will be provided by the end of the contract term. D. A combined minimum of 63,106 "service units" will be provided by the end of the contract term and an average of 5,259 will be provided each month. A Is unit" is defined as one (1) unit of a particular type of service which is provided by the program and is classified as one of the following: (It is recognized that if services provided by other agencies are discontinued, the number of service units will be changed accordingly). I� f Meal Unit - defined as the serving of one (1) nutritionally sound meal which meets one third or more of the current recommended dietary allowance, in a congregate setting, to one eligible person. Education Unit - defined as a one -hour time period during which one eligible client is provided with formal or informal training which is designed to provide personal enrichment and health awareness. Recreation Unit - defined as the participation in or attendance of one person (in a 24-hour period) at planned events, such as games, sports, arts and crafts, theatres, trips, and other leisure time activities. Blood Pressure Screening Unit - defined as those activities conducted in one a time period to assist an eligible person/client to secure and utilize health maintenance services. (A volunteer registered nurse will provide this service). E. Services to be provided are as follows: 1. PRIMARY - (a) MEALS - (1) Program will provide 110 (unduplicated) hot meals daily to elderly residents. Meals will be provided Monday through Thursday and Saturday. (2) Meals will be prepared on -site by program staff. (3) A minimum of provided by term. 2. SECONDARY - 27,390 meal units will be the end of the contract (a) Education - All on -site educational classes lectures will be conducted at 400 Biscayne Boulevard. These classes will include the followings Nutritional Instruction - will be provided on an in -kind basis by a Nutritionist from Senior Centers of Dade County. This instruction includes films, lectures, and dietary advice. (Saturday, 10:30 a.m. - 11:3O a.m., two times per month). (b) Blood Pressure Check - this service will be provided by a volunteer registered nurse every Monday. (c) Recreational Activities - will be provided on - site and these activities will include, but not be limited to, the followings Exercise - daily from 11:30 a.m. - 11:40 a.m. Films - Monday, 10:30 a.m. 11:30 a.m. Bingo - Tuesday, 10:30 a.m. - 11:30 a.m. Singing, poem recitation, etc. - Thursday, 10;30 a.m. - 1100 a.m. .. 2- �9 E Music and Games - Saturday, 10:30 a.m. - i 11:30 a.m. Arts and Crafts - Ceramics - Tuesday and Thursday, 10:00 a.m. - 12 noon. Oil Painting - Tuesday, 10:00 a.m. - 12 noon. China Painting - Tuesday and Thursday - 1:00 p.m. - 2:00 p.m. (d) All program activities listed under I(E) of this Section will be available between 9:00 a.m. and 2:00 p.m. However, maximum participation will occur between the hours of 9:00 a.m. and 1:00 p.m., wherein structured activities and meals are provided. Days of operation are Monday -Thursday and Saturday (program will be closed on Fridays). II. PROGRAM will maintain complete, updated and accurate records for each participant and will utilize the following form to document services rendered which include (See attached program form): a) Participant Intake Form b) Daily Attendance and Activity Log III. PROGRAM will complete a quarterly activities report (see attached form) and will submit it to the Social Programs Division, Community Development Department, City of Miami, by the tenth working day of the following quarter. The activities report will contain the following data: A. Number of unduplicated City of Miami persons served during the quarter: 1) Number of males (White non -Latin, Black non -Latin, Latin, Other) 2) Number of females (White non -Latin, Black non - Latin, Latin, Other) 3) Number of elderly 60 years of age or older (at date of first service during contract term) 4) Number of elderly handicapped 5) Number of handicapped 6) Number of low -moderate income persons 7) Number of residents from the City of Miami., downtown target area 8) Number of female head of household B. Number of service units provided by category: 3) Health Support 4) Recreation C. Number of unduplicated clients served broken down by service unit D. Number of clients terminated during quarter E. Number of active clients at end of quarter F. Number of service days for the quarter G. Listing of the full names and social security numbers for all unduplicated persons served during the quarter. IV. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place, located at 400 Biscayne Boulevard, Miami, Florida 33132. Signed and submitted (with attachment) to the City as part of the Fifteenth Year Community Development contract on this 14-%Alday of Attv k,- , 1989. 1116-agdaA 01 WITNESS NOTARY PUBLIC SIGNATURE, SEAL AND STAMP 1m f r r1V11�Vn Kf 00"ISSION EXp JUNE Is'I"9 'BIDED 1HRU GENERAL INS. URb. IP- i , . �, - � F-5- Mr4-'0RW!j' Anatolia Patift, Program Director First United Methodist Church of Miami, Inc. METHODIST COMMUNITY CENTER FIRST UNITED METHODIST CHURCH OF MIAMI, INC. 400 Biscayne Blvd. Miami, Florida 33132 4—� ---- -^-`'~~'^~-~^~------T—'-----' ` ' \' Attachment 2 i ^ , Pages 2214�- 5 ' ~ ^ CITY OF MlAMy / | COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY:_ Fj= MEM1ST C11URCH OF MIAMI FUNDING SOURCE: C.D. TITLE OF PROJECT: FISCAL YEAR: o +_- "fl-t- `nam POSITION TITLE (list.each position and employee name separately ANNUAL SALARY ff PAY PERIODS PER YEAR WORKED PER PAY PERIOD SALARY PER PAY PERIOD T114E DE- VOTED TO PROJECT SALARY CHARGED TO CITY CHARGED TO CITY FOR N PROJECT I —A 2- 2^ i CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY. a '..JIN-rTm MFiZil(1 czr MIRrm OF MT FISCAL YEARN � PROJECTt M C-C- WALS��BnM DATEt May _73rd. 89 FUNDING SOURCE: y EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST SALARY'S DIRECTOR 9947.5.00 F.I.C.A. 562.00 Expenditure Justi?icarion Form; Community Development Department — Social. Programs Division) P CITY OF MIA141 DEPARTMENT OF C014MUNITY DEVELOPMENT TOTAL -CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: Fmc-n jTTURMNG _ Federal Inkind Program i income COMMunitY Revenue 7-ttina7 aaMMcINITY Real Con- 4 Ff)� nv� Ji o 7p" Y Earino lContincent J.T.P.A. L!Nr--17-:�M N-SCRIPTION tributiorS Mona-, ons SALARIES: CHEF JANITORIAL ---------- CHEF'S ASSIST. ASSIST -DIRE", DIRECTOR 9, 475.00 F.I.C.A. TELEPHONE EXTERMINATING I i. . . ..... . . GARBAGE DISPOSAL MAINTE MINCE .UTILITIES AUDITING HEALTH INSURANCE PETTY CASH AND OFF.SUPPLIE4 WORKERS COMPENSATION RAW FOOD COSTS PAPER GOODS (KITC1,111M SUPPL.1 SIO.037.00 (S275. M NA I FI-XI 5-W USTN ?I Me, • ems. PROJECTED FUNDING DISCLOSURE •Mw � rII? •CONTRACTOR: � _ AMOUNT REQUESTED PURPOSE OF GRAINT/FUNDS• FUNDING PERIOD EXPECTED DATE 0 � From: 'To: NOTIFICATION e' FUNDING SOURCE (Be Specific): F52,877.00E TO OPERATE A Wr MEALS PROGRAM FDR n ELDERLY July 1st.,thru 3 j CONmUNITY ACTION AGENCY 10,037.00 June 30th,1989 CITY OF MIAMI M.C.C. 3,000.00 DONATIONS 12,000.00 ANYnCIPATED DONATIONS 11,138.85 REDUCTION IN MIAMI CITY FUNDS 275.00 N_ TOTAL $ 89 327.85 �I -of-charge by sources Inkind and Real .Contributions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free other than those identified in this budget. Proaram Income and Donations Funds collected from the charging of fees and/or cash donations/contributions. s ni _ ��ro i I��1� i�11 'IRI"f lllla l'I.'T.Illl��nwwl.. � I I �nni� 11 ��Inn un.11 I�l�ll�illl IIII III III I III I I I I , i n . s r " ISSIIE DATE (I.RAtrILMYY) 01 Q CERTIFiCATE OF 10/12/88 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATtON ONLY AND CONPEHS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, Cooper, Ceccon i & Brantner, Inc. EXTEND OR ALTER THE COVERAGE AFFORDED BY TIIE POLICIES BELOW. PO Drawer COMPANIES AFFORDING COVERAGE Miami, Floridarida 33157 iEPER Y A Centennial Insurance Company .COMPANY B INSURED LETTER First United Methodist Church of Miami ICOMPANY & Methodist Community Center LETTER C 400 Biscayne Blvd. COMPANY D Miami, Florida 33132 LETTER COMPANY LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THEPOI ICY PERIODINDICATEU. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WIIICII THIS CERTIHCAIE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND COIIDI- TIONS OF SUCH POLICIES. co OR TYPE OF INSURANCE POLICY NUMBER POLICY firt0 VE DAZE (ArARWY) P(IIICY (RPM Ixw OAIE IMM41(WY1 I IABI11TY LIMITS IN TIIOUSANDS OCCLIRRENCE AGi)REGATE GENERAL LIABILITY Bcmll Y A COMPREHENSIVE FORM 283-73-89-77 11/10/88 11/10/91 IMIURY $ $ PROPERTY PREMISE SM RATIONS UNDERGROUND DAMAGE $ $ _ -_ EXPLOSION &COLLAPSE HAZARD PROOLICISICOMPLETED OPERATIONS CONTRACIUAL BI a PO COMBINED $ 1,000 $ 1,000 X MIDEPENOENT COf:1RAC10R5 BROAD FORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY $1 ,000 al Pasto al Prof . 300 AUTOMOBILE LIABILITY MY ANY AUTO D (PEA RRXINI $ ALL OWNED AUTOS (PRIV PASS) IrnY ALL OWNED AUTOS (O 283-73-89-77 11/10/88 11/10/91 umEun $ PASS PROPERTY HIRED AUTOS NON OWNED AUTOS DAMAGE $ GARAGE LUBILITY BI M COMBINED 1,000 $ EXCESS LIABILITY UMBRELLA FORA BCCweINED $ $ OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATUTORY $ (EACII ACCIMIIT) AND $ (DISEASE POLICY IM.NT) EMPLOYERS' LIABILITY $ (DISEASE EACIIEME'l0Y[EI— _ OTHER A Employee Dishonesty $25,000 - Blanket Position 283-73-89-77 11/10/88 11/10/91 = DESCRIPTION OF OPEHATK7NSILOCATKNJSIVEMICLEStSPECIAL ITEMS ADDITIONAL. INSURED: City of Miami City of Miami Community Development Dept. 1145 N. W. 11th Street "ZI-liami, Florida 33136 2-6 w SHOULD ANY OF THE ABOVE DESCRIBED POLICIES UE CANCELLED BEFORE THE EX. PIRATLON DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOL DER NAMED TO TIIE LEFT, BUT FAILURE TO MAIL SUCFI E HALL IMPOSE Ng OBLIGATION OR LIABILITY OF ANY V4 UPON THE COMPANY, I AGENTS OR REMIESENTATIVES. f F*Lt.i171re, r.!•IIiiI",:_ Cjlmf.FNrw-r. f I F 'H1' 11141It. 11 ME'IHor,7. J U41.1F.:CI-I i tir 1 IaI*)'t 1 t ihol lli1 J I'ILl!1'cnCC' t:brl(Atty F'nl iC Nn,. 40C cif) 6:, !"i(1 Wrikh;E:Rg1 crimr- : -ism l QIJ GnVERAGE f'nr 4-he to1,ti-ar. t pr- r i od 1 /01 /139 1-0 1 /01 /90 !Pi 3 J intl hasc?d nn annttal payroll Mrthodift Community C:t�tittzr F41-07 1.1. M. Churr.h 400 Biscayne Blvd. Miami, FL 331.32 ' Frc+ter�ionc,l b ClF�rical All Othni Employee. �t BALANCE DUE...... M. C. C. HOTMEALS ;. LIDO BISCAYNE BOULEVARD i v MIAMI, FL 33132 Church Nurlbert 5252-3. Coverage Period 1/01/89 TO 1/01/S0 1n N ESTIMATED CAPE _PAYROLL_ RATES _PREMIUM__ E 868 21217 .0083 176.10 H 91.01 21175 .0571 1209.10 42392 1385.20 2046 t W20 Iy TG THE , h 1 -� ?•QCiDER OF-- - - _- �� — - $ BAN _i it F0 �^".�� • S 11100 204611' 1:266070 L88i: 0 0 20 4f13073811" �•: �"�r�•'.snow'�>!•_e�sar.::�-era�-:cs.-�m•oc!��rsr- MAIL PAYMENI WITH r.r1F'Y OF BILL Tn: 1 N 27 to r1oride. Conference Treafurer The United MFthodir.t Church P. 0. Par. 3767 l aPpland, Fl.ari.de 33902 -. .._ ��as ram.. ""^„•*; ^✓°...:.�.zli ffi,i' Tom CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19`1 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY") r and Holy Cross Day Care Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $89,965 VENDOR NUMBER: 040444 TAX IDENTIFICATION NUMBER: 59 1837325 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. - D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). - I - 9 E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreements A. Final Expenditure Report to be submitted by July 30, 1990. B. Certified Independent Audit to.be submitted by December 1, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE . The term of this Agreement shall be from July 1, 1989 through June 30, 1990. ' 2.2 CITY AUTHORIZATION For the purpose of this Agreement, Department of Community Development -2.. the City of Miami (hereinafter the f "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line--Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages i acceptable to the CITY's Insurance Management Division of the =t Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coveragest A) Insurance coverage that reflects sound business practices 3 ,. • acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received y or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating- when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in i the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and I equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish 4 -- } f and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE I GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of i the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any I amendments thereto. 2.10 DISCLOSURE OF FUNDS i t GRANTEE shall disclose all sources (public or private) and _y -` amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons emoloved and paid pursuant to this Agreement are reflecting both CITY and other funding sources. 2.12 REPORTS AND RVATMATTONCZ GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. in accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is' used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, - 6 - • i shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development no later than 120 days after the/ expiration of this Agreement. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 0 ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $89,965. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as followss one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid - 8 - i by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices . within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an -" affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format i' for and frequency of employee evaluations. The CITY shall i E' not reimburse GRANTEE for family health care insurance :1 j premiums, nor shall the CITY reimburse GRANTEE for employee F retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served -� hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for i recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and 10 - approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities i under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting =4 for or on its behalf; from and against any relevant orders, i judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any . such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. NoL-hing contained herein shah create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT F ' CITY retains the right to terminate this Agreement at any - time prior to the completion of the services required -? pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. -� It is hereby understood by and between CITY and GRANTEE that - any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under 13 the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. i 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE t 3500 Pan American Drive Holy Cross Day Care Center, Inc. Miami, Florida 33133 123 N.E. 36 St. Miami, Florida 33137 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall j control. i D. No waiver or breach of any provision of this Agreement —i i i shall constitute a waiver of any subsequent breach of the _i same or any other provision hereof, and no waiver shall be -i effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or —� otherwise unenforceable under the laws of the State of i Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same A shall be deemed severable, and in either event, the , 14 "" _ s remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 - B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based --EMMMMW— • ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTESTt 4� Corporate(Secretary �— i SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H . ODIO City Manager GRANTEES Holy Cross Day Care Center, Inc., a Florida not for profit corporation By Emilio Lopez, Pres de t GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of WITNESS: , 1989. an individual By individually APPROVED AS TO INSURANCE REQUIREMENTS: APPROVED AS TO FORM AND CORRECTNESS: INSURANCE MANAGEMENT or - 17 - 1 CORPORATE RESOLUTION - 1 - ----WHEREA•St---the--Board—af—Birector5--of€-- CENTER, INC, has examined terms, conditions, and obligations of the proposed •contract with the City of Miami for COMMUNITY DEVELOPMENT BLOCK GRANT ; WHEREAS, the Board of Directors at .a duly held corporate meeting have considered the matter• in accordance with the by --laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF HOLY CROSS DAY CARE CENTER, INC. that the President and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for COMMUNITY DEVELOPMENT BLOCK GRANT • in . accordance with the contract documents, furnished by the City of L Miami, and for the price ,and upon the terms and payments contained in the proposed contract submitted by the City of Miami.. Attachfent 1 Pages 19-26 HOLY CROSS DAY CARE CENTER, INC. Work Program Specifications for the . Wynwood Child Care Program July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding provides child care services; and (ii) Fifteenth Year Community Development funds (which represent approximately 17% of the Agency's total funding) are being provided by the City of Miami to support a child care program in the Wynwood area. The following work program specifications for the operation of the Wynwood Child Care Program are hereby outlined and, where applicable, prorated provisions have been specified to conform with Community Development requirements: I. PROGRAM will provide supervised care, meals, recreation, enrichment opportunities and casework services to a minimum of 66 children who live within the Wynwood target area by the end of the contract term: A. A minimum of 65% of all children served will be residents of the Wynwood target area, as defined by the City in the attached boundaries designation. B. A minimum of 75% of all children served (unduplicated) will be from families having low -and -moderate -income (within the limits defined by the income guidelines provided by the City of Miami for the program or a family receiving public assistance payments). Income status will be determined at intake and will remain constant for statistical purposes. C. All children served will be between the ages of 2 and 5 (computed as age at intake). D. No less than 90% of all children served will be from families in which at least one parent is employed or attending school or training. E. No less than 42 children will be enrolled at all times and average daily attendance will not be less than 35. _{ F. 248 "program days" (defined as operating days during which j children attend the program and receive services) will be provided by the end of the contract term. G. 8,680 "client days" (defined as the number of program days provided per child or the sum of daily attendance) will be provided by the end of the contract term (average of 2,170/quarter). 3 -� if. Services and operations will be as follows: i _ 1. Hours and days of operation will be from 7e00 a.m. through 5:30 p.m., Monday through Friday (excluding holidays). 2. Supervised activities will be provided as outlined in the daily schedule and each month's activity calendar (see attached daily schedule and sample monthly activity calendar for July, 1989). a. A copy of each monthly activity calendar will be submitted to the Social Programs Division, Community Development Department, City of Miami, by the 3rd working day of each month. b. Supervised activities will be provided according to the following group designations NO. CHILDREN/ AGE GROUP NO. STAFF GROUP 2-3 2 Child Care 20 Teachers 4-5 1 Teacher I 22 1 Child Care N T2 Teacher c. Activities will also be scheduled in accordance with the attached Curriculum Guide. This guide may be modified or changed during the course of the contract term, provided that all changes have the approval of the Child Education Consultant. Said Consultant will meet with the program staff on a quarterly basis to discuss improvements and/or alternatives to the Curriculum Guide. (1) A copy of all revisions to this Guide will be provided to the Social Programs Division of the City of Miami. 3. Prior to enrolling any child into the program, each child will have been immunized and have passed a medical examination. Proof of immunization must be included in each child's individual file. 4. Casework Services (defined as the set of assistance services which is provided by the Program to an enrolled child and/or his family to resolve a child or family problem) will be provided on an "as -needed -or - desired" basis. Casework services will include counseling (individual and/or family), referral (including the scheduling of appointments), and/or follow-up activities. 5. Breakfast, lunch and P.M. supplements will be provided as outlined in the daily schedule. Lunch will be catered (bulk food) by Friendly Feast, Inc. 6. A minimum of six (6) field trips to places of educational and/or cultural interest (museums, theatres, seaquarium, etc.) will be provided by the end of the contract term, and an average of one (1) field trip will be conducted every two months. —i II. PROGRAM will comply with all applicable child care standards — (Chapter 1OM-12) effective March 11, 1986, by the State of =f Florida, Department of Health and Rehabilitative Services. III. Recognizing that: A. All child care program operators must be licensed by the State of Florida (HRS), Division of Day Care Licensing. B. The Agency is currently licensed to operate a Child Care j Facility; and C. The Agency's current license will expire on August 27, 1989. 415 2 - PROGRAM will submit proof of license renewal (either a copy of the new license or a letter from the Day Care Licensing Division assuring the renewal of same) within 30 days after the expiration of the current license (i.e., on or before September 27, 1989. IV. PROGRAM will maintain complete, updated and accurate records for each child enrolled in the program. Said records will include at the minimum, the following informations A. Full name of child B. Date of birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence and target area residency status E. Family income (annualized for 12 month period) F. Family size and amount of fee charged to family (where applicable) G. Race and/or ethnic status H. Name of person to contact in case of emergency and relationship to child I. Special handling to treatment needs (where applicable) J. School attended by parent(s) and/or place employed K. Date of enrollment --child L. Dates of attendance --child (in monthly roster) M. Date of termination and reason for termination (where applicable) N. Date(s), type and extent of casework services provided to child and/or his/her family 0. Name of person preparing record , V. PROGRAM will complete and utilize the following forms to document services rendered which include (see attached forms, additional forms see Page 5): A. Registration Form (individual use) B. Financial Statement (individual use) C. Parent Verification of Employment (individual use, when applicable) D. Sliding Fee Scale E. Parent's Student Verification (individual use, when { applicable) F. Child Pick -Up (individual use) G. Permission Slip (individual use) H. Record Information (individual use, when applicable) I. Child Care Food Program - Site Attendance Sheets: --Breakfast (aggregate use) --Lunch (aggregate use) --P.M. Supplement (aggregate use) - - �! J. Monthly Attendance Roster (aggregate use) K. Field Trip Notification (individual use, as needed) L. Medicine Form (individual use, as needed) M. Incident Report (individual use, as needed) N. Accident Report (individual use, as needed) O. Referral Slip (individual use, as needed) P. Casework Services Form (individual use, as needed; file kept by teacher) Q. Child Absence Form (aggregate use) R. Child Withdrawal Notices (individual use, as needed) S. Internal Site Review, Program Assessment Forms and Child Care Food Program, Application for Free or Reduced Price Meals (internal use by program staff and/or board members for Food Program) T. Child's Assessment Checklist (Individual use, as needed) U. Child's Behavior Log (Individual use) V. Medical Diagnosis Report (Individual use) W. Health Certificate Form (Individual use) X. Field Trip Report (aggregate use) Y. Holiday Notification Form (Individual use) Z. Monthly Calendar Form (aggregate use) AA. Visit to the Center Report (aggregate use) BB. Withdrawn Children List Form (aggregate use) CC. Children's List Form (aggregate use) DD. Child Suspension Letter EE. Child Irregular Attendance Letter V1. PROGRAM will complete a quarterly activities report (see attached forms) and will submit it to the Social Programs Division (Community Development Department/City of Miami) by the tenth working day of the following quarter. The activity report will contain the following data: A. Number of unduplicated persons served during the quarters 1. Number of Males (White non -Latin, Black non -Latin, Latin, Other) 2. Number of Females (White non -Latin, Black non -Latin, Latin, Other) 3. Number of Females head of household 4. Number of low -and -moderate -income children served 5. Number of Wynwood target area children served 9. Number of children enrolled during quarter C. Number of program -days for quarter D. Number of client -days for quarter E. Copy of each monthly attendance roster for the quarter VII. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 121-123 N.E. 36th St. Signed and submitted (with attachments) to the City as part of the Fifteenth Year Community Development Contract on this day of ):'&� , 1989. WITNESS NOTARY PUBLIC SIGNATURE, SEAL AND STAMP M4UU`Y ":,"':f, , tF rF r: rt NY rormIS5I0rl op JULY 2�„MCA 8011= INHU 6ENENAI INS. Url0. wf�' %% . N 1 a M. Velazquerzv Executive Director Holy Cross Day Care Center, Inc. Holy Cross Day Care Center, Inc. 123 N.E. 36th Street Miami, Florida 33137 - 5 - 23 0 f 't HOMY CROSS DAY CART! CZMTZR, INC. CURRICULUM THEMES '89 - '90 MONTHS THZNZt SEPTEMBER '89 SCHOOL AND ME OCTOBER '89 AUTUMN & FINDING SIGNS NOVEMBER '89 HOLIDAY TIME DECEMBER '89 JANUARY '90 FEBRUARY '90 MARCH '90 APRIL '90 MAY '90 JUNE '90 JULY '90 AUGUST '90 HOLIDAYS AROUND THE WORLD FEELINGS & COMMUNICATION FAMILY & FRIENDS SINGS OF SPRING DINOSAURS GROWING UP CELEBRATING BOOKS 1 SUMMER FUN ACTIVITIES MAKING CHANGESI 2 �/ HOLY CROSS DAY CARE CENTER, INC. +------------------------+ JULY 1989 ACTIVITIES +------------------------+ +-----------+-----------+-----------4 ------------- -----+ MONDAY ; TUESDAY ; WEDNESDAY ; THURSDAY ; FRIDAY ; ------------------------------------ +-----------+-----------+ 3; 4; ;Learning HOLIDAY ;Learning ;Learning ;Learning ; Centers CENTER ; Centers ; Centers Centers ; CLOSED +-----------+-------•----+-----------+-----------+-----------+ 10 ; 11 ; 12 13 ; 14 ; What are ;Caring for ;Field Trip ;Caring for Respect our our ; Movies ; ; each feelings? ; Friends ; Animals ; other +-----------+-----------+-----------+-----------+-----------+ 17 ; 18 ; 19 ; 20 ; 21 ; My Body ; My Body ;Field Trip ; Growing ; Taking and ; and ; Movies ; Up ; Care of ; My Shadow; Shapes ; ; My Body +-----------+-----------+-----------+-----------+-----------+ , 24 ; 2S ; 26 ; 27 ; 28 ; Feeling ; Feeling ;Field Trip ; Feeling ; Feeling ' Happy ; Sad ; Movies ; Angry ; Mad ; +-----------+-----------+-----------+-----------+-----------+ 31 ' Learning Centers +-----------+-----------+-----------+-----------+-----------+ 2r cat b t; 7 a HOLY CROSS DAY CARE CENTER. INC. DAILY SCHEDULE 7:00 - 7:30 a.m. Arrival: Greeting children (T.V.) 7:30 - 8:20 a.m. Continued arrival: Ouiet activities Children divided; Infant/Toddlers, 3 year olds and 4 & 5 year olds. 8:20 - 8:40 a.m. Breakfast Begins: younger groups older groups: outdoor play 8:40 - 9:00 a.m. Breakfast continues: older groups Younger groups: quiet activities 9:00 - 9:30 a.m. All groups daily morning routine 9:30 - 10:00 a.m. Circletime: all groups 10:00 - 11:00 a.m. Worktime: all groups 11:00 - 11:30 a.m. Lunchtime: Infant/Toddlers Worktime: 3's and Pre -Kinder 11:30 - 12:00 noon Naptime preparation: Infant/Toddlers Lunchtime: 3 year olds Group Games: Pre -Kinder 12:00 - 12:30 p.m. Naptime: Infant/Toddlers Naptime Preparation: 3 year olds Lunchtime: Pre -Kinder 12:30 - 2:30 p.m. Naptime: All groups 2:30 - 3:00 p.m. P.M. snack: All groups 3:00 - 3:30 p.m. Clean up and personal grooming 3:30 - 4:00 p.m. Quiet games in areas 4:00 - 4:30 p.m. Group games: younger children Outdoor play: older children 4:30 - 5:30 p.m. Dismissal Begins all groups table games 5:30 - 6:00 p.m. Complete dismissal Attachment 2 CITY OF MIAMI Pages 27-3 COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY L AGENCY: -HOLY--CROSS. DAY -CARE CENTER, INC. FUNDING SOURCE: COMMUNITY DEVELOPMENT TITLE OF PROJECT: WYNWOOD CHILD CARE FISCAL YEAR: 1989-90 POSITION TITLE (list each position and employee name separately ANNUAL SALARY # PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER'PAY PERIOD % OF TIME DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL AI40 CHARGED T CITY FOR ' PROJECT ' MILAGROS GONZALEZ 9,250.00 26 80 355.76 100% 100% 9,250.00 Child Care Teacher MARIA M. ROSALES 9,933 _00 26 _ 80 382.03 100% 100% 9,933.00 Child Care Teacher MEIBOR TAMAYO 9,250.00 26 80 355.76 100% 100% 9,250.00 Child Care Teacher ELDA PERCIVAL 9,250.00 26 80 355.76 100% 100% 1 9,250.00 Child Care Teacher OLGA LOZA 8,000.00 26 80 307.69 100% 100% 8,OOO.00 Child Care Teacher TOTAL 45,683.00 $45,683.0 2'7 i CITY OF MIAMI -A EXPENDITURE JUSTIFICATION FORM AGENCY: HOLY CROSS DAY CARE CENTER, INC. FISCAL YEAR: 1989-90 PROJECT: WYNWOOD CHILD CARE DATE: 07/01/89 FUNDING SOURCE: COMMUNITY DEVELOPMENT Page 1 EXPENDITURE DESCRIPTION AND JUSTIFICATION I REQUEST 965.00 SALARIES: Child Care Teacher 9,250.00 Child Care Teacher 9,933.00 Child Care Teacher 9,250.00 Child Care Teacher 9,250.00 Child Care Teacher 81000.00 BENEFITS: Social Security (7.51% of $45,693) 3,431.00 Unemployment Compensation (.002 X $35,000) 70.Q0 Worker's Compensation (.67 X $45,693) 307.00 Health Insurance ($65/mo. X 5 employees X 12 months) 3,900.00 INSURANCE: Property Liability Insurance 9,116.00 Property Fire Insurance 492.00 Fidelity Bond Insurance 194.00 Automobile Insurance 35.00 Accident Insurance on Children 165.00 UTILITIES: Electricity ($437.20 X 10 months) 4,372.00 OTHER: Rent - Building ($1,850 X 12 months) 22,200.00 TOTAL $$4:MAN n t_- CITY OF MIAMI Farm-7 DEPART14ENT OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE Page.1 CONTRACTOR: HOLY CROSS DAY CARE CENTER, INC_ F•,ISCAL YEAR 1989-90 HER UNDIN (Specify): Ou F 3 ---- Program Equipment i Tatar P Infind 6 Real Con- Program Income b Community Federal Revenue - COUNTY USDA LINE-ITEtt DESCRIPTION tributions Donations Develop. Sharing Line -IC iOIO Salaries 108 636 45.683 . 102,102 3,924 280,345 4220 Social Security 8,159 3,431 - 7,667 1,798 21,055 4140 - Unemployment Compensation 70 0. 154 14 308 4220 Worker's Compensation, 727 307 685 I61 1,880 4221 Health Insurance 2.730 0 7,540 1,170 b5,34Q 4010 700 - - 700 Local Travel ---- 26I0 ____ 4,000 4,000 -Of-Town Travel --- 3010 affi e l ' 1,000 __-- 2,000 --__ 3,000 3$00 1,212 __-- 2,754 ---- 3,966 3441 500 ---- ---- 3,500 4,000 32I0 4,000 ---- ---- ---- 4,Qaa 3805 Office nt 500 "`_" ---- ---- 50Q Erogram n 2,000 ---- ---- 8520 Capital Office ____ __-- 4,000 CITY OF MIAMI DEPARTMENT OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: HOLY CROSS DAY CARE CENTER INC. FISCAL YEAR 1989-90 Form a Page Z OTHER FUNDING (Specify): Inkind S ProgramFederal Real Con- Income 6 Community Revenue Total Pt LINE -ITEM DESCRIPTION tributions Donations Develop. Sharing Line-Itt 2220 __-- ---- ---- 4,380 4,380 Dumpster ZZO Electricity ---- 4,372 ____ ____ 10,000 Leasehold Improvement -___ "-' 5,000 --- 51000 2310 Maintenance of Buildings... ---- ____ 7,000 --- 7,000 Maintenance Equipment ---- - 1,500 ---- I1500 Professional Svs: Account. ---- - I2,000 ---- 12,000 2520 Professional Svs: CPA ---- ---- 2,000 ---- 21000 2710 Rent: Building---- 22,200 ___:_ ---- ---- 22,200 71 Rent: Equipment ---- _-__ 9,000 ---- 91000 3440 food 6,947 ---- 43,053 50,000 4120 Pro a-t LiabilityIns. ---- 9.116 ---" --"" 9,I1fi 4120 Property Fir Insurance ---- 492 ---' "-- 432 4120 194 Fidelity d Insurance 194 4I20 35 Auto Insuran�e4120 35 __-_ ____ Accident Ins 6n rhildrpn ----65---- ---- 165 MISC. Alarm"'" ---- 1,500 ---- 1,500 4 Bank Charges - - ---- 200 200 CITY OF MIAMI DEPARTMENT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: HOLY CROSS DAY CARE CENTER, INC. Form 7 Page 3 LIVE -ITEM DESCRIPTION OTHER FUNDIN G (Specify): Total per Line -Item Inkind & Real Con- tributions Program Income & Donations Community Develop. edera Revenue Sharing COUNTY. -USDA IN -KIN[ Computer Charges ---- ---- 500 ---- 500 Computer Software' ---- ---- Soo ---- 500 Exterminator 360 ---- ---- ---- 360 I -Service Training 600 600- Licenses & Permits 200 ---- 200 Miscellaneous Exp. 2,970 730 ---- 3,100 Postage ---- ---- .500 ---- 500 Printing 11000 11000 ---- 2,000 Registration & Memb. ---- ---- 500 ---- 500 Repairs: Elect. & Plumb 1,000 ---- ---- ---- 11000 Special Services ---- ---- 500 500 Subscriptions & Public. ---- ---- 500 ---- 500 yme Senior EMIgnt ---- ---- ---- ---- 18,200 18,200 Gt 145,811 89,965 185,960L.W.nnn ia,inn. 519,936 -t, PROJECTED FUNDING DISCLOSURE CONTRACTOR: HOLY CROSS DAY CARE CENTER, JNC. FISCAL YEAR 1989-90 X-iOUNT REQUESTED PURPOSE OF GRANT/FUNDS: FUNDING PERIOD EXPECTED OATS OF FUNDING SOURCE (Be Specific): From: To: NOTIFICATIOtt ! f Miami Community Development 7J1/84 - 6/30/90 City of Miami - Community Development $ 89,965 (17%) Funds from City o , Appropriations to serve forty-two (42) children. Dade County - Child Development Service 185,960 (36%) Funds from Title XX, Project Independence and Title V 7/1/89 - 6/30/90 to serve thirteen (13) infants/toddlers and fifty-nin (59) pre-school aged children. Parents Fees (Private Care} 145,$ll (28%) Monies collected from parents which serve as match- 7/1/89 - 6/30/90 ing funds to covbr for all itemized expenses. Also monies collected for private care or YWCA referrals for fourteen (14) infants and thirty-seven (37) pre- school aged children and fund raising activities. �• USDA Food 80,000 (15%) Monthly reimbursement from Food and Nutrition l0/l/89 - 9/30/90 Management for FY 1989-90, for breakfast, lunch and p.m. snack for the children, based on their economic category and daily attendance. In -Kind 18,200 ( 4%) In -kind contribution from Senior Community Service 7/1/89 - 6/30/90 Employment Program. It provides five (5) Aides to receive training and to care for our children. 1 $519,936 I Inkind and Real Contributions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources other than those identified in this budget. donations/contributions. Program Income and Donations Funds collected from the charging of fees and/or cash donation . 92(ce - PRODUCER SINGELTON HUTCHINSON WINGO, INC. P.O. BOX 2789 ORLANDO, FLORIDA 32802 INSURED 11 HOLY CROSS DAY CARE CENTER, INC. 123 NE 36th Street MIAMI, FLORIDA 33137 THIS CERTIFICATE Q iSSUED AS A MATTER OF SVFORMATIM ONLY AND CONFER$ NO NFO ITS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, COMPANIES AFFORDING COVERAGE CO MM A Sc COMPANY LETTER a TB COMPANY D LETTER AM COMPANY D LETTER AF COMPAEnNy E THIS 1E TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITIISTANDINO ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY DE ISSUED on MAY PERTAIN. THE MISURAW-L AFFiMMO BY THE POLKSES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI• TIONS OF SUCH POLICIES. CO On TYPE OF INSURANCE POLICY NUMBER FOXILY EFRCINE DER FAMMIY i FIR CY EXPIMIQI OAR PANDIVVYI LIABILITY LIMITS IN THOUSANDS i AGGREGATE A GENERAL LIABILITY ca "HINSM roml sooll.r ""r'"" $ $ plppEgTr DAMAGE $ $ 1`A( MISEV"FtATIONS ([ EXPIOSR (APSE HAZARD aaPO com �*o $300, 8 300, CONTRACTUAL R t� coNTRActuAl GLSDC 225301 0024 7/l/89 10/1/89 INDEPENDENT CONTRACTORS OFM FORM PTIOPERTY oAMAGE PERSONAL INJURY PERSONAL INJURY $ 300, AUTOMOBR.E LIABILITY ANY AUTO aty mm" $ 100, ALL OWNED AUTOS (r1W PASS) AIL OWNTn Amos ( R 111"AN) PA WRY WAY 1RI s 300, B HARED AUTOS WNEWI}n AU1US BAC 610J130-4 7/l/89 7/l/90 RTY oA A $ 50, �woED $ GARAGE LIQ&ITY LIABILITY EXCESS UMBRELLA FORM a006e0wo $ $ — OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATvropr D AND 094JC0931611880CAA 7/l/89 7/1/90 ;!•. $ , RAM AMEN) EMPLOYERS' UABILITY ��, $ go' IDLSEASE•POLICY LIMIT) _ $ IOISEASE.EACH EMPLOYEI OTHER C FIDELITY BOND (100.D d.) CL 605 76 51 7/l/89 10/1/89 $10,000. Employee Dishonesty DESCRIPTION OF OPERATK)NWLOCATIONSIVEHICLES/SPECIAL ITEMS TEN DAY NOTICE DUE TO NON-PAYMENT OF PREMIUM CERTIFICATE. HOLDER IS ADDITIONAL INSURED IN RESPECTS TO GENERAL LIABILITY. THIRTY DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE. TO THE CERTIFICATE HOLDER APPLIES. DAY CARE CENTER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX. PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO CITY OF MIAMI MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE COMMUNITY DEVELOPMENT DEPARTMENT LEFT, BUT FAILURE TOMALSUCH NOTICE BHALLIMPOSENoOKWTIONOnLEA "Lffy OF ANY KING QPft THE COMPANY S AGENTS OR REP1199ENTATIVE1111. P.O. BOX 33708 .? 3 AUTHORIZER. ESENTATIVE MIAMI, FLORIDA 33133 ATtn: Joyce ell Q1.Q igia "wo 8JA De Hostos Senior Center CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19 , between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Holy Cross Day Care Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENTS July 1, 1989 through June 30, 1990 AMOUNTS $185,138 VENDOR NUMBER: 040444 TAX IDENTIFICATION NUMBERs 59 1837325 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries -- Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or -1 in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current i liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY] current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). E. GRArTTEE's Corporate Seal (to be affixed to Signatory page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreements A. Final Expenditure Report to be submitted by July 30, 1990. B. Certified Independent Audit to be submitted by December 1, "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring► and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-item Budget/Expenditure Justification (Attachment II) which is _ attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non --expendable property acquired with funds under the Agreement shall be = retained for a period of three years after its final - disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit =r findings have not been resolved. - =1 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coverages - A) Insurance coverage that reflects sound business practices ------- - ---- acceptable to the CITY's Insurance Management Division of the Law Department. B) ridelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish - 4 - r and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to ! the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of .Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, f as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary .. 5 - reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by ' Federal, State or Local Directives. j The GRANTEE shall comply with the Federal Directive required I by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. - At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, 6 - .� """got including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a rquarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, 1 in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development by December 1, 1990. i 2.14 CPA LETTER _•( GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. r 7 .. - JSS A ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $185,138. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT r A. upon execution of this Agreement and with a written 1 request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of = submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the enact amount. paid • by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as - a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the 9 indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this i requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or ter* nation date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all • reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at E any time during the performance of this Agreement and for a -i e period of three years after final payment is made under this _ Agreement. GRANTEE agrees to provide all financial and other g applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. - 9 - 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of I ( funds or authorization, reduction of funds, and/or change in i i regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall —� not reimburse GRANTEE for familv health care ins"rance premiums, nor shall the CITY reimburse GRANTEE for employee - retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and 10 f I A approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any persona, financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11,1)-and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or emissions to act on the part of GRANTEE, including any person acting for or on its behalf= from and against any relevant orders, - judgments, or decrees which may be entered against the CITY] and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any - such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS f Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. 11 - r 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the J DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS - _ All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this -Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT a CITY retains the right to terminate this Agreement at any i time prior to the completion of the services required i pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in 4 writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under 13 0 the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Holy Cross Day Care Center, Inc. Miami, Florida 33133 123 N.E. 36 St. Miami, Florida 33137 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, :such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees., further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives. successors. and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar -1 action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and _ assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 - B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments 'A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 180 USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. w -- ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTESTS orpor&te ecretary SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Holy Cross Day Care Center, Inc., a Florida not for profit corporation Y Emilio Lopez, Pres dent GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and - conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1999. i WITNESS: , an individual By Individually APPROVED AS TO INSURANCE REQUIREMENTS: i INSURANCE MANAGEMENT i E - 17 - n CORPORATE RESbLUTION - - - -WHEREAS v.-the--Bo a r d --•-o t --E i re-c tot s—o f CARt- - -' CENTER, INC. has examined terms, conditions, and obligations of the proposed 'contract with the City of Miami for COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, the Board of Directors at .a duly held corporate meeting have considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF HOLY CROSS DAY CARE CENTER, INC. that the President and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for COMMUNITY DEVELOPMENT BLOCK GRANT , in accordance with the contract documents furnished by the.City of Miami, and for the price .and upon the terms and payments contained in the proposed --contract submitted by the City of Miami.. IN WITNESS WHEREOF, this 23rd day of May , 1989 . CORPORA E SECRETARY CHAIRMAN, Board of Directors ' ' •= - ' is (SEAL) _ _ _ Attachment 1 Pages 19-27 HOLY CROSS DAY CARE CENTER, INC. Work Program Specifications for the De Hostos Senior Center Program July 1, 1989 - June 30, 1990 RECOGNIZING THATs (i) The Agency provides multiple social services to elderly and/or handicapped and to low--and-moderate income City of Miami residents; and (ii) Fifteenth Year Community Development Block Grant funds are being provided by the City of Miami to provide service to residents of the Wynwood Target Area. The following work program specifications for the total operation of the De Hostos Senior Center are hereby outlined and, where applicable, prorated provisions have been specified to conform to Community Development requirements: De Hostos Senior Center Program I. PROGRAM will provide recreation, education, meals, transportation, escort, counseling, health support, information and referral services to a minimum of 500 unduplicated elderly and/or handicapped City of Miami residents by the end of the contract term: A. A minimum of 60% of these persons (unduplicated) will be residents of the Wynwood Target Area, as defined by the City in the attached boundaries designation. B. A minimum of 75% of all persons served (unduplicated) will also be low and moderate -income persons, as defined by the attached income guidelines for the 12-month period prior to receiving program service(s). C. All persons served will meet one of the following _ criteria for eligibility (in addition to the income and - residency requirements established in I(A) and I(B) of i this Section): Elderly, 60 years of a e or older (computed as age at first service during the contract term)t Handicapped, under 60 (defined as a person below age of 0 who has a physical impairment and who has been declared by the Social Security Administration as such); _ Elderly Handicapped (defined as a person 60 years of age or older who has a physical impairment and who has been declared by the Social Security Administration as such. Spouse, under 60 (defined as a person below the age of 60 who is the spouse of an otherwise eligible client). No more than 25% of all persons served will fall into this category. Low and Moderate Income, under 60 (defined as a persoro _ below the age of 60, who meets low to moderate income guidelines). These persons will not receive meals, only supportive services. No more than 10% of all persons serve will fall into this category. ■ b. 248 "Program Days" (defined as operational days during which clients attend the Program and receive Program services) will be provided by the end of the contract term. E. 112,058 total service units will be provided by the end of the contract term at the Center. 49,082 units will be Meal Units (25,296 for lunch; 17,360 for breakfast; and 6,426 weekend melas) and 57,672 other units, which will includes recreation, education transportation and counseling. An average of 9,338 units will be provided each month (average of 28,014/quarter). A "service unit" is defined as one (1) unit of a particular type of service which is provided by the Program and is classified as one of the followings Counseling Unit - defined as an interactive process wherein one client is provided direct guidance and assistance in the utilization of needed health and social services and help coping with personal problems through the establishment of a supportive staff -client relationship. Counseling may be conducted in one-to-one or group basis. Education Unit - defined as a time period during which one eligible client is provided with formal or informal training which is designed to provide opportunities directed toward personal enrichment or nutritional health. Education unit will be further sub -classified as follows: Nutrition Education Unit - education unit which focuses on nutrition and or health, such as eating habits, nutritional values of foods, etc. Escort Unit - defined as the personal staff accompaniment of one cl ent to and from service providers and personal assistance as needed to enable a client to obtain required health, social and/or rehabilitative services. Health Support Unit - defined as those activities conducted in one time period to assist an eligible person/client to secure and utilize necessary medical treatment as well as emergency and health maintenance services. Information and Referral Unit - defined as the actions performed by a staff person during one time period _ wherein an eligible person is provided with information regarding resources and available services; or a person's needs are determined and the. person is directed to a particular resource; or contact with the resource is made for the person as needed; and/or resource will determine whether the service was received. Meal Unit - defined as the serving of one (1) nutr tionally-sound meal, which meets one-third or more of the current daily recommended dietary allowance, to an eligible person. Meal Units will be further sub- classified as follows (based upon location/site of meal services Congregate Meal Unit - meal which is provided to an eligible person at a congregate meal site. Take Home for Week -end Meal Unit - meal which is provide to an eligible person to take home due to his inability to attend the congregate meal site (i.e., illness, holidays, weekend, etc.) eligible person for breakfast at the congregate meal site. Recreation Unit - defined as the participation igor attendance of one person (during a 24-hour period) at one or more planned events or other leisure time activities of the program, such as games, sports, theaters, field trips, pharmacy, prescriptions etc. Transportation Unit - defined as a one -way -person trip or the pick-up and drop-off of one client from one location/address to another. Transportation units will be further categorized as follows (categorized according to purpose of trip) s Medical/Dental - doctor/dental appointments, medical centers for treatment, physical therapy, pharmacy , prescriptions etc. Government Services, non -Rehabilitative - food stamp offices, social security offices, etc. Sho ing/Escort - food, clothes, etc. (NOTE: Where a staff escort accompanies the client an&- provides assistance in the selection and purchase of items, no credit will be given as a unit of transportation, rather, credit will be given and documented as a unit of "shopping/escort"). Recreation/Social - includes all trips to the Program site as well ;.as to their activities, recreation or meal centers, parks, theaters, civic meetings, field trips, sports activities, etc. Rehabilitation, non -Medical - rehabilitation, treatment and/or training centers, counseling services, etc. Trips Home - return to client residence. F. Services to be provided to clients by the Program as follows (it is recognized that Program services are provided on an "as -needed -or -desired" basis and as such, no quantitative service level requirements have been set for each individual service unit except for meals): 1) TRANSPORTATION a) Transportation services for clients will be provided between 8t30 a.m. and 5s00 p.m., Monday through Friday (excluding weekends and holidays, unless specified by the Director). b) Each transportation recipient will be required to acknowledge receipt of service by signing his name on a log (see attached form) each time a trip is _ provided. In cases where the recipient is blind, illiterate, unable or incapacitated, the driver will sign for the person. In cases where a "companion" or "escort" is accompanying the recipient (i.e., friend or relative not in need of service and/or program staff person), the companion's/escort's name will be logged and identified as such, but no signature will be required and no service credit will be given. c) Each trip (defined as the pick-up and drop-off of one person from one location/address to another) will be classified into one of the following Cate oriel (classified according to the purpose of trip7, Ls - 3 - 3.1 Medical/Dental - doctor/dental appointments, medical centers, hospitals, physical therapy, pharmacy, prescriptions, etc. Government Services, non -Rehabilitative - food stamp offices, social security office, etc. Shopping - food, clothes etc. Recreation/Social - include all trips to the Center, as well as to other recreation or meal centers, parks, theaters, civic meetings, restaurants, home to visit friends or relatives, etc. Rehabilitation non -Medical - rehabilitation and/or treatment centers, counseling, work adjustment centers, etc. Trips Home - return to client residence d. One vehicle (to be registered in the name of the Agency) will be used to transport Agency clients. It is recognized that the Agency will purchase this vehicle through a grant from the State of Florida Department of Transportation. Upon purchase of the vehicle, Agency will report, in writing to the Social Programs Division, the vehicle identification number and vehicle description. 2) MEALS De Hostos Senior Center will serve luncheon meals around the noon hour to elderly program clients from Monday through Friday. Meals (which meet one-third of the current Daily Recommended Dietary Allowance) will be provided and delivered free -of -charge to the Program by Catholic Community Services (which is under contract with the Areawide Agency on Aging for a Title III-C Nutrition Program for the Elderly). It is recognized that De Hostos Senior Center's meal service component, however, is contingent upon Catholic Community Services' continued usage of this Program as a meal site. a) Average daily meal service will be as follows: Congregate on Site 102 b) A minimum of 49,082 meal units will be provided at the Center by the end of the contract term (4,090 per month, 12,270 per quarter.) " These meal units will be provided in the following categories: 1. Congregate on site meals 25,296 2. Morning breakfast meals 17,3600 3. Weekend meals 6,426 + Total Meals 49,082 3) RECREATION All on -site recreational activities (including social interaction) will be provided at 2902 N.W. 2nd Avenue. Daily Reading (books, newspapers., magazines, etc.) Dominoes (all day) Bingo (•all day) - 4 - 2Z . 0 Weekly English Class (teacher provided by Miami -Dade Community College and Miami senior High Education Center Arts and Crafts Class (teacher provided by Miami - Dade Community College) Psychology Class (teacher provided by Miami Senior High Adult Education Center) Acting and Dance Class (teacher provided by Miami Senior High Adult Education Center) Monthly Group Birthday Party Health and Nutrition lecture (speaker provided by Center) Crime Prevention Conference Special Occasions - Holiday parties (with artistic shows), New Year's, St. Valentine's Day, Hispanic Week celebration, Flag Day, Independence Day, Columbus Day, Halloween, Thanksgiving Day, Christmas Day, Mother and Father's Day, Elderly Center Anniversary, Acting (preparing shows -practices, etc.) 4) COUNSELING Counseling services will be provided to clients on an as -needed -or -desired basis and will serve to address and/or resolve social, emotional, reality and/or adjustment problems. In all cases, the client's case record file, a plan of corrective action to be undertaken, will be identified, and the services rendered to resolve the problem(s) will be noted. 5) ESCORT Escort services will be provided on an as -needed -or - desired basis to clients to enable them to secure needed health, social and/or rehabilitative services. 6) HEALTH SUPPORT Health support services will be provided to clients on an as -needed -or -desired. basis and will include blood pressure screening. 7) INFORMATION AND REFERRAL (I+R) I+R services will be provided to clients on an as - needed -or -desired basis for* clients needing services not directly provided by the Program. In all cases, documentation will be made for all information and referrals for service made. 8) BULK FOOD DISTRIBUTION Program will gprovide 2,652 Bulk Food Units for • distributiontWservice recipients at a minimum of G. All on -site activities will be conducted at E.M.H. Building at 2902 N.W. 2nd Avenue. Supervised activities will be conducted from 8:30 a.m.-5s00 p.m., Monday through Friday (unless otherwise specified by the Director.) II. PROGRAM will maintain complete, updated and accurate records for each participant and will utilise the following forms to document services rendered which include, (see attached Program forms): A. Participant Intake Form B. Casework Services Form (when applicable used for documenting escort, I+R, and counseling) C. Daily Service Log and Attendance Log D. Incident Form (when applicable) III. Agency will complete a quarterly activity report (see attached form) and submit it to the Social Programs Division, City of Miami, by the tenth working day of the next quarter. This activity report will include the following informations A. Number of unduplicated City of Miami persons served during the quarter: 1. Number of Males (White non -Latin, Black non -Latin, Latin, Other) 2. Number of Females (White non -Latin, Black non - Latin, Latin, Other) 3. Number of Elderly 60 years of age or older (at date of first service during contract term) 4. Number of Elderly Handicapped S. Number of Handicapped (non -elderly) 6. Number of Spouse, under 60 7. Number of low -and -moderate -income persons 8. Number of Wynwood target area residents 9. Number of Female Head of Household B. Number of service units provided by categorys 1. Number of meals 2. Number of recreation 3. Number of education 4. Number of counseling 5. Number of health support 6. Number of information and referral 7. Number of escort B. Number of bulk food units C. Number of unduplicated City of Miami clients served broken down by service unit. - D. Number of City of Miami clients terminated during quarter. i . a 6 2y E. Number of active City of Miami clients at end of quarter. F. Number of service days for the quarter. G. Listing of the full names, addresses and social security numbers for all unduplicated City of Miami persons served during the quarter. IV. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place, located at 2902 N.W. 2nd Avenue. Signed and submitted (with attachments) to the City as parr of the fifteenth Year Community Development contract on this day of 1989. WITNESS i _j NOTARY PUBLIC SIGNATURE, SEAL AND STAMP NOIAf:1 r1101IC s14TE OF F!OIDA MY C01:H1%S1011 1kP 111iY 21.00 Nilsa Velazquez Executive Director Holy Cross Day Care Center, Inc. Holy Cross Day Care Center, Inc. for De Hostos Senior Center Program 2902 N.W. 2nd Avenue Miami, Florida 33127 DE NOSTOS SENIOR CENTEI ACTIVII)ADES PARA EL MES DE JUNIO, 1989 2902 NW 2da Avenida Miami, Florida 33127 Teldfono: 573-6220 573-6322 3 • 8:30- 10:00 8:30 - 11:30 8:30 - 5:00 9 : 30 - 10:15 10:30 - 11:30 12:00 - 1:00 1:30 - 2:43 1:3D - 5:00 1:30 - 5:00 MARIM : 8:30 - 10:00 8: 30 - 11:30 8:30 - 5:00 9:00 - 11:45 9:30 - 10:15 10:15 - 11:30 12:00 - 1:00 1:30 - 2:45 1:30 - 4: 30 1:30 - 5:00 MIEr=LES: 8:30 - 1- 11:30 8:30 - 5:00 9:30 - 10:15 10:00 - 12:00 12:00 - 1:00 1:30 - 2:45 1:30 - 5:00 1:30 - 5:00 JLIs'VES 11:30 8:30 - 8:30 - 5:00 9:30 - 10:00 10:00 - 11:45 12:00 - 1:00 1:30 - 2:45 1:30 - 4: 45 1:30 - 5:00 VIE M: 8:30 - 11:45 8:30 - 11:45 8:30 - 5:00 9:00 - 12:30 12:00 - 1:00 1:00 - 2:00 2:00 - Bingo WILLIAM hURAUB, Ditr &NABELLA Dom, SOI,, Ca Act Clases de Nutricibn Juegoe, Castes, Domino, etc. Trabajo Social Merienda Musica Almuerzo, Anuncios Bingo Domino TV, Socializer Clases de Ingles Juegos, Domino, Camas, Trabajo Social Clases de Psicilogia Iterienda Ljercicios Almuerzos, Anuncios Bingo Domino TV, Socializer -4W ESPECIALES Junio 5 (Lanes)_ Pelicula Junio 6 Martes Tana de Presi6n Junio 8 (Jueves) Restaurante Junio 12 (Lunes) etc. Conferencia - Nutricibn Junio 14 (Miercoles) Show del dia de los Padres Junio 16 (Viern221 Fiesta del dia de los Padres Junio 19 (Imes) . Pelicula Junio 22 (Jwves) Oinnerencia - Prevencibn del Crimen Juegos, Domino, Cartas, etc. Junio 23 (Viernes)_ Trabajo Social Exxumen de la Vista Merienda Junio 20 LAmes Clases de Baileli-cula Almuerzo, Anuncios Bingo Junio 30 Viernes Domino Cw ple os TV, Socializer Juegos, Domino, Cartas, etc. Trabajo Social Merienda, Ejereicios Alwerzo, Anuncios Bingo, Cartas Domino TV, Socializer Domino, Carters TV, Socializar Trabajo Social Clases de Baile Almuerzos, Anuncios Distribuci6n de Cajit� rE PARTE DLL DIRIL'M Sugerencias y Comenta.rios para el nejo- ramiento del Centro son de gran ayuda. Mjenos saber cualquiera sugerencia o eomentario. 'JCIAL EVEM June 5 (Monday) Film June 6 (Tuesday) Blood resure June 8 (Thursday) taurant June 12 Monda Me - utrition June 14 (Wednesdav) rawer, s mnow June 16 Fri r a ere Party June 13 Akmday,Z ltn June 22 (Thursday) n erence - Grime Prevention June 23 Friday) e MEMation June June 26 Monday) June 30 g'r Biithday WOWS Fr" 711E DIItr M Suggestions an is or the bene- fit the Center are Welcome. Let us know about. DE 110STOS SENIOR CENTER ACTIVITY FUR WE MOi IR OF JUNE, 1989 2902 NW 2nd Avenue WI1LIA14 MORALS, Program Director Miami, Florida 33127 ANABEUA 11 L SOL, Activities ()oordinat+ Telephone Number: 573-6220 573-6322 !MAY: 8:30 - 11:30 8:30 - 11:30 8:30 - 5:00 9:30 - 10:00 10: 30 - 11:30 12:00 - 1:00 1:30 - 2:45 1:30 - 4:30 1:30 - 5:00 =- DAY: 8:30 - 10:00 8:30 - 11:30 8:30 - 5:00 9:00 - 11:45 9:30 - 10:15 10:15 - 11:30 12:00 - 1:00 1:30 - 2:45 1:30 - 5:00 1:30 - 5:00 Dr IRi0 8:30 - 11:30 8:30 - 5:00 8:30 - 10:00 9:30 - 10:15 10:00 - 12:00 12:00 - 1:00 1: 30 - 2:45 1: 30 - 4: 30 1:30 - 5:00 '111URSDAY: 8:30 - 11:30 8:30 - 5:00 8:30 - 10:00 9:00 - 11:45 10:00 - 11:45 12:00 - 1:00 1:30 - 2:45 1:30 - 4:30 1:30 - 5:00 FRIDAY: 8:30 - 11:45 8:30 - 11:45 8:30 - 5:00 9:00 - 12:00 .12:00 - 1:00 Nutrition Classes Games, Cards, Domino, etc. Social Work Morning Snack Music l mdi, Announcements Bingo Domino TV, Socializing English Classes Games, Domino, Cards, etc Social Work Psychology Classes Morning Snack Exercises Lunch, Announcements Bingo, Cards, etc. Domino TV, Socializing Games, Domino, Cards, etc. Social Work English Classes Morning Snack Dance Class Lunch, Announcements Bingo, Cards Domino TV, Socializing Games, Domino, Cards, etc. Social Work English Classes Psyd1ol06-Y Class;4 Exercise Lundi, Announcen Bingo, Cards Domino TV, Socializing Domino, Cards 'TV, Socializing Social Work Dance Class Lundi, Announcem CITY OF MIAMI Attachment 2 C014MUNITY DEVELOPMENT DEPARTMENT Pages 29-34 PROJECT SALARY AGENCY: HOLY CROSS DAY CARE CENTER, INC. FUNDING SOURCE: Omm"41TY M'EN'T TITLE OF PROJECT: DE HOSTOS SENIOR CENTER FISCAL YEAR: 1989-gp ,1 R -Y 1 POSITION TITLE (list each position and employee name separately ANNUAL SALARY PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF T114E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL X40' CHARGED T CITY FOR PROJECT WILLIAM MORALES $24,150.00 26 80 928.85 100 100 24 150.E Program Director, ANABELLA DEL SOL 119860_0 1 26 _ 60 456.16 75 11,860.t Activities Coord. FELIX MARTINEZ 15,750.0 26 80 605.77 100 100 15 ?50.� Site Manager DIANA VERGARA 15t750.00 26 80 605.77 100% 100%• 15 750.( Social Worker TBD .14,000.00 26 80 538.47 100% 100% 14 000.1 :Social Worker OSIRIS MEJIAS 10,500.0 •26 80 403.85 100% • 100% 10 500.1 Clerk/Typist TBD 7,820.0 17 80 '460.00 100 100 Driver/Escort Page 1 ' CITY OF MIXNI EXPENDITURE JUSTIFICATION FORD! AGENCYt Holy Cross Day Care Center, Inc. FISCAL YEARt 19989--90 PROJECT' De Hostos Senior Center _ DATE: _ 07/0.1/89 FUNDING SOURCE: Community Development EXPENDITURE DESCRIPTION AND JUSTIFICATION (SALARIES: REQUEST $185,138.00 Program Director (2,080 hr @ $11.61) 240150.00 Activities Coordinator (1,560 hr @ 7.61) 11,860.00 Site Manager (2,080 hr @ 7.58) 15,750.00 Social Worker (2,080 hr @ 7.58) 159750.00 Social Worker (2,080 hr @ 6.73) ,•140000.00 Clerk/Typist (2,080 hr @ 5.05) 109500.00 Driver/Escort (1,360 hr @ 5.75 79820.00 Sub -Total 99,830.00 BENEFITS: Social Security (7.51% of $99,930) 7,498.00 Unemployment Compensation (.002 X $49,000) 98.00 Worker's Compensation 1,346.00 Health Insurance (6 empl X $65 X 60 mo) 3,900.00 Local Travel 500.00 INSURANCE: General Liability 40978.00 Automobile Insurance 1 5,557.00 I TIrPTT TTTLQ. Telephone 20160.00 SUPPLIES: Program Supplies 633.00 Office Supplies 500.00 Food Supplies 100.00. Janitorial Supplies 500.00 OTHER: Contractual Services: Cleaning (1,040 hr X $4.50) 4,680.00 Transportation: Contractual (ACTION) ($1500 X 4 mo) 6,000.00 Gasoline ($250/mo X 8 mo) 2,000.00 Bus Maintenance 1 300.00 Penditure Justification Form: Community Devel.oiment Deoartment_ Social. Programs Divisionl" ffil c0 Page 2 CITY OF HIAMI EXPENDITURE JUSTIFICATION FORM AGENCYt_Holy Cross Day Care Center, Inc. FISCAL YEARS l� 999- 0 PROJECTS De Hostos Senior Center DATES 07/01/89 FUNDING SOURCES Community Development EXPENDITURE DESCRIPTION AND JUSTIFICATION OTHER: (continued) Food: Weekend Meals: 115 X 42 X $1.65 = $79970 Special Occasions: $300 Title III: $3,917 Rental Equipment: Copy Machine ($160/mo X 12 mo) Equipment Maintenance & Rephir (Typewriter/Copier) Management Fees ($185,138 X 11.5%) Postage Printing & Supplies Rent: Building ($625/mo X 12 mo) Special Activities (Special classes/field trips) Subscription & Registration TOTAL REOUEST $ 12,187,00 19920.00 600.00 21,291.00 100.00 300.00 7 , 500.00 .. - 460.00 200.00 1IN&INA2 3 xp`enaiture Justification Form; Community Development Departmen 11lI ui iittoii CAPITAL EQUIPP:ENT MACNP.SE $UMET AGENCY: HOLY CROSS DAY CARE CENTER, INC. THE OF PROJECT: DE HOSTOS SENIOR CENTER RRIDIND SOURCE: g0MUryIty D ytLo cSCRIPTION OF EOUIPMENT NUMBER OF UNIT TOTAL UNITS COST COST -0- e CITY OF MIAMI DEPARTMENT OF C"UNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE Holy Cross WLy Care Center, Inc. CONTRACTOR: De Hostos Senior Center Fiscal Year 1989-90 form 7 - Page 1 LINE -ITEM DESCRIPTION OTHER FUN DIN G (Specify). Total pe Line-Tte Inkind b Real Con- tributions Program Income & Donations Community Develop. Federal Revenue Sharinq Program Director 24,150.0( 124,150.0 Activities Coordinator 11.860.0 11.,860.0 Site Manager 15.750.0( 1_5..750-0 Social Worker 15.750.0( 151750:0 Social Worker 141000.0( LL 4, 000. 0, Clerk/Typist 10,500.00 Lo'.no.o Driver/Escort 7.820.0( Social Security 7.498.0( .7,820.0 7,498.Ot UnemployMent Comp. 98.0 98.0C Worker's Compensation 1,346.0( 1.346.01 Health Insurance 1 3-900-0C. 3..900.0( r LQcal TrUel 500-0 General TAihilitv _A.__q78._QC 4-978-0 tomobile Tn1_112rAnr.P_ R,RR7-nr Telephone 2.160.0C -.Of 29 60. Program Supplies 633.0 633.0 500.0 3TT1_qe Su lie 500.0 CA CITY OF MIAMI _ DEPARTMENT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE Holy Cross Day Care Center, Inc. CONTRACTOR: De Hostos SeniUr Center Fifcal Year 1989-90 form 7- Page •2 LIME-ITER DESCRIPTION OTHERN NG Speci Total P► Line -It Inkind b Real Con- tributions Program Income b Donations Community Develop. Fed -era] Revenue Sharing- Food Supplies - Janitorial Supplies 500.0 _ 500.0 Contractual Services: Cleaning' 4,680.0 4,680.0 Transportation 6 , 000.0 6 , 000 .-0 1 Gasoline 2 000.0 2,000.0 Bus Maintenance 300.0 300.0 Food 82 331. 00 12,187.00 !'4, 5,18.0 Rental Equipment: Copy Machine- . 1,920.00 1,920.01 Equipment Maintenance and Repair 60 O.00 600.0C Management Fees 1 291.0 , 21,291..0( -Postaze 100.0c 100.01 .Printing Supplies 300.01 1300.01 7,500.04 460.0 460.0( Subscri . & Re istra. 1 200.0• 200.0( Exterminator 300.0c 300.0C TOTAL 182,631.001 185 138.0 267769.ow PROJECTED FUNDING DISCLOSURE Holy Cross Day Care Center, Inc. CONTRACTOR: De HoStos Senior Center Fiscal Year 1989-90-' FUNDING SOURCE (Be Specific): At4OUNT REQUESTED PURPOSE OF GRANT/FUNDS: FUNDING PERIOD EXPECTED DATE OF From: To: NOTIFICATION City of Miami (69;) $ 185,138.00 Community Development Block Grant Funds to 10/7/89-6130/90 provide recreation, education, meals, escort counseling, health support, information and referral services to a minimum of 425 undup- licated elderly and/or handicapped City of Miami residents. Catholic Community (31%) 82,631.00- In -Kind • • • Contribution. CCS provides hot L0 90 CERTIFICATE PRODUCER SINGELTON HUTCHINSON WINGO, INC. P.O. BOX 2789 ORLANDO, FLORIDA 32802 INSURED 1 HOLY CROSS DAY CARE CENTER, INC. 123 NE 36th Street MIAMI, FLORIDA 33137 THIS CERTIFICATE is ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS HO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXIEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I COMPANIES AFFORDING COVERAGE LETTER COMPANY A / • LETTECOMP p Y 0 LLETTER Y C COMPANY D LETTER LCOMP ARNY E THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATEb. NOTWTTIISTANDINO ANY REOUMMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSUi�ANCt AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CON01. TIONS OF SUCH POLICIES. CO Parr NFICIM FIX" TUFT im LIABILITY LIMITS IN THOUSANDS 1 TYPE OF INSURANCE POLICY NUMBER DAIS I h MIT PA44DWM Mr, cwc I A00FMGAIS GENERAL LIABILITY A COMpFSHENSNE FOFW PR[MISE A PAt10NS EXROSM It♦"000I (AM HAUID CONI IUAL GLSDC 225301 0024 CONIFIACiWI MFDEPENMNT CONTFIACTORS BROAD FORM PROPERTY DAMIME v PERSM4IN.AIRr AUTOMOBILE LIABILITY ANY AUIO All OWNED AUTOS FRIV PASS I ALLWNE OD AUTOS (PFW FTIISS NOVO AUTOS B NON LMINED AUTOS GARAGE LIABILITY BAC 6103130-4 so°Ar - Fl/,n1Rr $ $ "TM $ $ 7/1/89 10/1/89 «° s300, S 300, PERSONAL MIJURY IS 300, NMI � FmN s 100, R A�1, s 300, TV 7/l/89 7/1/90 ° E$ 50, aaPG Cam° $ EXCESS LIABILITY UUMLLA FORM CCol NKI) s $ DIRER 114AN U410RELLA FWN WORKERS' COMPENSATION STATUTORY D AM 094JC0931611880CAA 7/1/89 7/1/90 $ , (EACH ACdOENq EMPLOYERS, LIABILITY �pn ptSEASE P0.TCr IMAIT) lswo, (DISEASE EACH EMPLOYEE) OTHER C FIDELITY BOND (100.13 d.) CL 605 76 51 7/1/89 10/1/89 $10,000. Employee Dishonestv DESCRIPTION OF OPERATIONSILOCATIONWEHICLEB/SPECIAL ITEMS TEN DAY NOTICE DUE TO NON-PAYMENT OF PREMIUM CERTIFICATE HOLDER IS ADDITIONAL INSORED IN RESPECTS TO GENERAL LIABILITY. THIRTY DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE TO THE CERTIFICATE HOLDER APPLIES. DAY CARE CENTER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX• PIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO CITY OF HIAMI MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE COMMUNITY DEVELOPMENT DEPARTMENT LEFT- BUT FAILURE toMALSUCH NOTICE SHALL WOBENo 90LIGATIONORLIABILitV OF ANY KIND I.Vft THE COMPANY TS AOENTS OR RMSFNTATIVIES. P.O. BOX 33708 AUTHORIZE SENTATIVE ZZ MIAMI, FLORIDA 33133 ATtn: Joyce ell A�* CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 191 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Lions Hone for the Blind, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCES Community Development Block Grant Funds 15th Year TERM OF THE AGREEMENTs July 1, 1989 through June 30, 1990 AMOUNT: $49,020 VENDOR NUMBERS O44156 TAX' IDENTIFICATION NUMBER: 06 031160023 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attacheds A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to includes completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this - Agreement); and other coverage as deemed necessary (i.e* automobile insurance). E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be no later than July 31,1990. B. Certified Independent Audit to be submitted by December 1, 1990. ARTICLE II. I I "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this , Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices - 3 - acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received y or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish - 4 and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or p sonal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of - the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, - as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary - 5 - t reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. L At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified p issues relating to GRANTEE's activities. 1 CITY may carry out monitoring and evaluation activities, 6 - including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, -shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and - must be included in the expenditure justification form of the budget summary. - 7 - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $49,020. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall rot be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that . all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE.prior to submission. All reimbursements must be in line -item form and be in accord _ with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid - 8 - • a by various funding sources equaling the total of the ' invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY _ CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other . applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. - 9 - 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE - shall submit to CITY for prior written approval, in ' accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, ' office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV, 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and 10 = approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, colorr creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities _ under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY1 and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any 4.5 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted. hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following% A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.0 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under . the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Lions Home for the Blind, Inc. Miami, Florida 33133 970 S.W. 1 St., 4th Floor Miami, Florida 33130 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the 14 remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State ATTEST: of Florida By MATTY HIRAI CESAR H. ODIO City Clerk City Manager ATTEST: GRANTEE: Lions Home for the Blind, Inc., a Florida not for profit c p ation • Gi ""1 By tLt� Corporate Secretary Tre,Ydent SEAL GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1989. , an individual By individually WITNESS: 1 CORPORATE RESOLUTION WHEREAS, the Board of Directors of the LIONS HOME FOR THE BLIND, INC. has examined terms, conditions, and obligations of the proposed contract with the City of Miami for COMMUNITY DEVELOPMENT; _KHEREAS, the Board of -.Directors at a duly held corporate meeting have considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF LIONS HOME FOR THE BLIND, INC., that the President and Secretary are hereby authorized and ins- tructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for COMMUNITY DEVELOPMENT, in accordance with the con- tract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the prposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this 23rd day of MAY, 1989. Presiden B and of Direct rs Fernando Rodriguez Secretary, Board of Directors Hector Ferrer AttacbMebt 1 Pages 11-23 LIONS HOME FOR THE BLIND, INC. Work Program Specifications for the Little Havana Enrichment for the Blind Program July 1, 1989- June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding operates a social service program for blind residents of Dade County; (ii) Fifteenth Year Community Development Block Grant Funds have been allocated to support the program in the Little Havana area. The following work program specifications for the operation of the Little Havana Enrichment and Social Services for the Blind Program are hereby outlined and where applicable, prorated provisions have been specified to conform to Community Development requirements: 0 * * * * * * * * * * * I. PROGRAM will provide social, enrichment, escort and/or transportation services to a minimum of 65 unduplicated blind persons residing in the City of Miami. A. A minimum of 50% of all persons served will reside within - the Little Havana Target Area, as defined by the City in the attached boundaries designation (map). B. A minimum of 75% of all persons served will also be low - and -moderate income persons, as defined by the attached income guidelines for the 12 month period prior to receiving program service(s). C. All persons served (unduplicated) will be either legally blind (as defined by the State of Florida, Division of Blind Services) or have a severe visual impairment. D. 248 "project service days" (defined as operational days during which clients attend the program and receive - program services) will be provided by the end of the contract term. E. A minimum of 35,000 "service units" will be provided by the end of the contract term. A "service unit" is defined as one (1) unit of a particular type of service which is provided by the program and is classified as one of the following: Education Unit - defined as the attendance and participation of one (1) eligible client in one of the following classes/activities which are provided at the program site: Braille Class Braille Typing English Class Geography Class Music Class (guitar, piano, singing, etc.) Crafts Class (weaving, macrame, sewing, etc•) - 1 - Talking Book or lecture sessions (via phonograph records) Escort Unit - defined as the personal staff accompaniment of one lT eligible client to and from service providers for the purposes of providing personal advocate or shopping assistance as needed to enable a client to obtain required health, social and/or rehabilitative services and/or to resolve problems. Recreation Unit - defined as the attendance and participation of one client at one social interaction party which is held at the program site. Transportation Unit - defined as a "one -way --person trip" or the pick-up and drop-off of one client with or without a staff companion from one location/address to another (using the Agency's own vehicle and driver or an approved staff vehicle and staff person). Food Unit - defined as the distribution of a basic food package to one eligible client of the Program. F. Services to be provided to clients by the Program are as follows: I. EDUCATION AND RECREATIONAL SERVICES a. Educational Activities (1) Educational activities/classes for clients will be provided between 9:30 a.m. and 3:00 p.m., Monday through Friday (excluding weekends and holidays, unless specified by the Director). (2) Educational activities/classes will be held at the Agency's office located in the Manuel Artime Community Center, 970 S.W. lot Street, 4th Floor. (3) Educational activities/classes will be provided on those days and hours indicated in the attached schedule. There will be no deviations from this schedule unless a written _ request has been made by the Agency and approved by the Social Programs Division (Community Development Department). In such cases, the Social Programs Division (Community Development Department) will be notified. (4) Minimum enrollment will be 18, and a minimum of 18 clients will participate in these classes/activities daily. — A minimum of 9 of these clients will be _ residents of the Little Havana Target Area, as defined in I(A) of this Section and in the attached boundaries. b. Recreational/Social Interaction (1) A minimum of twelve (12) recreation/social interaction parties will be held at the program site identified in I(F)(1)(a)(2) of this Section. (a) One party will be held each month, on the last Friday of each month, from 1:00--3:00 P.M. In cases where it is necessary to change the date and/or time of a party, the Agency will notify the Social Programs r 2 - �Q = Division, Community Development Department, one week in advance. (b) A minimum of 50 persons will attend each party, and a minimum of 25 of these persons will be residents of the Little Havana Target Area, as defined in I(A) of this Section and in the attached boundaries designation. 2. TRANSPORTATION (a) Transportation services for clients will be provided directly by the Program between 9t00 a.m. and 5:00 p.m.; Monday through Friday (excluding week -ends and holidays, unless specified by the Director) on an as -needed -or -desired basis. (b) Each trip (defined as the pick-up and drop-off of one person from one location/address to another) will be documented and classifiable into one of the following categories (classified according to purpose of trip): Medical Dental - doctor/dental appointments, medical centers, hospital, physical therapy, etc. Government Services, non -Rehabilitative - food stamp offices, social security office, State Division of Blind Services, etc. Shopping.- food, clothes, etc. Recreation Social - includes all trips to the Industrial Home for the Blind's Workshop Center. Trips, Home - return trips to client's residence. (c) Three (3) vehicles (registered in the name of the Agency) will be utilized to transport clients and are identified as follows: 1988 Dodge Van (15 passenger), Vehicle ID 2B4FK4132JR600401 1984 Chevrolet (5 passenger), Vehicle ID 1GAD69PIYE1191753 1982 Malibu Station Wagon (8 passenger) ID 161AW35K6CB124788 3. ESCORT SERVICES _ Escort services for clients will be provided on an as - needed -or -desired basis for Clients who are in need of a staff advocate to assist them in obtaining needed services or in resolving problems with other agencies or service providers. 4. HOUSING REFERRAL AND PLACEMENT SERVICES Program will assist clients in locating suitable housing accommodations for blind participants. This will include housing identification, escort services, referral and eventual placement in suitable accommodations. 5. FOOD Program will distribute food packages to blind clients, dependent on the availability of free items from the Salvation Army food program. • G. OTHER SERVICES Daily luncheon meals will be provided and delivered free of charge to the Program by Little Havana Activities and Nutrition Centers of Dade County, Inc. (L.H.A.N.C.). It is recognized that these meals are contingent upon L.H.A.N.C.'a continued usage of this Program as a meals site. II. PROGRAM will maintain complete, updated and accurate records for all services provided and will utilize the following forms to document services rendered to clients which include (see attached forms): A. Record of Client Participation in Activities (used only for clients attending the Program on a daily basis). B. Monthly Attendance Roster (used only for clients attending the Program on a daily basis). C. Monthly Service Log for non -Daily Clients (used on an aggregated basis only for those clients who do not attend on a daily basis, e.g., monthly parties). D. Daily Escort Log III. PROGRAM will complete a quarterly activity report (see attached forms) and will submit it to the Social Programs Division, Community Development Department, by the tenth working day of the following quarter. The activity report will contain the following data: A. Number of unduplicated persons served during the quarter: 1. Number of Males (White non -Latin, Black non -Latin, Latin, Other) 2. Number of Females (White non -Latin, Black non -Latin, Latin, Other) 3. Number of Blind Handicapped persons 4. Number of Little Havana Target Area residents 5. Number Other City residents 6. Number non -City residents 7. Number Female Head of Household B. Number of one -way -person trips provided by category: 1. Number Medical/Dental 2. Number Government Services, non -Rehabilitative 3. Number Shopping 4. Number Recreation/Social 5. Number Rehabilitation, non -Medical 6. Number Trips, Home C. Number of unduplicated clients served broken down by type of service received. D. Number of service units provided by category: 1. Number Education • 2. Number Escort 3. Number Recreation 4. Number Transportation E. Number of clients terminated from Program during quarter. F. Number of active clients at end of quarter G. Number of project service days for quarter. IV. PROGRAM will maintain complete, updated, and accurate records during the contract term and will retain them in one central place in the office located at 970 S.W. lot Street, 4th Floor, Miami, Florida 33130. Signed and submitted to the City (with attachments) as part of the Fifteenth Year Community Development Contract on this � day of 1989. WIT S Oscar U. Vi5Wl, Executive Director Lions Hom for the Blind, Inc. C:I%� NOTARY PUBLIC SIGNATURE, SEAL AND STAMP SStV rw rVI-110A NY (.01'X1Sng4 EX? Ait pp"DLU 11tCU GEURU IHS. URU. Lions Home for the Blind, Inc. 970 S.W. lot Street, 4th Floor Miami, Florida 33130 r 5 23 0 Attachment 2 Pages 24 2$ CITY OF MIAMI COMMUNITY DEVELOPMENT DEPARTMENT .+ PROJECT SALARY AGENCY: LIONS HOME FOR THE 9LIND,INC. FUNDING SOURCE: TITLE OF PROJECT: FISCAL YEAR: 1J99 - 1990 POSITION TITLE (iist.each position and employee name separatel ANPIUAL SALARY PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TIME DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL N40UNI CHARGED TO CITY FOR THI PROJECT EXECUME DIRECTOR $25,000.00 26 FT $957.85 100 % 100 % $25,000.00 OSCAR D. VIDAL, I.G. SENIOR SOCIAL WORKER ' $17,000.00 26 I FT 1$651.341 100 % *100 % $17,000.00 MARY SABINES I I : 2V ' CITY CF MTAN.I M(PENDITURE JUSTIFICATION FORM AG ENCY: LIONS HOME FOR THE BLIND, INC. PROJECT: FUNDING SOURCE: FISCAL YEARS l989-9fi DATES �+ tXPENDITURE DESCRIPTION AND JUSTIFICATION �REOUEST $ 49,020.00 _SALARIES:_ Executive Director ($25,000.00 yr) From 7/1/1989 to 6 / 30 / 1990......... $ 25,000.00 Senior Social Worker ($17,000.00 yr) From 7 / 1 / 1989 to 6 / 30 / 1990.....$ 17,000.00 ------------------ S.S. Met $ 42,000.00 $ 42,000.00 S.S. Matching (7.5) ($3,194.00 yr) 30154.00 From 7 / 1 / 89 to 6 / 30 / 1990..... 3,154.00 GROUP EMPLOYEES INSU RANCE: 1,643.00 19643.00 CLIENT TRANSPORTATION ................ 2,223.00 2,223.00 _-__5---__ 49,020.80--------------------- r. p e 4 t • ure Jus~i£ ciiTlon Form; COmmun fy Devel.opmen ovuxaj. rrograms uivision) nartmen}- LL.d . ...... -J, CITY OF MIA111 DEPARTtiENT OF Ca4MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: LIONS HOME FOR THE BLIND, INC. rr !'E-ITE14 -DESCRIPTION Inkind & Real Con- tributions Program Income & Donations CITY FUNDING J.T.P.A. OTHER FUNDIN G (Spe ify): Total PCT* Line -Item Community Develop. Federal Revenue Sharing Contingent LIONS CLUBS 16,000 49,020. PROJECTED 80,906 TOTAL 34,660 %,906 49,020 180,586 SALARIES EXECUTIVE DIRECTOR 25,000 25.000. ASSISTANT DIRECTOR 14,000 14,000 SENIOR SOCIAL WORM 17,000 17,o6a BUS DRIVER 12,800 12,800 MUSIC*TEACHER 5,000 5,000 14,66 9,464 I. ENGLISETEACHER 14,196 ill PSYCHDLOGY TEACHER 9,464 CRAFTS INSTRUCTOR 6,000 6.,060 BOOKKEEPER 13,500 13,500 BRAILLE TEACHERS 4,200 4,200 ()CLIND WORKERS 3,000 3,000 TO SALARIES 34,66.0 47,500 42,000 124,160 }��•• !! LIONS HOME FOR THE BLIND, INC., CITY OF MIP11 CEPART110T OF Ci." FSUNITY Dt1ELONMPIT TOTAL CONTRACTOR Rt.1XSET AND FUNDS DISCLOSURE i `t£-I�t!4 Gc'SCkSPtIG!t Inkind b feat Con- Itributicns Program Income b Donations CITY FUMD11'iG O.T.P.A. ' I 1 � Total per I Cine- Itc+tr Community Develop. I etera Revenue Sharing ! IContinqent FRINGE BENEFITS S.S. MATCHING (7.5% 3,027 3,154 i 6,181 GROUP EMPLOY. INSURI 1,848 1,643 � j 3,491 WORKERS COMP. j 697 s L ( I 696.` FID & DEP. 117 (� 117 ACCOUNTING & LEGAL + 2,400 + t , �— + I i 2,400 BUILDING RENT = 8,150 ! ( 8,150. CLIENT TRANSPORT. 3,000 2,223 t ; 5,223 TELEPHDNE 2,500 2,500 POSTAGE i 2,500 I 2,500 .y PRINTING & SUPPLIE 3,823 3,823 SUPPLIES FOR BLIND 4,400 4,400 EQUIPMENT M&INTENAD 4,200 4,200 AUTO LIABILITY 12,744 I 12,744 TOTAL 34,660 96,906 49,020 180,586 17 N 00 PROJECTED FUNDING DISCLOSURE rnNT0ArTAR- LIONS HOME FOR THE BLIND. INC. PURPOSE OF GRANT/FUNDS: FUNDING PERIOD EXPECTED DATE OF FUNDING SOURCE (Be Specific): AMOUNT REQUESTED From: To: NOTIFICATION INKIND AND REAL gONTRIBUTIONS a 34,660 ro p.ovi-:e blin:. :Bents with pa_-t-time English,, 07-01-89/06-30-90 Psychology, Music, ane A:ts and Crafts, and umanities classes. PROGRAM INCOME AND DONATIONS $96,906 o provide blind clients with Braille classes. recre- - tion any' transportation. o pay salaries of: four (4) slots for the blind, a ' okkeeper, an Assistant Director, and a bus driver, nd to pay .'Tinge benefits of same. o pay auto liability and bond div., telephone, bull- ing space rent, postage, printing, supplies, eouipmen aintenance, and professional,seivices such as accoun- ing and legal fees. CITY OF MIAMI: COMMUNITY DEVELOPMENT $49,020 To pay salaries and fringe benefits of the E•ecutive Director and Senior Social Worker. To pay part o' transportat ion eypenaes. TOTAL P180,586 Inkind and Real Contributions:! Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources other than those identified in this budget. 0 Program Income and Donations Funds collected from the charging of fees and/or cash donations/contributions. j #�f1 ISSUE DATE (MMIDDFYY) 06/15/89 PRODUCEFT THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, LON WORTH CROW INSURANCE AGENCY EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE P.O. Box 141916 CORAL GABLES, FLORIDA 33114-1916 L O1MTERNY a ST_ RATIL• FthIP: AND MARUM INSURANCE O❑[ LCNY 0 EOM�RFIDELITY AND DEPOSIT CY2I1PANY OF MARYL INSURED LIONS HOME FOR THE BLIND, INC. 970 SW 1 STREET COMPANY LETTER C COMPANY LETTER MIAMI, FLORIDA 33130 COMPANY LETTER E THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHST AIInINC ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 18 SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI• TIONS OF SUCH POLICIES. CC TYPE CF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM,VDTvt POLICY EXPIRAI ION DATE WM'DDNYI ALL LIMITS IN THOUSANDS A GENERAL LIABILITY r0:4'.1inrIAl GENERAL LIARILITY r V I r JRAI46E PQC6614669 03/12/89 03/12/90 GENERAL AGGREGATE I I PRODUCTS COMPWS AGGREGATE $ 2,000, PERSONAL 6 ADVERTISING INJURY $ 1, 000, ^,• • o : A 'A' PP., EACH OCCURRENCE $ 1,000, FIRE DAMAGE (ANY ONE FIRE) $ 50, _ MEDICAL EXPENSE (ANY ONE PERSONI $ 5 A AUTOMOBILE LIABILITY" A'Aftr All (1p.%m Ai,IIOS X SCH10000 AUTO', CA06601510 3/12/89 03/12/90 $ Soo, OMLY Ina pf"SONI $ X WREO ADIOS X li^l: rl:•.fir 11 ADIOS - Uvy I ACCIDENT)$ 07,44 :' I IAR❑ -TI _X-PHYSICAL.-DAMAGE PROPERTY DAMAGE $ �q EACH 00WARESICE $ AonREOArE $ EXCESS LIABILITY — (!Tu(q IHA'; Ll!,9ptL1A FDAt.! A _ WORKERS' COMANDPENSATION EMPLOYERS LIABILITY WVo8204966-00 3/12/89 03/12/90 STATUTORY $ 1001 IEACH ACCOENT) $ SOD, MAI`ASt Pot KY tnuTl IDISEASE EACH PAPLOYIII OTHER B BOND 963 27 26 07/21/88 CONTINLKXJS EMPLOYEE DISHONESTY ' $10,000. LIABILITY LIMITS DESCRIPTION Or OPERATIONS /LOCATIONSI VEHICLES I RESTRICTIONS/ SPECIAL ITEMS ADDITIONAL NAMED INSURED: CITY OF MIAMI LD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX. CITY OF MIAMI 1145 NW 11 STREET TION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE MIAMI, FLORIDA 33136 , BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR [AUTHORI��FPAESEPTATIVE LITY OF ANY KIND UPON THE ANY, ITS AGENTS OR REPRESENTATIVES. ATM: D. FERNANDEZ —NC SCO GONZALEZ-SOLD ILL CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of 19�, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and James E. Scott Community Association, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $95,986 VENDOR NUMBER: 042246 TAX IDENTIFICATION NUMBER: 59 0711178 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). s k - CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19_, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and James E. Scott Community Association, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $95, 986 VENDOR NUMBER: 042246 TAX IDENTIFICATION NUMBER: 59 0711178 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following —i documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. j C. Budget Summary, to include: compl&tion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for i program -generated income; copies of all subcontracts Iand/or management services agreements funded in whole or 1 in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of - the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). - 1 - I i r E. GRANTEE's Corporate Seal (to be affixed to Signatory Pane, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE - The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami 2 Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami - Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this - Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The ' retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. t � ' GRANTEE shall provide the following coverages: A) insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or - continue. It is understood and agreed that the level of - services, activities, and expenditures by the GRANTEE, in . existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase —� of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any ' 4 r damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in -- kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are 5 - - t to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, 1 records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said -j requirements i -� (i) Documentation establishing that the service . provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons workers) ; or t or migrant farm (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. 6 - r CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS , GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public _ Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. - 7 - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $95,9866 B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of 0 this Agreement; one-half (1/2) in the twelfth and final - month of this Agreement. This method of justifying the - advance may be amended by the DEPARTMENT. Funds shall not - be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid 8 .. by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and g the CITY shall not honor any request submitted after the 9 aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this + Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. - Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute = allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. - 9 - 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this 0 Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. =1 4.1 PROJECT PUBLICITY y -�� GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and 10 - - approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a 4 conflicting interest shall be employed. Any such interests t on the part of GRANTEE or its employees, must be disclosed in i writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade _i ' County Florida (Dade County Code Section 22-11.1) and the ' State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. - ll 6:W 1 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing Arid signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant .. 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. . 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services of its receipt performed prior to the date a pt f h o the notice of In no case however, shall CITY a GRANTEE termination. , , p y RAN an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under 13 - T� the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive James E. Scott Community Miami, Florida 33133 Association, Inc. 2400 N.W. 54 St. Miami, Florida 33142 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any � attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of E Florida or the City of Miami, such provisions, paragraphs, _ sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the 14 remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, ' and assigns. - 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: ! A. It possesses the legal authority to enter into this =i Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official { act of GRANTEE's governing body, authorizing the execution 2 of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. + - - 15 S. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. it shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this - Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget _ Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. I J. It shall comply with the Anti -Kickback Act, Title 18, USC ti Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall 'comply with the procedures set forth in the a Policies and Procedures Manual for Community Based - Organizations. 16 - S BMW ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: - Ag�� a_,, Corporate ecretary SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: James E. Scott Com- munity Association, Inc., a Florida not for profit cor- poration By William H. Allen, Jr. Chairperson GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1989. , an individual By individually 1 WITNESS: WHKRSAS, the Board of Directors of THE JAKSA g. fulfr" C012 1IXT ASSOCIAnum has examined terms, condi- tions, and obligations of the proposed contract with the City of Miami for WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THS JANW E. SCOTT COMMUNITY ASSOCIATION . that the President and Secretary are herby authroized and instructed to enter into a contract in the name of, and on behalf of this corporation, With the City of Miami for COMMUNITY DEY1LOPM1t1iT FUNDS_ ,,. in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract sub- mitted by the City of Miami. IN WITNESS WHEREOF, this ,Oth day of JUNE . 1989. CHAIRMAN, Board of Directors SEAL SECRETARY Attachment 1 Pages 19-24 JAMES E. SCOTT COMMUNITY ASSOCIATION, INC. Work Program Specifications for the Multi -Purpose Centers for the Elderly Coconut Grove, Overtown, Leonard E. Batz Center, Mildred and Claude Pepper Towers and Claude Pepper #2 July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding provides multiple and comprehensive programs for Dade County residents; (ii) Among these are the Multi -Purpose Centers for the Elderly; (iii) Fifteenth Year Community Development Block Grant Funds are being provided by the City to supplement the cost of meals and other services at five (5) Center sites, e.g., Coconut Grove (Stirrup Plaza), Culmer Overtown, Leonard E. Batz Center, Mildred and Claude Pepper Towers I, and Claude Pepper #2. The following work program specifications for the provision of meals at five (5) Center sites are hereby outlined and are inclusive of Community Development funds: t I. PROGRAM, as a whole, will provide recreation, meals, - education, transportation and/or other supportive services to - a combined minimum of 625 unduplicated elderly persons by the end of the contract term. City of Miami Community Development Block Grant Funds will be used to match Title ^� IIIC-1, Title IIIC-2 and CCE funds for the specific provision of congregate meals, outreach, nutrition education and homebound meals. A. No less than 75% of the persons served (unduplicated) will be residents of the City of Miami. B. No less than 80% of all persons served (unduplicated) will be elderly persons, 60 years of age or older _ (computed as age at first service during the contract term.) C. No more than 20% of all persons served may be persons under the age of 60 providing that they meet, at least, one of the following eligibility criteria: 1. Handical2ped, under 60 (defined as a person under 60 who has a physical impairment which precludes him/her from using public/mass transportation without -" assistance); { 2. Under 60, (this category is reserved for persons under 60 who are spouses of otherwise eligible clients.) —' D. 75% of all persons served at the Program site i (unduplicated) will also be low -and -moderate income - -'' persons, as defined by the attached income guidelines for the 12-month period prior to receiving program services. E. 248 "program days" (defined as operational days during which clients receive services at the program site) will '1 be provided by the end of the contract term. Iq F. Services to be provided to clients by the program, as a whole, regardless of site location, are as follows (Note: It is recognized that program services are provided on an as -needed -or -desired basis and, as such, no quantitative service level requirements have been set for each individual service unit component, with the exception of meals, and nutrition education services): 1. MEALS a. Program will provide luncheon meals to elderly clients. Meals will be provided Monday through Friday, excluding holidays. Each meal will meet one-third of the daily recommended dietary allowance. b. Basic foods for congregate and homebound meals will be provided by Florida Catering Service, Inc. Agency will submit contract between Florida Catering Service, Inc. and J.E.S.C.A. to the City of Miami Social Programs Division. c. Hot homebound meals are provided and delivered to _ clients by Greater Miami Caterers, Inc. Agency will submit a contract between Greater Miami Caterers and J.E.S.C.A. to the City of Miami Social Programs Division. d. A combined minimum (from all Center sites) of 162,920 meal units will be provided by the end of the contract term. Individual Center site meal service specifications are outlined in I(H) of this Section. 2. TRANSPORTATION a. Transportation services for clients will be provided between 8:30 a.m. and 3:30 p.m., Monday through Friday (excluding week -ends and holidays, unless specified by the Program Administrator.) b. Each transportation recipient will be required to give his "Plan of Action (POA) Number" to the Bus Driver each time a trip is provided. The driver will document each trip provided to clients by circling their respective POA (i.e., client - identification #) number(s) on the Program's unduplicated daily transportation sheet. C. Each trip will be classifiable into one of the following categories (i.e., classified according to purpose of trip): Nutrition Medical Social Recreation Return 3. NUTRITION EDUCATION - will be provided on a monthly basis at each site. This service will translate the principles of nutrition through effective communication and motivation to learn and to change, when necessary, their eating habits. 4. ACTIVITIES AND OTHER SUPPORT SERVICES a. Chore Services - will be provided for clients on an as -needed -or -requested basis for clients who are homebound, frail, handicapped, or otherwise unable to perform such tasks for themselves. Said dj services will include food shopping, prescription filling, postal services, banking services, paying bills, food stamp purchases, etc. b. Companionship Services - will be provided to homebound clients as needed. Staff visits will be scheduled as requested upon referral from other agencies, program staff, and/or by friends and family of elderly clients. c. Counseling Services - will be provided to clients on an as -needed -or -desired basis and will serve to resolve social, emotional or reality problems. In all cases, the client's specific problem will be stated in the client's file, a plan of corrective action to be undertaken will be identified, and the services rendered to resolve the problem will be noted. Counseling mad► be provided at the Center site or in a client's home (for homebound). d. Educational Services - will be provided at each Center site. Classes will be provided as outlined in each month's activity schedule for each site. e. Health Support Services - will be provided on a monthly basis, as outlined in each month's activity schedule for each site. Services may include seminars on health maintenance, blood pressure screening, nutrition education, etc. f. Information and Referral Services - will also be provided on an as -needed -or -desired basis, on either a one-to-one basis or through telephone contacts. g. Outreach Services - will be provided on an as - needed basis for the purpose of identifying prospective client's needs and encouraging use of program and/or other available resources (outreach activities conducted for all sites at the Pepper Towers facility.) h. Recreational Activities - will be conducted as outlined in each month's activity schedule for each site. Activities will include card and board games, seasonal activities, tours, picnics, field trips, group birthday parties, etc. i. Telephone Reassurance - will be conducted as a service for homebound and/or isolated elderly clients. Said individuals will be contacted on a daily basis to determine their safety and well- being. Service will be provided to those clients who have been identified as being in need of same. G. Hot meals and supportive services will be provided to a minimum of 800 City of Miami residents at the following sites: 1. Coconut Grove (Stirrup) - 3150 Mundy Street 2. Overtown - 1600 N.W. 3rd Avenue 3. Leonard E. Batz Center - 150 N.E. 69 Terrace 4. Mildred and Claude Pepper Towers - 2300 N.W. 54th Street 5. Claude Pepper #2 - 761 N.W. 18 Street H. All sites will operate from 8:30 a.m. to 3:30 p.m., Monday through Friday (excluding holidays.) 3! a - ki I I. A combined minimum of 172,160 "Service Units" will be provided by the end of the contract term. A "service unit" is defined as one (1) unit of a particular type of service which is provided by the program and classified as one of the followings Meal Unit - defined as the serving of one (1) nutritionally -sound meal, which meets one-third or more of the current recommended dietary allowance, to an eligible person. Meal units will be further sub- classified as follows: (based upon location of service): Congregate Meal Unit - Meal which is provided to an eligible person at a congregate meal site. Home Delivered Meal Unit - Meal which is provided to an eligible person who is homebound due to mental or physical illness and is not able to attend the congregate meal setting. This meal is provided at home Monday - Friday (including holidays - 260 days per year.) Take Home Holiday Meal Unit - A meal unit which is provided to an eligible client at the congregate meal site, to be taken home for holidays which occur on regular program operating days. Community Care for the Elderly Meal Unit - A meal which is provided to the home of an el g ble frail, elderly person, who .is unable to attend the congregate meal site, seven (7) days per week. (365 days per year.) Nutrition Education Unit - defined as a specific time period which one el g ble client is provided with formal or informal training which is designed to provide information relative to the nutritional benefit of the client. J. Specific service level specifications for each site will be provided in accordance with the following charts (total meals determined by multiplying the average daily attendance x the 260 weekdays in the contract term, unless otherwise noted): July 1, 1989 thru June 30, 1990 Cong. H.B. & T.H. Meal CCE Nut. ADA- ADA- Total Meal Units Meal Educ. Con. H.B. *ADA Serv. Site Units IIIC2 Units Units Meal IIIC2 CCE Units Claude 15,600 2,600 0 Pepper #2 Culmer 13,000 2,080 0 1,440 60 10 0 19,640 1,200 50 8 0 35,920 L. E. Batz 14,300 2,600 0 1,320 55 10 0 18,220 - Pepper 33,800 28,600 20,440 3,120 130 110 56 85,960 Towers #1 Stirrup 23,400 6,500 0 2,160 90 25 0 32,060 Total 110,100 42,380 20,440 9,240 385** 163 *56 172,160 * Meals provided seven (7) days per week. ** Reflects average daily meals service on a Monday -Friday basis (including meals provided for holidays.) 4 ADA= Average Daily Attendance; T.H.= Take Home; H.B.= Home- bound; Cong.= Congregate Meal (provided 5 days week); N. Ed. - Nutrition Education - provided 2 hours per month (ADA x 2 hours x 12 months) II. PROGRAM will maintain complete, updated, and accurate records for each client served and will utilize the following forms to document services rendered which include (see attached forms): A. Congregate Meals Program Intake Form B. Individual Attendance and Participation Form (monthly) C. Unduplicated Daily Count Sheet (numbered sheet) III. PROGRAM will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division, Department of Community Development, City of Miami, by the tenth working day of the following quarter. The activity report will contain the following data: A. Number of unduplicated persons served at each site during the quarter: 1. # of City of Miami/Overtown residents 2. # of City of Miami/Coconut Grove residents 3. # of City of Miami/Edison Little River residents 4. # of Other City of Miami residents 5. # of Males (White non -Latin, Black non -Latin, Latin, Other 6. # of Females (White non -Latin, Black non -Latin, Latin, Other i. # of Female Head of Household B. Number of duplicated persons served at each site during the quarter . C. Number of congregate meals served at each site during the quarter D. Number of homebound meals served at each site during the quarter E. Number of total meals served at each site during the quarter F. Number of nutrition education units provided at each site during the quarter G. Number of total service units provided at each site = during the quarter H. Average daily attendance at each site during the quarter I. Number of Program days for the quarter _ 5 r J. Number of clients withdrawn/terminated at each site during the quarter K. Number of active clients at each site at end of quarter IV. PROGRAM will maintain complete, updated and accurate records during the contract term and will retain them in one central place located in each of the aforementioned sites. A. All administrative records will be maintained at Mildred and Claude Pepper Towers, located at 2350 N.W. 54th Street, Miami, Florida 33142. Work Program signed and submitted (with attachments) to the City as part of the Fourteenth Year Community Development Block Grant Contract this day of p , 1989. 1 :9&2 'WITNESS OTARY PU IC SIGN TURE, SEAL AND AMP r ' A C HIE HARDWI Executive Director James E. Scott Com- munity Assoc., Inc. James E. Scott Com- munity Assoc., Inc. 2400 N.W. 54th Street Miami, Florida 33142 MAILING ADDRESS NOTARY °Uech:fNY C00118WO t lows,= - 6 -'jq A Attachment 2 CITY OF MIAMI PAgea 25-28 EXPENDITURE JUSTIFICATION AGENCY: THE JAMES E. SCOTT COMM. ASSOC._ FISCAL YEARt 1989-1990 DATEi JUNE 9. 1998 15.COL I1. FLINDING 12. PROJECT I •. DEPARTMANT 14. DIVISION I SOURCE {ELDERLY NUTR. 1 COMMUNITY DEVELOPMENT ISOCIAL PROGRAMS I 16. VENDOR _17.EXPENDITURE 119. OTHER DESCRIPTION & JUSTTFICATION 113.REQUEST 1 NUMBER 1 ! 11 FUNDS I SALARIES 1 $10.924 It $171,61 I FRINGES ! I 11 — 1! ; ! F.I.C.A. 7.51% ! 820 11 13,343 1 UNEMPLOYMENT 5.4% m $9,"-0 t 297 11 9,594' 1 WORMKEN'S 2.5% t 273 It 40442 I 11 I HEALTH & LIFE (50 `/. ) OF 1 756 11 10.710 ! (OUTREACH WORKER) $126 MO.X 12 MOS. I I !I 11 I TOTAL FRINGES 1 2146 11 4-5.321- 1 TOTAL PERSONNEL t $13,070 It f153.900 1 MEALS 1 01.916 11 24301.13 I AUDIT 1 1.000 11 30977 1 {t TOTAL BUDGET 1 $95,,906 It $400,970 i s1 I s !s ss 1 I : II — Is t tt 1 t It s s1 1 s II It - i It it CITY OF MIMI C.0lQIMTY DBYSLOPMW DZPAHTKW 'ITLE OF PROJECT. ELDERLY NUTRITION PROJECT FISCAL YEAR: JULY 1. 1989-JUNE 30, 9990 --------------------------+----------+----------+---------+---------+----------+---------+----------- S 1 1 TOTAL HOURS ; TOTAL ; x OF X OF ;AMOUNT #PAY WORKED SALARY ; TIME DE- SALARY ;CHARGED OSIT30N TITLE ANNUAL PERIODS PER PAY PER PAY ; VOTED TO CHARGED ;TO CITY list each position and SALARY PER YEAR ; PERIOD PERIOD ; PROJECT ; TO CITY ; FOR mployee name separately It ;PROJECT -------------------------+----------+----------+---------+---------+----------+----------+----------- 1 iF. WANDA R. CODY 1 (2084) (24) (86.83) ; 'ROGRAM ADMIN ; E 49,064 24 N/A ; 2023.50 7E 4% 2084 --------------------------+----------+----------+---------+---------+----------+---------•------------ ,THEA J. COOPER (2240) 1 (24) i (93.33) 30JECT DIRECTOR 40,566 ! 24 ; N/A ; 1690.17 100% 5% ; 2240 -------------------------+----------+----------+---------+---------+----------+---------+----------- 4TALIE B. GREEN (1100) ; (24) (45.83) 3S'T DIRECTOR 26,267 24 1 N/A ; 1,094.46: 100% 4E 1100 -------------------------+----------+----------+---------+---------+----------+---------+----------- 1 .iORIA SAUNDERS (5500) (24) ;(229.17) ; 1TREACH WORKER 12,500 24 N/A ; 500.00 100% 44E 5500 -------------------------+----------+----------+---------+---------+----------+---------+----------- 1 C1 CITY OF MIAMJ DEPARTMENT OF COWUNITY DEVELOPMENT - • TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSUkE Contractor: J. E. S. C. A. 'Elderly *utrition Project ? OTHER FUNDING ISPECIFYI: LINE -STEM DESCRIPTION IN41*11 PROS. INC C.D. DADE COUNT H.R.S. J.T.P.A. III CI III C2 III B DADE C.O. UNITED MAY UCC TOTAL i *ANDA CODY, PROS. WIN. -0- -0- $2,084 -0- -0- -0- 12,614 -0- $4,626 $20,940 $18,900 -0- $48,164 ALTHEA COOPER, PROJECT DIR. -0- -0- $2,240 $2,352 -0- -0- $28,231 $6,654 -0- -0- -0- $1,089 $40,566 41ATALIE GREEN, ASSITANT DIR. -0- -0- $1,100 $3,000 -0- -0- $18,000 -0- -0- -0- -0- $4,267 $22,367 GLORIA SAINIDERS, OUTREACH NKR. -0- -0- 0,500 -0- -0- -0- $7,000 -0- -0- -0- -0- -0- $12,500 SUB -TOTAL.... -0- -0- $10,924 $5,352 -0- -0- $55,645 $6,654 $4,626 $20,940 $18,900 $5,356 $128,697 FRINGE BENEFITS F.I.C.A. 7.151 -0- -0- SB20 $383 -0- -0- $3,993 $499 $301 $1,573 $1,419 $402 $9,390 KNPLOYMENT COMP. 5.42 -0- -0- $297 $209 -0- -0- f3,016 $359 $250 $1,131 $1,020 $289 $6,651 SWJ MEWS CORP. 2.52 -0- -0- $273 $134 -0- -0- $1,396 $166 $134 $524 1473 $134 $3,234 HEALTH INSURANCE -0- -0- $756 S-0- -0- -0- $10,710 -0- $624 $624 $624 -0- $13,338 OTHER SALARIES AND FRINGES $12,159 -0- -0- $77,290 $438,211 $612,356 $14,081 $8,117 $147,709 $813,096 $482,492 -0- $3,605,513 11. TRAVEL -0- -0- -0- -0- 19,225 $5,200 $453 $867 $1,000 $12,350 $1,000 $163 $30,258 11I. BUILDIN6 SPACE $25,536 $15,000 4- -0- $57,703 $15,652 $4,914 $2,106 $1 $129,081 $35,171 -0- $285,166 IV. TELEPHONE $3,000 -0- -0- $2,500 $10,427 13,600 $19,943 5-0- $2,000 $39,607 $6,000 -0- $87,077 V. OFFICE SUPPLIES -0- $37,900 -0- $1,000 120,000 i5,B77 $6,000 -0- $3,500 150,000 $7,000 -0- $131,277 VI. RAN FOOD i -0- 137,675 01,916 $85,596 -0- -0- $190,610 $106,251 -0- $198,400 -0- $56,432 $756,880 �I VII. EQUIPMENT -0- -0- -0- -0- -0- $4,379 $-0- -0- $2,500 $10,000 $8,500 -0- $25,379 Vlll. CONSULTANTS $3,000 $1,000 -0- $500 15,000 t4,327 $12,828 $1,216 -0- 110,000 $14,000 -0- $52,871 11. PRINTING d SUPPLIES -0- S200 -0- 11,500 f1,024 $2,000 $3,000 -0- $3,000 $16,685 $12,000 -0- $39,409 X. MAINTENANCE -0- $6,000 -0- $1,064 f180 $3,000 $4,000 -0- $5,000 $47,844 116,000 -0- $85.088 i 11. AUDIT -0- -0- f1,U00 $1,000 $4,800 $3,000 $6,000 $877 $3,000 $15,000 $15,000 -0- $49,677 - 111. UTILITIES -0- -0- -0- -0- 415,000 $7,900 $20,000 -0- $4,500 $17,933 $40,000 -0- $10,533 XII1. HASTE -0- -0- -0- -0- -0- $4,080 $2,700 -0- $5,030 $14,007 $5,436 -0- $31,253 XI4. GENERAL LIABILITY i -0- -0- -0- 11,000 $42,000 1137 $2,206 $110 $1,500 t75,000 $49,345 -0- $171,298 TOTAL..... $43,697 W,775 $95,986 _. $177,64B _. $603.570 $671.510 $361.695 _- __--_-- 1183,285 �----- $184.051 f2,4T,795 .39 $7140 I _�_�I SO 77A ..� i s4 %0n 0 na I � Ili _......___. :.. - _. I TEtiED FUNDING Dl&M e TNTRACTOR: THE JAMES E. SCOTT COMMUNITY ASSOCIATION INC. �+ ; ,FUNDING SOURCE (be Specific): ; MOUNT REWESTED ; PURPOSE BF GRANTIFUNDS: PER'. EiWTIFICAT I FFUNDIM6 To: ON ' 3371,896.00 ; CONGREGATE MEALS ; 1111B4-12l31lB4 I PRESENT ; AREA AGENCY ON AGING AREA AGENCY ON AGING ; 84,346.00 HOME DELIVERED MEALS ; lJ1189-12t31/84 I PRESENT UNITED COMMUNITY CARE 50,524.00 HOME DELIVERED MEALS ; 7/1188-06/30/89 ; PRESENT i I #IS,B.A. 94,720.00 1 HEALS 1/l/84-12/3!/89 PRESENT ; VONATIOHS (CASH) 4,014.00 CONGREGATE MEALS ; 1/3/84-12/31t84 ; PRESENT ; ) iN»},ltlp ; 19,431.00 ; HEALS 1/1/89-12/3l/89 1 PRESENT 1 CITY OF MIAM1 COMMUNITY DEVELOPMENT ; 95,986.00 ; MEALS ; 7i1188-06?30189 ; , , PRESENT ; � ;TOTAL: 720,917.00 1 ' - ---------+------------------+------------------------~--------+------------------+-----------~-----+ Defined non-sonetary services or saterials in excess of $50 Which is proved to the Progrs free of charge by lnkind and Real Contributions: as sources other than those identified in this budget. Frog as Incose and Donations : Funds collected Eros the charging of fees and/or cash donations/contributions. N �,.��.;��'.�l'...Y�l.•lSaiLa�tiia�.a�MN.._+•..�a•..�'��v�_ -_.. 4_�-raav�s..i�%f.as.r.t:t�i � �Yl� Oro. M6/6/89 THIS CERTIMAT'E IS ISSUED AS A RATTER OP RV O MAtM ONLY AIM CONFEAs rPRUCER CF INWRArX.'.� ASSOCIATES, INNNC. EELj�l XTEND OR TS ALTTERRTTHE COY�ERAt E AH FIMOORRDED BY IHIS C SI BLS 0090 Lagunabral COMPANIES AFFORDING COVERAGE Gables, Florida 33146 COMPANY A LETTER `1'hE COMPANY LETTER INSURED James E. Scott OMMMity Assoc., Inc. COMPANY C - 2400 N.W. 54th Street LETTER zidelity it nf Maryland Miami, Florida 33142 COMPANY D R COMPANY E Paize I of 3 LETTER < THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODMDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CENTM°ICATE MAY BE ISSUED OR MAY PERTAIN, AFFORDED THE HEREIN SUBJECT TO ALL THE • THE INSURANCE BY POLICIES DESCRIBED IS TERMS, EXCLUSIONS, AND COMM. TIONS OF SUCH POLICIES. co LT TYPE OF INSURANCE '' ' POLICY NUMBER POLICY EFFECTIVE DATE P *AMW I POLCY EXPRATXIN DATE (Mlk MYY1 LIABILITY LIMITS MI THOUSANDS : • M r t . AOGREGAtt GENERAL LIABILITY eoollr COMPREHENSNEFORM INJURY $ $ g MG 238828*** 04/24/89 07/24/90 EX PF+DPEnty UP►REEMISESIDPERATIONS DAMAGE a A' EXPLOSION COLLAPSE LAPSE HAZARD t PRODUCTSCOMPLETEO OPERATIONS CONTRACTUAL APO $ 300, $ 300, 1 INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY $ incl. yy AUTOMOBILE LIABILITY WRYRAW �t}f ANY AUTOPEN90y $�_ 1 ALL OWNED AUTOS (PRN. PASS) �' I owty All OWNED AUTOS (PRPJpPT0.S5) I"Anm $ PROPERTY G HMO AUTOS NON•OWNED AUTOS - DAMAGE $ , F Si a PO 4! GARAGE LIABILITY x �' COMBINED $ EXCESS LIABIUTY EM IWLLA FORM IN9 PD ED $ $ OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATUTOAY ` $ 00 AMIDENT) D AND WCl 351-472792-018 10/23/88 10/23/89 $ (OLSE E•POLICY LMrNT) EMPLOYERS' LIABILITYit . $ (DISEASE EACH EMPLOYEE) y OTHER A ldrens Accident 21 SR 264657 02/18/89 02/18/90 as scheduled C loyee Dishonesty Bcnd 30157208 1 04/22/89 04/22 90 300,000 with $2,500 DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLES/SPECIAL ITEMS dedwtible All programs of the James E. Scott Omammity Association, Inc., Social Servioe Agency _ _ - PRODUCER THIS CERTIFICATE TS ISSUED AS A MATTER OP INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. NCF INSL RANGE ASSOCIATES, INC. — 4090 Laguna COMPANIES AFFORDING COVERAGE O=al Gables, Florida 33146 N �T `I W `! 5 'PAN' Allstate Insurance OotTpany INSURED LETTER Y 6 laoydls of lotibn COMPA Jams E. Scott Ommmity Assoc., 1w. LETTEERNY C 2400 N.W. 54th Street Miammi., Florida 33142 COMPANY LETTER MP Page 2 of 3 LEA E THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE POP THE POLICY PERIOD INDICATED. _ NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHEP DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND COMM + TIONS OF SUCH POLICIES. MCO TYPE OF INSURANCE POLICY NUMBER DATE M p� DATE n LIABILITY LIMITS IN THOUSANDS M R NCE AGGREGATE GENERAL LIABILITY 80mY COMPREHENSIVE FORM IN.e1RY $ $ 1 PnoPERrr DAMAGE $ $ , M PRREEEWSESIOPERATIONS EXPL � 6�t OLLAPSE HAZARD PRODUCTS4AMPLETEO OPERATIONS CONTRACTUAL Of PD coMewEo $ $ INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE t PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY Cony ANY AUTO R1 $ 100, ALL OWNED AUTOS (PRN. PASS.) any �1HE All OWNED AUTOS l /PqN.R . $ 300 A PTHANASS. RX HIRED AUTOS 449429470 BAP 8/28/88 8/28/89 1' r PnomnTY Or NON -OWNED AUTOS 0"OE _ $ . 50 GARAGE LIABILITY ,;TAI r ` Scheduled Vehicles M CQBWED $ EXCESS LIABILITY UMBRELLA FORM ��o $ $ OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATUTORY $ (EACH ACCIDENT) i AND $ (OfSEASE-POLICY LIj EMPLOYERS' LIABILITY 1 $ (OISEASE•EACN EMPLOYEE) OTHER B Fire, Theft, Collis' , 20480 12/14/88 12/14/89 $500. deductible for Windstorm CAC y 1988 �..� 1 trv.TA _1� I A 0001 vc�,nrr r rvn yr vrtnn 1 Rln�Lwn 1 rvnWvtnlvlt�art(;IAL 11 IRAs 1976 International #AD0822Ff�20471 - All programs of James E. Scott 0=133nity 1976 Ford Bus B50WU21444le, Assoc., a Social Service Ar ncy 1988 Chew I? k2GBW31M4148R92 City of Miami SHOULD ANY OF THE ABOVE DESCRIBED POLK3ES BE CANCELLED BEFORE THE EX. 1145 N.W. 11 Street PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL q((�� DAYS TTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Miami, Florida 33137 LEFT, BdT FAN 0 MAIL SUCH NOTICESHALL IMPOSE NOOBLKtAT10N OR WBR.R Y ANY KIND U THE COMPANY ITS AGENTS OR REPRESENTATIVES. Au�' 1ZEDj/REPIjfiSE rT7 AGEW Cp F=RD PRODUCER NCB' 1N.r`fi JMNM ASSOMATES, 1W. 4090 IagLma Oaral Gables, Florida 33146 THIS CERTIFICATE IS ISSUED At A MATTER OF INFORMATION ONLY AND CONFERS NO RKIMTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE LETTEER Y A Capital Assurance ammm COMPANY B INSURED LETTER COMIA James E. Scott CY,r comity Assoc., Inc. LETTER NY C 2400 N.W. 54th Street Miami, Florida 33142 COMPANY` D LETTER COMPPage 3 of 3 R E «• •. THIS IS TO CERTIFY THAT POIZES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSION'S, AND COMM TIONS OF SUCH POLICIES. A OF INSURANCE POLICY NUMBER CM POLVTYPE bAt ETIMMR>oo111 GENERAL LIABILITY COMPREHENSIVE FORM PREMISESWERATIONS EXPGROUND LOSION &COLLAPSE HAZARD PRO ICTSICOMPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS (PRN. PASS) r ALL OWNED AUTOS (%A) PRHN. A HIRED AUTOS SBA 080066900 09/02/88 NON -OWNED AUTOS GARAGE LIABILITY ShcariTTl pA yhi r-1 p- EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION AND EMPLOYERS' LIABRJTY Paws EXPIMTM LIABILITY LIMITS IN THOUSANDS DATE (MMOOD" HC E AGGREGATE OCCUR IOURYY $ $ PROPERTY DAMAGE $ $ COMBED $ is PERSONAL INJURY $ too 09/02/89 PROPERTY DAMAGE MI $ �r• 818PO COMBINED $ 300 CO MBBIINED $ $ STATUTORY- - z. (rs $ (EACH ACCIDENT) $ (DISEASE-EAfxl EMPLOYEE) OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESISPECIAL ITEMS All programs of JaTT>e:E3 E. Scott QomTlunity 1988 j Chrysler New Yorker #10BU663=229 Assoc., Inc., a Social Service Agency 1986 Cadillac Seville #1G6KS6987GU811198 = City Of Miami LOF LD JA�NY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX• 1145 N.W. llth Street PIRAI30 DATETHEREOF, TWRITTEN NOTICE TO THE CERTIFICATE WILLENDEAVOR "NAMED O THE Miami, Florida 33137 BUT FAILURETO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIANUTY Y KIND U THE COMPANY ITS AGENTS OR REPRESENTATIVES. =,REP jA AGM Cr F=ro 139-61.15 ri_n t ` 09 IL: 10 HC _11471L P.ANCE. _ insurance Associates, Inc. 4090 Laguna + Corsi tables, Florida 33146 Telephone. (305) 446-6474 Fax Number. (305) 444-8796 PLEASE SEE THAT THE PERSON DESTGNATED BELOW RECEIVES THIS MESSAGE IMMEDIATELY, THANK YOU. TO: (NAME) __ _ _ Mrs Fsxn�usdez 1 ». (COMPANY) _ City of N1'ami (FAX NO.) FROM: TIME/DATE 6/23/89 NUMBER OF PAGES ( INCLUDING THIS COVER SHEET ): 1 Shirley A. Wesson Key Cooper COMMENTS: Be- -1Qrnac F. .Fgmtt aQ_-,an _ additiGnai-i-RFAAred "MA 'gyp to be AddAd to vahniles without proof of Insureable Interest in the, vehicles; such as cmier; lien holder, etc: Please advise. .JUN-23-89 FRI 12:06 305 444 8796 . .. - . . ' .. INSURANCE COMPANY NOTICE OF CANCELLATION TO MORTGAGEE OF Mrvland F. jams E. watt C nnmity AswciatLmf Inc. • 2389 N.W. 54th Street fill z 2 3 y 3141 LMi�ai, Da3e, aFlru3�da _ .: ... J • 3 ISSUED AT , CANCELLATION TO TAKE EFFECT (X ONE) ` POLICY NUMBER AT NOON - * ' STANDARD TIME 30157208 �O=1 G'alal�es! Fl��da - l 12.01 A M _ 1989 July -t .?•".aar�tV MO DAY YEAR f2�NCgLI�i PM bQ-PAMEW CP �+ - YOU ARE HEREBY NOTIFIED THAT MORTGAGE OR LOAN AGREEMENT. PAYABLE TO YOU AS MORTGAGEE OR LIEN - HOLDER. WHICH IS A PART OF THE ABOVE POLICY, ISSUED TO THE ABOVE INSURED. IS HEREBY CANCELLED IN ACCORDANCE WITH THE CONDITIONS OF. THE POLICY. SAID CANCELLATION TO BE EFFECTIVE ON AND AFTER THE i HOUR AND DATE MENTIONED ABOVE J rY �r '� JLa S•7 "1\'�.IIO�Fj YL S 11..- •r :T THIS NOTICE MAILED TO: NOF zmmp= w W W I—• City of Mimed J- n 0 = 1145 N.W. llth Street AUTHORIZED REPRESEZtiTAT1V`.� o m ,'x rr fir -'a i J �• Miaaui, Florida 33B7 MAIL THIS COPY TO MORTGAGEE " w CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19�0 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Little Havana Activities and Nutrition Centers of Dade County, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENTS July 1, 1989 through June 30, 1990 AMOUNT: $251,359 VENDOR NUMBER: 044209 TAX IDENTIFICATION NUMBERS 23 7378008 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance= current = Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). _ 1 _ E, GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). l.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreements A. Final Expenditure Report to be no later than July 31,1990. B. Certified Independent. Audit to be submitted by June 15, 1991. ARTICLE II. - s } "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in - compliance with the provisions of this article. GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices 3 - 0 acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed 0 workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish 4 - r and maintain a property control system and shall be retponsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY . €l h and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY ' funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary - 5 - reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers) ; or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, 6 is 3 including visits and observations by CITY staff= GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to x. terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development by June 15, 1.991. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the i __ • services required pursuant to Article II hereof, $251,359. H. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of. the check which was used to pay that specific invoice. Within 60 days of - —= submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as . ''�" r a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the - 9 - GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance = premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. -1 ARTICLE IV. 4.1 PROJECT PUBLICITY _ GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served - hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press XA 10 '� conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22--11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from — and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities f under this Agreement, including all other acts or omissions _ ={f to act on the part of GRANTEE, including any person acting ( for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local ' J governments. - rs= 1.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. ` 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the —; services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - t: to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of . termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE . shall be made only if said GRANTEE is not in default under 13 - -- f the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL, CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 Little Havana Activities and Nutrition Centers of Dade County, Inc. 700 S.W. 8 Street Miami, Florida 33130 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the - 14 - remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of h GRANTEE t act in connection with the A reement and to t provide such additional information as may be required. 15 - 0 B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any .facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments -A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. 0 . ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument t,0 be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: I _, --ne Tre surer Sergio Fernandez ` SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Little Havana Activi- ties and Nutrition Centers of Dade County, Inc., a Florida not for profit corporation By GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1989. an individual By individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT 17 - APPROVED AS TO FORM AND CORRECTNESS: JORGE L. FERNANDEZ CITY ATTORNEY CORPORATE RESOLUTION WHEREAS, the Board of Directors of Little Havana Activities and Nutrition Centers of Dade County, Inc. has examined terms, conditions and obligations of the proposed agreement with the City of Miami for Meals Program under Community Development . WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the bylaws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF Little Havana Activities & Nutrition Centers of Dade Co. that the Chairman and Treasurer are hereby authorized and instructed to enter into agreement in the name of, and on behalf of this corporation, with the City of Miami for Meals Program under Community Development , in accordance with the agreement documents furnished by the City of Miami, and for the price and upon terms and payments contained in the proposed agreement submitted by the City of Miami. IN WITNESS WHEREOF, this 20 day of �- TREASURER Sergio Fernandez 3 April , 19 89 Chairpersqa/1 Board of Directors Jorge/de Cardenas 0 �t�achfnent 1 Pages 19-23 LITTLE HAVANA ACTIVITIES AND NUTRITION CENTERS OF DADE COUNTY, INC. Work Program Specifications for the Geriatric Nutrition Program at Peter's Plaza, Industrial Home for the Blind and St. Dominic Gardens July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding operates a comprehensive geriatric nutrition program for elderly Dade County residents at multiple sites and other social services; (ii) Among these sites is Peter's Plaza/Industrial Home for the Blind; (iii) Among these sites is St. Dominic Gardens; (iv) The funds received by the Agency from any one given funding source are insufficient to support the total operation of the program at this site and to absorb the full costs in delivering services therein; and (v) Fourteenth Year Community Development Block Grant Funds are being provided to secure services for City residents and to support the total operations of this Program at the aforementioned sites; The following work program specifications for the operation of the Geriatric Nutrition Program at Peter's Plaza, Industrial Home for the Blind and St. Dominic Gardens. Peter's Plaza, Industrial Home for the Blind and St -Dominic Gardens I. PROGRAMS will provide meals and supportive social and nutritional services to a minimum of 775 unduplicated elderly and/or handicapped City of Miami residents by the end of the contract term: A. A minimum of 80% of all persons served (unduplicated) will be elderly persons, 60 years of age or older C (computed as age at first service during the contract term). - No more than 20% may be persons under the age of 60, providing that they meet at least one of the following eligibility criteria: Handicapped, under 60 (defined as a person under 60 who has a physical impairment which precludes him/her from using public/mass transportation without assistance); under 60, (this category is reserved for persons under 00 who are spouses of otherwise eligible clients). — B. Approximately 252 "program days" will be provided by the end of the contract term. "Program days" are defined as - operational days during which clients receive program services). C. Services to be provided to clients of the program are as follows (NOTE: It is recognized that program services are provided on an as -needed -or -desired basis and as such, no quantitative service level requirements have been set for each individual service unit component, with the exception of meals service): 1. MEALS a. Meals will be provided not only to attending and/or homebound clients of the Program (at Peter's Plaza), but also to blind clients of the Industrial Home for the Blind Foundation. b. Luncheon meals will be provided Monday through Friday, excluding holidays, but inclusive of Thanksgiving and Christmas days. Each meal will meet one-third of the daily recommended dietary allowance. Co Average daily meal service (computed quarterly at the Industrial Home for the Blind Foundation (970 S.W. 1st St., 4th Floor) will be 35. d. Average daily meals service for homebound and/or congregate clients (computed quarterly) will be 55. The congregate meal site is located at Peter's Plaza, 191 N.E. 75 St., Miami. e. Average daily meals service for homebound and/or congregate clients (computed quarterly) will be 110. The congregate meal site is located at St. Dominic Gardens, 5849 N.W. 7th Street, Miami, Florida. f. A minimum of 50,400 Meal Units will be provided by the end of the contract term (i.e., average of 4,200/month). A minimum of 13,860 Meal Units will be provided at Peter's Plaza, 8,820 at Lions Home for the Blind and a minimum of 27,720 Meal Units will be provided at St. Dominic Gardens. 2. ACTIVITIES AND OTHER SUPPORT SERVICES (at Peter's Plaza and St. Dominic Gardens). a. Counseling Services - will be provided to clients on an as -needed -or -desired basis and will serve to address and/or resolve social, emotional, reality and/or adjustment problems. In all cases, the client's specific problem(s) will be stated in the client's case record file, a plan of corrective action to be undertaken will be identified, and the services rendered, to resolve the problem(s) will be noted. Counseling may be provided at the program site or in a client's l home (for homebound). b. Education - will be provided as outlined in the attached monthly activities schedule. Educational activities will be based on lectures, workshops and informal classes and will include such subjects ass English as a Second Language, Arts and Crafts, Citizenship, Consumer Education, Sewing and Knitting, Health and Nutrition Classes, Accounting/Financial Management, Spanish History, Current Events, and Guest Speakers to explain programs such as Social Security, Welfare, etc. V x 2 _ -7- c. Companionship - will be provided on an as -needed - or -desired basis for clients to enable them to secure needed health, social and/or rehabilitative services. d. Health Support Services - will be provided as outlined in the attached monthly activities schedule. The major emphasis of health support services will be blood pressure screening. e. Information Services - will be provided as outlined in the attached monthly activities schedule. f. Recreational Activities - will be provided as in the attached monthly activities schedule. Recreational activities will include drama, music (including choir groups), birthday parties and holiday celebrations, games (dominoes, chess, bingo, checkers, cards, etc.), and field trips. It is recognized that on "special occasion days", the activities schedule may be modified. g. Referral Services - will be provided on an as - needed -or -desired basis for clients needing services not directly provided by the program. In all cases, documentation will be made for all referrals for services made. h. Outreach - will be conducted twice during the contract term for the purpose of identifying potential elderly clients and to assess the needs of the elderly in the Edison -Little River target area, via door-to-door canvassing and telephone surveys. Program will notify the Social Programs Division, Community Development Department. ' i. Telephone Reassurance - will be provided to homebound clients on a mutually agreed schedule to' monitor their safety and to provide psychological reassurance or to implement special or emergency assistance. j. Transportation - Transportation services will be provided to clients on an as -needed -or -desired basis between 9:30 a.m. and 5:00 p.m., Monday through Friday (excluding holidays and weekends, unless specified by the Program Administrator). 1. Each trip provided to clients by the program will be documented (see attached transportation service log). 2. Each trip will be classified into one of the - following six (6) categories: Medical Dental Government Services, Non -Rehabilitative Shopping Recreational/Social Rehabilitation, Non -Medical Trips, Home II. PROGRAM will maintain complete, updated and accurate records during the contract term to document services rendered to - clients. The following forms will be utilized: A. Participant Intake Form (individual use) B. Case Record Form (individual use, as needed) C. Client Release of Information (individual use, as needed for referral) D. Service Referral Form (individual use, as needed) E. Follow-up Form (individual use, as needed) F. Home Visit Questionnaire (individual use, as needed) G. Daily Meal Ticket (individual use) H. Daily Transportation Log (aggregate use, as needed) I. Driver Report (aggregate use, as needed) J. Daily Service Record/ Activities Report (broken down by service, aggregate use) K. Event Report (aggregate use, as needed) L. Internal program Service Reports: Daily Food Quality Report (completed by Site Coordinator) Weekly Report of Service Units Monthly Services Report Monthly Report Year -to -Date (YTD) Unduplicated Recipients Sheet (broken down by service) Participant Service Report (broken down by type of service and number of services provided per month.) III. PROGRAM will complete a quarterly activity report and will submit it to the Social Programs Division, Community Development Department, City of Miami, by the tenth working day of the following quarter. The quarterly report will contain the following information: A. Number of unduplicated persons served by the program during the year: 1. # of City of Miami residents 2. # of Males (White Non -Latin, Black Non -Latin, Latin, Other) 3. # of Females (White Non -Latin, Black Non -Latin, Latin, Other) 4. # of Elderly, 60+ 5. # of Handicapped, under 60 6. # of persons under 60 7. # Female Head of Household B. Quarterly activity participation levels, broken down by type of service. C. Number of service units provided during the quarter, broken down by category: 1. # Counseling 2. # Education (Nutrition, Continuing) 3. # Companionship (Shopping, Other) 4. # Health Support 5. # Information 4 - '1 n- ' ' 6. # Meals (Congregate, Home -delivered) 7. # Outreach 8. # Recreation 9• # Referral 10. # Transportation (Medical/dental; Government Services, Non -Rehabilitative; shopping; Recreation/Social; Rehabilitation, Non -Medical, Trips, Home) D. Number of program days for quarter. IV. PROGRAM will maintain updated complete and accurate records during the contract term and will retain client service records at Peter's Plaza, 191 N.E. 75th Street, Miami, Florida 33136 and at St. Dominic Gardens, 5849 N.W. 7th Street, M am , Florida. A. All administrative records will be maintained at the Agency's administrative offices, located at 700 S.W. 8 Street, Miami, Florida 33130. Signed and submitted to the City (with Attachments) as part of, the Fifteenth Year Community Development Block Grant Funds on this 22nd. day of June . 1989. a�:, M. 1�6 WITNESS ck.4 4 e WL l NOTARY PUBLIC SIGNA RE, SEAL D STAMP $Ui'd,Y PC9Lic slat[ of 110RIDU liJ..I w:.,i GfCit.:,C idS, UU3. 7Nutit*on y - Dire r ana A tivities and Centers of Dade Inc. Little Havana Activities and Nutrition Centers of Dade County, Inc. 700 S.W. 8 Street Miami, Florida 33130 ..5_ -,3 Attachment 2 Pages 24-30 CITY OF MIAMI EXPENDITURE JUSTIFICATION FISCAL YEAR; 88 - 89 AGENCY: Little Havana Activities and DATE: July-1, 1989 ------------------------------------------------------------------------ Nutrition Centers of D.C. Inc. FUNDING PROJECT DPT COMM. DIV. SOCIAL SOURCE DEVELOPMENT PROGRAMS ------------------------------------------------------------------------ VENDOR EXPENDITURE DESCRIPTION AND REQUEST OTHER NUMBER ------------------------------------------------------------------------ JUSTIFICATION FUNDS PERSONNEL: Program Coordinator $50280 Senior Aides (6) 27,348 Activities Coordinator 9,960 Recreational Aide 4,824 Site Coordinators (2) 18,384 Bookkeeper 12,192 Transportation Coordinator 2,400 Case Worker 10,560 Bus Driver 10,104 Fiscal Officer 7.104 Sub -Total Personnel ----------------------------------- $108,156 FRINGES Fica $8,123 Suta 501 Workmen's Compensation 1,340 Group Insurance 16,896 Total Fringes ---------------------------------------------- $26,860 Personel w/o Travel ---------------------------------------------- $135,016 Local Travel ---------------------------------------------- $1,200 TOTAL PERSONNEL $136,216 CONTRACTUAL -! Sites Utilities $3,561 Electricity 6,600 -! Telephone 4,800 _ Water & Sewer 300 Janitorial 1,200 TOTAL CONTRACTUAL --- -- $16,461 1 t1 h, COMMODITIES Office Supplies $2,030 Janitorial Supplies 3,011 Gasoline 3,000 Sub -total Commodities $8,041 -_.._......------------------------------------- MEALS $90,641 A total of approximately 50,637 meals to be served during 221 days at $1.79 at an average of 229 per day TOTAL COMMODITIES-$98,682 TOTAL BUDGET $251,359 257 I j +i 1 d - CITY of MIAMI COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY: Little Navans Activities and FUNDING SOURCE: C.D. Nutrition Centers of D.C. Inc. TITLE OF PROJECT: FISCAL YEAR: 1989 • 1990 --....•...............•.....---••---....---.......•........................-•----..............---.... ."OURS .TOTAL A OF .% OF .TOTAL AMOUNT . .N PAY .WORKED .SALARY .TIME DE- .SALARY .CHARGED TO POSITION TITLE ANNUAL .PERIODS .PER PAY .PER PAY .VOTED TO .CHARGED .CITY OF THE (List each position and SALARY .PER YEAR .PERIOD .PERIOD .PROJECT .TO CITY .PROJECT eMloyee name separately) ......................•.....------.............._.....----.........---••---............._.._•----••--- PROGRAM COORDINATOR . S46,776 . 24 . 10 . 220 . 11.29 . 11.29 $5,280 . ACTIVITIES COORDINATOR 16,800 24"*.-* 4 51.2 415 59.29 59.29 9,960 . ...........................••......._.....................----..............---•••----•---..........._ SENIOR AIDE . 14,832 . 24 38.1 . 274 . 44.34 . 44.34 . 6,576 . SENIOR AIDE 8,040 . 24 78.9 . 305 91.04 91.04 7,320 . ...-----..•...................•----.............--•--......--•---.............--•••-•----............. SENIOR AIDE 2,220 . 24 . 39.9 . 42.5 . 45.95 • 45.95 . 1,020 . ...............................•._..................----.......................--•-........_.......... SENIOR AIDE 1,092 . 24 . 43.3 . 45.58 . 100 . 100 . 1,092 . ................................................................•••--•-----....•----......---••-•--•.. SENIOR AIDE 780 . 24 . 43.3 . 32.50 . 100 . 100 . 780 . --------------------•-..---------,•56-•--......- SENIOR AIDE 100 2-4 ---•--- 86-..-.•.-.---. 7 4.40--_--.-__100_.--.-•--- 100-•--.-.-..- 10...,-560.--. . ...................................................................................................... RECREATIONAL AIDE . 16,608 . 24 . 24.3 . 201 . ............................................. 29.05 . 29.05 . 4,824 . .................•...............-----.......--------•-• SITE COORDINATOR 8,808 . 24 . 86.7 . 367 . 100 . 100 . 8,808 . ...•.............................•-----.............................•-•......._.----__.._........._... SITE COORDINATOR 9,576 . 24 . 86.7 . 399 . 100 . 100 . 9,576 . ,ra..................................................................................•.................. BOOKKEEPER . 12,792 . 24 . 82.4 . 508 . 95.31 . 95.31 . 12,192 . ...................•----...._....................................---................__...........___-- TRANSPORTATION COORD. . 13,008 . 24 . 15.6 . 100 . 18.45 . 18.45 . 2,400 . ........................................................................•-•-.........---•-••----..._.. CASE WORKER . 10,560 . 24 . 86.7 . 440 . 100 . 100 . 10,560 . .........................•--•--...............---•......•....._....----_...--•.........--•............ BUS DRIVER . 10,104 . 24 . 86.7 . 421 . 100 . 100 . 10,104 . .........................••--•--......---...-••••..................._......................•--........ FISCAL OFFICER ..................................................................................••••--•-•--......... . 31,908 . 24 . 18.2 . 296 . 22.26 . 22.26 . 7,104 . CITY OF MIAMI COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY: Little Havana Activities and FUNDING SOURCE: C.D. Nutrition Centers of D.C. Inc. TITLE OF PROJECT: FISCAL YEAR: 1989 - 1990 .....................................•--......................_..._.............-----_................ I .NOURS .TOTAL A OF A OF .TOTAL AMOUNT . .0 PAY .WORKED .SALARY .TIME DE- .SALARY .CHARGED TO POSITION TITLE ANNUAL .PERIODS .PER PAY .PER PAT .VOTED TO .CHARGED .CITY OF THE (list each position and SALARY .PER YEAR .PERIOD .PERIOD .PROJECT .TO CITY .PROJECT employee name separately) ---•.................................................................................................. PROGRAM COORDINATOR ........................................................................................••---......... . S46,776 . 24 . 10 . 220 . 11.29 . 11.29 . 55,280 . ACTIVITIES COORDINATOR .........................................................•--------_...------.......................... . 16,800 . 24 . 51.2 . 415 . 59.29 . 59.29 . 9,960 . SENIOR AIDE ...................................................................................................... . 14,832 . 24 . 38.1 . 274 . 44.34 . 44.34 . 6,576 . SENIOR AIDE ...................................................................................................... 8,040 . 24 . 78.9 . 305 . 91.04 . 91.04 . 7,320 . SENIOR AIDE .......---_•--•.........................................•---....._.......--------....----•-...._...... 2,220 . 24 . 39.9 . 42.5 . 45.95 . 45.95 . 1,020 . SENIOR AIDE ....................................................................•--..................---••---..... 1,092 . 24 . 43.3 . 45.58 . 100 . 100 . 1,092 . SENIOR AIDE ........................................•---.._.......----...--------...._........._._................ 780 . 24 . 43.3 . 32.50 . 100 . 100 . 780 . SENIOR AIDE .......................................................................------...._..............._..... . 10,560 . 24 . 86.7 . 440 . 100 . 100 . 10,560 . RECREATIONAL AIDE •--------------•----_-.--_-.-_--..__......------•--.._. . 16,608 . 24 24.3 ......... . 201 --------- . 29.05 29.05 4,824 . SITE COORDINATOR ....................................................•--......................._................-------- 8,808 24 86.7 . . 367 ..---•--•----------.. . 100 100 I'll ... 8,808 . SiTE COORDINATOR ..................•__.._........_........._......._.........---................._......-•---.......... 9,576 . 24 . 86.7 . 399 . 100 . 100 . 9,576 . BOOKKEEPER ...................................................................................................... . 12,792 . 24 . 82.4 . 508 . 95.31 . 95.31 . 12,192 . TRANSPORTATION CODRD. ...................................................................................................... . 13,OD8 . 24 . 15.6 . 100 . 18.45 . 18.45 , 2,400 , CASE WORKER ...................................................................................................... . 10,560 . 24 . 86.7 . 440 . 100 . 100 . 10,560 . BUS DRIVER 10,104 24 86.7 . 421 100 100 10,104 . i1SCAl OFFICER .......................................................••--......-----.........._...---...........---- 31,908 . 24 18.2 296 . 22.26 22.26 . 7,f04 . 2l, - • • 1 i TOTAL AGENCY BUDGET PRO -RATED BY FUNDING SOURCES ................................................................................................----................................. 0 A A F U 11 0 S 0 T N E R F U N D S LINE ITEMS TITLE TITLE TITLE CITY OF CITY COUNTY STATE UNITED INDIRECT TOTAL --................................................................................................................................... lit-$ 111-C•1 III-C-2 CEE MIAM1 GOV'Tt GOV'T$ G/R WAY COST (1) ..................................................................................................................................... (2) (3) (4) (5) (6) (7) (8) (9) 0 0) (it) (12) i PERSONNEL Program Coordinator ..................................................................................................................................... 15,280 t41,496 $46,776 Activities Coordinator ..................................................................................................................................... 19,960 16,840 S16,800 Senior Aides: (6) 1) s8,256 s6,576 $14,832 2) S7,320 1720 18,040 3) S1,200 11,020 S2,220 4) s1,092 $1,092 5) s780 1780 6) ..................................................................................................................................... $10,560 S10,560 Recreational Aide ..................................................................................................................................... S11,064 S4,824 s720 $16,608 Site Coordinators (2) 1) $8,808 $8,808 2) ..................................................................................................................................... $9,576 $9,576 Bookkeeper .................................................. ...............................................................•.................. S12,192 9600 $12,792 Transp Coordinator ..................................................................................................................................... $10.608 $2,400 $13,008 Case Worker ..................................................................................................................................... S10,560 510,560 Bus Driver ..................................................................................................................................... S10,104 $10,104 fiscal Officer ............................................................•......................................................................... $7,104 s24,804 $31,908 TOTAL PERSONNEL CITY OF NIANI $29,928 S1,200 s108,IS6 $75,180 $214,464 11ttR}}ltff}ftRRRflfRlRftttRRttf RfflR}fftRlRfRRRfRfRtRRlRtffttff!lttRtRlRRlfRRtttRtfltlflRRRttltRitltti ...................................................................................................................................... TOTAL AGENCY BUDGET PRO -RATED BY FUNDING SOURCES --------- ^---------------•-----•---•------------••--•--•---•---•--•-••-•-•----•.-•-_••-•--•---•---------•-----^------•--------------- 1 O A A F U N D S O T H E R F -----------•-----� U N D S I I---------------------•------•--------------------------------------•----------------------•-----•----•---•--------------------•------------------------- J I TITLE J TITLE J TITLE I JOB I J CITY OF I CHANNEL J CCE J DADE J UNITED ! CITY OF J I TOTAL I I LINE ITEMS i 111-8 1 111-C-1 I III-C-2 I PROJECT ( OTHER I M SUCH I I I COUNTY I WY I Mimi 1 1 1 (1) 1 (2) I --------- (3) i (4) I (5) 1 (6) ( (7) 1 (8) I (9) I (10) ( (11) ! (12) I I 1--------------•---------• 1Persomel I------------------------- 1------------ ISM,O84 I --------- 1--------- SM. 138 1 548,522 ------------ --------- f--------- 1--------- 1---------- 1 562.650 I I --------- --------- I--------- 1 1--------- i 1--------- 1--------- (--------- 1------------1 I 1 IS108.156 I 5785.550 I JFrin0eS I I 1 597,378 1 --------- I 570,214 1 $10.992 ------------ --------- I I I---------- 1 512,990 I I --------- I--------- I I--------- I i......... J......... I --------- I ( I 1526,860 I ------------ I 5218,434 I I------------------------- ILoul Travel ------------------------- I I 1 54,680 1 --------- I ",704 1 $5.340 I I--------- I 1 S3,M I 1 --------- ---------- i--------- I 1--------- I I--------- 1--------- I --------- I ( I 1 51.200 ( ------------ I $19,749 1 1com i utilities I------------------------- I I------------ 1 924,480 1 I--------- 5100,260 I I--------- I I I $3.900 1 1 --------- .......... I......... I ---------- I--------- i 1--------- I--------- I --------- I I I 1 516,461 I ------------I 5145,101 I 1PrintinB t Supplier 1--------- f------------ I $70.521 1 1--------- $30,960 i ------------ f--------- I i I S2,700 I I 1--------- I i--------- i J--------- 1--------- I --------- 1-------.----I I ( I 58,041 1 5112,222 1 I------------------------- JR" Food I------------------------- I--------- I f i--------- 1--------- 5936,460 I --------- 1--------- 1--------- J---------- ! I ! S36,087 I --------- I --------- I I--------- I--------- I---...... I•-----------f ! I 1590,641 I SI,063,188 I JOther I------------------------- 1------------ IS1D4.520 I I --------- I 590,600 I ------------ --------- 1--------- 1--------- J---------- I 54,350 1 $67,060 1 --------- 1--------- $6,396 1 ---------- I --------- 1 --------- --------- 1--------- I--------- I --------- I------------1 1 ( 1 1 5272.926 I Iin-Kind I------------------------- I 1 $37.459 1 --------- I $43,680 1 $9,956 ------------ --------- I 1--------- I 1 1 1 I 1 ---------- I 1 515,602 1--------- 1--------- J--------- 1------------ I ( I ( I 5106,697 I 11ndirect Cost I I IS121,428 1 I $112,959 1 519.044 I..------- I-------•- I I u.810 I I I•-------- I I --------- I S22,693 J---------i--------- I---------J------------ I I ( i I S2BO.934 I I------------------------- jfl w Delivered Heals ------------------------- I--------- I-----•------ I 1 --------- I--------- IS199,458 --------- I--------- I --------- I---------- 1 1 "9,308 1 I--------- 1 I--------- 517,000 IS371,327 I --------- 1--------- i--------- I------------ I S80,000 1 575,E 1 1 I $792.639 1 1 1O.J.7. 1------------------------- I I------------ ! 1 I --------- 1------------ I I I --------- I --------- I 1540,2Do I I I--------- ---------- I I --------- I --------- I I --------- I --------- I--------- 1------------I I I 1 I UG,200 J JGRAMD TOTAL 1971.2.550 1 I--------- 51,673,975 15293,312 I--------- I---------- IS135.425 IS116,368 I I--------- 542,483 1 I--------- $17,000 IS409,622 I--------- I ......... 1......... J------------ J 1 $80,000 1 $75.546 JQ51.359 1 53.837,640 I Iissssszsssssazzzrczcszscilusssissslsszsucsszscicsszsszczlsszcc:zzslsszzsszzzlszzzzzazzslszzzzzsszl=zzssazzslzzzsass=zImuzzaammaIczssazazzIxmzzszzaaszsl to -I SH i • P R O J E C T E D F U N D I N G D I S C L O S U R E •---........................---.....------------------------•----............................................................ f'1IN01NG SOURCE AMOUNT PURPOSE Of GRANT/FUNDS FUNDING PERIOD STATUS City of Miami Community Dev. (A) 1251,359 Congregate sleets and social services for 7/1/89 - 6/30/90 Pending It Dominics,Peter's Plata and Blind Program ............................................................................................................................. Channeling $17,000 Nome delivered miests for persons below 7/1/89 - 6/30/90 Pending ............................................................................................................................. poverty levels Community Care for the Elderly $399,308 Now delivered mots for frafI elderly 7/1/89 - 6/30/90 Granted ............................................................................................................................. and handicapped — JOP Project (JTPA) $96.000 Training and on the job employment program 7/1/89 - 6/30/90 Granted for between the ages of 22-54, with 50% ............................................................................................................................. client salary reimbursement to employers HOPE Project (JTPA) 139.425 Training and on the job employment program 7/1/89 - 4/30190 Granted for elderly 55•, with 55% client salary , ............................................................................................................................. reimbursement to employers TiTLE III C-2 Sli3,441 Home Delivered Nests for frail elderly i/1/89 - 12/31/89 Granted ........................................................---.....................................-----...............---...... TiTLE Ito B $533.790 social Services and Transportation for 1/1/89 - 12/31/89 Granted ............................................................................................................................. elderly TITLE Iii C-i $952.819 Congregate meals and nutrition education i11189 - 12/31/89 Granted ............................................................................................................................. for elderly City of Misml Beach Community 542,483 Congregate Meal Program 10/1/89 - 9/30/90 Pending Development ............................................................................................................................. United Way of Dade County ............................................................................................................................. 5198,008 Matching funds for titles 111-6,C-1 9 C-2 7/1/89 - 6/30/90 Granted United Way of Dade County ............................................................................................................................. $75,546 Home Delivered Meals for frail elderly 7/1/89 - 6/30/90 Granted _ USDA Commodities (Cash Credit) $327,123 Meats for C-i, C-2, CCE i City of Miami 10/1/88 - 9/30/89 Granted ............................................................................................................................. FRS CD . Participants Donations 5159,183 Social Services and meet programs (111-6, 1/1/89 - 12/31/89 Granted C-1, C-2, CCE and COM) In -Kind ............................................................................................................................. $106,697 Donated Services as Matching Funds 1/1/89 - 12/31/89 Granted z Private Donations $50,000 Fundraising events "Festival 20 do 1/1/89 - 12/31/89 Projected to —............................................................................................................................. Mayo", etc. be collected Local Service Program ............................................................................................................................. 5112,240 Social services for the elderly 7/1/89 - 06/30/90 Granted — Dade County Hama Delivered Meats ............................................................................................................................. 980,000 Home delivered meats for frail elderly 3/31/89 - 9/30/89 Granted _. UMTA Dpt of Transportation 551,800 Three busses for 16 passengers 1/1/89 - 12/31/89 Granted 88.89 FENA $75,000 Emergency Food i Shelter Home Del.Meats .. .................... 10/1/88 - 9/30/89 Granted Other Cash $12,950 Local Match for UMTA Dept, of Trans. 1/1/89 - 12/31/89 Pending 21 Care (1a) 110,314 Adult Day Care for 5 Frail Elderly in W /89 - 6/30/90 Granted order to sustain them at highest possible degree of self-sufficiency within their ............................................................................................................................. own home t prevent institutionalization TIM Xx - Rainbow l88,400 Subsidized Child Day Care Program 7/1/89 - 6/30/90 pending 40 slots ............................................................................................................................. Not ow (NRS) $44,754 Development of Rainbow intergenerationel 7/1/89 - 6/30/90 Pending Children Youth i families Program child care program designed to employ 9 actively involve senior workers in sub- sidized child care. Development of a Material Guide in Recruitment, Training i development of intergenerational Programs In conjunction with FIU .................................................................................•--..........................------------... SM-TO)AL 13,837,640 esemsesssseses 1 a .. • Ackofto. PRODUCER CERTIFICATE OF INSURANCE M$DE DATE (MMIDDIYY) AmerInsuranoe Inc.. 9485 Sunset Dr., A-150 Miami, Fl 33173 $US -CODE INSURED 6-15--89 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMENb, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW COMPANIES AFFORDING COVERAGE /tDTM1A1YTER A Cigna COMPANY g LETTER Hartford Ins. Cbrpany COMPANY Little Havana Activities and Nutrition LETTER G Center of Dade County COMPANY 700 S.W. 8th St. LEtTER D Miami, Fl 33130 COMPANY LETTER E . COviiiiaES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSAND$ .TA DATE (MMIDDNY) DATE (MMIDD/YY) GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR OWNER'S S CONTRACTOR'S PROT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS MIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY EXCESS LIABILITY OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION A AND EMPLOYERS' LIABILITY GENERAL AGGREGATE S PRODUCTS-COMPIOPS AGGREGATE S PERSONAL S ADVERTISING INJURY S EACH OCCURRENCE S FIRE DAMAGE (Any one firs) S MEDICAL EXPENSE (Any one person) S COMBINED SINGLE S LIMIT BODILY INJURY S (Pat person) BODILY INJURY S (Par accident) PROPERTY S DAMAGE EACH AGGREGATE OCCURRENCE S S STATUTORY C30900297 4-14-89 4-14-90 S 100, S 500, S 100, OTHER B Bond 21CBBBE1701 11-30-88 11-30-89 $100,000 DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLEWRESTRICTIONS/SPECIAL ITEMS RE: Additional insured as respects to Bond: City of Miami CERTIFICATE HOLDER City of Miami 1145 N.W. llth St. Miami, F1 33138 Am Luis Connasquillos ACORD 25.8 (9i88) (EACH ACCIDENT) (DISEASE —POLICY LIMIT) (DISEASE —EACH EMPLOI CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 'An DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUObR12ED REPRES 1 E t� A�� (/ CACORD CORPORATION 1980 • ISSUE DATE (MM/tHT" PROOUCCA THIS CERTIFICATE IS ISSUED AS A MATTEp OF INFORMATION ONLY AND CONFERS NO AIOM1$ UPON THE CERTIFICATE HOLDER. TIR$ CERTIFICATE OOtS NOT AMEND, �! FORTUN INSURANCE EXTEND OR ALTER IME COVERAGE AFFORDED BY THE POLICIES BELOW. 365 PALERMO AVE. CORAL GABLES, FL. 33134 COMPANIES AFFORDING COVERAGE LETTER COMPANY A GUARDIAN PROPERTY b CASUALTY CO. ANY LETTER 0 INSURED • LITTLE HAVANA ACTIVITIES AND COMPANY LETTER C NUTRITION CENTER OF DADE COUNTY . 700 S.W. 8TH ST. WMPANY D MIAMI, FL. 33130 COMPANY E LETTER THIS 16 TO CERTIFY THAT POLICIES OF INSURANCE LISTED DELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTMEn DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY ►ERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS, AND CONDL TIONS OF SUCH POLICIE6. CO TYPE OF INSURANCE POLICY NUMBER ► 1frf FTnCIN1 MLY tuMµT*4 LIP DAI Ill440pNV1 DATE II.M40WfI ALL LIMITS IN THOUSANDS GENERAL LIABILITY C4194AL AOWE6Alt 300 COMMERUAL GENERAL LIABILITY CPP 204001 1 / 1 / 89 1 / 1 /90 A FAoouc►s toAwroPs ACCAtSATE S 00 Qu's war []o00tM19E'KE PEAMIAL / W*Jfll$ l6 INJM tag OYNA S A OCOTIK101IS PWIECTM tACH aCCUM.ENa nAF IIAmGf IAlt/ all FwAl $ MUKAL EXKNSE IAII+nR ► M0N1 AUTOMOBILE LIABILITY ANY AUTO cp ALL OWNED AUTOS A scHEoucED AUTOS T�oo� vl'iL'r Oft S 100 mm Autos BA244800 1/1/89 1/1/90 • ' ►0M.OW► DAUTOS I S 300 GARAGE LIABIIm' DMr S 50 EXCESS LIADQJTY aACH (KYulultnall WWII THAN LMABPJLLA IOIV.I WORKERS' COMPENSATION STArUTOnY AND $ • AtooENp EMPLOYERS' LIABILITY $ iDI;EAu*auCY Loth OTHER s MOA94ACH J&WLortEt i DESCAIPTIONOF COORATIONS/ LOCATIONS IVEHICLES/RECTRICTK)NSISPECIAL ITEMS 'ADDITIONAL NAMED INSURED CITY OF MIAMI LIA ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX• 275 N.W. 2 ST. N DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MIAMI, FL. 33128 DAYS WRITTEN NOTICE To THE CERTIFICATE HOLDER NAMED TO THE UT FAILURE TO MAIL SUCH NOTICE $HALLIMPOSE NO 09UGATION OR Y F ANY KIND UPON THE COMPANY ITS AGENTS 00 REPRESENTATIVES. ED AErpj i TATIV dr ... 199.,...6115 . THIS AGREEMENT, entered into this day of , 19_0 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Miami Mental Health Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNTS $27,251 VENDOR NUMBER: 025140 TAX IDENTIFICATION NUMBER: 59 1787777 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. As a necessary part of this Agreement, the GRANTEE shall provide the CITY with the following: 1.1 Corporate Resolution authorizing execution of this Agreement. 1.2 Work Program (approved by the CITY). 1.3 Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program - generated income; copies of all sub -contracts and/or management services agreements funded in whole or in part under this agreement. 1.4 Copy of GRANTEE's Articles of Incorporation, Charter and By- laws. 1.5 List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). 1.6 List of Key Staff Persons, with their titles, who will carry out this program. 1.7 Certificate of Insurance which reflects GRANTEE'S current - 1 - • THIS AGREEMENT, entered into this day of 19�0 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Miami Mental Health Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNTS $27,251 VENDOR NUMBER: 025140 TAX IDENTIFICATION NUMBER: 59 1787777 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. As a necessary part of this Agreement, the GRANTEE shall provide the CITY with the following: 1.1 Corporate Resolution authorizing execution of this Agreement. 1.2 Work Program (approved by the CITY). 1.3 Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program - generated income; copies of all sub -contracts and/or management services agreements funded in whole or in part under this agreement. 1.4 Copy of GRANTEE's Articles of Incorporation, Charter and By- laws. 1.5 List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). 1.6 List of Key Staff Persons, with their titles, who will carry t ! liability insurance, naming the CITY as primary or additional 7 t insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance).` 1.8 Completion of Authorized Representative Statement (on form supplied by the CITY). 1.9 Completion of Statement of Accounting System (on form supplied by the CITY). 1.10 A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. 1.11 Corporate Personnel Policies and Procedures. 1.12 Job Description and Resumes for all positions funded in whole a or in part under this Agreement. 1.13 GRANTEE's Corporate Seal (to be affixed to Signatory Page, r and Corporate Resolution). 1.14 Final Expenditures Report (to be submitted to the CITY on an approved form no later than 30 days after the expiration of this Agreement). 1.15 Certified Independent Audit (to be submitted to the CITY no later than 120 days after the expiration of this Agreement). ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION - For the purpose of this Agreement, the City of Miami Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement, incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section _ shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages 4 acceptable to the CITY's Insurance Management Division of the 1 Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices - acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received - 3 - 3 or disbursed under this Agreement in an amount equal to or 3 greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in T existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this s employed Agreement shall not result in the displacement e t em n o f � workers, impair existing contracts for services, or result in i the substitution of funds allocated under this Agreement for. other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at x the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all 4 - capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT i A final expenditure report shall be submitted to the CITY 4 within 30 days after the expiration of this Agreement. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, - Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 5 - t: 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff; GRANTEE - 6 - 0 0 shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development no later than 120 days after the expiration of this Agreement. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the 7 - Is 0 t � services required pursuant to Article II hereof, $27,251. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by , original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY ' CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this j. Agreement. GRANTEE agrees to provide all financial and other i applicable records and documentation of services to CITY. 3 r z Any payment theretofore made shall be subject to reduction F" for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the - 9 - GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability 5 of funds and continued authorization for program activities and is subject to amendment or termination due to lack of j funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in P f' informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press - 10 - 3 i a 11 conference shall be scheduled without written notice to CITY. 6 4.2 NONDISCRIMINATION - GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be -entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 0 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS - { GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and e erated ursuant to this contractual relationship between 9 n P CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE ,pursuant to this Agreement shall at all times remain the property of CITY and shrill not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement.' 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement• It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under .. 13 .. e the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Miami Mental Health Center, Inc. Miami, Florida 33133 3750 Dixie Hwy. Coconut Grove, Florida 33133 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, - or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the —a 14 '~, " remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.i5 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of,,.CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies thatt A. It possesses the legal authority, to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 ■ B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. i E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. - 16 - t ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State ATTEST: of Florida MATTY HIRAI City Clerk ATTESTt J - orporate Secretary isela Schloss-Birkholz 11 SEAL By CESAR H. ODIO City Manager GRANTEE: Miami Mental Health Center, Inc., a Florida not for profit corporation l " By Del res Dunn, Fredident GUARANTEE r I , in cons ration of the City of Miami's xecution of the oregoing Agreement, the undersi ned, guarantee the erformance of the t ms and cond' ions in said Agreeme -t required to be perfo ed by the G ntee including but t limited to the provi ons relating to default, assuranc , and certifications. D ed this day , 1989. an individual By individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: APPROVED AS TO FORM AND CORRECTNESS: INSURANCE MANAGEMENT - 17 - X • CORPORATE RESOLUTION - .. .. -. WHEREAS,--- the--Board—of---Director-s--of C�, INC. has examined terms, conditions, and obligations of the proposed 'contract with the City of Miami for Cumunity Develounent WHEREAS, the Board of Directors at .a duly. held corporate meeting have considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF MIAMI NU7TAL, iTALTH CINTER, . INC, that the President and Secretary are .hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for amity Development Funds , in ,,�•. accordance with the contract documents_ furn.i.shed ,by the City of , Miami, and for the price sand upon the terms and payments contained in the proposed •contract submitted by the City of • Miami.. IN WITNESS WHEREOF, this 20th day of June r 19 89 • 0 CHAIRMAN, Board-o "irectors nn A (SEAL) CORPORATE SECRETARY 0 ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State ATTEST: of Florida MATTY HIRAI City Clerk ATTEST: 100T• orporate Secretary 14sela Schloss-Birkholz SEAL By CESAR H. ODIO City Manager GRANTEE: Miami Mental Health Center, Inc., a Florida not for profit corporation By Del res Dunn, Pre dent GUARANTEE I , in cons ration of the City of /this ecution of the oregoing Agreement, the guarantee the erformance of the t ms and in said Agreeme t required to be perfo ed by the luding but t limited to the provi ons relating assuranc , and certifications. day • 1989. an individual M WITNESS: APPROVED AS TO INSURANCE REQUIREMENTSt INSURANCE MANAGEMENT - 17 - individually APPROVED AS TO FORM AND CORRECTNESS: 0-RGE L. FERNANDEZ CITY ATTORNEY b CORPORATE RESOLUTION - . _ _. ... _. WHEREAS the-- Board--of—Dir-ecto-rs—of- 02MM, INC. has examined termsr conditions, and obligations of the proposed 'contract with the City of Miami for Couaunity DevelailTrMtFund % WHEREAS, the Board of Directors at•a duiy•held corporate meeting have considered the matter in accordance with the by-laws of the corporation; • NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF MIAMI MENTAL HEALTH C ENTER, . INC . that the President and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for CAmnunity Development Funds , in accordance with the contract documents, furnished ,by the City of Miami, and for the price .and upon the terms and payments contained in the proposed contract submitted by the City of i Miami.. IN WITNESS WHEREOF, this 20th day of June 19 89 • CHAIRMAN, Board�o "irectors ~� V CORPORATE SECRETARY l� • (SEAL) Attachment 1 Pages 19-23 MIAMI MENTAL HEALTH CENTER COCONUT GROVE BRANCH Work Program Specifications for the Miami Mental Health Center Coconut Grove Branch July 1, 1989 - June 30, 1990 RECOGNIZING THATt (i) The Agency as a whole and (through its combined funding sources) provides psychological and psychiatric services to Dade County residents; (ii) The Miami Mental Health Center as a whole provides psychological and social casework services to an average of 4,350 unduplicated persons per year; (iii) Fourteenth Year Community Development funds are being provided to supplement existing mental and health services in the Coconut Grove area; (iv) Miami Mental Health Center will provide services from its Coconut Grove Branch located at 3220 South Dixie Highway, Suite 100, in the Coconut Grove area; The following work program specifications for Community Development are hereby outlined and, where applicable, prorated provisions have been specified to conform to Community Development requirements: * * * * * * * * * * * I. CENTER will provide outpatient psychological and/or social casework services to a minimum of 180 unduplicated City of Miami residents. . A. 108 of the persons served will be residents of the Coconut Grove Target Area, as defined by the City in the attached boundaries designation (map). B. 75% of all persons served (unduplicated) will also be Low -and -moderate -income persons as defined by the — attached income guidelines (for the 12-month period prior to receiving program service(s)'. C. 248 "program service days" (defined as operational days during which clients receive Center services) will be provided by the end of the contract term. Center will operate Tuesdays, Wednesdays and Fridays from 800 a.m. to 5:00 p.m., and from 9:30 a.m. to 9t00 p.m. on Mondays and Thursdays (excluding holidays). D. Services to be provided by the Center are as follows: 1. PRIMARY SERVICES i i a. OUTREACH Outreach will be an ongoing process throughout the contract term and will have a two -fold focus: (1.) Informing potential clients about the services provided by the Center through direct neighborhood canvassing and personal contact; and (2.) Informing community agencies and organizations about the services provided by the Center in order to identify potential clients and solicit referrals (ongoing via telephone and letter contacts). b. INTAKE Determination of applicant eligibility for Center services will be made on an individual basis and will include, in part, the criteria established in I(A), (B), (C) of this Section. Required intake forms will be completed for each person accepted for service, and said forms will be retained as part of the permanent record (see attached forms). A special Preliminary Information Form (P.I.F.) will be used to document intake of D.U.I. (Driving Under the Influence), A.D.A.P. (Alcohol and Drug Abuse Program), and crisis clients who may be screened and diagnosed by the Center but may not receive continued services. C. TESTING, DIAGNOSIS, EVALUATION AND TREATMENT PLAN DEVELOPMENT (1.) Under the supervision of the psychiatrist, staff will: (a.) Assess the nature of each client's problem(s); (b.) Obtain the appropriate psychological, social and health history; (c.) Diagnose the type of problem which the client is experiencing; (d.) Formulate a treatment plan/corrective action plan which addresses the client's problem. (2.) Each assessment, evaluation and/or treatment plan will be documented in the client's permanent record. Both formal (testing) and informal techniques (observation, consultation/interview) will be utilized depending upon staff determinations/needs. d. CASEWORK, GROUP WORK, REFERRAL AND FOLLOW-UP SERVICES (1.) Individual casework, group counseling, referral and follow-up services will be provided on an as -needed -or -desired basis and will assist clients in alleviating, resolving and/or coping with existing problems (social, psychological, etc.). (2.) Activities in this category may include; counseling (individual and/or family which may be of either short or long-term duration); group interaction sessions (among clients) and/or other therapeutic types; medication, dispensation and review; staff consultation and/or client advocacy; referral to other organizations for services not provided by the Center and/or follow-up activities to insure that clients receive the services for which they are being referred. (3.) CENTER will provide a day treatment program ` for those clients severely impaired by alcohol and/or mental illness. This program will be provided at the New Day Center, 3750 South Dixie Highway, Suite 2. (4.) All services provided under this category will be documented and will be retained as part of the client's permanent record. (See attached forms). e. YOUTH SUBSTANCE ABUSE PREVENTION SEMINARS CENTER will conduct two (2) substance abuse seminars at area schools. These seminars will include discussions, lectures, rap sessions and referrals if individual assistance is required. Services described in section will be performed by one (1) unit director, one (1) day treatment coordinator, one (1) substance abuse counselor, one (1) psychotherapist, one (1) part-time psychiatrist, and one (1) day treatment counselor. 2. SECONDARY SUPPORT SERVICES a. COMMUNITY AWARENESS WORKSHOP CENTER will develop and conduct at least one (1) community awareness workshop on topics and issues related to mental health, by the end of the contract term. Possible topics includes parent effectiveness training, drug and alcohol education, dealing with friends and relatives with mental disorders, rape awareness, child abuse and stress management. Area residents will be informed of the community workshop through flyers and/or other advertisement media. A copy of each workshop flyer/advertisement will be submitted to the Social Programs Division prior to actual date of the workshop, and will indicate the followings (1.)Date of workshop (2.)Location and starting time of workshop (3.)Topic of workshop (4.)Name of speakers)/group facilitator(s) b. SPEAKERS BUREAU CENTER will maintain a Speakers Bureau through which staff will participate in a minimum of two (2) community sponsored programs by the end of the contract year. II. CENTER will maintain complete, updated, and accurate records for each client served and will utilize the following forms to document services rendered which include (see attached forms): - 3 - 21 n• is.�.ca.vci.a.ivinc�:va.0 B. Treatment Plan C. Admissions Forms D. Fee Assessment Form E. Case Member Register Form F. Consent to Treatment G. Treatment Contract H. Medical History I. Medication Record J. Progress Notes K. File Audit L. Psychiatric Service Request M. Psych000cial Assessment N. P.I.F. (Preliminary Information Form) Others O. Closing Summary P. Release of Information (in and out) Form Q. Aftercare Referral i R. Request for Psychological Evaluation S. Unit Transfer Form III. CENTER will complete a quarterly monitoring report (see #. attached form) and will submit it to the Social Programs Division/Community Development Department by the tenth s working day of the following quarter. The monitoring report will contain the following data: } A. Number of unduplicated City of Miami residents served j during the quarter: 1. Number of Unduplicated Target Area residents 2. Number of Males (White non -Latin, Black non -Latin, Latin, Other) 3. Number of Females (White non -Latin, Black non -Latin, Latin, Other) 4. Number of persons aged: a. 20 and under b. 21-44 c . 45-59 d. 60+ (computed as age at first service during the a contract term) 5. Number of low -and -moderate -income person 6. Number of Target Area residents j, 7. Female Head of Household i �' f: B. Number of cases handled during the quarters 1. Number of New Cases (cases opened) 2. Number of Carryovers (from previous period) 3. Number of Active Cases Closed (terminated) during the quarter 4. Number of Inactive Cases closed (terminated during the quarter) 5. Number of Active Cases at end of quarter C. Number of "service days" for quarter IV. CENTER will maintain updated, completed and accurate records during the contract term and will retain them in one central place located at 3220 South Dixie Highway, Suite 100, Coconut Grove, Florida 33133. Signed and submitted (with attachments) to the City as part of (the Fif eenth Year Community Development Contract on this 4q day of 1989. ITNESS ALI PASHA-WAHEED Project Director Miami Mental Health Center Coconut Grove Branch Miami Mental Health Center Coconut Grove Branch 3220 S. Dixie Highway, Suite 100 s?_ CL Miami, Florida 33133 NOTARY PUBLIC SIGNATURE, SEAL AND STAMP Attachment 2 ' Pages 24-30 CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AO ENCY t M71VMI MgNM HFALTH CENTER, INC. PAOJECTt FUNDING SOURCE: CcMmanity Development FISCAL YEAR: 1989-90 DATE: ..Tirrr, If;, EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST Clinical Salaries Annual 27,251 Substance Abuse Counselor (1) 16,750 x .75 12,563 Aftercare Counselor (1) 16,497 x .75 12,373 Total Salaries 24,936 Frinae Benefits Social Security at .0751 1,873 Unemplaymelt Term at .007 of 7,090 98 Day Treatment Program r This Program will be charged 2% of the rental cost of the Day Treatment Program eventhough 17.1% of the Day Treatment Services are for this Program. The charge has been limited to the balance of the funds available. Rental at 3750 S. Dixie Highway 1,440 mo. x 12 mos. x 2% = 344 ILI Expenditure Justification Form; Cocnmuni v Develooment Deoar f CITY OF MIAMI C0114UNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY: MjAmi MUML HmLTH cm=, INC. FUNDING SOURCE:Cotmun& Develppre�nt TITLE OF PROJECT: FISCAL YEAR: 1989-90 POSITION TITLE (list each position and employee name separately ANNUAL SALARY i PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TI14E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL A140 CHAPPED T CITY FOR ' PROJECT Myrtlene Dixon 16,750 26 75 644.2 '100 75 12,563 (Substance Abuse Counsel r) Kurt Sturdivant 16,497 26 75 634.50 100 75 12,373. (Aftercare Counselor) ' r CITY OF I1104.1 CAPITAL EQUIPMENT PURCHASE BUDGET AC t4 CY : M MEN HEAL m CENm_,, INC. TITLE OF PROJECT: FUNDING SOURCE: k I SCRIPTION OF EOUIPMENT NUMMER OF UNIT ' TOTAL UNITS COST COST OF M I ALI I CITY DEPARTIIENT'OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE ,,,,.,.,,lf). Miami Mental Health Center, Inc: Inkind b Real Con- IT O, DESCRIPTI011 tributions Salaries Program Intone b Donations J.T.P.A. QD Total per Line-ltm ---•— -- 16�750 - STATE FUNDS Community Develop. Federal Revenue SharingContingent 4�187 jt,I lease Dixon Substance Abuse Couns„ Kurt Sturdivant I Aftercare Couns. 12,563 12,373 4.124 24,936 8,311 33 247 Tntal I • I an Ni -' I kz CITY OF MIAMI DEPART14ENT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: M W MWTAL IFALM CBS, INC. LINE -ITEM DESCRIPTION OTHER NDIN S eci Total per. Line -Item Inland 8 Real Can- tributions ]Donations Program' Income d Community Develop. Federal Revenue Sharing Dade Cnty Camtmity Develoanen t state Salaries 22,493 24,936 3,000 206 50 3 256 • , .• � 300 50 15 1 83,139 133,568 Social Security 1,689 1,873 6,263 10,031 Health Insurance i 1,524 ( 7,448 9,022 Other Pri n es 174 ( 98 764 ( 1,036 - Zbtal 25,880 26,907 197,614 153,657 t Contractual jjj -0` - Other Contractual License _0_ Rent 4,202 344 16,469 21.,O15 Tele one r I 3,950 4,2501 Office lies I,650 r 1,7001 Insurance I 2,400 8,596 11,011� Travel I 100 I I � i 265 1 I -0- Roma s & Maint. 1000 1,000 Printing& Reproduction 2,900 3,000 Pt. Care Services ( 50 ! 50 Miscellaneous I I 150 2,470 2,885 Indigent Drug `� 11-1,966 1 11,966 i CITY Or M I I1F4I Form ? DEPARTMENT OF CC14MUNITY DEYELOPMEMT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE ftlf CMITRACTOR: MTW MMML IMBM C:ifil'lM, INC. OTHER rUll IN petit Inkind 5 Program Federal` Real Con- Income b Conmunity Revenue Dade County. State To -&I per INE-ITEM DESCRIPTION tributions Donations Develop. iSharingCci•Dev- Funds Line -Item Mei==e & Drugs - - + 100 •I50 -7 25 f Sub -Total. 6,752 344 •t 830 � 149,201 57,12 Grand Total I 32,632 27,.251 4,086 i + 1146,8151 7210,7841_ i PROJECTED FUNDING DISCLOSURE FUNDING SOURCE (Be Specific): AMOUNT REQUESTED PURPOSE OF GRANT/FUNDS: STATE OF FLQRIM HRS $ 3,199,869 MML BEALTH, ALCXmM & UFM ABUSE SERVICES METROPC1LITAN DADE Comm 50, 000 MENTAL HEALTH SERVICES METRO -DAM CR7tMIML JUSTICE SYSTF3�'1 60,000 STRUCTURAL RESIDENTIAL TREATMENT PPCJGRAM MMW-DADE PUHLIc HEALTH 'TRUST 285,473 LOCAL MATCH FC)R BAlaR ACT! SERVICE UNITED WAY OF DADE COUNTY 139,924 MENTAL,REMLTH, AUXHM AND DEW ABUSE SERVICES 27,251 C U44MM DEVE'.LOPIK M FUNDS - SERVICES CITY OF MIAM I 781,974 EAMM PP!OGM nME FOR LOCAL MATCH REQRREM pFDGRAM INWME AND DotanONS TOTAL $4,544,491 FUNDING PERIOD tdTS T From: To: �tOiIFICATIO1 7/1/89-6/30/90 .7/1/89 10/l/89-9/30/90 9/15/89 7/1/89-6/30/90 - 7/l/89-6/30/90 7/30/89 7/1/89-6/30/90 5/23/89 7/l/89-6/30/90 6/13/89 7/l/89-6/30/90 NA TOTAL Inkind and *.eal Contri::tions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources other than those identified in this budget. Progr�____ram Inc.^e and :ions Funds collected from the charging of fees and/or cash donations/contributions. CO LT TYPE OF INSURANCE POLICY NUMBER P� f E�� POLICY F�� LIABILITY LIMITS IN THOUSANDS CC OCCURRENCE AGGREGATE A GENERAL X X LIABILITY COMPREHENSIW FORM PREMISESIOPERATIONS UNDERGROUND EXPLOSION 6 COLLAPSE HAZARD PRODUCTSICOMPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY (RETORACTIVE DATE: 9 SL 31518 01/01/87 for Professional; 01 / 01 / 8 9 01/01/88 01 / 01 / 90 for GL) BODILY IN"Y $ $ PROPERTY DAMAGE $ $ COMBINED $ 11000 $ 1 , 000 X X PERSONAL INJURY $ Inc 1. ' X X AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS (PRIV PASS) ALL OWNED AUTOS (PRNRPAH.SSN) HIRED AUTOS NON OWNED AUTOS GARAGE LIABILITY MY ftw KWM $ r WRY WMAY i�Ep $ PROPERTY DAMAGE $ IIIPI a NED EXCESS UAWLITY UMBRELLA FORM OTHER THAN UMBRELLA FORM COMBBIiNED $ $ WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY STATUTORY $ (EACH ACCIDENT) $ (DISEASE -POLICY LIMIT) $ (DISEASE tACHEMPLOYEE) '-; J A e OTHER PROFESSIONAL LIABILI Y 9SL 31518 01/01/89 01/01/90 $1,000, Aggregate $1,000, Each Claim DESCRIPTION OF OPERAIION51L(KATIUN5/Vtnit,LrSrortUAL IItnn5 Certificate holder is named as Additional Insured. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX - City of Miami PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Department of Community Development LEFT, BUT FAILURE TO MAIL SUCH NOTICE SMALL IMPOSE NO OBLIGATION ORUASIL" 1145 N.W. 11 th Street OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Miami, Florida 33136 AUTHORt RE:PRESE TIVE 31 �i,�-7, X' Ilu'l /iS 06/02/89 fROQUCgR BROWN AND BROWN, INC. P. 0. DRAWER 1712 DAYTONA BEACH, FL 32015 INSURFD MIAMI MENTAL HEALTH CENTER, INC. 2141 S. W. FIRST STREET MIAMI, FL 33135 THIS CERTIFICATE IS ISSUED AS A MATTER OF MFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLPCFES BELOW. COMPANIES AFFORDING COVERAGE COMPANY LETTER A THE HARTFORD COMPANY B LETTER COMPANY C LETTER COMPANY LETTER COMPANY E LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEDTO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINOICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONOb TIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER TE( E � rn h GENERAL LIABILITY COMPREHENSIVE FORM PREMISESIOPERATIONS UNDERGROUND EXPLOSION A COLLAPSE HAZARD PROOLICTS/COMPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS (PRIV PASS ) ALL OWNED AUTOS \ CRPTASSNI HIRED AUTOS NON OWNED AUTOS GARAGE LIABILITY EXCESS LIABILITY U1,IBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY OTHER A FIDELITY $100,000.0 MP,AIEE�DI �HON TY 221DDDZF3986 01/01/89 5ESC 1 11 ,� 'ERA 1 ATIONSIVEHICLES/SPECIAL ITEMS CITY OF MIAMI DEPT. OF COMMUNITY DEVELOPMENT 1145 N. W. 11TH STREET MIAMI, FLORIDA 33136 3Z . mcv FMIRATION LIABILITY LIMITS IN THOUSANDS DATE (MMiDWM rrCH AGGREGATE OCCURRENCE BODILY INJURY $ $ PROPERTY DAMAGE $ $ BI a PO COMBINED $ $ PERSONAL INJURY 1 $ MY OIJURV MR wo $ wmv topy " $ PROPERTY DAMAGE $ III a PD COMBINED $ BI a PO COMBINED $ $ STATUTORY (EACH ACCIDENT) (DISEASE -POLICY LIMIT) (DISEASE -EACH EMPLOY SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BF.FORC THE EX- PIRATION PATE THEREOF, THE IS COMPANY WILL ENDEAVOR TO MAIL S WRITTEN NOT HE C TiFICATE HOLDE AMED Tp THE LE ANYU FA UPO IZUR TO MAS,SUCf Tkif-COMPANYOTI _ SH NTS OR REPO _NT T VES RLIAMUTY ITHOR,I2E BE TA •" / sti-615 ISSUE DATE (MMIDW 06/02/89 jg ypRTuq R Brown & Brown, Inc. P.O. Drawer 1712 Daytona Beach, Florida 32015 INSURED Miami Mental Health Center, Inc. 2141 S.W. 1st Street Miami Florida 33135 THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOt AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A LETTER EMPIR'NY G The Hartford Insurance Company COMPANY LETTER C Florida Health & Human Resources Fund COMPANY D LETTER r FCOMPANY E TTER _*:1713.7 Tel— �THIM IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERKS INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- rt b ne eur�u en1 Nrrce Co PDLICY ETFECTNE POLICY EYNRATION LIABILITY LIMITS IN THOUSANDS _ H OCCUR NCE AGGREGATE TYPE OF INSURANCE POLICY NUMBER DATE (MM4)EI M DATE WMIDDrM _—LTR GENERAL LIABILITY SAY $ $ COMPREHENSIVE FORM PROPERTY DAMAGE $ PREWSESICKRATIONS UNDERGROUND $ EXPLOSION & COLLAPSE HA7ARO PRODUCTSICOMPLETED OPERATIONS PD $ $ CONTRACTUAL COMBINED _ INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY P PERSONAL INJURY AUTOMOBILE LIABILITY e001Y ArAFY ;IS . _ ANY AUTO NA3oMl $ T � B ALL OWNED AUTOS (PRIV PASS) Binder AA 761 04/12/89 01/01/90 ' M AGdAM $ ' ALL OWNED AUTOS (MR PMAN I / PROPERTY g HIRED AUTOS �( NONVWNEO AUTOS DAMAGE el • PO DINED $ 500,"' GARAGE LIABILITY ;r PHYSICAL DAMAGE — EXCESS LIABILITY UMBRELLA FORM Pn 666MFNED $ $ OTHER THAN UMBRELLA FORM STATUTORY WORKERS' COMPENSATION $ 500, (EACH ACCIDENT) _ AND 739-0605-00 07/01/89 6/30/89 °�C . $ 500, MWASEMICY LIMIT) - - EMPLOYERS' LIABILITY $ 500 (DISEASE -EACH EMPLOYEE) OTHER — DESCRIPTION OF OPERA] IONS'LMA I IUN$1VLHK Lt:WW-tl,1AL II CMA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- Cit of Miami PIRATI%N DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Y MAIL 5 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE — Department of Community Development LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES. 1145 N.W. llth Street A;U Tr R _ A ESEN TR/E Miami, Florida 33136 33 ' /j8 - -- - -- - CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and St. Alban's Day Nursery Inc., a Florida not for profit corporation, 3 (hereinafter referred to as the "GRANTEE"), FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENTS July 1, 1989 through June 30, 1990 AMOUNT: $28,004 VENDOR NUMBER: 065980 TAX IDENTIFICATION NUMBER: 59 0766992 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current c E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreements A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 1990. ARTICLE II. 0 i 6 Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. • B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF -SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all 4 - 1 damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE i GRANTEE acknowledges that it has been furnished a copy of B - / Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable ' substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this - Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by _ July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are - 5 - r to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may . be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for - the benefit of low to moderate income persons.. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine i that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: M Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. 6 CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development by December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. 7CJ - - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $28,004, B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice n by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line --item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. - 9 - 1 i 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited _ to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, t i office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilising any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. ` ___.. ____ _ _ _._ _ .,-.,.., .s.,.r-ems r.. +r+s.*mx•sES 'r 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall _ be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - f 1 to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 GRANTEE St. Alban's Day Nursery, Inc. 3465 Brooker St. Miami, Florida 33133 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement* and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the 14 } i si remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all 1 payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. i B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political, a activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, _ operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage _ which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. . I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. - 16 - ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTESTs MATTY HIRAI City Clerk ATTESTs CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEES St. Alban's Day Nursery, Inc., a Florida not for profit corporation X By C_, Corporate Secretary Clarice Cooper, President Leona C. Baker SEAT, GUARANTEE I Oswald H. Nembhard , in consideration of the City of Miami's execution of the foregoing Agreement, the A undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this 25 day of may , 1989. B5 WITNESS: Oswald H. Nembhard , an individual . APPROVED AS TO INSURANCE REQUIREMENTS: APPROVED AS TO FORM AND CORRECTNESS: INSURANCE MANAGEMENT JORGE L. FERNANDEZ CORPORATE RESOLUTION WHEREAS, the Board of Directors of St. Alban's Day Nursery, Inc. has examined terms, conditions, and obligations of the proposed contract with the CITY OF MIAMI for 15th Year Community Development Fbnd WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF St. Alban's. Day Nursery. Ing. that the CHAIRMAN and SECRETARY are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF MIAMI for the 15th Year Community Development Fund in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this �� day of May , 19 89 . CHAIRMAN, Board of Directors ,l Clarice C. Cooper Leona C. Baker CORPORATE SECRETARY (SEAL) Attachment 1 Pages 19-22 ST. ALBAN'S DAY NURSERY, INC. Work Program Specifications for the Coconut Grove Family Day Care Program July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding provides comprehensive day care services to children between the ages of six weeks and six years; (ii) The Agency is licensed for the daily care of 30 unduplicated children who live within Dade County (aged 6 weeks to under 3 years); (iii) Fifteenth Year Community Development Block Grant Funds are being provided by the City for the purpose of supplementing the costs incurred in operating the Day Care facility in Dade County; The following work program specifications for the total operation of the Family Day Care facilities are hereby outlined and are inclusive to conform with Community Development requirements: I. AGENCY will provide supervised care, meals, recreation, and enrichment opportunities to 30 unduplicated children who live within the City of Miami. A. No less than 75% of the children served will be from low -and -moderate income families as defined by the attached income guidelines for the 12 month period prior to receiving program service. B. All children served will be between the ages of 6 weeks to 3 years (computed as age at enrollment/intake). C. No less than a total of thirty (30) children will be enrolled at all times during the contract term. 1) Average daily attendance (computed quarterly) — will not be less than 25. D. The number of "program service days" (defined as operational days during which children receive child care services) will be determined by the starting date of the program. The program days will include the number of days between the starting date of the program and June 30, 1989. E. Client days (defined as the number of program service days provided per child) will also be determined by the starting date of the program. II. PROGRAM operations and services will be as follows: A. Hours and days of operation will be from 7:30 a.m. through 6:00 p.m., Monday through Friday (excluding holidays.) B. Supervised activities will be provided in accordance with the daily lesson plans maintained at the program site. I. All supervised indoor activities will be conducted in the Program site located at 3401 Williams Avenue. C. on a monthly basis, the Agency's Nutritionist will prepare a daily menu plan which will be submitted to the Program site for meals preparation and service. D. Breakfast, lunch and afternoon snacks will be provided as outlined in the attached schedule of activities. Afternoon snacks will be prepared at the Program site. Breakfast and lunch will be prepared at the main site located at 3465 Brooker St. and transported to the Program site at 3401 Williams Avenue. E. One (1) Curriculum Coordinator will assess the activities provided under this Program and develop improved systems and/or curriculum programming in delivering services to infant children. 1. Where modifications in systems and/or curriculum programming indicate the need to alter the "Day Care Schedule" or any other part(s) of this Work Program, the Agency will notify the Social Programs Division, City of Miami, in writing, of the proposed change and, in its request, will fully describe the impact of the change(s) in relation to the service(s) currently being provided. F. Social Workers will be utilized by the Agency to provide continual monitoring of each child's adjustment, and to identify and address any problems which affect each child's developmental growth. 1. The Social Workers will also conduct weekly visits to Day Care facilities. III. PROGRAM will comply with all applicable child care standards (Chapter 10C-10.0 established in 1975, by the State of Florida, Department of Health and Rehabilitative Services (copy attached.) IV. Recognizing that: (i) All child care program operators must be licensed by the State of Florida (HRS) Division of Day Care Licensing. (ii) The Program will inform the Community Development Department/Social Programs Division once the license to operate a childcare facility is secured. (A copy of the license will be provided to the City of Miami/Social Programs Division.) V. PROGRAM will maintain complete, updated and accurate records for each child served by the Program. Said records will include, at the minimum, the following information: A. Full name of child B. Date of Birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence E. Family income F. Race and/or ethnic status G. Name of person to contact in case of emergency and relationship to child H. Special handling or treatment needs (if applicable) I. Date of enrollment/intake in the Program J. Date(s) of attendance K. Date of termination from Program and reason for termination (when applicable) L. Name of person preparing record VI. PROGRAM will complete the following forms to document services rendered which include (see attached forms): A. Intake Information Form B. Record of Child Accepted for Care C. Interview Schedule/Development History (completed by parent) D. Child Attendance Report E. Child Casework Record (completed as needed) F. Child Field Trip Consent Form (as needed) G. Evaluation of Child Eligibility for Nursery School (completed for each child when he/she reaches 3 years of age) H. Child Accident Report (used as needed) VII. PROGRAM will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division, City of Miami, by the tenth working day of the following quarter. The report will contain the following data: A. Number of unduplicated persons served by the Program during the period: 1. # of Males (White non -Latin, Black non -Latin, Latin, Other) 2. # of Females (White non -Latin, Black non -Latin, Latin, Other) 3. # of City of Miami residents (Coconut Grove) 4. # of Other City residents 5. # of non -City residents 6. # of children, 6 weeks to under 3 years 7. # of clients enrolled for the period 8. # of program service days for the period 9. # of client -days for the period 10. Listing of all unduplicated children served by the Program during the period, broken down by full name and date of enrollment. 11, Copies of each monthly client attendance and/or service roster for the period for all clients served by the Program. ► ,all . - - VIII. AGENCY will maintain updated, complete and accurate records during the contract term and will retain them in one central place, located at 3401 Williams Avenue, Coconut Grove, Florida 33133. Signed and submitted (with Attachments) to the City as part 4Whe Fifte nth Year Community Development Contract on this day of k , 1989. OS , D rector St. Alban's Day Nursery, Inc. St. Alban's Day Nursery, Inc. 3465 Brooker Street Coconut Grove, Florida 33133 SEAL AND STAMP NOTARY PUBLIC STATE Of FLORIDA AY CORRISSI" W. RAP 19.1991 - Attachment 1 Page 23-31 t CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY: St. Alban's Dav Nursezv, Inc_ FISCAL YrARt198990 PROJECTS DATE: FUNDING SOURCE: City of Miami. 15th Year___ Commmity Development EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST Personnel Salaries 20% F.D.C. Administrator - Carolyn Paine $ 1,014.98 80% Social Worker - Barbara Evans 2,906.59 80% Health Administrator - Dorothy Wallace 3,283.20 80% Teacher - Hannah Brooks 2,611.30 80% Assistant leacher - Sheronda Nealy 1,841.13 80% Teacher Aide - Beryl Wynber 1,752.00 80% Teacher Aide - Justine Maker 1,752.00 80% Teacher Aide - Sabrina Cooper 1,752.00 $ 16,913.20 Fringe Benefits Social Security Taxes 1,270.(10 Health Insurance Benefits 338.fi0 Retirement Pension Benefits -0- Wor)anens Compensation 600.00 --i $ 2,208.00 Salaries will be paid to personnel for 3 months based upon 80% of the salaries for 3 months, and fringe benefits will help to cover same of the fringe benefit expenses. FICA taxes and Health Insurance (only). Travel (Local travel) Local travel paid to personnel who use their own (cars) automobiles in performing program duties. 100.00 Supplies Janitorial Supplies $ 200.00 Office Supplies 260.00 Program Supplies 1,000.00 $ 11460.00 These amounts will be used to purchase janitorial cleaning supplies, office supplies - file folders, staples, pens, paper clips, pencils, mimeograph and typing paper, ect. Program Supplies (cunt.) .(Expenditure Justification Form; Community Development Depar Social. Programs Division) t 3 CITY OF MIAHI EXPENDITURE JUSTIFICATION FORM AGENCY: St. Alban' s Day Mur exy _ Inc. PROJECT: FUNDING SOURCE: City of Miaml 15th Year Cmmunity Development EXPENDITURE DESCRIPTION AND JUSTIFICATION Program Supplies (cont.) This amount will be used to purchase instructional classroom materials such as puzzles, paints, crayons, toys, necessary for teaching the infants and toddlers in the F.D.C.-homes. Liability Insurance This will help to pay conprehensive Liability Insurance Insurance Office equipment This amount will be used to purchase file cabinets, tables, chairs, etc. FISCAL, YEAR229BVM DATE REQUEST # 1000.00 400.00 Program Dquipment This amount will be used to purchase such items as cots, tables, 3,500.00 chairs, and outdoor riding toys for the children in the family $ 3,900.00 day care homes. Postage This amount of $75.00 will be used to help pay portion of the estimated mailing expenses incurred by the program. Iblephone This amount allocated to telepnone will be used to pay a portion of the telephone expenses incurred by the program. Utilities This amount will be used to help pay utilities such as water, light and electricity. Building Maintenance & Grounds This amount will help to pay the cost of building maintenance. Eq enses such as minor repairs, painting, cleaning and security. Expenditure Justification Form; Community Deve Social. Proqrams Division) 75.00 500.00 800.00 548.00 2S,000.00 enh Department- CITY OF MIM I COMMUNITY DEVELOPMENT DEPARTMENT STAFF SALARIES SCHEDULE CONTRACTOR AGENCY:; St. Alban's Day Nurseryi, Inc. City of Miami FUNDING SOURCE: -0-00MM-ity I7evel FISCAL YEAR: 1989-90 _ POSITION TITLE (include name of employee and title ANNUAL SALARY A PAY PERIODS PER/YR. TYPE OF EMPL.' FT/PT TOTAL SALARY PER PAY PERIOD % OF SALARY CHARGED TO CITY TOTAL AMOUNT CHARGED TO CITY FOR THIS PROJECT . ___ Carolyn Paine F.O.C. Administrator 22 000 26 FT tyt, je- 845.81 20 pay Per s 1015,39 r ra Evans Social Worker 15,745 26 FT irr-,. 57 605.54 80% 7 -2# 66*50 DoroEHy Wall5ce Health 17,785 26 FT �.`,, 684.00 80% , ,I 3 283.30 Hannah Brooks Teacher 14,145 26 FT 544.0 Sheronda Nealy Assistant Zbacher 9,975 26 FT 383.57 0 Beryl Wynter Wacher Aide 2,500 Justine Amaker Teacher Aide 9 500 26 FT Sabrina Cooper 71-macher Aide 1 752.00 16,913,2 *Please note that these Sala ies are calculated lat of For example: Total salary per pay period time 6 pay Y ' CITY OF I41MI CAPITAL EQUIPMENT PURCIMSE BUDGET AGENCY: St. Albans pay Nursery, Inc. TITLE OF PROJECT: FUNDING SOURCE: ESCRIPTION OF EOUIPIIENT HU14BER OF UNIT TOTAL UNITS COST COST Office Equipment File Minet (steel) 2 90.00 180.00 Swivel Chair 1 169.00 169.00 Office Chairs 2 25.50 51.00 SUB MTAL-- —_— ----- - -------------- $ 400.00 -------------- Program Bquipment Cots (sleeping) 18 37.50 675.00 Cribs adjustable 15 89.00 1,335.00 Chairs 12" children's 18 13.50 243.00 Tables - adjustable legs 301'X48" 4 84.00 336.00 Tables - adjustable legs 30"X96" 2 65.00 130.00 Wooden Cabinets (with shelves) 3 120.00 360.00 Kitchen play set (4 pieces) 1 160.00 160.00 Record Player (classroom) 1 180.00 180.00 Sand & Play Box 1 81.00 81.00 3,500.00 SUB ZUTAL---------------------- ------------------ --_------ �6 TOTAL EQUIPMENT COSTS 3y Fb= 7ON i CITY OF MIAMI 4 4IEPARTtAENT OF hAtMtall M DEVELOPMENT PER.9C HM" �:Ataram FTSClii Ira °; 989/90 iCOt RA i GR : St. Sir: ` s Day Nurser: Inc, r! T Y r n. '.G �— O7HEe2 cUPJOIn5 eci : v : Program 15th Year Federal Number of income 4 immunity Revenue Child Head J=ted # Fee Total. :7:E-17^a OMRIPTIM lc�yees Donations Develop. Gontinoan t J.T.P.A. newel t _start Urs.D.A line -it Emautive Director 1 4 4084 1 3356 I -0- r -0- 24150. 31590 ter Base 1 1 1 27657 1379 --- ! --- — I 29036 j Admin.-F.D.C. Homes 1 t i --T-3283 1015 ! i 18505 1 2480 --- f --- — t 22000 Admin. Health ! 1 -0- 2330 1112172 — t --- 17785 1 Adman. Social Services � 1 ( I � , -0- 21500 — I — 21500 Admin. Food Program 1 i i -0- , --- --- 120000 I --- { 20000 Admin. Curriculum 1 ! 111229 1371 3600 { --- 180Q j 18000 n Teachers 12 2611 ; j 138156 1100290 --- --- j 1739 1I42796 Asst. teachers j 6 i y ---- ( 6464fl i --- t --- --- i 64640 Asst. teachers ! 3 i 1841 1 122601 --- --- --- --- �. f 24442 Zeachers Aides J 9 1 -- j 5256 ( 1 47845 --- --- ( --- I — ! ( { 153101 ' _ Secretary (bcecutive) 1 ► t ! } --- ( j 15000 --- { --- --- i i 15000 Secretary Asst. 1 j { 1 --- 1378 110622 ; --- ` --- j j I l 12000 Bookkeeper/Typist 12250 4 12250 -Social Worker(F.D.C. Hone) 1 1 i 2907 I 1 i 112838 --- I --- --- ..-- 15745 Social Work+er(F.D.C. Home) f 1 112000 3000 --- --- --- i 15000 Social Worker(F.D.C. Hamel) 1 -- 116000 , 16000 p N I IIN III II IrII I., nn��m wo+ininrar CITY' OF MIMI .DEPART14EKT OF COtiMUNI TY DEYEI.OPMM p c SFIAXTFS '- FISCAL YEAR 1989190 FUNUTUG OTHER FUH0iHG S ect:v): t Program 15th Year irm=unity mead United Epee 1pederal Number of income & I�vertue +•:_ - - s 1 sDonations IDeveloo. lContingent J.T.P.A. D:SCRIP IM � oj Child bevel nt Start Wa O.S,D.P! J265,00 Social Worker 1 { 1300 (-- t --- I ---. ! Cooks 2 I 1 ---- --- i 3 33000 Cooks Helpers 3 { I 1 I --- i __._ 10000 Housekeeper 1 600 ' ! 14395—.. ! —.. 14395 Custodian 1 Custodian Asst. Pe 3 i 1 1 1 2150 i l 1 { 31450 Substitute Gook/Custodian , ! ! i 1253890 244894 I- 26394 189450 ; 27689 t �659230 TOTALSj 6Q0 �691� _ _ 1 U u6 I)IMMl AN11% i PFR90h4JM SAIMM '- FISCAL YEAR 1989/90 t CM I RACTOR: St. Alban' S Day Nursery. 1w ;,I T Y FUNDINC OTHER FUHNNG S eci : v Program 115th Year Federal Number of lntorne ICVMM unity Revenue Child Head .United }Fee total pc. IJ.T. IN -ITEV. DrSCRIPTIM Ehplo5pees Donations IDevelo sharim Contingent P. A. Deve lgpaent. Start Way U.S.D.AProgramLine-Lcc', ''al - Personnel +16913 744RQA 1 26394 1 8945a 27689 659 23D Fringe Benefits 2208 -32076 65101 I 5938 115*654 1 -0- ( 56,527 Substitute Personnel i -0- i -0- ' 16985 9670 -0--0- 26,655 Travel (Local) j 1 100 � � } � � ( j 1 1 1 500 � 500 S - � 4,350 Travel (Out-of-town) j I -0- j 1101 1900 400 400__j -0- 3,801 Office Supplies 1 260 ` 1054 , 1400 200 200 t -o- L 3,114 Program Supplies t ! 205 1 948 i _ ) 3000 7895 1680 11 1080 } -0- ( i 14,603 Janitorial Supplies 200 ! -0- 1 2100 -0- T : 814 j -a- ' 1 3,114 Office79pment 400 i 820 1600 i 200 i -0- 1 -0- i 3 a20 Program B3uipment ! 11.3500 8250 1550 -0-� -0- -0- fi, 13,300 Postage 1 ! 1270 y 75 271 340 132 66 -0- 884 License & Penrats1 100 I 825 1700 240 1 I -0- 1 -0- 2,865 D3ucation Training ; J = -0- ! 300 900 1 600 ; -0- -0- 1 1,80a Printing 1 f soo 1 526 .I 400 ii f I -o- � -o- 1,426 ale hone 1 1 500 1 1 j ' 630 1630 I 300 500 -0- 3,560 Utilit*s 1 1 800 5000 8000 607 i 300 -0- 1 14,707 14 _.— _____�.�a .. — .... ._.v._, .. t..•W:.: 'Y,•, >..:..i+f.'.._'h�'I`.�i"...:.�F.?MtMvM ,... I I--r, ' I r'n 'ul i IIIIaIIIM�YlY1�Yl I I I I I I II I II 1 I li Form 7 CITY OF MIMI DEPART14ENT OF COMMUNI N DEVELOPMENT 14 �- PFRSOWM ShTARIESFISCAL YEAR 1989/90 _ Ir colt RAC ii GP.: _St. Alban Day NurseryInc, � CITY Y FUNDING 1 I?rag T� OTHER FUNDING S eci f v: ram 115th Year FL Number of income L (OOiunitY Revenue IJ.T.P.A. Child HeadI-Z7alZ Flee Total pc _::=-17zr �7;SG�.i+'TiC�? loyees Donations IDeve7oo. Corttinaent Development Start U.S.D.A Sal - Personnel i, I 126394 189450 ! 27689 i.659.230 Fringe Benefits i 2208 ! . 32076 65101 I 5938 115654 ( -0- 56,527 Substitute Personnel I ' -0- i -0- ( 16985 9670 i -0- -0- 26,655 Travel (local) ! ' 100 � � ? � I i � ! 500 � 500 ( i 4,350 ' Travel (Out-of-town) ' -0- , ! 1101 1900 400 I 400 -0- l 3,801 Office Supplies 260 I I I 1054 ; 1400 200 I 200 -0- I 3,114 Program Supplies I 205 I 948 j 3000 7895 1680 1080 -0- 14,603 Janitorial Supplies 200 -0- 2100 -0- 1 814 j -0- { 3,114 Office Equipment 400 i 820 ( 1600 j 200 i -0- 1 -0- i 1 ! 3 020 Program B4uipment ; . 3500 I $250 1550 -0- II I -0- -0- �- f 13,300 Postage 1 ! 1270 75 i 271 340 ± 132 66 -0- 884 License & Permits� j ! 100 i 825 1700 240 -0- i -0- 2,865 ! 1 fA3ucation Training i j = -0- ! 300 900 600 : -0- ( -0- 1,800 Printing i -0- I I 500 526 .) 400 -0- I -0- 1,426 Telephone I i ` 500 , i ! 630 1630 I 300 ! 500 = -0- ! 3,560 Utilities ! 800 5000 8000 607 300 -0- 14,707 A01 __ ,�nii i I I iCc �. nIUIIIIIIA MIII�i I I � I I I I I I I' u l � I ' IJ ,I 11,% ..L_.., 1 Foaa 7 CITY OF MIAMI e-1 4)EPARTI4ENT OF commuKIi7 OEYELOPMENT PEiZ9Q!^II M SALARIES FISCAL YEAR 1989/90 _ COUTRACTOR: St. Alban's Day Nursery, Inc. SProgram :.1tY r N N I T— OTHER rUNDiRG (Specify): I15th Year Federal Number of incane �Canmunity REvenue Child Head United Fee ( Total PeI - .f,:E-i Tr,4 DESUIPT10:1 Bmplayees Donations iDevploo. Contingent J.T.P.A. Devel nt Start Wa U.S.D.�f am I E2ne-Ite -- - Laundry i I I j -0-- 2r�n 1 snn Building Mtc. & Grounds I2nn 500 1800 4125 I 500 500 I -0- ! 7425 i ( Maintenance Nguipment ; -0- ' i 650 1 2000 l 5.00 ! -0- -0- 3150 Accounting & Audit Data Prooessi.ng 500f i 2700 57001. 800 800 i -0- 10500 Insurance Liability I I 4 3000 10330 (4200 -0- -0- t 18530 Contractual Services i L5600 ` 1191699 F.D.C. Mothers -0- -T - -0- �T I ! Advertisement 80 ! -0- ! 210 -0- —n— -0- -0- I ; 210 Field Trips -0- I I =0- 573 800 -0- i -0- i 1373 Food & Nutrition ' I 1080 -0- i i -0- -0- 1 -0- 110540A 1 ! 11nrAnA GRAND 70TAL 1 ! 2835 128004 � � � i 340794 524621 179861 I2161721 27r.,qg! 1217141 ' CITY OFuOA1 ' . DEPARTMENT OF CW)UNJTY DEVELOPMENT �PROJEC-jED FUNDING DISCLOSURE FUNDING SOURCE (Be Specific): TAMOUNT REQUESTED PURPOSE OF GPANT/FUNDS: FUNDING PER16D From: To: EXPECTED DATE OF NOTIFICATION Head Start (Dade County) 524.621 Child Care.Servioes Sept. - may August 1989 Child Developmnt Title XX 340,794 Child Care Services July - Jum June 1989 United Way of Dade County 79,861 child cam services July - June June 1989 U.S.D.A. Food Program 216,172 Food-& Nutrition Oct. Sept. Sept. .1989 Federal Ftnds St' Alban's - Program Income 27,689 Child Care-$ervices As collected Not Applicable Community Develcpnemt city of Miami 28,004 Child.care services July June June 1989 1,217,141 TOTAL Inkind and Real Contributions: Defined as non -monetary services ormaterials in excess of $SO which is provided to the Program free -of -charge by sources ' other than those identified in this budget. ' ` Proorim Income and Donations : Funds collected from the charging of fees and/or cash donations/.contributions. pR( vui ,.En � RAYMOND 0. BOON k. ASSOC. 10420 S. W. 77TH AVENUE _= MtAMI FL 33156 ST. ALBAN'S DAY NURSERY INC. 3465 BROOKER STREET M I AM I , FL 33133 �.�-14-T.TeT T- 1 1- 06/14/99 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A 0%*u 1 1 OVh1— LET7ER ComrLEITERNY TRAVELERS 6 COMPANY C LETTER COMPANY D LETTER COMPANY E. LETTER THIS IS TO CrnTIFY THAT POLIC►FS OF INSURANCE LISTED BELOW HAVE BEEN ESSUEDTOTHE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. I MAY BE ISSUED OR WAYO PERTAIN. THE ENSEUNANCE AFFTERM OR OONDIIION OF ORDED BY THEANY CONTRACT On POLICIES DESCRIBED HERTHERDOCUMENT S EBJECTITH TORALLPTHE TERMS, EXCLUSIONS, CT TO WHICH THIS IND CONDI- TIONS OF SUCH POLICIES. POLCT TYPE OF INSURANCE POLICY NUMBER DATE Et MyqFCTpA POLICY E►nMTa1!v WTE (M►uDD�'YI PATE IMM!pDti'�'1 A GENERAL LIABILITY GL8199877 08l03/88 08/03/89 — X commi HF NCIvi ((NfM X PR[vl;f[ g1t`EgA7(ONs UN(IF nGn(M I'1n E► mriou & U11tAPS[ HNARn LLe X PR(IDLXMT-0MPLETEO OP[RA11(NIS X C(Nl1RACTIIAL =" X IND[PFNnR:T CONtRACTOnS - ' Anoo tonal PnnrFR(� PAMAGI fl-AFIX Pr;rvjt,, rr;JUa' X BFCGL B AUTOMOBILE LIABILITY BAC749J922488 10/17/88 10/17/89 A%, Anln AI I (t10:FV AUT% trMv PEGS I A!I O10;10 ALllrIs(()IIII A THAv) tplos Pnr, FASc X tin:nY:4rn AUI'S EX(PNS LIAVILIIY --- t"m::;!L III! WURKEnS' COMPENSATION AND EMPLC+YEnS' LIABILITY I . (�cg(,nIc�11Ur,I (If nrEnntI0 4eILCX:ATIONS/VEHICLESISPECIAL ITEMS BELOW IS LISTED AS ADDITIONAL NAMED INSURED LIABILITY LIMITS IN THOUSANDS •C'� AGGREGATE OICCURRENCE — WIDILY if )mpy $ $ PROPERTY DAMAGE $ $ BI 8 PD COMBINED $ `� ` PERSONAL INJURY I$ 3 my Ma ^lp") $ i &XV0 "Too rip ACCU(M r $ 3 PROPERTY DAMAGE $ Br l PD COMBINED $ BI&TD COMBINED 1 $ Is STATUTORY $ (EACH ACCINNI) $ (DISEASE POLICY Uful) $ (DISEASE EACH EMPLOYEE) CITY OF M I AM I SHOULD ANY Of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATI,,Q DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO COMMUNITY DEVLPMNT. DIV. MAIL .i� DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO TIIF. 1143 N. W. i i TH STREET LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE OMPANY, I AGENTS OR REPRESENTATIVES. MIAMI. FL 33136 ,1 AUTHORIZED REPRESE GE--_ - -- , 3 ,I_,.� CKOr rn:x1U"En ScltIIn 6 Company P.O. Box 025220 Miami, IL 33102-5270 St. Albans Lay Nursery, Inc. 345S Brooker Street Miami, rl, 33133 - 6-14-89 THN CERTIFICATE 11; [HUED AR A MATTER OF INT•OT1"11IATION ONLY A" COftrvn ✓ — NO R10HT9 UPON THE CERTIFICATE HOL Or-R THIS CERTIFICATIr DOES NOT AMEND, Mr-140 OR ALTER 1HE COVERAGE AFFORDED BY THr POLICIES BELOW. COMPANIES AFFORDING COVERAGE C(OPANr A LIZI-IFR IFTIER 6 FCCI Self Insurance COMPANY LETTF R COMPANY O LETIER COMPA14Y E I.F1 IEA THIS 16 1 O CCRTfrY T1fAT POLICIES O► INSURANCE L19YEV BELOW HAVE FWN ISSUED TO THE INSURED NAMED ABOVE FOR THC POLICY PER[001NbICATFD NOTW+TIISTANE+M/O ANY Rr.011/NCMCNT 1ERM Un ccmoiTION OF ANY CONTRACI OR OTHER DOCUMENT WM" RrSPECT 10 WHICH THIS CtRTITICAtE MAY nr fs*vEv on MAY PrRIAIN. THE 1045VAANCE ACFCAn1O BY iNE' POLICIES DESCRIBED I4EACIN 19 BUAJECt TO ALL THE TTrRMS, EXCLUSIONS, AND CON01- IlONi. Or SUCH POLICIES Pr qF INSU'7ANf'E POLICY NUA19cR NAVIN[`nCINI--I'0.r1 LIMSI ON LIABILITYUMIt$ IN TN0U9AND8 Tn, IM'Ao1,m 04 11 r«ALIo.,i H --... R rf4E AOONE(tATE GENERAL LIABILn r r•tWM: 1 E f f !;,', t 10740.0 IN INJU IuaY $ — _ _$ _ . ---- -.. � rfl(h^':!5'IIMgA11li}!S J'1D'. n;n(Af%i Pnpt'[nt� DAMAGE (xA nvGa L C(h 1 APSE Boma "sxx*1,,15'GJMrI[ -- -- ;DNIPAC (lai 01 A PC $ COvBINED $ IV"frfN(xNT i('�To,AC'(iL� f I r+InS f;At I[:'un' I PEPA jNAL fNQA) VTOMOn)LC IIARILIIY _AA4* Llrl (l P�hR111(, A;T illW rrl RVT( (yrS V) All AUVIR111T. $ I Pn()DERTV :'.1fn Nt; Lj1if� elAr'u f co►fnuJla $ rX,—CPS L+A5111Y 01 A PO f COMBINED $ It i11gq tNAk IJIAIi•d �_(C I'; Qlf � _ _..� B I WOAKCRS CC'0APENSATf0N 1 7-1811042J 5-26-89 - 5-26-90 STAIUTOnY AND 1 i+O IEACH AC:'vfi11 — — r1APLUYLHS• LIApgIYf (DL�iAS[ -PR -I' I1MItl �O1fit q -- ----�------- ------- — ----^- -- $ 100 (DIVASFFAf,HEM.PIfIYEE' nr S(.nirtiON 01 OPCOATIONSi0-AII0NS1VEF41ULFLVSPFCIAL ItF1,415 City I t y of Miami SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX. PIAATION DATE THERFOF, THE IBSUINQ COMPANY WILL ENDEAVOR TO Conimun i t y Development Division MAIL OAYS WRITTEN NOTICI TO THE CCATIFICA19 HOLDER NAMED TO THE 1 1 4 5 N . W . 1 1 t h Street LF.EY• out rAILURE TO Mft SUCH 140110E SHALL IMPOICE NO OBLIGATION OR LIABIL.I TY Of. ANY K1N_D I THE MP IT6*GENTS OR REPRESENTATIVES. Miami. FL 33136 AUTHOR- R ---' TOTAL P. A? V 9"61.1 W a THE PIDELITY AND u iDALTY COMPANY OP NEW YDR1C ONS£RT NAME OF COMPANYi--- — GErcRAL OFFICES: 80 MAIDEN LANE, NEW YORK, N. Y. 10038 A Pr°�;�� an BONDING DEPARTMENT l indtcerod, vn such and se nynP°ai��rh,.itl bveema duo en rho tjrsr dots ahv..n th.botv.v, fer an r wnr of insurencq svbj ocr h rho Nnns�os speitic.11, dosignohd b Pjvd p�GIIl�t!>• 1' papable iII lII °�~�°"r'• Cvndirjens ami liluirariens of 'rho rive of Of $239.00 atallments Petj°y. PAYMENT RECEIVED BY: a --- i mamas Cook, 2IIc., miata#, rl. cmg lO-IS-86 AorlrT-s cow CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19�1 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Action Community Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENTS July 1, 1989 through June 30, 1990 AMOUNT: $293,810 VENDOR NUMBER: 010950 TAX IDENTIFICATION NUMBERS 59 1620743 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. C B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional'insured as determined by the Law Department of - the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are - authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). - 1 - i E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be no later than July 31,1990. B. Certified Independent Audit to be submitted by December 15, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION For the purpose Department of of this Agreement, the City of Miami ' "DEPARTMENT") will act on behalf of the CITY in the fiscal + control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages - acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coveragesc A) Insurance coverage that reflects sound business practices - 3 - r acceptable to the CITY s Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable - property being properties which shall not be consumed or lose - identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in- - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY within 30 days after the expiration of this Agreement. This report shall reflect actual expenditures, by line -items, - versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic ' background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE'S activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, 6 - s0- 6 �, , r including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development by December 15, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the 7 i' 9999¢ sot -vices I-e (A I I i rea I I' !1 I -St I a III . 1 (7 1 11 P 1 (1, C I T"' sh'i I 1 llal P t' h - I i f1l)t I- P V i 7),1 1 fl i L I 11c f i rT1 an l I ai Tlill'j f F4 I ? y M P !1 1- F I" i11)rlll o, X f i I I ITI, 11 t F '1ii 1, t 'I T I I I f I I f t f be V i f ll 1 f payment, steal L he reir11 111 's I I I Its for X c' I I incur. reel only during. the term of, 1-his and i I I compliance with the previously approved Line-l't.em Such written request shall contain a stat-emorli:. decllalillq • n d affirming that a I I expenditures w (I Y C, 111r1d(- 1 11 accordance with the approved budget. A 1 .1, t I o (ni III(, i i t a t i r) n in Support Of such request shall. be subject to al)pl-owil by CITY at the time the request is made and all jnv(,-)i(1-or, arty required to ire paid by GRANTET prior L,-) su*hirii ss j (-)I i Al I reimbursements must. be ill lille—it-(--Itl form 'illd ho fil with this Agreement. All expenditures iiiust, be vei-ifiod original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of tile- cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as IMR= 9:3-116 1.5 k a 1 i n- j t V" in 1 Fir I mou- f . prquaim! fol 1 i np- it -m vh I" UPC 11P with pli(i i-vi-w a"I orpinval hy f4r, CITY. A I I I i "-- i I -- -As qq-9 i n In I q i, i- thr, rind "r fy- J rij w -f 5,i r,mc,d 1 P,ypn"j J� tm�jw 1,1.CA k zh i I. lit' CITY Kin V W;in, ].I -Aly- f-I 1"WKA "Orilno j-" dqf r. uht j—yA--! f "I f I t rd in! - If,:,! I w 1 1 1111 1 !—rpi i 1, j t.1w 1 1 to. CITY - F 0 1 1 iA, FINAa'LA L, WWWWARWA CITY null t W. &I CO t his Aq! jwjlf ppj f I lit V I al Lj ij!11 t "hick alia !"q"; jy (" ITY, ()11 1 111, hif3 ii 1 ;ww t t wit r ) cqmnril lit 01 Luwnhle -Xpanditurwo , ABY lwymnut s i it; I.? tCi GPArjT1•:1,: 11A? Sul)jje(J- Lu i induction fur "verVayment S on provIons ly Sub,,int (j inmices. 3. 4 PI'Vii11,1111d: OU FIAII)S C I 'I -Y cih,i I I ri-serve tA I e yjyhL t 0 rwindpLure furdis Mien tilt, - 9 - `41:1- Gis ?i GRANTRE sha 1 1 f a i I (i ) to co -pa- Q A t.11 t-11 e t. - r TT, S n F f I I i -s Agreement Or ( i i ) 10 acuo'Pt qnnai t ions i mpuspd by C7TY at the, Air-wLinn of Lhr VArral, state and 1-cal aqenrics. und i ny Mi t hi s 491 ormont is no-W i nipqf "n the qva j 1 al-i 1 i L-,- ow -"n1 i n"oj out w i znt j f 1 f :iuVAUT j lot i �n, I -10C1 1-" -f inn is, vrld-1 phanuo i ii F 1 T i 1r.f-a I "Qlal Pnmrql On jw! nnsf P, rho I I 1no N1 i r, I TV f " r P; I I U1 -I Il njq-1 "va 14T" I F KOK 1 Umd-lin-S, F,qow liclud-, hn, or- "(0 1 imi I c'c; ray sch"(11) 1 f T i 111#1' 11"'n-f i 1 a, I "PIMP'S Q (nq 0 In f f u!P,-, i t ') i'c,l;wll i r. va i -a i i ("!I!; al)tj I I I I i ll'o, W(-Ivlk, i 1);j 11, "1 r", "4"Ju 1 "g, 1W d h" I i days, C'mi1tni Alt I= nf Waurs, j W-, (j j nn I lld,' (111;i I i f i onai i ons for W oFfilmalLive act i-11 P I on. on W411a I elq) I OOAW- n L (jq)nrtlln Ly statement, d i scip I i nory promnWros "lvl met lKyls, aryl f"ruylt fol o I I, i f I 11�Ill 011 Wi of onTonyeye evalunt-ions. 11", CITY shall t e-lrll,�ul ` I, (" "! 1, i, F H t " y fami ly n0a I t h "a Fe insul atir" 1! i)i! •, shA 1 1 h- Ci TY rojnllljrntGRANTEE Wr rmpl"yes- �KT i 0 K 0 , "f ljo, 1")y I apt j I a ro-o to 110 !, ,j 7p(1 h S " I V j C 0 S f 0 h on 0 e F 0 6 5 y U L i I i z i n 9 any ova lable lWhIls I !-) r advert isew,nt-, as 11 e (,- e !--; s a I y f recruiLment and outreach. All LiteralLure, advertising, publicity or promotion rpgardiny "RANTEE's act ivilLies will be submitted to CITY for review and ajqwoval I)riur L o release u r dist-ribut inn, No press - 10 - GIs/ conference shall be schedulecl without written notice to CITY. 4.2 NONDISCRIMINATION GIRANTEI agrees that it shall. not discrirrlinate_ as to race, sex, color, creed, national or.i.gin or physical- handicap in connect:.i-nn with its performance under this Agreement. 4 . ? O)NFL, C'T' t_1F 1 IJTGKE;S1' ANTFF cnve11ant_s t_l;at. nn perscill under itr._ employ who pI,'-se'Ili- ly E'x"rcis"F; 'Illy fuIIct_i on Or I"esponsibi I it_1_es 11) c)nnect i()n w.i th i_his `,greelnellt has a I I y personal_ financial. int rrst_s, "ii_iudi-reef, with CITY except- as permitt.ecl pIIrsuallt_ i_o i,_hi vllr ?omnnt. (�PANTE:F• further covenants that, 111 the p,, T-f<)rlrlance f_,f this At;r(IemenL nn 1)erson 11av1119 a c-on£I ict-in-4 int er(.st shall I)e rnilployed. Any such interests on the pv'rt of C31{AN7'1;1; or its employees, tnl-1st L?e +.l_iscl.osed in wr'i t i.l-l(3 t<<) CITY. is awarr. of Lbe Conflict_ of interest laws of the City of t•9ianli- (City of i•liam.i- Cade Chapter 2, Article V), Dade Col.lnty Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of: said laws. 4.4 1N1)EMN1U1CA'I'I014 GRANTEE' shall. indemnify, defend and save CITY harmless from and i7lyaillst ally and all claims, Iiabili.ties, losses, and c;cuS0s vf ae,t irn �,.'hi ch may -iri se out of GRANTE:E's activities uIld-l- this ]-I'0C111dl.ng all OthC:r FICt:S Or OnliSSi011s Ct. 11 the= l;ri, t_ �.i C�RliNTE'Fa, itic,,]uding any person act .i119 fog O1" C',!I lt_;; I,('') IFiI f , flolli E11Id a(.Fii-nSt. aliy relevant ort:Iers, )1i,1�311i�'llt .S, ()r (i('croo.,; 1.1111ch ill,"iy I)e entr-red against 1-110 Clll'Y; �111ti frcJI11 rl11c1 ay,3ili:=>l_ .11-1 costs, aft- orney's fees, expellees, anti l i,-,1)J l i t i c s i ncur ued I)y the CITY in the defense of any such claims or in the investigation thereof. 4. S COMPLIANCE, WITH FEDERAL, STATE', AND LOCAL LAWS 13ot12 parties shall comply with all applicable laws, ordi-lallees, and codes of federal, state and local governments . 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant -- 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGADILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under - 13 - ey-61�3 the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Action Community Center, Inc. Miami, Florida 33133 970 S.W. 1 St., 3rd Floor Miami, Florida 33130 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the - 14 - remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' _i Compensation benefits as an employee of CITY. —1 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all , payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of i� the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 - B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement small involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, = business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall. not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall. not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative i requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of a OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC - Section 874, and provisions of the Federal Labor 1` Standards, Title 29. j' K. It shall comply with the procedures set forth in the I' Policies and Procedures Manual for Community Based Organizations. 16 - ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto leave caused this instrument to be executed by t_he respective officials thpreunto (Ill authorized on the first date above written. CITY OF MIAMI, a mullicipll_ Corporation of the State ATTEST: of Florida By hIATTY lII RAI --- ---- CESAR H . VULrI City Clerk City Manager ATTEST: GRANTEE: Act.i.on Cnmmuni ty Center, Inc., a Flor i.(3a not- for profit corporation Q - /j) 1�1�-1 fly Corporate Setary 14anuel V:»6utr, Escl., C'lIa.irm::in SEAL GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not 1-imited to the provisions rel-ating to default, assurances, and certifications. Bated this day of , 1989. 13y W1`1'NLSS : , an i nciiv.i (Ik.z;i i --- ----------- _-- --- - - - -- ---- - - _- , indiv.i.civaA I APPROVED AS TO INSURANCE REQUIREMENTS: APPROVED AS `I'O FORM AND CORRECTNESS: INSURANCE MANAGEMENT -- .17 - JORGE L. FERNANDEZ CITY ATTORNEY �ij-_.6 1. 2 r�� ,'�.'' t , .. �. { E for, thle (?�. _ F�tl''l_ly } �iit fk an �fa�:sdinr ' in; any .t�ar��e,.of tl�e ea,ghi the: City' in the attacsh"ed tar 3 atinimum of 75 ot'� all pearsba� 4`;.t`drete,-incsame persons, ` define. f i`te is .guidelines, `oar personl i tar AFDC assistance, yy.�hyte+Sesony �uyypin+i y��ji�+Y+44 ,Wu te' hP oo� and , res idenoy ;2 ar+qu,aremt� ` 'f5 Y(4 4 ,. •'57 . ��Y'b+ �d+�J':.M nyd�h e4+�+��y �+� t /'��-,T.;.r ..;age ,•of Ei l why71'i7 t � a$sistanoe)�. �o�t ;car alder whoa R htn/her „from •.wing I' z. ont assstance�; 'Ot � Qu#h, �18 @aarS of T aci a or yoUl f'Ch age at first serve ce durin ( ', 000 "one -way -person --trips" { .Q .:off of one person from Q her) will be provided by 'th averageof 25, 000/quarter; avex u tofundin re$tr'¢tionE3' 7 atabl i a3lied " for the dela.very o:. I�p, rlF parovided.,by the. ORS? t one owlnc4`dE'QS a ii i r k I i F f u F) � �.l i j -i t !'�'' . .. ..?n ? i S � i �� 1 �� ,; I !, i A. The quarterly report will contain the following data: s 1.. Number of unduplicated City of Miami residents served during the quarter: a) Number of Males (White non -Latin, Black non-I_:atin, Latin, Other) b) Number of Females (White non-Lotin, ►flack non -Latin, Latin, Other) c) Number of Females Head of Household (3) Number of Elderly, 60+ (computed as a(ge atfirst service during the contract term) e) Number of Elderly (lan(licaj)pFFd, O(14 f) Number of HandicaI?pe(1 (non - 1,derIy ) g) Number c,f Youth ( 1B years r,f agje nI- �y��uI r ) h) Number of Low -and -Moderate lncom, pvrs"n i) Number of Target. Area residents (.aroas d-niqr,,-,IvA n!1 target areas, but excluding designaf -d NKA's) Number of N..i.dhbor7r<;orl Srn i_ a` Tirp" ,) k) Number of Other t_ i ty res,i,i-ii! r (,, l i ,..+. 1 ,.r 1 ,'.! within the City excluding targol , 2. Number of rune -way -person Fripp J" 'Wl W,d i .r. �_ ,!_r �V a) Number of medical/Ponta] b) Numhvr.- of Government K,.r-viu— lw ] - , "., I 1 ` c) Number of HoL Heil q ;on! i�v hi 1 1 !n' i , -„ - I d) Number of Rewupa t i "rrjK4 - K ; e) Number of F-hopi ; i':;' i „i. . f) Nomhf, i' 3. K; t_ i h' i '' I Flu•. r . r ;. ,r . C;TY OF Mikil OF M"IMUl'i"ITY D ;-'V E L 0 P _EN T U) TL'7A!_ 41N10 FUNDS DISC; C)SUR7 A 7 r,- ACTIO!� CcMJ1% INC. 7 State of r-,-. 7 -I ce" J77= n V L -I-, I n Q -Florida HRS To�=l --Er L: ne- SALAlLEMS 57,000 1225,5n0 FRINGE B=ITSQ 43,855 22,685 GASOLINE 13,000 22,000 I I f15-00n W-INTM7,14CE & FAIRS5,000 10,392 INSURANCE (buses etc.) 31,338 LICENSES & FEES I 700 , ( I I ! i f i 7nn -i TELEPHONE SMUCES AC09J1\wfIWo SERV= S AUDITINIC3, SERVICES SPECIAL E:)TJIPMF-N7 OFFICE SUPPLIES & FEP. RENTALI SPACE CMMA—rTUAL' SERVICES Y,A=ING FUND T,RAVEL TOTAL: 4,300 2,5DO 500 i i I ! I j c i ! � i SOU 3,000 3, 500 4, 460 4 C, 667) 1-293.610.00, 6n 277,143 i i . 166,667 )443,810 PPGJECT--,D FUNDING DISCLOSURE CONTRACTOR: N— FU N 'DS: --E-D OU-TSE OF GRA FUNDING souRci spe c RE-'QJ-S7 II Sr—TZVI=, M�R THE =,L—,rLy i DATE OF 'Frs,n: To: i NO T ' F 1 fl' A ON io--01-89 to Arw Time U) V4 COMPANIES AFFORDING COVERAGES MIAMI INSURANCE ADVISORS 210 SW 107 Ave. A Casualty Indemnity Exchange Miami, Fl. 33174 ACTION COM]l1UNITY CENTER 970 SW lSt. Suite 304 Miami, Fl. 33130 I� I f rr 10y UNFRAL LIABILITY a]-026064 o4/14/90 A 1500,000 500,00 AUTOWHILF IIAIIILIIY EXCESS LIABILITY ''NOPWIS'COMPENSATION1 id FMPLOYL . LIABILITY OTHER pf l., p I I . f 1, 04 ( t 1 (01 1 Ie, I 1( "4', 1, V 1% 1 it 04" 'c I I (if It 1 TRANSPORTING ELDRLY IN THE CITY OF MIAMI Additional Insured: City of Miami Cancellation: �Iwljjd fit I J-11, Wd If-1, LJJ (A' III( 'l`lil If Y r.l IW[l .", 0,I ., /I, April vt,1989 City of Miami Property and Lease Management General Services Administration t. t T I" �14 i'l " I'! I l; 1 1 1- it, I I - 390-NW-K-2Q-Street Miami,-FI-33142 9 S_61.5 It CERTIFICATE OF INSURANCE 05 1 7 7 It 1 1--, 1, P. I I 'r 1, it "ll i q- (DIPAMANIES AFFORDING COVERAGE 7 1r. 'SUE DATE (lV1MfDD!YY) 5-24-89 PnooLicE� ' Blanco Insurance Consultants, Inc. 3700 West 120. Avenue, Suite 301 1lialeall, Fl.r 3301-2 INSURED — - — - Action Community Center, Inc. 970 S.W. First Street, Suite 304 Miami, FL 33130 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COM�ANv LETTERA American Casualty Co. of Reading, FA COMPANY LETTER 13 COMPANY LETTER COMPANY D LETTER COMPANY LFTTER r.Ci THIS IS TO CERTIFY THAT POLICIES OF NOTWITHSTANDING ANY REOUIRFMENT, pr Ic5111F(1 Otl tAAl( rrTTI AIN. l III mSUnANCE TInt15 nF SItCH Pnl ICtFS i,rr r)F ¢J 11RANCE INSURANCE LISTED BELOW HAVE BEEN TERM OR CONDITION OF ANY CONTRACT At F0TIUFD Dv T it[ Foi I( IE5 t(iLICv NI)r,9REp ISSUED TO THE INSURED OR OTHER DOCUMENT DFSCnIRED HEREIN ra r r:rr•;r n.. F I..::[,•. NAMED ABOVE WITH RESPECT 15 SIIRJECi 10 ALL FOR THE POLICY PERIOD INDICATED, TO WHICH THIS CFnTIFICATF MAY THE 1EnM5, EXCLUSIONS, AND CONDI- ALL LIMITS IN THOUSANDS r L-tv �! .r1N �, E GENFnAI. LIARILITY rn,rcr t a:'ur. t - $ [n�rrq Fir 141 W itQAI IIAPit11', rn -,rz jr,- :;n: :r.:{ $ rr-r 1 t.ra ,r nqr r•nr, $ $ AUTOA10R1I F LIABILITY 7, nllfn $A ;Ct+Flr!I [q AIIt05�rra n[g50'l� $TIP miw $ MAIAeE$ EXCESSLIASKITV r +F pt v.c�•nnfv�F -- ro ` t PIT It Ii 1111," II1.1FIllr!! A r0q," •}` STATUTOPV ;Td- WOnKERS COMPENSATION — '- $ 100, Fnur n(r,InrNT1 A AND ARX 520 69 25 (89) 10-1-88 10-1-89 - crn<x rrp lr_ nr,ah EMPLOYERS' LIABILITY - rn;r FADI FMMOIFF1 OTHER _._-_100rn DESCRIPTIONOF OPEFAA IIONS rtQCATIONSIVEHICLES iRESTRICT101JS,SPECIAI.IIEMS City of Miand P.O. Box 330708 Coconut Grove Station Miami., FL 33133 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 114E FX PIRATION DATE THEREOF, THE ISSUING COMPANY WILL R6L0V RRXW MAR. 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LFFT, RRiW~ k ��s*:�I��acxtsta!axx SK6II�R9t+4�6t�it:3csibtR6dX�t5t5t�RHl�6_-- AUTHORIZED RFPAF_�"TATIVE i7 l: Y. 1v .' y CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY: Allapattah Community Action Inc. PROJECTt---ytdarly.-PrcaRra� FUNDING SOURCEt Community Development FISCAL YEARt 1989/1990 DATE t 05-26-89 EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST 255,754.00 Executive Director 30,000.00 Program Director 22.000.00 Recreation Aide 15,345.00 Social Worker 15,345.00 Executive Assistant 6,000.00 Building Maintenance 12,000.00 Outreach Worker 12,000.00 Program Assistant 10,000.00 Senior Aids- 11,700.00 FRINGE BENEFITS FICA by 7.51 10,093.00 Florida. Unemployment 400.00 Workmen Compensation 1,000.00 Federal Unemployment Comp. 500.00 Health Insurance 16,800.00 Operation Expenses Cleaning b Maintenance 9,600.00 Rent 100.00 Fidelity Bond 150.00 Accounting Services 2,100.00 Capital Equipment 100.00 Audit 2,000.00 Office Supply 1,240.01 Printing 300.00 Phone 3,000.00 Maintenance copier and rent ..914.00 Program Activities 1,742.00 Meals C.D. b9y0d0.00 Building Maintenance b Expenses 3,000.00 Liability Insurance 6 Theft Insurance 4,352.00 Fumigation Pest Control 4,200.00 Vehicles Gasoline 3,000.00 Vehicle Maintenance 1,200.00 Vehicle Insurance x 3 9,367.00 Postage 200.00 tExpendit-ure Jus*ifxcat- on Cnniai Dr�^"ftM- h2..4-2--% loam 11111111111J11jll1111II��N111�1111�111111 Ci ►TY OF MIN MI Cc, .-;AT 1,:NT OF Cr'".IUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE III Allavattah Communitv Action Inc. CONTRACT OR: CITY rumD!rt E OTHER F'" 3iNG (50aC1Fv): 2-2 1989- 1990 jnk nd ;ro G ; i3- tt Year `,_- -+ ede ra e� oI•"- Real Con- :nc�+�e & I Cos unity Revenue rida FHR Totei Per Lire-i-- i;�,E_I-_,+; rE:CR�pT:G,? tri�L�_ion; I_:o�=-� :r.5 reve'c" �S:,arina Con�'noen- J.T.P.A. .S. Florida Unemployment 400.00 f f I 100.00 500.00 Works men Compensation f f 1000,00 4 1 300.00 1,300.00 Federal.Unemployment Comp. f 500.00 f 1 ! 200.00 f _ f ! i 700.00 ' Health Insurance j 1 16-800.00f : f 3,600.00 { i 20,400:00 Operation Expenses c f f E I 1 t f Rent f 100,001 i j I 100 00 Fidelity Bond l 150.001 1 1 l , f f + I. 150.00 Postage f 200.001 1 f f 1 1 ! ( 200.00 Accounting Services f 2,100.00� 1,200.00 , t f 3,300. Capital Equipment �'_ 100.00, ( f I 100.00' Audit 2,000.001 1,300.00 f F�f 3,300.00 { 1 1 f 876000 2,122.00 1,246.00 j 300.00 3000.00' . r �'4C1nP . _ ) Maintenance Copier Rant � 914.001 - t 1 1 y jF } —And • # ij[ � � Iy ![ 742•rtiJ00' Protram Activities t IIII�IIII'�I�IIIIIIII��I��II��II�IIIIII�I�� I►�►�m��►�� ►� � � � �� i�� c �� __ N _ _ � � � �► � � � �N � ��_ � � a� �,ti F MIAMI 14MUNITY DEVELOPMENT ;ET AND FUNDS DISCLOSURE 1-1 1989-1990 liar -ITEM DCSCRiPT:ON inkind & Real Can- tributions I Program income & Donations CITY FUNDING O,T,P,A. OTHER FUNDING Seacifv : Total ¢_'r [ i tle-:tQ^t 5 tyea rederal [1-1 orLmunity Revenue evelop. ;Sharin Contingent State of Florida Executive Director ! i 30,OU0.^ I ) I f ` i + Prostram Director ! + _ -_ _ _ '�.00O,Qn Recreation Aide 1 15,345.UO Social Worker 115,345.001 1 ( I f 1 ! f !77,Qp` �tg�3b5 nn 1 1 000.00 ! 1 1 ► kgj&%An Program Assistant + I I _ I NON SUFFICIENT � Out Reach Worker 112,000.001 I 4,000.00 f t Program Assistant - 10 000.00 I _ f I 4,000.00 f tic,nnn_nn rnOn_nn Executive Assistant 6,000.00 _ 16 OQO 00 � � � � 1?1 nOn_nn Bus Driver t i I NONE UFFIBIENT FULS 1 i 0 _Program Assistant + ' 10 00 ..gin ► I Program Assistant # NONE 5UFFICIENT Futus ( r '.I t4 Buildinx Maintanance 112.000.00 ► _�12,� n_11B_ Cleaning & Manintenanctow e ► 9.600.00 + 14_nn_nn $uldinst- Maiat &Expea 3.000.00 Senior Aides 111.700.00 ! j { I t I ! LL_7QQ_QQ tractors .45.000.00 160.Q00.QQ_ a ,_ VN'YII^�1 n ��Y�I�n �tl.■��il �V� ii �li II I i pq ylp��u�r�rmuaw N .WN C ::� �.i: Allapattah Community-Ac-tion-Snc-- 1989-1990 3-3 , 'i - -_ - ?45-zz-Year, r -••- -., --_r- • �- „ _ •-, i _:�- ,. _ • _-=Piano Player '15,000.00 , r r Vol. Medical Services i 20,000.00i Fringe Benefits j � I Fi ica x 7. 51% Meals United W-qv -- 10,093.00 I - --- i �. Meals CAL? i 49, 004.00 1,200.00ii —j, ehi7 es Maintenance 3,000.001 15tate of United j Florida Way L.H. A.C. 1+ f 20-1.000 _00_ i ( I t 3,-878.00 I ! ! _ _13 971 00 —' I f `12,200.1 1 ! __I2� QO.QQ — ! -_4.9 ,QOQ. QOr 60,645. J5 f -60..645.,.15- ! i ► 1..20 i 0. QO_ — �,,, 9,367.00 f ^` �Liab litz,Insurance 4,352.00j bmi- tion e ! t 1,200.00 I CiTALS �140.000.0012.000.00255,754.00 0 tl I H fl i f i 66,454.00 1112,200.1160,645.15 III�IIII((�I�(I I IIh�IIN��NIII�IIN�I�I�I�i'II��NN IIIfINf�N�NlI III INI�"iilhl� li i{i��iitii�i�di�i�i�� E m i t j! 12 0QQ_00 ! 4.352 . Q0 COti \ RACTOR• • ND 'NCSOURCE (Be Specific) �Community DeVe-lopment Block Grant Funds --- City of Miami United Way I LHAC H.R.S. State of Florida Donations Total Inkind Subtotal Grand Total 0 WOUNT REQUESTED 5 255,744.00 10,200.00 60,645.15 66,454.00 12.000.00 405,073.15 140,000..00 545,073.15 TOTAL ��IIIIII�II�I��I�I�II�III�IIIIII�IIIIfllllllllllllllllllllllllllllllll Illlllulllllllll �iiitiuiii �uiiiu,. 7 -7 PROJECTED FUNDING DISCLOSURE Y PURPOSE OF GRAMFUNDS: FUNDING PERIOD EXPECTED DATE OF Fran: To: NOTIFICATION To provide meals, support social recreational, cultur and educational services for the beneficiaries of program. The recipients will be -primary residents of the Allapattah Community, 60 years and older with low and moderate income. Additionallv residents of the Citv of Miami and Dade Countv To provide meals for the elderly To provide meals to the elderly Social Services Used for activities exvenses. meals, misc. lunteers, Teachers, Medical services, Musicians. 7/89.- 6/90 Granted 2/89 - 7/90 7/89 - 6/90 Granted 7/89 - 6/90 Granted 7/89 - 6/90 Year round Inkind and Real Contributions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources other than those identified in this budget. arani Incase and Donations Funds collected from the charging or fees and/or cash donations/contributions. RAMCO r0ftM i0 CONTRACT THIS CONTRACT made and entered into this 22 day of Malt_._ , A. D. One Thousand Nine Hundred and i g t., i ne - -; by and between Contadmria Vidal of the City of Miami .________, County of Dade _, State of Florida, Party of the First Part, and Al i apa1-tah Carp Center - of_ The City of Miami , Country or Dade Party of the Second Part, WITNESSETH: That, in consideration of the covenants and agreements hereinafter con- tained on the part of said Part. L of the Second part the said Party of the First Part does agree as follows: To provide Accounting Services on a monthly basis. Such services will in— clude preparation of Monthly Income Statement and Balance Sheet, Bank Re— conciliation, and all State and Federal Payroll Quarterly Reports. The above services include General Ledger and Cash Disbursements Reports. The above services will be provided for the period of July 1, 1989 through June 30, 1990. IN CONSIDERATION THEREr , the said Part:— of the Second Part agree— to pay to the said Party of the First NO aye sum of. $1, 200. 00 Dollars U 1- 200.''5 ii► the following manner, to -wit: Such payment will be made on a monthly basis at $100.00 per month commencing on July 1, 1989 through.June 1, 1990. IN WITNESS WHEREOF, the above named Parties have hereunto set their hands and seals on the day above written, and for themselves, their heirs, administrators and assigns, do hereby agree to do the full performance of the covenants and agreements as hereinabove set forth. Fernando Vidal, President RAMCO FORM 1P6 CONTRACT THIS CONTRACT made and entered into this 2 day of May A. D. One Thousand Nine Hundred and FightM bi nP , by and between of the City of M1 am; , County of Dade State of Florida, Party of the First Part, ands npatta CQmmuni ty Anti on Tnr- -- of The City of Miami County of .ngda Party- of the Second Part, WITNESSETH: That, in consideration of the covenants and agreements hereinafter con- tained on the part of said Party -'of the Second part the said Party of the First Part does agree as follows: To provice Accounting Services on a monthly basis. Such services will in— clude preparation of Monthly Income Statement and Balance Sheet, Bank Re— conciliation, and all State and Federal Payroll Quarterly Reports. The above services include General Ledger and Cash Disbursements Reports. The above services will be provided forthe period of July 1, 1989 through June 30, 1990. IN CONSIDERATION THEREOF, the said Party._.._ of the Second Part agree____ to pay to the said Party of the First Part, the sum o Dollars ($ ?,? 00.00) in the following manner, to -wit: Such payment will be made on a monthly basis at $175.00 per month commencing on July 1, 1989 through June 1, 1990. IN WITNESS WHEREOF, the above named Parties have hereunto set their hands and seals on the day above written, and for themselves, their heirs, administrators and assigns, do hereby agree to do the full performance of the covenants and agreements as hereinabove set forth. First Party a nd Tarty Signed"" ' Fernando Vidal President (Heal) 09500 N.W. 41 at St .sa,vin Mleml, Flotkri 331 to yet (305) 5911-SOW Fa1( t1591-907T �r �. v R 1 D A 02524 W. Oakland Park Blvd Ft Lauderdale. Fla 33311 THE DEPENDABLE DECISION Tat (305)525.1405 Equipment Maintenance Agreement DSulte N fA7&Orlando WIMer Park Fta 32789 la32 YOUR SAVIN FLORIDA MAINTENANCE AGREEMENT PROVIDES FOR. Tot (305)629.91IS a rhl VI NIAIIVE AIAINIENANCE WITH EVERY CALL ONSW ORsnswat DRan • It1 I IA(YAlf NT rARIS (AS INDICATED) • 7or PRIORITY RESPONSE TIME COST. INITIAL NCLUDES ALL PARTS. LABOR. AND 101 Al Gl ISIOMER CARE PROGRAM ....................... SUPPLIES. (EXCLUDING PAPER & (CERTAIN MODELS) COLOREDSUPPLIES) ❑ DRUM COVERAGE NOT INCLUDED ❑ S1ANDARFt MAINTENANCE PLAN ........................... l� ❑ FULL COVERAGE INCLUDES DRUM ❑ BASIC PLAN -DOES NOT INCLUDE CONSUMABLE PARTS & LABOR TO o ❑ 101 ALLY FLEXIBLE MAINTENANCE PLAN .................. REPLACE THEM ❑ FULL PROTECTION -INCLUDED ALL PARTS. REQUIRES THE USE OF SAVIN FLORIDA SUPPLIES ❑ LIMII I U MAIN ILNANCE PLAN (700 & 800 SERIES ONLY).... i ❑ SUBJECT TO CHARGE PER CALL AT PREVAILING RATES ❑ 01,1ARI1 LILY MAINTENANCE PLAN .......................... NIO(•f L COSTPER 001r. ,R ear 02Year 03Year SERIAL N111011f If COPY COST .................... .................. — ❑ ot1Al; IF It ,(•'] i YEAR ❑ 2 YEAR ❑ 3 YEAR ACCES50RIES OR 301 O C.4 0 GOrIES. (WHICHEVER -v 41 jam C� (1CC(Itts rIR51) ToIAt LY FLEXIBLE PLAN IS { ULIARIFRIY.F`IIICa'JI;WIItFLIICIUATEACCORDING 3� I C) VUI t 9.1L (if Got' If ; IIt RF ORMED. BASED ON AN — AVFnAGF (1r jS0 �'� . _--_.__—COPIES PER � e4 QUAlUF R CASH DISCOUNT (CHECK WITH ORDER) ww JJ Flit( 11'i111n.1I -- -- TAX....... ............. ............... FtF.I,INNIttI t 1A1 II II - - --_ TOTAL........ n� ( 1.1:111.1:1•••.,II I, .1••,: nviNaglrestoproviderna,ntenancpservicelortheeQurpmentIdentifiedabove.inaccordancewiththetermsandconditionsofthis .Lill, 111, r1 r!^n•tvr•.•—I 1. ,••n• f+ja sspd or Implied nip authonreo unless they appear ononglnal of this agreement, signed bythe Customer and Savin Florida { u•lrI (1uJlrn •�•r lr•J t,i I1,.I.L.r 1he.Tlhb n.ln•r n1.1•Inm•.n.lrhr•1MPI". strip fim ecif art, incot poialrd in and made part of this ago eement No change, alteration coriamendment of the 1pfrils or fltl•,I!•. 111 � r..... •,( I ... ...1v , •11; d o, offechyp uniess they have heen agreed to in witting by an officer of Savin Florida No course of dealing or other conduct or ,r.l,1n! •.I•.!1{ .I•• I. u� I!•. ••.•fn.....I r,I It— terms hereof nnr allot or vary the terms of this agrepmpnf MEE31112J1® , q.bl I, I., I! .II I I ,1. 1.' !��JA�I.��9�/ CIAII AIIUN AUh of tiS _ ---� - - -,r— - city stale np L INSIA NA TINT NlIMBEn -�- 0 III ..Jc;NAilui7F - - - — - I•IInGIIAtiF (,nDFn NON413M PHONF — - I AX 1. 111 111.1 Nu1.Ifif n .savin F L O R I D A THE DEPENDABLE DECISION MIN $ERTBL ELAH 9500 N.W. 4111 St, M2.1, Flat Ida 33178 Tel. 13051591.8000 D 7524 W. Oakland Perk Blvd. Ft, Lauderdale, Fit. 33311 Tel. (3051 525.1405 0 Suite n 801 S. Orlando Ave. Winler Park. Fla. 32789 Tel, 43051629.9115 1) Customer agrees t t consideration of the 36 month use of a SAVIN _j_,1'_ COPIER, Customer will purchase, as required, and at the then published price, a SAVIN FLORIDA "T.C.C.P." (TOTAL CUSTOMER CARE PLAN) which includes all service during normal business hours, all parts. all labor and supplies. (excludes paper) 2) Customer may, at any time during this rental, purchase Lite installed copier from SAVIN FLORIDA at the then current used machine price. SAVIN FLORIDA retains title to all equipment until the purchase price has been paid in full. 3) Customer agree�Lorc#'Jly a delivery and installation charge of $ , per unit. 4) Customer agrees to use only Savin Florida provided service, parts and supplies during the term of this rental. 5) If at any time during this rental, customer becomes, at his/her sole discretion, dissatisfied with the ' copier, service or copies, customer may r-eturn copier with no further obligation. 6) No refunds or credits will be issued against unused T.C.C.P.'s•for copiers returned prior to the expiration of a T. C. C. P. 7) If customer uses this copier to make a total of copies during the rent -a" customer may purchase the installed copier for a) This agreement is subject to acceptance by SAVIN FLORIDA at its home office in Miami, Florida. Ervin E1Q1`i j, tinted Name _1?21 Wit.,-�:_ Savin Office ------------------------- Ci ty St Zip a 9mat9mrr BY:,& - _CZS_ ��..Id,1T7�?`/'� a �• Printed Name Address City St. Zip Construction Catering, Inc. 2472 N W. 21 TERRACE • MIAMI, FLORIDA 33142 * (305) 633-5668 Agreement of Service Food Catering Service This agreement madethis 1 day of July, 1990 between Allaphattah Community Action 2257 N.w North River Drive Miami, Florida 33125 Construction Catering, INC. Now therefor, the parties hereto, intendin to legally bound hereby agree as follows. The provider agree to paid $ 1.79 per meals as per recuest. This agreement of ser ice may be cancelled by either party by givin thirty days notice. ALLAPHATTAH COMMUNITY ACTION r ORLADO URRA - EXEC. D 3y CONSTRUCTION CATERING AES BAN BENCOMO-PRESIDENT MR rll� Ex7 PLEASE REPLY TO: P•O. BOX 833 E R M I NATO R INc. PHONE: 55y 3120�10 S RVICE AGRE ENT Date dNom l ; /CL Custonter..Phene le Service Address Cit} k zip Billing Address Cite 7.ip PERT CONTROL SERVICES. Services to he rendered for the control of roaches, silverfish, onto, pahnette bup and rats and mice, not including ticks and flew. LAWN SPRAYING SERVICE. Services to be rendered for the control of chinch bugs. army worms and oW web warms. not Including ticks and fleas. LAWN . FT. 0 OTHER If customer requests additional service or if Mr. Exterminator deem It necessary, such service will be endered FREE provWed payments and service calls have been mode as agreed. SERVICES TO BE PERFORMED ACCORDING TO THE FOL AWING SCHEDULE: JAPE nR MARCH APR. MAY JUNE JULY AUG SOT. OCT. 140V. DEC. rw CONTROLLAWN SPRAYING MEMEEMEMBEEM This service agreement is for a minimuuimqof months from 193L. You are billed as services are rendered. Customer agrees to pay MR. E RMIVATORS as follows: Initial Ser ice M Service Initial Stroke Per Service PEST CONTROL 11QQ•Ad !100.of LAWNSPRAYINGOTHER = ! FERTILIZING Payments will be made ktotheserviceman. )Cbymall, O year in advance lea 5% discount.ei Special Services or InstructionsWben Mr. Exterminator sesvicemen make a regular service cag and cannot gain admittance to the interior of due above premises, they shall trot the exterior of the premises and suns service shall castitute a regular my- ssU.Noalowsnmorr #WuctiauwWbesUowedonouUWeservices.First Year Charge &Z� — Paid on Account f r' o Balance Due !"Paid in full lea 5% discount You. the buyer, may cancel this transaction at any time prior to midni th 'rd business day after the date of this transaction. Aoaapted byt 1. O Owner O Agenut O Locate REP• AM01aa 91D[ FOR 100"01TAMT 3r QUALITY BUILDING SERVICE CORP. CONTRACT THIS CONTRACT, made and entered into at Miami, Florida this 1st day of June, 1989 by and between QUALITY BUILDING SERVICE CORP., having a place of business at 251 East 15th Street, Hialeah, Florida, herein called "Contractor" and Allapattah Community Action Inc. having a place of business at 2257 N.W. North River Drive, Miami, Florida herein called "Owner". 1. Effective on and beginning with June 1st, 1989, Contractor agrees to perform all of the cleaning services stated in the proposal dated December 3, 1986 at 2257 N.W. North River Drive, Miami, Florida. 2. Contractor is to perform all of the cleaning services stated in the proposal as an independant contractor and is not the agent or employee of Owner, and Contractor employees shall be subject solely to the direction of Contractor. Contractor agrees to carry Public Liability, Property Damage and Worker's Compensation protecting itself and Owner from the foregoing services. 3. Owner agrees to pay Contractor $800.00 (Eight Hundred and 00/100) per month for all services mentioned in the proposal. The amount to be due and payable within 10 (Ten) days following completion of each month's service. Additional services will be quoted on as per the type of service requested. 4. Contractor will furnish all labor, equipment, chemicals and cleaners necessary for the performance of its duties. 251 EAST 15TH STREET • HIALEAH. FLORIDA 33010 • (305) 557-6371 LICENSED • BONDED • INS0111717 5. If Owner defaults in the payment of any of the said sums due and counsel is employed by Contractor to collect this account, Owner agrees to pay all cost incurred by Contractor in such collection, including a reasonable attorney's fee, whether suit be brought or not. 6. This contract will continue from the 1st day of June, 1989 to the 31st day of May, 1990. Cancellation may be made by either party at the end of any month after Thirty (30) days prior written notice. This contract is entered this 1st Day of June, 1989 by and between: ALLAPATTAH COMMUNITY ACTION INC. BY: Or-k-ando Urra.--,/ Executive Director QUALITY BUILDING SERVICE CORP. BY,*. ,/ Ernesto Mo querik/- `—'President / !" BERTA M. SANDERS, C.P.A., P.A. CERTIFIED PUBLIC ACCOUNTANT 1691 S.W. 14th Tarr. Miami, Florida 33145 (305)285-7151 h a y 25, 1989 jo the Board of Directors ktlapattah Community Action, Inc. lLii,4 is to confirm the arrangements for our examination of the sinnncial statements of Alla,pattah Community Action, Inc. for the %, -*r ending June 30, 19Q.9. C.Ur exvninition, even if not restricted, is not primarily or -j)e ifically designed to disclose defalcations and other irre,;ulari.ties that may exist, and cannot be relied on for this j alt1jough their discovery may result. The audit work will l,..! ir, comp1inric.e with guidelines for Federally assisted programs. 1-:ur service.:; do not include the preparation of Federal and T-1r) ida Income tax returns for Allapattah Community Action, Inc. uur charge-i for these .:(:rvices are at standard per diem rates, Or,d will be approximately $2,000. Our services are due and l..ayable upon presentation. the financial statements will be completed and delivered to you no later than £eptember 15, 1989. 'inank you for the opportunity to be of service to you once again. I1 this letter correctly expresses your understanding, please ..ign and return the enclosed copy. ti k-ry trul'�. yy�oursA,',' y - 4'�� f:erta X. Sanders, C.P.A. - or d, PRODUCER •IY'I- 0 +t. AMPAC INSURANCE ASSOCIATES, INC. 4906 S.W. 8th Street Coral Gables, Florida 33134 INSURED ALLAPATAH COMMUIITY ACTION, INC. 2257 N.W. North River Drive Miami, Florida 33125 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE (COMPAN LETTER Y A UNITED STATES FIDELITY 6 GUARANTY CO. 1 LETTER COMPANY D FIDELITY i CASUALTY CO. OF N.Y. COMPANY LETTER C COMPANY D LETTER COMPANY E LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN MSUEOTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOOINOICATEO. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. —CO —ITR = TYPE Of INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDO" POLICY EXPIRATION DATE (MMIDUYYI LIABILITY LIMITS IN THOUSANDS__ EACH OCCURRENCE I AGGREGATE — = GENERAL LIABILITY BODILY — _ COMPREHENSIVE FORM PREMISES'OPERATIDNS UNDERGROUND EXPLOSION A COLLAPSE HAZARD INJURY $' $ -- $ — PROPERTY DAMAGE - $ — PROOUCTSICOMPLETEO OPERATIONS = CONTRACTUAL BI a PD COMBINED $ $ INDEPENDENT CONTRACIORS BROAD FORM PROPERTY DAMAGE — PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY ANY AUTO KDtY PER PERM $ — ALI OWNED AUTOS EPRIV PASS) All 01YNE0 AUTOS PR�VRPTASS(1, I r wMY KAjRY MRAWOENn $ HIRED AUTOS NON OWNFn AUTOS PROPERTY DAMAGE $ GARAGE LIARILIIY BI a PD COMBINED $ EXCESS LIABILITY UMBRELLA FORM COMBINED $ $ OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATUTORY = $ 1000 (EACH ACCIDENT) B AND EMPLOYERS' LIABILITY 54 C 872 2246 88F 6-10-89 6-10-90 $ 500 EDISEASE•POUCY LIMIT) _ $ 100 (DISEASE -EACH EMPLOYEE) OTHER — — A Named Schedule Bond CCR 1205779 0800 5-19-89 5-19-90 $15,000. _ .+�..v.... ..v�• v. yr „-J/IICM, CITY OF MIAMI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRAT" DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO COMMUNITY DEVELOPMENT DEPARTMENT MAIL DAYS WRITTEN NOTICE TO THE CERTIMATE HOLDER NAMED TO THE SOCIAL PROGRAM DIVISION LEFT, BUT AILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 1145 N.W. llth Street of ANY D UP MP THE COY GENTS OR REPRESENTATIVES. AUTHOR( — Miami, Florida 33136 1g ._ _ �►� A . y rnrmtrc r n PALLANT INSURANECr,AGENCY 4000 N E 2nd AVENUE MIAMI, FL. 33137 ALLAPATTAII COMM ACTION CENTER 2257 N W NORTH RIVER DRIVE MIAMI, FL. 33125 ISSUE DATE (MMtDDIVY► 6/5/89 THIS CFRTIrICATE IS ISSUED Al; A MATTER OF INFOnMA1ION ONLY AND CONrEnS NO nimlITS UPON THE CERTIrICATE HOLDEn. THIS CFnTIrICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANY IFTIrn A COI,MANY B IFtTFn COMPANY ^ IFTTEn V r04+'rANV IETTFn D COMPANY E LETTER COMPANIES AFFORDING COVERAGE THE TRAVELERS INSURANEC COMAPNY THIS IS TO CFnTIrY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATF.n, NOTWITIISTANnrNG ANY PEOUIREMENT, TERM On CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PEnTAIN• THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS, AND CONDI- TIONS Or SUCII POLICIES. l,r'1 ut 1•.-r•n1'Jf'f POIICYNLIMREF; r�,.r.inrlr..•r rv.1r,I,rnr..„ -- - W+i P!': r ••, ALL LIMITS IN THOUSANDS ' ;n GENFnAL LIAPq IT - —. ._ -- -- - ---- .;,ynnt AGIMMA•� ----- ---- rr..rrt nl rAi r;r •;r nn, !TAP+I 11 i rmmurts rn•.rr,ms Ar:�,nrr•Atr — 71,. (� L_J rra5r`.;Al It Af1VrnT151ryG rrnrni (,trw n,-rrinnE4171 r'nt nA•Anrr lAgv nyr tlnn txrf-.q A,;v 0'tr rrn,..v;1 — B AUTOMOBILE LIABILITY _ BAC61IJ78368 8/30/88 8/30/89 i ► r [r_ -_ , r+,�•:rn Alt;,,. � A.- 1 rl r f Mil rp 1.11111-1 .,• 100 rpn rracny 100 Awnr-01 1 :An•.t.t IItgU+r• 1. rn�rr n•r 50 n,u.gt EYCESS LfAAII.ITY — tYORY,ERS' COMPENSATION crATUlon� oU<UII EMPLOYERS' LIABILITY h.r, --- ---- tPtfr°+rr-rwr•.rrLM(r+ — OTIIER DFR(;rl1PTl')N Or Oi`Frift Iiowc;tLOCATIONS /VEHICLESI nESTRICTIONS/SrrCIAL ITEMS & ADDITIONAL INSURED THE CITY OF MIAMI 1145 N W 11 STREET MIAMI, FL. 33125 yo SHOULD ANY OF THE ABOVE DESCnmFD POLICIES BE CANCELLED BF.rOnF. THE EX rfnAT10N DATE THEnFOF. T►IF ISSIIING COMPANY WILL FNnFAVOn TO MAIL DAYS Wn11TFN N011r.F. 10 illr CF.nurICATE HOLPEn NAMFO TO THE LErT. BUT FAILURE TO MAIL SUCH NOTIrF. SIIALL IMPOSE NO nnUGATION On LIABILITY OF ANY NIND_UPON_llr COMI.ANY_ITS AGENTS On nErnESEriTATIVES. AUTHOn17.E0 nEPnESFIi jiVE e JOSEPH L. PALLANT t POLICY NUMBER: 06110836 COMMERr'IAL A:+:O j THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NAMED PERSON(S) OR ORGANItATION(S) AS INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM TRUCKERS COVERAGE FORM This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. } Endorsement Effective 06-05-8 Named Insured Countersigned by ALLAPATTAH COMM ACTION CENTER LW (Authorized Representative) Named Person(s) or Organization(s): - !' CITY OF MIAMI 1145 NW 11 STREET A MIAMI, FL 33125 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) Each person or organization named above is an "insured" for LIAB- ILITY COVERAGE, but only to the extent that person or organization qualifies as an "insured" under the WHO IS AN INSURED provision of w 1 SECTION II - LIABILITY COVERAGE. ' - Edition February 1987 a: k _ AP 9024 ., yl , Rewrite MPS O42911 ►1 Renewal of Number �f DECLARATIONS Scottsdale Insurance Company 8370 E. Via De Ventura, Scottsdale, Arizona 85258 A STOCK COMPANY Polity Number MPS 059014 ITEM 1. NAMED INSURED AND MAILING ADDRESS • Allapattan Community Action Canter 2257 NW North River Drive Miami, Dade, FL 33125 This insurance is issued pursuar+l,to the Florida Surplus linos t.aiv , Pei inns im-ui r l by St.-Ilplus Lines Crri iers do not!ti-:c t". n'tltpFtar;dalr.%wanceGuaranty AGENT NAME AND ADDRESS Acttn;iieerlen`.c,f �nyright; t�eccveryRtrtheoblibationof ar, fnsotvent unlicensed insure,." • Yanoff South, Inc. 4342 E Tradewinds Avenue Ft. Lauderdale, FL 33308 Agent No. 090004 ITEM 2. POLICY PERIOD From: 9/28/88 To: 9/28/89 Term: One Year O 12:00 Noon a 12:01 A.M., Standard Time at the address of the NAMED INSURED as stated herein. Item 3. The Named Insured is: ❑ Individual ❑ Partnership ® Corporation ❑ Joint Venture ❑ Other: Item 4 Designated Premises (ENTER BELOW) Occupancy of Premises No.' 2257 NW North River Drive, Miami, Dade, FL 33125 Neighborhood Center for No.2 Elderly No. 3 ❑ Additional buildings or premises as designated on Supplemental Declarations attached. Item 5 Insurance is provided with respect to the designated premises and with respect to those coverages and kinds of properly for which a specific limit of liability is shown subject to all of the terms of this policy including forms and endorsements made a part hereof. SECTION 1 Building(s) Personal Property Personal Property DEDUCTIBLE PROPERTY COVERAGE of the Insured of Others $ each occurrence Comsur,,,ce ne,c.n1890 '� 'h % A ,cabs 80 Lac No Bldg No Limit 1 1 S is 150,000 IS See Form MP0331 of $ Is S S Liability Is S Additional Coll. (Specify) SECTION 11 SMP-LIABILITY INSURANCE LIABILITY COVERAGE Bodily Injury and Property Damage Liability Premises Medical Payments Combined Sin le Limit Limit of Liability -each occurrence aggregate each person each accident S 1 000 000. S 11,000,000 $ S Additional Cov. (Specify) Contractual - L6400 • Personal Injury Audit Period: Non-Auditable Unless Indicated By® O Annual O Semi -Annual - O Ouarterly O Monthly O Other: O SECTION Ill — CRIME COVERAGE -- As stated In the endorsement, made part of this Policy, If Indicated by e • - Item 6 Forms and Endorsements made part of this policy at time of issue in addition to Special Multi -Peril Policy Conditibns and Definitions (INSERT NO. AND EDITION DATE) - a. Section I -- Forms and Endorsements Only: MP0012; MP0331; MP0093; MP9991; MP0090; b. Section II —Forms and Endorsements Only: L6178; UTS-4; UTS-9; GLS-3; G-34; L6157b; c. Section III — Forms and Endorsements Only: GU235; GU245; L6400; L9288; L9141; L9451; Item 7 Mortgagee (Name and Address) YANOrf SOUT11 INC. _ Nil 434E E. Tro w rods Avenue 1R Lautwillsk, FL 33316 Item 8. The Total Advance Premium is: (ENTER BELOW) S 4500.00 , and is payable: at inception, and S at each anniversary. $25.00 Policy Fee + $50.00 Insp. Fee + $137.25 3% Ta Countersignature Date 11 /9/88 tmc Agency of Fort Lauderdale Florida 090004 r Authal;izeqoAspresentative In Consideration of the Provisions and Stipulations Herein or Added Hereto and of the Premium Above pecified (or specified in endorsement attached herelo). this Company, for the term of years specified above from inception date shown above (At Noon Standard Time', to expiration date shown above (At Noon Standard Time) at location of property involved to an amount not exceeding the limit of liability specifi, 1. does insure the INSURED NAMED in the Declarations above and legal representatives. mes-I (6.671 JiM -, 7 W """ + (the htlArhm► ClAuse nrM be cnmptrled only when this endnrsemrnt 11 Issued subsequent to preparatlen of the pens►.) GL 10 101Ed. 01 731 LIARILITY G Its ISO Gild =1 ADDITIONAL INSURED _ (Owners or Lessees) �ih�•. rmimsrmrnl n+mhhes such Inmwanrr As is afforded by Mr. provisions of the policy felAtinp 10 the following: COMPAI.NINSIVE CMERAL LIABILITY INSURANCE MAMACTURI.RS' ►ND CONIRACTORS' LIABILITY INSURANCE Th1s rnnnrscmeni, rlIerllvr , loans a pall of policy No. MPS 059014 (17.01 A. M.. standard time) issurd In by L 0451 dd. 1.73) ................................................................................................ .. Authnrl/ed Represenlative 11 It affeerf that 1. The "I'ersnns InsurrA" provls+nn is Anenilrd to Include A% An insured the person or organhalion Imed below but only with respect to liability Arising owl nl oprtolions p1.11n1nrd fill %vch insisted lly or un h,.l.,,;t 0 the named insured. 7 The Apptlr:A10r, l+nd (if 111r Cnnpany's hah (Ily Ior the Insurance afforded under the Contractual liability Insurance Coverape Part forming a part of this pnl-1,Y %110 be rrducrd ily Any An111un! pit-0 ,I•, damapt-s Muter this endorsement In behall of the person or ofgdmtatlon named below. +tame of Persnn or prran4atinn Ci tv of M1.1mi Premium: $275. IAr'diUmlal insure,+) nQ') SI•.' 1 vt Avenue X!:Irnt, PI, 3_I131 0 (1n1,iTl irk a� B -47 CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Association f for the Useful Aged, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $40,196 VENDOR NUMBER: 016680 TAX IDENTIFICATION NUMBER: 59 1586846 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following r documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts - and/or management services agreements funded in whole or - in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e* automobile insurance). - 1 - - 9 Y 1 k. i' ,4 rry, E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than s July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami. ,. 2 ,. Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The . retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. 3 - GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur., the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any 4 -, a f damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS . GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are 5 - f to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary - reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, ME records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said e requirement: 7 (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing -'how the nature and, if applicable, the location of the service establishes that it is used predominantly by low i . and moderate ncome persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. 6 -�� CITY i ry out mon may cartoring and evaluation activities, including visits and observations by CITY staff= GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development by December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the' budget summary. - 7 - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $40#196. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows% ten (10) equal installments commencing in the third month of this Agreement and continuing through the twelfth month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of 'such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the - term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the WER CITY within 30 calendar days following the expiration date �I or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the . aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL .ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a - period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the 9 t 3.5 I GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, -FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retire.aent benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press . conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a i conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. M GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the i State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall,become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant 12 - to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to =j the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under - 13 - r tire; 4.14 the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. GRANTEE Association for the Useful Aged, Inc. 922 W. Flagler Street Miami, Florida 33130 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or - phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 R fi Ti remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4,15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. 15 JT a' t B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. it shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular. No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based ARTICLE VI ENTIRE AGREEMENT ' IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: ou � rpo, ate Secret y SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager. GRANTEE: Association for the Useful Aged, Inc., a Florida not for profit corporation 0Sj -A -,d--2 r 11 r � By Qui ario Fernandez, Presid nt GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of 0 1989. , an individual By individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT 17 APPROVED AS TO FORM AND CORRECTNESS: JORGE L. FERNANDEZ CITY ATTORNEY r_ CORPORATE RESOLUTION WHEREAS, the Board of Directors of ASSOCIATION FOR THE USEFUL AGED, INC. has examined terms, conditions, and obligations of the proposed contract with the CITY OF MIAMI for CD FUNDS 11 WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ASSOCIATION FOR THE USEFUL AGED, INC. that the PRESIDENT and SECRETARY are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF .MIAMI for CD FUNDS , in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this Ist day of JULY , 19 89 . ORP RATE SECRETAY • i Attachment 1 Pages 19-23 ASSOCIATION FOR THE USEFUL AGED, INC. Work Program Specifications for the Assistance to the Elderly Program July 1, 1989 - June 30, 1990 RECOGNIZING THATt (i) The Agency as -a -whole and through its combined sources of funding operates a social service program for elderly Dade County residents; (ii) The funds received by the Agency from any one given funding source are insufficient to support the total operation of the Program and to absorb the full costs incurred in delivering services; and (iii) Fifteenth Year Community Development Block Grant funds are being provided by the City of Miami to support service in the Little Havana area; The following work program specifications for the operation of the Assistance to the Elderly Program are hereby outlined and are inclusive of Community Development requirements: -o- -o- -o- -o- -o- -o- -o- -o- -o- -o I. PROGRAM will provide community information, education, recreation, health maintenance service, food packages and casework services to a minimum of 1,384 unduplicated elderly and/or handicapped persons who live within the City of Miami by the end of the contract terms A. 75% of all City of Miami residents served (unduplicated) will also be residents of the Little Havana target area, as defined by the City in the attached boundaries designation. B. 75% of all persons served (unduplicated) will also be low -and -moderate income persons, as defined by the attached income guidelines for the 12-month period prior to receiving program service(s). C. All persons served will meet one of the following f criteria for eligibility (in addition to the residency and income requirements established in I(A) and I(B) of this Section): Elderly, 60 years of age or older (computed as date of b rth age at first service during the contract term). Handicapped, below 60 years of age (defined as a person. below the age of 60 who has a physical impairment which precludes him/her from using public/mass transportation without assistance). D. 249 "program days" (defined as operational days during which clients receive services at the Program site) will be provided by the end of the contract term. E. A combined minimum of 28,000 "service units". will be provided by the end of the contract term (an average of 2,333 service units will be provided each months an average of 7,000/quarter). A "service unit" is defined as one (1) unit of a particular type of service which is provided directly to clients by the Program and is classified as one of the followings „00 Education Unit - defined as a one -hour time period during wh eh one e1 gable client is prvvided with formal or informal training which is designed to provide — opportunities directed toward personal enrichment or improvement. Casework Services Unit - defined as a contact between one Program client and staff person during which one client is provided with one or a set of assistance services from a staff person to resolve a client's specific problem. Assistance services may include counseling, information and referral, and/or escort services, and may require staff to go to other agencies/government offices with or on behalf of a client to serve as an advocate, interpreter, etc. In order to qualify as a casework services unit, the client's specific problem must be stated in the client's file, a plan of corrective action to be undertaken must be identified, and the services provided to or on behalf of the client must be noted. Recreational Services Unit - defined as the participation in or attendance of one person at planned events, such as annual parties and field trips. s i �a Medical Services Unit - defined as those activities i conducted in one time period to assess an eligible client to secure and utilize health maintenance services. (Volunteer medical staff will provide these services.) Food Packages Unit - defined as the packages containing canned goods, fresh fruit and vegetables, dehydrated foods and frozen foods. The distribution of such items will take place twice a month where each participant will receive one package containing one or more of the aforementioned items. F. Services to be provided to clients under this Section are as follows (it is recognized that services are provided on an "as -needed -or -desired basis and, as such, no quantitative service level requirements have been set for each individual service component except food packages component): 1. EDUCATION All educational classes will be provided as outlined in the attached class schedule. Classes will be held on the following: English Citizenship Cloth Painting 2. CASEWORK SERVICES Active participating clients who have a specific problem which requires staff assistance will be provided with limited casework services. Casework services will include all those staff actions needed to resolve a client's specific problem, such as counseling (individual and/or family), information and referral, escort services, interpreter services, and other client advocate assistance. Clients will initiate requests xor assistance and staff will provide casework services on an individual basis.to help resolve client problems. All services provided under this category will be documented as part of the client's file. In all cases, the following data will be documented: client's problems)/need(s), corrective action to be — 2 - 89— 61a 7a t - undertaken, services rendered by program staff to resolve the problem. 3. RECREATIONAL. SERVICES: These activities will include but not limited to various field trips throughout the years four (4) annual parties to be given in the Spring, Summer, a Fall and Winter. -=a 4. MEDICAL SERVICES: a These services will be provided by volunteer medical staff and will include but not limited to the following: Preventive Medical Check-up - will be provided twice a month and will include the following examinations: cholesterol, colon cancer, blood =` a; sugar level, and blood pressure - Monthly Podiatry Examinations - Vision Examinations { - Chiropractic Services i r 5. FOOD BANK =( Program will distribute food packages to a minimum of . 550 program clients twice a month. (2nd Wednesdays and Thursdays, and 4th Wednesdays and Thursdays of each month) II. In addition to providing direct client services, (as outlined in Section 1) Program will also be responsible for providing information to the Little Havana community regarding the elderly through the publication and distribution of a periodical. A. The name of the periodical will be "UTIL". B. Six (6) issues will be published during the term. Publication will be every two (2) months. contract C. Each issue of the publication will meet the following minimum requirements: 1. All articles will focus on information about, relating to, and/or impacting on the elderly. 2. No article will be published by or about any candidate who is running for political office. Where political issues are presented, however, the publication will maintain an impartial stance and will publish viewpoints both for and against each issue so as to enable readers to make a free and informed decision. 3. A minimum of 1,500 copies of each issue will be published and distributed. 4. No less than 50% of all copies of each issue will be distributed to Little Havana target area residents. a. A copy of each issue will also be distributed to the following: Monitoring Unit Social Programs Division Community Development Department City of Miami - 3 21 W IV. V. D. Agency will maintain a current mailing list at its Program site which will be available for inspection by City staff at all times. PROGRAM will complete a quarterly activities report (see attached form) and will submit it to the Social Programs Division/Community Development Department, by the tenth working day of the following quarter. The activities report will contain the following data: A. Number of City of Miami unduplicated persons served during the quarters 1. Number of Males (White non -Latin, Black non -Latin, Latin, Other) 2. Number of Females (White non -Latin, Black non -Latin, Latin, Other) 3. Number of Elderly, 60+ 4. Number of Little Havana Target Area residents 5. Number of Elderly Handicapped, 60+ 6. Number of Handicapped, non -Elderly 7. Number of low -and -moderate income persons 8. Number of Female Head of Household B. Number of service units provided by categorys 1. Number of Education 2. Number of Casework Services 3. Number of Recreational Services 4. Number of Medical Services 5. Number of Food Packages C. Number of clients terminated during quarter D. Number of active clients at end of quarter E. Number of program days for quarter F. Listing of all unduplicated persons served during the quarter broken down by name and social security number PROGRAM will utilize the following forms to document services rendered which include (see attached forms): A. Intake Form B. Daily Participation and Service Log (aggregate use) C. Casework Services Form (used on an individual basis as needed) PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 922 W. Flagler Street, Miami, Florida 33130. t sighed and submitted to the City (with attachments) as part of the Fifteenth Year Community Development Contract on this day of 1989. y C7 gel ITNESS C3tarmen Maine, Execut ve' rector Association for Useful Aged, Inc. Association for the Useful Agedr Inc. _ 922 West Flagler Street Miami, Florida 33130 NOTARY PUBLIC, SIGNATURE, { SEAL AND STAMP "Ilr,Y "41-M 5TAIT OF FIURTpA r air cnvktSST(." ;.AP. ,t.il-l' 9,1992 SMI)L0 MR" fifhf.60L INS. VNI). _ 5 �3 Attachmnt 2 Pa966 24-28 CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AC;ENCy: ASSOCIATION FOR THE USEFUL AGED, INC. —_ PROJECT: -- FUNDING SOURCE: CD EXPENDITURE DESCRIPTION AND JUSTIFICATION EXEC. DIRECTOR ASST. EXEC. DIRECTOR F.I.C.A. RENT ACCT. SERVICES Flscht, YEhRa 1989/9,0 DhTE t 6 10-89__ REQUEST 40,196.00 $ 10,000.00 99000.00 1,426.90 18,600.00 1,169.10 $ 40,19�6.00 xpenditure Jusi:.IE.cation Form; Community Development Department - Social. Programs Division) 2� • f , CITY OF MIAMI COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY 3 ' AGENCY: ASSOCIATION FOR THE USEFUL AGED, INC. FUNDING SOURCE: C.D. TITLE OF PROJECT: FISCAL YEAR:1989/90 POSITION TITLE (list.each position and employee name separately ANNUAL SALARY R PAY PERIODS PER YEAR HOURS 14ORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TIME DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL AI•IOUN CHARGED 10 CITY FOR Tit PROJECT ' Executive Director CARMEN MAINE $ 10,000.00 24 86.5 $416.66 f100 `100 $10,000.00 Asst. Exec. Director 14ARIA C. MENENDEZ 0•9,000.05 24J 86.5 375.00 100 100 9,000.00� I I I I I CITY OF MIAMI DEPARTMENT OF C014MUNITY DEVELOPMENT rvrm CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: ASSOCIATION FOR THE USEFUL AGED, INC. C. Y UN N inkind & Prograll Real Con- �Income & Cor.xnunity lContinalentJ.T.P.A. ..... ...... 4-ributions i Donati onS ID_ ; 00.06 -0- 10.1 D Exec. Director Asst. Exe.*Director -0- 91000.A I - A Unemployment Workmens Compengati RENT _Auto Insurance LisbilitY. ins -Bldg. Electricity officeEquip- Maint- Automobile Maint- office Supplies jn�pprance Bond Services w Ga 6 0 liae Advertizin.g -V. 630-001 265.001 . .. . .. . .. . .. . .. . .. . .. . .. . .. - 0- 118,600.4 1,572.001 000.00*1 1 300.001 1.200-001 1,500-001 300-001 12,000-001 I �1 2,000-00 .......... . cri -On-T—H 7E]R_FUNDING S eC1 TV Total Per Line-Itern 10,000-00 1/ i.91000,00 / 630:00 V 265.00 -18,60C.00 1.796-00 v I «s o ncof„l Aged. Inc. CITY OF MIAMI DEPART14EKT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE t I CONI KA4I UK: L7nkind & Program Con- Income & iltE-1T£N D=$CRIPTIOt1tions Donations FUNID--- _ - sociation _ Pro'Senior Contingent J.T.P.A. OTHER FUNDIN eca _ Total per Line -Item Community Develop. Postage 700 700. ✓ 1,500 Social Services 1 1,500 I 10,612.80 250 500 'fawaj !Public Relations Memers Entertainment }, - Part-time Senior Aides(4 "---4 500 5,000 5,000 10,612 76,352.70 1 25,543.901o' 4U,iyb.uu' PROJECTED FUNDING DISCLOSURE V4 cONTRACTOR: 4 - - 777FU14DING PERIOD EXPECTED DATE OF PURPOSE OF GRANT/FUNDS AMOUNT REQUESTED : From: TO: NOTIFICATION il HDING SOURCE (Be Specific): $50,000.00 Requested for expansion Of social services (not July 1, 19890 June 30.199 June 30* 1*989 6,tatee4of Florida Grant rantdd yet) to A TOTAL and Daml Contributions: Defined as non -monetary sices or materials in excess of $50 Which is provided to the Program free -of -charge by sources unkind ervi other than those idented n this budget. Proor [m Income and Donations : Funds' collected from the charging of fees and/or cash donations/contributions. 141rn n H;t-11 STRIPLING INSURANCE AGENCY 100 ilialesh Drive Hialeah, rL. 33010 ASSOCIATION FOR THE USFI'UL AGrb 992 W. Flagier St. Miami., FL. 33135 ' 1 ` M• 1 It. Mit- (IAIr. (I,"inggVVj IItit; rr-nin1C111r tc msurn AZ A MAt irn nr itirni"AA1it" I o/ii,v AtN1 or9ta t-nC tlr)ttlnlIlSilrotlititCviviv' Air lluttitn,film Crnirwourtioti; ofAFArfin, rit lr►tll nn Al-trn t11r r nvrnAnr- AtrUntlrn nY 11117. PM WWI% nEl.nW. COMPANIES At't"OMANG Covp-nACxI:- i i i iiNv A _ ... __......ORION INSURANCE CO1.IPANY 1111APAt1y A 1Ft11711 r.ta.11•ANv r IrIIt11 +.c+F.ir•AFry � Ir11rn rnferANv � � . 11' I Ir?I 1111E1:Ill( f1111'11111+1••.,In11 ,11►111^.n1,er/,1II^1t1,•••1n-11avt'11`t:^,11f.IN It )IIWIII.1InIt11f1AtlrnAnUVrFOff?fir rettry rrntrinnitti irn 11I+iW1111:tA+tll'Ir'4rlltit •Iowltfit ' fill 1111e•I'll,,111.111'?11q 1t1(!.1+111IIA(.If.11101111.11tit ";1114t.1II%qtIIInr7t•rfalO'-'llltrAIitWR(rn1"1(-.AtirtilAV IIr I^n11rr1 rift InPY rf.III Alt1. 11Ir IUStinnrlrr nri nilnrI- toIIJr. 11!11 If:vS nrSCnmr•I) nrnrnl I� ouori.lrr,t in At I tit! trnMR, f, f/aKNJA. 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Inc./ C>M SW 40 Street #203 Miami, Cl. 33155 Till -22-08 1AIM lift" CrnifrlCA►r tS Ig131RII AR A MAI trn nr alrrnMAnc"I tl►n.v A/nl lxttq tIr fill fliniff;WI I IttrC►-n111ICA1r11!N)Jrn. 11f19Cr.1iflflt:AltIftI 41101 Writ". , rt' I rqn rin Alit n I Olt: ClIVI'nAnr Art rrn11111 fly I fit I (tl K 1rR prl S1V!. COMVA141I'R Af'Fom)INO COW.11At;►" .ntsigil it Asociacion Los Vie-jos Uttles 992 West Calgler Street Miami, i'1. 33130 1 111.u•A'iY Ir 1'irl A r /,tAl'Ath' n I1 , n n I.rtr.11.4th• �; lr Ill Il rtItIt, At1Y Il Ilirfn I it WAl ly F+ tf1itit ` tv-, IIArttord Ins. CO. 111, I rt l l f 1J I It11U111U I.I t l I IL U V 111L1h�1 i 1 •1 Lt IIA UI I (, VI I✓I I IVI I V I 1111 t (,/�l 11 I i1,1, l UI I U 11 iL1, U�IYl,1,t1.1 t t .111 I11 r(_w1 w i I V t, • 1. w11 I I II J YLI. 11i i W I I M 11,• t 1 eE Issvw on MAY rrn fnlll, TIM nrsUHANCE Arronorn ev Tow rourwo nescninFo 11Enrin m sun,IEct to Au. itte irmus, EKCulmotilt, Tiro coiml- TInNO or Rllril rftl ICtrR, 'tn t•.rr �1 nr• , 1•�nl•..II t 1 I,�111r11.1nryl•1:1 untrl,,., It•1n;►rMltlna! m1lIII hall nllNnnaAf,n� t1rf11�1t111 If�ftrttry .. .1'niNl •Ila•.•,1, '� ' IIR,+ttI IN IAI 1;1 Ip II �I II'llq llr •91n•q m,, •RN..,�•;,1}•In r,,,•1 1` . � ,•a«,1•.y ( �••r,n„nlpl •nl'•II.1+1 11IIr•IIIIKrniritrll •P -'' it'�fRq�►llil•11111•r::11h141•Irt IMgtN rYgM1'R► ... A• Inn pnaly ttltr rrp lttn'..•... .... � ._ .. ---- .... •a1rI�1 r1111t'11�'lr1n� Ifd'7Mh A1110MORq r f lAPO I I Y Atly ALIt11 J; _._ All trip"1, Wife; n•+•11, nitltnl _ _ Crllll4g111 n11111: ,ngrlrl!"" Ir• D 111tt111 nnhl•• y y . ... _... _ I1fill Ir1CR It A1111r: (�'t��1!p >1tXxKRry $ ._.._..._ �.... _ IiAlltf:l I In1111 It', rry,rf ql r EXCFSSLIAPII.IIY r,1r�nlriit • `�,s/rrrert ' 011lln II1411111AIItit IIAIIRIr.I wonvr1/R'f:tt,.lrrrlRgllrtfl EMrLOYF.ng' LIABILITY ontFn pG5Cflirtifrflrrl (N911A1N1r,':,Itr:nett'. City o f Miami Z1 WZ DD 3295 t1S/Yt711pt1 1�,^. •lu •a! nr: l tt,tl ,,1:1•r1:1 10-7-09 ilANilltllr � , I �. .... /�/- 100 It,ry, ,r•rn uy 500 JIM•1 "I"" L-4-1 100 _Mff0k%t. IM'Al ftAll (Wll "until it ti'ir or 1t1E Ant yr nm;,vitim h it civ; ne rPoictl l tt) nrrtalt r'ir rf1 rtnAlloll nAIF. rnr fill 11i^,1111In 11fU.lrAffv Itt111, ritflrAvnn 10 1•All r1AYK Wrylrt Hltflrr tit tilt r,rrllNtl-Air 11t1Inrnitrlu'f1 in tilt irr1. Wit IAillplr I y�11111 VICI►'it'll NIIAII iftt•grtr tin fill'Plhll+ttl III, I.IAPIifly 7rAltVCI v,I tilrla+t ••1,,It �'"tnsIf, fir rnr!irr11A11%-#S, MIII HII.fllt 111 1 3D ' AMPAC INSURANCR ASSOCIATES, INC. 4906 S.W. 8th bTreet CorAl Cables, 1Ia. 33134 i INSURED ' Association for the Useful Agad 900 8W 10t Stroet Miauls Y]a. $3130 COMPANIES AN I OOMPAN LETTER A UNITS STATES caMr-A� 1 LETTER B APR C a c.OMPA W MIMI THIS 11$ TO CtATIFY THAT POLICIES OF INSURANCR LISTED DELO* NOTY41714STANDING ANY REOUIREMENT TERM 04 CONDITION OF BE ISSgUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE TONS OF SUCH POLMu9. TYPE OF INSURANCE POLICY NVL1(ktA pENERAI 11AETILITY � • . � • - _ CQMPIIEIFTNSNE FORM' PRIMI,")PEMTIUNS' UNXRGF40UNO 00,060 3 0104 HA1ARO PAOOUCTVOMPLETED OPERATIONS CONTRACTUAL INDEPENOFNT CONTRACTORS BROAD FORM PROF•LRTY DAMAGE PCRVYINL INJURY AUTOMOBILE LIABILITV ANY AUTO ALL OWNED AUTOS (15MV. PASS I I - ALL OWNED AUTOS �PRNRPASSN� HIFED W05 NONW.oED AUTOS GARAGE LIABILITY EXCESS LIABILITY UMRRF.(LA FORM + OTHER THAN U41D(ICi LA FORIA WORKERS' COMPENSATION AND EMPLOYERS• LIA&LITY OTHER .. .. . _ � ._.......---------• Fidelity hgnd CCB 120574784 04 _. _....__. �CRIPTK)k�OK OP6R11TIpNS/ICICATKNJSNENK;LESI$PECIAL ITEMS I City of Miami Dept. of Comunity Development 1143 K.H. 11th St. Miami; Fla. 93136 3,1 5 TE OF WOI'pp M�ATION OMLV AND COkFFRst LOC�. THIS CERTIFICATE 071 NOT AMEND, FO DED SV TNS PPOOILICIES ELOW, ONDINO COVERAGE 1IbRl.i'I Y � Cf 1A�1'tI COi . � — JED TO THE�OSCUREO NAMED ABdVE FOR THE POLICV PERI0014DICATED. _ UBFO HEREIN F� SUSJEUMENTCTI TO ALL THE TEAM% EXCLCH U91ONS, ANDTCONDO. POIICy EcrEt t„j[0MVP iP LIA5njTY LIMITS NV TF10usAND& DAn .. �•� _ I � . , occ - ►ice. ArJORC(1ATS v IRJIFAY $_ c►� n 4.. S I = �OBIN6b $ PERSONAL INJURY $ f ROTV DAMN S � 'i4' =_ ? 1:0 $ Fu $ • i 9-IB-86 9--16-59 ' STATUTORY_ r� f (EACH ACCIDENT)__ i (DISEASE POLICY LlMtil 692,800 SHOU 10 ANY OF THE ABOVE OESCRIDEO POLICIES BE CANCELLED BEFORE THE EX• PIRA ON DATE' THEREOF. THE ISSUING COMPANY WILL PNDQAVOR TO MAIL '' nn DAYS WFUTYtN NOTICE TO THE CERTIFICATE Ha DER NAMED TO THE LEFT, lh'FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO 081,10A110N OR LIABILITY OF _AN KIND UPON THE COM, ITS PANYAGENTS OR REPRESENTATIVES. THORJ D REPRESENTATIVE ,of -,._ , 89-61$ CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 191 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Catholic Community Center, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $62,976 VENDOR NUMBER: 10950 TAX IDENTIFICATION NUMBER: 59-0865839 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). r E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami t Department of Community Development (hereinafter the "DEPARTMENT") will act an behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. - 3 - � r GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall nLt relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any 4 - damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are 5 - c � to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. . CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted the Social Program Division of the CITY's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at, the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. 7 - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $62,976. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this ' Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid LE by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D, GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the s aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all �i reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and C 1 . approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and t t th' t o tual relatio sh' betwe n generated pursuan o is con r c n ip e CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - •to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under - 13 - h.� the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 GRANTEE Catholic Community Services, Inc. 9401 Biscayne Blvd. Miami, Florida 33138 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement i shall constitute a waiver of any subsequent breach of the . j same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a i court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be. deemed severable, and in either - 14 - remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies thats A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement.and to provide such additional information as may be required. ri i B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments. A, B, C, F, H, N anc: O of I OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. - 16 . 0 ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: �', I A Corpo ate Secretary SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Catholic Community Services, Inc., a Florida not for profit corporation By J phi Korge, rman GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms ana conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of . 1989. , an individual By individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT 17 - APPROVED AS TO FORM AND CORRECTNESS: JORGE L. FERNANDEZ CITY ATTORNEY F . 07. CATHOLIC COMMUNITY SERVICES, INC. GENERAL BOARD OF DIRECTORS REGULAR MEETING JUNE 20, 1989 RESOLUTION NO. 6/89 - 6 CITY OF MIAMI (COMMUNITY DEVELOPMENT EuNDs) AND CCS-CENTRO MATER CHILD CARE AND NEIGHBORHOOD CENTER CONTRACT AMENDMENT APPROVAL 07/01/89 - 06/30/90 WHEREAS THE CATHOLIC COMMUNITY SERVICES, INC.-CENTRO MATER CH11.0 CARE AND NEIGHBORHOOD CENTER HAS ENTERED INTO AN AGREE - MEN) WITH THE CITY OF MIAMI FOR USE OF COMMUNITY DEVELOPMENT FUNDS FOR THL PAST SEVERAL YEARS$ AND WHCRLAS THE CITY OF MIAMI HAS GRANTED FUNDING TO CCS-CENTRO MATER CHILD CARE AND NEIGHBORHOOD CENTER FOR THE PERIOD JULY I- 1989 - JUNE 30, 1990 IN THE AMOUNT OF $67.976 TO ASSIST IN THE PROVISION OF DAY CARE SERVICES TO 430 CHILDREN WHICH IS A. UFCREASE OF FIVE PERCENT OVER THE PREVIOUS YEAR; AND WHi.REAS THE EXECUTIVE COMMITTEE OF THE GENERAL BOARD OF DIRECTORS HAS CONSIDERED THE MATTER IN ACCORDANCE WITH THE BY-LAWS OF THE CORPORATION AND APPROVED ITS EXECUTION ON MAY 22. 1989 ANU RECOMMENDS RATIFICATION OF THIS ACTION BY THE GENERAL BVA14D OF DIRECTORS. NOW THEREFORE BE IT RESOLVED THAI THE GENERAL BOARD OF DIRECTORS OF THE CATHOLIC COM` MUNIIY SERVICES, INC. DOES HEREBY RATIFY THE ACTION OF THE EXECUTIVE COMMITTEE AND AUTHORIZES THE CHAIRPERSON AND SECRETARY AND/OR THE EXECUTIVE DIRECTOR/PRESIDENT TO EXECUTE ANY SUCH DOCUMENTS AS REQUIRED TO CARRY OUT THE INTENTION OF THIS RESOLUTION. MOREOVER. THE GENERAL BOARD OF DIRECTORS EXPRESSES ITS CONCERN OVER THE REDUCTION IN FUNDING FOR FY 1989-90 AS STATED IN THIS CONTRACT. ADO►,IEI; THIS-2C17li... DAY OF _ ALINE ___. 1989 IN MIAMI, FLORIDA. CERTIFIED: _..1�.��_ C IRPERSON MOTION BY! f RFD B. HARINET T SECOND KY: BARBARA DE LA FUENTE "OL ATTEST: rN VOTES IN FAVORI g E ETARY VO?FS AGAINST: 0 CENTRO MATER, INC. Work Program Specifications for the Little Havana After School and Summer Care Program and Centro Mater Childcare Program July 1, 1989 - June 30, 1990 RECOGNIZING THATt (i) The Agency as a whole and through its combined sources of funding operates two programs that provide comprehensive child care services to Dade County residents between the ages of 6 weeks and 14 years; (ii) One of these two programs is the Little Havana After School and Summer Care Program (i.e., children aged 5-14); (iii) The other program is the Centro Mater Child Care Program (i.e., children aged 6 weeks to 5 years), and (iv) Fifteenth Year Community Development Block Grant funds are being provided by the City of Miami to support services in the Little Havana area, PART ONE: LITTLE HAVANA AFTER SCHOOL AND SUMMER CARE PROGRAM The following work program specifications for the total operation of the Little Havana After School and Summer Care Program are hereby outlined and, where applicable, prorated provisions have been specified to conform to Community Development requirementst * * * * * * * * * * * * I. PROGRAM will provide supervised daily care, meals, recreation, enrichment opportunities and casework services to 315 unduplicated children who live within the City of Miami by the end of the contract terms A. No less than 75% of the children served (unduplicated) will be City of Miami residents who live within the Little Havana target area, as defined by the City of Miami in the attached boundaries designation (map.) B. A minimum of 75% of all children served will also be low - and -moderate income persons, as defined by the attached income eligibility criteria guidelines. C. All children served will be between the ages of 5 and 14 (computed as age at first service during the contract term.) D. 248 "program service days" (defined as operational days during which children attend the program and receive child care services) will be provided by the end of the contract term. E. 38,229 "client days" (defined as the number of program service days provided per child) will also be provided by the end of the contract term (e.g., 8,379 during the summer care program; 29,850 during the afterschool program.) F. Average daily attendance will not be less than 171 during the summer care program and 150 during the afterschool program. G. Services to be provided by the program are as followst 1. SUMMER DAY CARE (July 1 - Sept. 1, 1989) - 44 days (June 25, 1990-June 30, 1990) - 5 days. a. 49 "program service days" will be provided during this time period. b. Average daily attendance will not be less than 171 children. C. 8,379 "client days" will also be provided by the end of the summer term. d. Hours and days of operation will be from 8:30 a.m. through 4:30 p.m., Monday through Friday (excluding holidays.) e. Breakfast and afternoon snacks will be prepared at the site. Lunch will be catered from Dietcraft, Inc. All meals will be provided as outlined in the attached summer camp 1987 schedule. f. Supervised activities (i.e., recreation, arts and crafts, homework assistance and enrichment activities) will also be provided at the times and days indicated in the attached "Summer Camp 1986" schedule wherein activities are scheduled by grouped age levels (i.e., 5 year olds; 6 year olds; 7 year olds; 8 year olds; 9 and 10 year olds; 11-14 year olds.) g. All children served will be between the ages of 5 and 14 (computed as age at first service during the contract term.) It is recognized that scheduled daily activities may be modified due to inclement weather or other such inhibiting factors. In such cases, alternate activities will be provided. 2. AFTER SCHOOL CARE (Sept. 4, 1989 - June 22, 1990) a) 199 "program service days" will be provided during this time period. b) Average daily attendance will not be less than 150 children. c) 29,850 "client days" will also be provided by the end of the After School Care Program term. d) Hours and days of operation will be from 1:00 p.m. through 7:00 p.m., Monday through Friday (excluding holidays.) e) Afternoon snacks will be. prepared at the site. Supper will be catered from Dietcraft, Inc. Both meals will be provided as outlined in the attached 1986 schedule. f) Supervised activities (i.e., recreation, arts and crafts, homework, assistance and enrichment activities) will also be provided at the times and days indicated in the attached "After School Program" schedule wherein activities are scheduled by grouped age levels (i.e., 5-6 years; 7-8 years; 9-10 years; 11-14 years.) g) All children served will be between the ages of 5 and 14 (computed as age at first service during the contract term.) - 2 - It is recognized that scheduled daily activities may be modified due to inclement weather or other such inhibiting factors. In such cases, alternate activities will be provided. 3) CASEWORK SERVICES (July 1, 1989 - June 30, 1990) Casework services (defined as the set of assistance services which are provided by the Program to an enrolled child and/or his family to resolve a child or family problem) will be provided on an "as -needed -or - desired" basis. Casework services will include counseling individual and/or family referral (including the scheduling of appointments) and/or follow-up activities. II. PROGRAM will comply with all applicable child care standards (Chapter 10C-10.02) established in 1975 by the State of Florida, Department of Health and Rehabilitative Services (copy attached.) III. Recognizing that: (i) All child care program operators must be licensed by the State of Florida (HRS), Division of Day Care Licensing; (ii) The Agency is currently licensed to operate an After School Care Program and a Day Care Program for a total of 444 children. (iii) The Agency's current license will expire on February 13, 1990; PROGRAM will submit proof of license renewal (either a copy of the new license or a letter from the Day Care Licensing Division assuring the renewal of same) within 30 days after the expiration of the current license (i.e., on or before March 13, 1.990. ) IV. PROGRAM will maintain complete updated and accurate records for each child enrolled in the program. Said records will include, at the minimum, the following information: A. Full name of child B. Date of Birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence and target area residency E. Family income for 12 month period prior to date of enrollment; family size and amount of fee charged to family (where applicable.) F. Race and/or ethnic status G. Name of person to contact in case of emergency and relationship to child H. Special handling or treatment needs I. School attended or place employed J. Date of enrollment in program K. Date(s) of attendance (program) L. Date of termination and reason for termination (when applicable) -3 M. Date(s), type and extent of casework services provided, including all assessments, visitation reports and case notes N. Name of person preparing record V. PROGRAM will complete and utilize the following forme to document services rendered which include (see attached forms): A. Registration form B. Food Program Application (income eligibility) when applicable C. Title XX Application (income eligibility verification; completed by Child Development Services and submitted to Agency), when applicable D. Intake Form E. Casework Services Form (when applicable) F. Service Report Form (completed quarterly) G. Daily Attendance Roster(s) VI. PROGRAM will complete a quarterly activity report (see attached forms) and will submit it to the Social Programs Division (Community Development Department/City of Miami) by the tenth working day of the following quarter. A. The activity report will contain the following data: 1) Number of unduplicated persons served during the quarter: a) Number of Males (White non -Latin, Black non -Latin, Latin, Other) b) Number of Females (White non -Latin, Black non - Latin, Latin, Other) c) Number of children, ages 5-14 (computed as age at first service during the contract term) d) Number of low -and -moderate income persons e) Number of Little Havana target area residents 2) Number of clients enrolled for the quarter 3) Number of program service days (as defined by the City) for the quarter 4) Number of client -service days'for the quarter 5) Listing of all unduplicated persons served under Community Development during the quarter broken down by full name and date of enrollment. 6) Copies of each monthly client attendance and/or service roster (applicable for the quarter for each funding source) for all clients attending the Agency as -a - whole. PART TWO: CENTRO MATER CHILD CARE PROGRAM The following work program specifications for the total operation of the Centro Mater Child Care Program are hereby outlined and . I ) where applicable, provisions have been specified to conform to funding service requirements: I. PROGRAM will provide supervised care, meals, recreation and enrichment opportunities to 170 unduplicated children who live within the City of Miami: A. No less than 75% of the children served (unduplicated) will be City of Miami residents who live within the Little Havana Neighborhood Strategy Area, as defined by the City in the attached boundaries designation (map.) B. No less than 75% of the children served will be from low - and -moderate income families as defined by the attached income guidelines for the 12 month period prior to receiving program service. C. All children served will be between the ages of 6 weeks and 5 years (computed as age at first service during the contract term.) D. No less than 130 children will be enrolled during the Summer, and 170 will be enrolled at all times during the fall term. E. 248 "program service days" (defined as operational days during which children attend the program and receive child care services) will be provided by the end of the contract term. ' F. Average daily attendance (computed quarterly) will not be less than 117 during the Summer and 153 days during the Fall. G. 36,180 "client days" (defined as the number of program service days provided per child) will also be provided by the end of the contract term. H. PROGRAM operations and services will be as follows: 1. Hours and days of operation will be from 7:30 a.m. through 5:30 p.m., Monday through Friday (excluding holidays.) 2. Supervised activities will be provided in accordance with the daily lesson plans maintained at the program site. a) All supervised indoor activities will be conducted in the Program site located at 418 S.W. 4th Avenue. 3. Breakfast, lunch and afternoon snacks will be provided as outlined in the attached schedule of activities. Breakfast and afternoon snacks will be prepared at the program site. Lunch will be catered from Diet Crafts, Inc., and received in bulk and in accordance with the State of Florida Child Care Food Program guidelines. II. PROGRAM will comply with all applicable child care standards (Chapter 10C-10.0 established in 1975, by the State of Florida, Department of Health and Rehabilitative Services (copy attached.) III. Recognizing that: (i) All child care program operators must be licensed by the State of Florida (HRS) Division of Day Care Licensing. (ii) The Program is currently licensed to operate a child care facility for a total 444 children (including afterschool care.) The Program's current license will expire on February 13, 1990. IV. PROGRAM will maintain complete, updated and accurate records for each child enrolled in the Program. Said records will include, at the minimum, the following information: A. Full name of child B. Date of birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence and NSA residency E. Family income for 12 month period prior to date of enrollment, family size and amount of fee charged to family (where applicable) F. Race and/or ethnic status G. Name of person to contact in case of emergency and relationship to child H. Special handling or treatment needs I. Date of enrollment in program J. Date(s) of attendance (program) K. Date of termination and reason for termination (when applicable) L. Name of person preparing record V. PROGRAM will complete the following forms to document services rendered which include (see attached forms): A. Enrollment Card B. Food Program Eligibility Form (income eligibility) C. Intake Form D. Daily Attendance Roster(s) E. Parent Conference Form F. Physical Examination/Immunization Record G. Home Visit Form H. Social Service Referral Form I. Social Service Follow-up Form VI. PROGRAM will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division (Community Development Department/City of Miami) by the tenth working day of the following quarter. A. The activity report will contain the following informations 1. Number of unduplicated persons served during the quarter: a) Number of Males (White non -Latin, Black non -Latin, Latin, Other) b) Number of Females (White non -Latin, Black non -Latin, Latin, Other) - 6 - 0 c) Number of Youth, age 6 weeks - 5 years (computed as age at first service during the contract term) d) Number of low -and -moderate income persons e) Number of Little Havana NSA residents 2. Number of clients enrolled for quarter 3. Number of program service days (as defined by the City) for the quarter 4. Number of client -days for the quarter 5. Disclosure of fees collected during the quarter 6. Listing of all unduplicated persons served by the Program during the quarter broken down by full name and date of enrollment 7. Copies of each monthly client attendance and/or service roster for the quarter for all clients attending the program (as a whole) VII. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 418 S.W. 4th Avenue, Miami, Florida 33130. Signed and submitted (with Attachments) to the City as part of the Fifteenth Year Community Development on this _,Lj day of o'll / . 1989. l.7 WITNESS SWORN TO AND SUBSCRIBED before me in I1i_ami, Dade -Go nty, Florida, th .da tl )�+� , 1989. NOTARY PUBLIC SIGNATURE, SEAL AND STAMP ` WARY PUBLIC STATE OF FLORIDA 4f CONNISSION EXP JUNE 15,198A QED IRRU GENERAL INS, UNO, i ��.. X,rk..f.:, MIRIAM ROMAN* EXECUTIVE DIRECTOR CENTRO MATER, INC. CENTRO MATER, INC. 418 S.W. 4th Avenue Miami, Florida 33130 MAILING ADDRESS CITY OF MIAMI COMMUNITY DEVELOPMENT DEPARTMENT SOCIAL PROGRAMS DIVISION QUARTERLY ACTIVITY SPONSOR AGENCY: PROGRAM NAME: :FUNDING SOURCE: CATEGORY 1st Quarter 2nd Quarter CLIENTS SERVED New Enrollment (unduplicated)_ Re -Enrolled Carry-overs from previous uarter(s) PARTICIPANT CHARACTERISTICS City of Miami Residents NSA Resident Little Havana Low -and Moderate Income White non -Latin Males White non -Latin Females Slack non -Latin Males ' Black non -Latin Females Latin Males Latin Females Other Males Other Females # CLIENTS ATTENDED FOR PERIOD (unduplicated) CLIENTS TERMINATED DURING PERIOD CLIENTSEND OF PERIOD .. ?7OGRAM SERVICE MYS FUR PERIOD TLLIENT-SERVICE DAYS FOR PERIOD AWERAGE DAILY ATTENDANCE FOR PERIOD �r Y��u��iii��miuiu��i�ul�i��u'�ii��ii��ililll i ill II it iii li iiii�iiiill�l�ll'lull'YI'II�III�YIiII�WiIiiI�IYIYIIImIIIII�I�iI�IImY'YII'�Yi�ImMll�lu��'lll Program Income:$ AAA m m �l 22 CIIT-siof TWO RUED[ CEIRICELING 1 tug PLANTING AND NIMSERf ""Cl » CII 40K wif KL/TIRT KNS � 2 LNIuctiou DAMIEN IRA lME MA Nf O � Eck/c [ETEL1fi'tNl 7 :RCNuIllor of sn$IAUARD wllslom le Lem tE ummisI comuIIRN • POLLIC NMI" •IOOCRKl2AlloN li ComsCIA► K AEILI1AIIIN ASSISIANC[ s LITiLE Kom& ILK s1ATI N 72 "Miss CNIIAL LOAR foe A elmo film Of tEsm slou"orf 71 I[CMICAL ASSISIANU PR06RAN AS A o[SRLI Of CIVIL *of%, ANCEt K WWItMKIIIEif IMTtStM(fIT U'MMAT1111 I,AA1(Nt QN1EE EFATSION K LOCAL INITIATIVES SUITOEI COE►oEAna R f11slosic 1KS114rAI1RN ION. JAW N's farms Nflftl ' 16 MINI sRAi ECdi01Nc R[11[IOMRNI (CMxEILER) KISIORIC PSCS[RTA1tDN 71 EINLI(AIIEN L1F /IARA[IIVG 1L1E PEoli011QNAL to MIsIORIc PR[SLAVATION of Its ALAND IRfDWAIIEN 11 NIM I ■IVfRfUnj SKcIALIf CENICo (CANCEIL[M wit.. SEE 1ST - IIIV VEAa STAINS UMT TOR •AOxtl KSCAI►1181 AND SIAIUS NM H RT DIKE MO><CISfHI1l1C S[RTI[[S I2 iilMiilIIA11011 LOW L#AGI IN 11 4&EWAIl1IAIIOONN LOTµ tItAOG"X iRG >i Q �1►r,� 14 Ci11-YIof UNION CIIITEM CRAM YA1cN /ROWAN CVf' lbr�KNIS Soul Is i0ilPwuC NMI" ls IA CIIT-MIOI R[MAEIllullON Out r RW R sT s PAOWAN IUNDING sIRS10t U Cl/I-YIOf [NI[R►RISC f01MOA110N MOUSING olr[LOMRNt 1RustNG fo• [OC•S R•1L IR RT. 11 Cill-vief LAND ACpM,"11ON too LW CORAL WAY ANO NODLRAI[ IMCINs MOUSING lE CONIUC1os IAAINING Q3 ((D 2D NOOSING ASSISIAMC[ 1116MS1RA110N o1R0 AVE sNDxcl COCONUT GR 21 IAAGCi AKA-YIK IRAIIS►OAIAIION PROGRAM oRANO AVE AYE 22 CIII-MIK vol IRALS HOWMI t01Nm" 21 CI11•YIK CLK EIL 11CA1S ►RDWAs o"Du AY[ 24 MICRO CONPUIIR INAININC PAOxCf (CAN[ILLED) N 25 ►ROWANS f1M 11N WMLAWO 2► ctli-MIK VO111M L[1MNRSNIf ANO OINI PAEVfMildl ►WAA11 9 i I G 0 I 'I i I I I I b 1 I IjI � A 111111 E j I lk I KEY CITY W1 DE COMMUNITY DEVELOPMENT 1st 4l th YEAR PROJECTS DT) LOW TO MODERATE INCOME GUIDELINES EFFECTIVE 1-15-88 NUMBER OF FAMILY MAXIMUM INCOME I $17,250 2 19,700 3 22,200 4 24,650 5 26,200 6 27,750 7 29,250 8 30,800 ,CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY-. C.C.S./Centro Mater, Inc. PROJECTs Little Havana Child Care PUNbING SOURCE-. _ C.D. FISCAL YEARS $9 90 DAM 5/30189 EXPENDITURE DESCRIPTION AND JUSTIFICATION The following positions are paid by C.D. funds. REQUEST 62,976 Treatment Specialist 15,344 Teacher 6 10,741 Teacher 3 6,590 Sub -Total 32,675 Fringe Benefits Health & Welfare Group Insurance 7,950 Social Security 2,463 Florida Unemployment Compensation 161 Workman's Compensation 245 Sub -Total 10,8,39 Parity Salary 809 Parity Benefits 141 Total Personnel Cost: .1 44,464 T•,, .CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY: c_c_S./Centro Mater _ FISCAL YEARs89 PROJECT: Little Havana .Child CareDATE 5/30/89 - i FUNDING SOURCE: C.D. ' EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST 62,976 Non -Personnel Expenses: Client Transportation: local: transportation to 1,600 Client Recreation: Admission to field trips 500 Insurance: General & Liability, Liability property and fire insurance. 2,564 Utilities: Electricity, Water & Sewer, garbage 5.,500 Maintenance building & grounds. Repairs to 1,182 building, plumbing extras; up -keep of playgrounds. ' r Housekeeping & cleaning supplies. Soap, pinesol, 2,000 Clorox, paper towel, tissue paper, etc. Telephone & Telegraph 1,380 Indirect cost allocation. Accounting and consultant services provided by Central Office 3,786 Total Non -Profit Cost: 1 18, 512 Total budget: I 62,976 Expend Lure Justification Form; Commun ty Development Department - Social. Programs Division) .CITY OF I4IN41 COMMUNITY DEVELOPMENT DEPART14ENT PROJECT SALARY AGENCY: C.C.S. /Centro Mater, Inc. TITLE OF PROJECT: Little Havana Child Care FUNDING SOURCE: C.D. FISCAL YEAR: 89/90 POSITION TITLE (list. each position and employee name separately ANNUAL SALARY " PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TI14E OE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL N4i CHARGED i CITY FOR? — PROJECT ` Treatment Specialist 115,344 24 FT 639.33 100 *• 15.344 ' _ Lilia Casas I _ Teacher 6 ( �7,544.35 19 PT 397.07L100 * 10,741 Ralph Garcia I I Teacher 3 I 4,301.651 19 I PT 226.40 100 * 6,590 Luis Sanchez I I * Due to'parity impac percentages can of be determined at t is time. A fixed amount of p�rticipatio .have been use inste d. r -c1TY or I11N41 `t CAPITAL EQUIPMENT PURCHASE BUDGET AGENCY: c r S. /Centro Maier = rrrl r nr. nnn.irrr• T.; 1-+-Io Unvana rhi lA rare rimninG SOURCE: 88/89 t2--;ftin . redr-tni Pr1;i-11rt ( V11i. "1i. NIL 111 rtiliny, jult• n. lnnn (Nt,lirc. 11'01/ f_IUMU)'1; '1 FEDERAL ASSISTANCE t Ilk Aln rrii_ � • 11{IHh(n- ti tt•f"�.• _.... .« ..... _ _._ .. ....._ r.Al n)r1 tl.r N11. or [] 1In I"^r nr it M 111 If lrt_In,•t't 1 '" Itntoll f It n _. _...- _..... .... .. .. ._ f ll t1-._..._..._ »».. _. ... ..... ........ .... a 1A1 A l/Ait - [ ( A'^, f 1., AI tlrnot ;-.Inri roof Arrlf7AtNal 1.•r •. •..t 0., r.. .aa.J:Nrn ►Citr.NrFo f.• ..t rl.. r-+•••,• rLl1 tp/ Arrl il.Afdnl r• f1 Valr 1' x,•.1 t t1:r,A1, ArY•tlCAnllnfru•Itul . Art+•.wt$#.,* CATHOLIC COI-MUNITY SERVICES, iWC. . Centro !'cater Child Care & Weigh. Center '1'^-'Jrt•' nn•9401 Discayne Boulevard rr, Miami r^-N Dade ''""Florida °`^" 33138-2998 i A reu 54 - 44 _ _...- ------ --_ t FuryrMtlrt•Jinr;.igxJrnn,nFn�iru� 59-1279497 rnn ll ! J nnAll • Innl rn i.�..i..t..i1,.i9 ls..J rl n,_t'J Is .1 tng lthtt 0 f Comrhuni'ty'Food '& Nutritic! Program hl r IY 111- w - 1 1 lift or ArrI IGA qt': rl/n If C1 Ill.. -1--. I• n• h«. Ir.r. fn ,.•n..•r. / a.ww.•1 n. a!+.r•ly+ M 1,+ 1 I• tit ♦rettr.Atilln R r Centro Mater Family Support/Nutrition. r /.• ._-/1..-.AI Non -Profit ;f, . / . f. _.rr_ _ '• a,_rrw. Il 1.,. .r �_-,r,• lrnr l�I t ___.__--. .. ilnpetir hnpJf,C1 Iurnfl lA...:,.J/;., �....,.; .., ., r ------ In t!Inut!t)nuuntn I1 1•rF M ASSICLAuCt tip r[hN?/it. tlnlrtllnlr •- `^ `•"' ...- _....r /..._ f.. ( IAI a Dade_ County.___....... 1 ....... _.._...._.._... _ 1,000,-••_-- _ --- _.__—__=:_.":_.—..__. �� •_-- rnbmtEp ruunNLL,r,pp 11.11 fftlil:n(S,riO•IAt b:a Rl ;iS or IJ 1vrE t)r Alrlt''�'�A tl(nl .jrfDCMt. ( !{8 fY4Y.. M• a ArPII^,GUi A Arrt1�A•1; - - .t~' 17 16 ;/`.wt Mrvu.Jrtl to- Ir -101 1 NH [^I %I Ant It. rn^.) nt• • r_.._...« �360 M 5 ^A1c .rt nunAIlot$ 66_ •:_[""F"__._ ilAl( I Icl.l _'..,YSlB nn rrllFnAl AGtffc• ► .._._ t _ 88/08/29 ... 1 __..._. _ _.. _ _.._ .-l. t: _r_rn,nA_L _AV_PQ_rT _ to nric_ np; nrrjl:S1 _•CISINr, rC�rnAI, VIMa41 _ AfL/n2... tt)[Htlrl,^.Att�•l IM)up�rl . t111fiAN!jAilo+lAt 11NI1 •Ilf. AMYI�rn/Attl -�to AI1l INIAMAIM. t;nrll Af,1 III ItNnvMi _Office of Community Services __ __._•.��_._.__..._.__.._�. M!� "I"If" 370 L'Enfant Promenade S.W. Washington D.C. 20447 n 1RAT�1 tl:, Ip 11w Mal h•n, .•n•^^M+•'��^�'•' •I n, III,C 11111 [ ()r IIlICNIIt•III �I.1.11 •A 11r�NrA71t If.A 11[»I w.�►JARi AVAII Ant t; to It If CIA1F, }.I IIr w.l. .. I.. r-.rw1... ,1.f....L f.Et Utn f OnrX I: i)) t n!r . e� rt+n nEvtfw qr! I Arrl1,^,A,fi •" •^r •^� r• ••'^1• In• w+•.+wl w.•I 08 29 88 crnln ICS I— I%of ..rl,w.r A nr N.. t^••- 9 / / — nAif t: 111A1. •+M nl IN. .r.r,r�..,1 •M tr•• •1•-w •_II ��--- .m,.,.1,.,..a w..x.T. u rn(rn.0 1; N,,)1 t:nlTnrtt n• F 0 1: fit: U x nr •...q.nr..a A/I•w ••1 I pn r-nq:nau IIA% rlol totcu Sclft C0 M S1AIr r YY nflYpw [] . Ifpu"uc A/nt u11(...«._._..._.-...�r_—.- h � ., lniE .._.. ... _._ _.........._..._._ 1,icrnlf•vour I'tsrrgr. Bryan 0. Walsh 1_ �! nt rvlc. r ,ltlttrvr President )/ Arrtlr•A. 1. __.,t w.. )y ritlL RAI Arl•t 1•;A tl5.7n/F6jI1f I;A 11 to Fill F.n :A rrnrnAl CRMIt AM ,;411(tN• __ !) Af; I1r1n tAV,f1I .._-DA-_...... I Ipl Muir I, w.,.J Iw In ): 1.,,,. _...d •. • §1 An I to : tl A Aw An _ tt _ tV'1 n:o L T4 ActlpJ pJ.tF• 411n nt.Jtrltq �ttt)r.nAl�11[,W1At IrM A11(NIftiIi, nr1tomJepton AU In 1IJ r, N ( Tlt)4 Mw_r .+/ Idyl... • ..A••1 1. [N 1' f r Arry,l!.AN1 trt n►IF It E 0t;:1�; �nnulc�lgr! SIAIF, ncl �i nru"n.:S AptttP {L, r• Arrt1:AIJt In tl I.0"JIt M 11 • Urrrnnrq Il f, wlfl/r)n A"1 1. ._••IoIAI -'t• t)n C 1 r.l �,•r`� Ne tJ -.4 r•.•n.nt.nnk.• tAi Prot W t1S FtNtIMJ 15'101 t/[Anlf. ---------------- •2i79n 1 rtlfitill 111zT;slrt f Vill. 51. Nn. 111 I t-tlrin%. litl}• 0. 1. nn Nt111rr� P A li ? 11 = PnOJECT APPnOVAl. INFOnMA1101J — 6—t'llrtt AeutgAntr tent—, renitite IJ:Itne rT rrvr,ntnp hnrly - -—_---_. _ �TJfle Inr Al tnptnn At, fit other Imrittly rallnq` ortfitnt' nAltn.1 .-._..__...-_.._. __.. _...-�.._....._..w �. - . vr° ..X _ fin — r/ne-.,1pit AQSrelahr,h Irquntl re�fntr SIAt^ of Intal NAme fit Aoenry nt #dwenfy, MtUralrnnal of hPA1111 rinA Anf.^S� ryfiA+d IAIIArh11rritmenlAlfnnl films Plot ntttclanre rrnnn-1 rerltirr Sinle• 1ntal. IJamr nl ArllrnwnQ Aornry _w,..._.__..�._.».._.�..._._ rrq.fi..al or nthr• nlAnnfnq Alipf"k-All — .-..... Yet _?4... Nn - hrm A li ii;a nu,llntM r•r>incl cnve,rfl Ivy An nrrttwrd Cnmlttr. Cherk fine Stale • hrntivr rlAn'1 lfitAl 1-) nrpirnAl (_� -... _... Yet ..!yyJ._. iJq loGAhnn of Plan �__.�.___.� _.►.___ =_ hrm 5._....---._-.-.__..___.____._.....__......__-......____.....«___-..... ,......_....._......._....�..-.�_._._ d: dl Ih� A:61IIA nth Ier111r tlyd trNf! � Frdre Al NAme o1 FerlelAl int1a11Alinn - inC1a11A1•nn� Nn f rdrr#t Poftu1A11on henrltlimp llrm Item G Mh IhP assistance tnqueslnd he on I'CdC1a1 (And of lipmrt of Fr.rir7tai IntlAUalirn LocAlfnn of FPdetpi land f= Yet X No Perenni of Project _ M11-1 Ilfn Assistance teque-Ind havo an imnAcl of ellect Ser inttrticlions lot adrtilirnst intrrmaltpn to be = on lisp environment fxrtvidrd. r _—Yn, X No - � Ilrm 0. Number of « _ — �dl the at.^.IltanlSe ragl)QSirvj Cauts! ilia disriacomenl Individuals of Individuals. families. businnst:rs. o' !arms? FAmiliet �` __ — BUtInPlitoS __ _ Yt•t _iS_ No FArmt lretiPM1 it"Pistl•► / Vol 51. No. 1.11 / Vvithw, fitly 11. 1111111 / Mnlffty 25701 � L tws wp s,.i ater MATE: PORT PAFIT III - BUDGET INFOFIMATION SECTION A • BUDGET SUMMAIIY t,ian1 �ic+Qreeri r Function or Activity ---�CAT(FT1- , .i.L - Federal CalmingO. N () _ _ oCS-89-2 Estimated Unoblipaled Funds Now or iievrsea Bud ei FeKterat 11 _ s Non -Federal _ (d _ — Federal - Norr•Federal 10181 ,�FLPSUPF � _ 1�5;f 0618 NUTRITION 13 .795 _ ► � 4. $66,360 +$ 5. TOTALS s s s 48,648 115,008 SECTION n • BUDGET CATEGORIES r 6. Object Class Calepories a. Personnel • Grant Prr ;1rem, Function or Activity Tolel L1— (2L @) S S $ 32,098 $ 38,308 S b. Frinpe Gone111s 6,490 13,235 ....... _ c. Traval — d. Equipment — e. Supplies 6,300 1. Contractual — p. Construction — h. Olher 3,760 11,501 I. Total Direct Charpes 1. Indirect Charpes 3,316 k. TOTALS s 48,648 s 66,360 s s s _ 7. Prupram Income S s s» a 25792 i'r,lwrnl i2rfii�lrr / Vol. 51, No. i31 f 1'rillll}, lnl}• 11. lrintt / Nnlirem nw .r+ 9'" ~a SECT10►1 C • Now;-EDM4 nCSOUITCES nIUT It)STniE— (e)OTiIEn SVV—nrt5 _1" totnt.5 ..� _.S.aPPl3�T.QT�tI ��i�ILY� (It)ArICA s ...._.._.`_— s•---=------ s ._ � 6�3;60 �._: s._b ; 36U" , IOIAI_- cf.CrinN O • ronECASTEo CASH HEMS T n,nl In+ ICI \'enr Isl UVa�ICr ind t)IIa 1TCr led Q,+erh, +Ilh QUa•It+ LARD- _-_- ,e tlrn.rOdMal ► r ► _.. __....._. _..-_ — _.. 1� - --�� IS. ?oIAL _,_--•, t 56 _'t 818 i 1'4 ;ZO.S i� r9-s:2:0�'; S , . _ s r - SECTION E • oUnr.ET tST1IAATEi or rtntnAL MIMS NEEntb ton IIAL Ila Or Tilt PnoJEcT rUTUnE FINDING rEnigpS.(YFAnS) (nl C�nnt rrnq�am Ihl rin:T(f.) SECOND --Id) TIUnn le) r'QUnv4 16--_ — s-_ 2 3'-6 38 's' Z 5'r�'T1J_ r.----.-------_......_..._....— SBCTIOII r • OTIIEn OU(-: ET INronuATION -- - -- _ _-r --_ - IA1Uth Addllloholl Shetle 11 NeteARa'y)— -----—._._-_ 71. MOO Charpr.S: 22. Indi+Ccl Cha+nrs: Q;1, nr+nn+6S: i PAnT IV PnOGRAA( NARRATIVE (%llli+ch pet Imtructlon) Executive Summary ••• 6 Analysis of Need ••• 6 Project Design ••• 8 Evaluation ••• 9 Organizational Experience ... 10 Attachment C ••• 12 Attachment D ..• 13 Letter of Support .•• 14 1 x ju -6- Section IV -Remarks A. EXECUTIVE SUMMARY The Centro Meter Child Care and Neighborhood Center of Catholic Community Services is requesting $48,648 from OCS and has documentation showing a local match of 1,66,360. The program is eligible for an OCS grant because of Its non-profit status and because of its established record for providing services In the Little Havana neighborhood of Dade County. The proposed project covers the development of a program to make low-income and culturally unintegrated people aware of nutritional needs and educated regarding the purchase and preparation of nutritional meals for their families. Centro Meter is located in Little Havana which has historically been a receiving area for Hispanic refugees. Even before the 1960's Cuban Influx, the eastern part of the area was a transitional area with.large concentrations of low income families. The 1980 Mariel boatllft brought about dramatic changes by bringing in refugees without solid educational backgrounds, vocational skills, and familiarity with democratic processes. Client eligibility for services is determined in the manner prescribed in the latest edition of the Florida Department of Health and Rehabilitative Services Manual for Child Day Care Purchase of Services. No eligible child is denied service when space is available. The project to be developed will continue for a period -6f two years, at the end of which time it is expected that it will be integrated into the total Centro Meter program. The Centro Meter Auxiliary has proven Its support of the program by active fundraising during the 20 years of Its existence. When the benefits of the proposed project are shown, they are sure to require institutionalization of this program component. The project will be managed by Mrs. Miriam Roman who has been administrator of the program for the past 14 years, has a master's degree in education, has studied in Cuba and Europe as well as the United States, and has been singled out in the county and region for the excellence of the program she runs. In 1987, The Metro -Dade Division of Child Development Services presented an award for Outstanding Achievement in the Provision of Child Care Services to Centro Meter. B. ANALYSIS OF NEED Little Havana is an area targeted by the Metro -Dade Planning Department as characterized by: . High unemployment because of the condition of the job market and the fact that the newcomers lack language skills and lack of transportation, . Poor housing conditions exacerbated by illegal conversion of existing residences to rooming houses, . Increase in crime, drug traffic, illegal gambling, and use of �6" ' r A illegal weapons, . A greater than average number of single parents; more than 30 percent of young children live in a one -parent household, . A greater than average number of female head of household families which helps account for the fact that more than 20 percent of the children in the Centro Mater program are from households with an annual income below $5,000. Children suffer the effects of unemployment, lack of familiarity with language and customs, lack of access to health care and information regarding the prevention and treatment of illness. The Centro Mater program enables parents to attend school or to work to support their families without anxiety as to their children's care. There is an effort to ensure that parents make use of every opportunity to: . Acquire vocational skills in order to increase the likelihood of getting work or remaining employed, . Utilize community resources and services which will provide support for their families' wellbeing, mom. improve parenting skills and family relationships. The center is open for infants end pre-schoolers from 7:00 a.m. to 7:00 p.m. five days a week on a year-round basis in order to accommodate the needs of working parents. The after -school program runs from 1:00 p.m. to 7:00 p.m. during the 42-week school year and from 8:00 a.m. to 6:00 p.m. during the 10-week summer holiday. In addition to supervised play and study, the children at the center are assured of at least one nourishing meal and snack. Program staff provide both parents and children with a knowledge of health care, of food i and nutrition, and of the relationship between nutrition and health which they lack or are unable to apply because of their circumstances. Although education is ongoing, staff often find that the only real nutrition many children in the program receive comes from the meals and snacks served while they are at the program. There is a need to provide a more focused and intensive effort at proving both children and their families with information concerning nutrition and health. This project calls for hiring a nutrition counselor, with a background in home economics, who will develop and present a strong nutritional program designed for school -age children and their parents. The counselor will not only teach the importance of nutritious foods but will demonstrate and guide children and parents in food preparation as well as giving guidance in food purchasing. Essentially, the counselor will develop a system to: . Identify problem areas and needs related to nutrition that must be addressed,' . Bring parents and staff to a level of understanding and involvement in the area of nutrition to enable them to meet their various appropriate responsibilities. C . PROJECT DESIGN While the children are at the center, they participate in a variety of activities designed to expand and enrich their cultural, recreational, and social experience. These include activities planned around language and math skills, speech exercises, arts and crafts, educational games, drama, dance, music, and group science projects. The presence of a nutritional counselor will provide the capability of working directly with children around food projects during the day. in addition, the counselor will develop small group sessions with parents according to parents' schedules. Project Goal To prevent illness and promote children's growth by encouraging good eating habits. Objective One To teach parents and older children: . How to plan nutritious meals, • How to plan a shopping list, • How to enter the mainstream of community life by shopping at larger markets, making use of coupons and sales, becoming aware of seasonal food bargains. Activities introduce the basic food groups. Pre- and post-test information in this area by using a game format such as "Whee; of Fortune" or "Jeopardy!" Use newspaper advertisements to teach comparative shopping. Demonstrate the savings that can ensue from shopping at large supermarkets rather than local shops. Show the value of clipping coupons for staples and the increased savings from double coupon days. indicate the savings possible by purchasing larger containers and by using generic packaged foods rather than name brands. Objective Two To develop written plans which will be the basis of a nutrition curriculum to be used in the future and to be used in the other child care programs operated by Catholic Community Services. The written plan, will be the basis of a system designed to: . Use the meal period as an integral part of the education program, • 5-,are menus and nutritional information with parents, . Acquaint parents with the benefits of food assistance programs. Activities Schedule quiet time before the meal at the center. Encourage parents to provide regular mealtimes preceded by quiet time so that children will be"relaxed. Prepare children for new foods by reading about the food and shopping for it. Encourage parents to try these foods, but to deal with onI% one new food at a time. While at table, talk about children's total experiences. Do not focus on food and nutrition while eating. Always discourage discussion about dislike of certain foods. Have children prepare place mats and table centerpieces. Objective Three To maintain written records regarding family eating habits: . Talk with parents early in the year. Use available materials as a guide; e.g., "Screening Children for Nutritional Status," (DHEW). Involve parents in menu planning committees, . Arrange for group preparation of foods not commonly used by this population, Sponsor tasting parties, Activities Participate with children in a minimum of 10 activities related to meal service, ail including: table setting, purchase of foods, preparation for cooking, cooking, attractive arrangement, eating and clean-up. Carry out similar activities with parents -- planning for meals and allowing for home preparation of foods to be presented and tasted during a group conference session at the center. Objective Four To maintain written records on chiidren's growth and development: . Measure and weigh all children at the beginning, mid -point, and end of the year. . Check and keep a record of the quantity and cuality of food eaten by the children at the center. Be alert to children who: who consistently refuse to eat, . who consistently overeat, who have difficulty swallowing food, who do not sit at table long enough to finish, who are extremely slow eaters, . who are always thirsty. Activities Plot e?ch child'E height/weight and compare it to norms for the appropriate age cohort. A failt;re to develop suggests the need for follow-through with the family :o determine if the habits inculcated in the program are being carried over into the home. If a failure to thrive Is combined with a behavioral aberration at mealtime at the program, there may be need for referral to a physician. D. Imoact-Evaluation a Data will be collected to show that children who are participating In the project will have fewer absentee days due to illness than they had during the preceding year. In the case of infants and toddlers, data will be collected to show that children whose parents are actively participating will have fewer Illnesses. The counselor will also train teachers to make notes once a week during an active play time to describe children's alertness which Is correlated to good nutrition. Quantitative data will cover the number of sessions with groups of children, groups of parents, and with individual parents around a noticed problem. The results of pre- and post -testing will also be kept and will be analyzed in conjuction with data on whether or not children are thriving according to standardized height/weight norms and developmental goals. The project director and nutrition counselor will be assisted in the development of sessions, in the collection and analysis of data by Dr. Helen T. Gorman, Director of Evaluation and Quality Control for Catholic Community Services. E. Organizational Experience Centro Mater Child Care and Neighborhood Center is a program sponsored by Catholic Community Services which has served children and their families in Miami for the past 20 years. Catholic Community Services of Miami Is a voluntary multi -service agency serving Monroe, Dade and Broward Counties. The agency staffs regional offices providing counseling and referrals, conducts seven day care and neighborhood centers including family day care services, as well as residential care for dependent children, housing for the elderly, substance abuse centers, employment training services, migration and refugee services, and an adoption and foster care department. Approximately 400 part -and full-time workers were involved In providing services for over 42,000 individuals in programs supported by a $12,000,000 budget during the past year. While under Catholic auspices, the agency provides services without regard to sex, race, or religious belief. A Board of Directors and professional staff representative of the ethnic, religious and racial diversity of agency clients are concerned with providing necessary services and with planning services in ways which will enable clients to find alternatives to present life styles and to play a greater role in decisions affecting their own lives. The overall purpose of the agency is to promote, develop, organize and supervise those specific programs of social services most needed by the area of which the Catholic Archdiocese of Miami is part. For a number of years, the agency has provided day -long and after -school programs to assist needy parents as well as parents adapting to a new culture with their chiidren's development.. These programs stress the academic► physical, social and emotional development of the children enrolled. Since the philosophy of the agency is concerned with the quality of human life, the day care programs recognize that the children attending the centers are v ,I r f members of a family and that•every effort must be made to maintaii enhance family life. Uedmal ltt-giclrt f Viol 50. Nn. 1.11 )lily' It. 1111111 J Niilitmg 2S�ti'1 ASSIIIA` 1 1'. tll' tal�tl'1.1.1T`'t'I: �1 I t Ii J )11: MAIAIt I Nim-1 M' 111'.A1.111 A.ND iII�NIAN til:It\ 1c I:S itECAII.A110N� U.N111�.11 *111I.E. N'I (11' -1111: CIVIL RIGIFUS Ml M' Nitta CATHOLIC, C91.11.91JIiITY.KR\!10ES .I14C4heivinaltt•t called life "Applicant") 1.mw 4.1 %1.1•11..nn trip, r.1 (.r11111 i II.R1:11Y A61I.I:.S THAT it %%i11 clvntpI% will) i itle \11 of the 0,61 Itiphi% Act of 1964 (I'.1.. 99-152) anti all tclluitrnlrnls ilntm5rd h� (it ptlrsutlnl to file Rcl•111a1ioll t11 the Orpallmenl ul I Ica1111 and I itlnl;nt Services (45 C.F.R. fall 90) Miled pursilani Io Ihal title, to the call that, in aceotdaufir a ills 'I isle \,I ur that Act and 111e itegulutiun, no ltetson in the United Skit" shall, on the gtntilld of face, color, tit national eftip.in, he e\eh►dvd from participatino in, he dcnictl llte her,elils of, of lie otherwise subjected 10 discrinlinalit'll under any plogfan) of activity for %%hick the Applicant receives Federal financial assistance rtom lite Depart• meat; iod I IL•Itl:t)1' GIVES ASSURANC'1: TIIAT it will immediately talc any nlcaw►cs necessary to efleclualc this aglccfncnl. it any real limlivily or situclurc thereon is provided or impinvcd will, tilt aid of federal financial assistance extended la file Applicam by life Deparimcm. this Assurance shall obligate the Applicam, of in the case of any transfet of such l)t(tlterly, any liansfetce. for life period timing which life real property or sirucluic is used for a purpose for which the i*rdcral financial ;lssislmice is cmentled or for another putposc involving life provisiclIVOr similar services of bcnerits. Ir any personal property is so provided, this Assurance shall obligate life Applicant for the period during which it ictains ownership or possession of the properly. In all other cases, this Assnrancc shall obligate the Applicant for the period during which the I:edcrnl financial assistance is extended to it by the Department. TIIIS ASSURAI:CL• is given in consideration of and for life purpose of obtaining nny and all Fedctal grants, loans, comracts, Property, discounts or other Fcdcral rinanc•ial assistance exIcoded after life dale hereof to the Applicant by the Department, including installment payments after such date on account or apowians for rcdcrai financiai assistance which Ulcre approved before such date. The Applicant recognizes end agrees Iha1 such rederal Mian- cial assistance will be extended in reliance on the rcprescntalions and agreements made in this Assurance, and that the United States sitall have the right to sccl: itwicitd cnrorcement of this Assurance. 'this Assurance is binding on the Applicnnt, its successors. transferees, and assignees, and the pcison or persons whose signatures appear h:luw are authorized to sign this Assurance on behalf or the Applicant. Date O6/29/88 _ CATHOLIC C01114UNITY_S_ERVICES, INC. /CEi4TRO 14ATER Applicant 1 'PC r tilint _j ily tii Rout a 1 ittr it Aud 1111,1 t ) Wood President atkolic Ctommun� y ervices Inc. 9401 Biscne Boulevard i.LLam i,.._Ej_4LLd4__33j38_ 2998 Apple ant'1 t11•rilinr address N(1I'1:: If (his forth is nol returned wills (he epplicu(iun for financial nsslslsance, return 11 let i;iiiiS, Ofile •t: fur G%ii flights, 330 Independence Avc., S.W.. Witshinglun, D.C. 20201 i 1 25791 I-r•tlnrnl Rhgistt:t / vol. 93, No. Ill / Fri(lny. )nl}• A. IM / Neilictrit t,TT)%(')Irir.1:T 1) I)i.1' %IH NII \ 1 (►1 111. 11 111 A\11 I11'N1 \\ ta.tt\ ICES A'0�1T-N%('i./)i (IMP1.1•\MT. \\ III 1 .l'la'1IfI\ 511101'1111: Itl.11 Mill f l .\ 11t1\ A('1 (11' 1971, AS ANI1.\111.11 '1 he un,lrrti!-IloI (ht•folmhcl Called Ilie-Icc;Ilirnl") I I RI.IIN' AOi1,I:LS 1.11.\1 it %'.ill comply %%uh Srclinrs t(I.I of life 141whiliiation Act of 1971. nt nnlendrd (29 U.S.C. 79•1). nil It•rillitr- i cntt iml%11"rd I•y she Ipplicrihlr I II IS Tepalaiinil (d< <.1'.1t. fall RJ), and all guideline% and inu•Il'Ictsuif,n" i""fttvl rut%Dam fhrrew. I'uf"u:lnl if, thelcrulatirm l,(t CA R. F•t flail. the tecipit'ni gi%•ctfhi%Attsnance in comillrmlif,n (if nnrl fill lilt• pulro%c of ohlaininr am• and all federal gtnntt. Inapt, con• nacl% Wcclll 1'mcll+t'nu•m cfuulwctt rind conlractt of imurnnce or Fnaranty), prorctfy, dis- cnulllt, lit whel 1 t•llclal lulaticial alyittnnt-e exicnderl by live 1)cl%artlllml of ilealth avid Illllltat! Senile, aril•: file dnlc or lhit Al.kmance. including ra>•nlenit nr either mskiance made after curb dale• (Ill nl%l%licwtinnt for f'nlernl fit►rincial nstitfance II►at were arplm•ed before such date.'1lie Icripicm trcopniret and artec%dint filch t•ederwt financial attistnnce will he extended in reliance on life lentc%rnlnlinnc will ipteenlctns innde in this Awnstice and that list United St:net „ill lime live :icht to enrolee this Atmratsce through Iawhll means. This Assurance it Wilthile nil life ircipirnl, its wccrtsnr%, trwnsfetw, and m6rnem and the rmwn or rc►solls %thmr tlpnnlmlc. al•l%car below -tic atillimirccl to sign this Ascurnnce on beltalf of live ieeipirnl. •i hie A%,matscc obligates the reciricto for (lie pctind during which r-cdcral financial astisfnnee it extended to it by lilt Dcrarnlsent of I Icalfh and I lumwn Set%•ices or, where the assistance it.in file rorin of real or persnnal rroperiy, for the rctind rrn%,ided rot in EFd.S(h) or five tcrulatian )•It C.F.R. Fa.�(h))• The icripicnr, lCheck (a) or (h)) a. ( ) cmploys fc%%•cr than fifteen persons; h. ( X ) cniploys fihccn or mnte persotls and, putsuani to EF4,7(a) of the reguiminn 145 C.F.R. 94.7(a))• Isar dcsirnafcd the following person(s) to cooidinale its efforts to comply %%•lilt the N11S regulations: MIRI_A)•1 _ROi•1AN _ Name of Dcsigncc1%) (Type or )'lint) C.C.S. C_E14T_RO_MA_TER 9401 BISCAYNE BOULEVARD I:anlc of Rccillictrl (Typt: or 1'linl)--- Slrcci Address or P.O. i;nx 59-1279497 _ MIAMI i)P,'.,,1 1_111INImcl idcnsifica6f,n Nimilicr— C'il\ FLORIDA 33138-2998 Stwlc .__.. Zip i ef•tlilr ill. -If Itw nl... r^, illrolmlalifn) IS ,1%7 pletc and et l u e best 1 kilo%%It'sl�a•. 08-29-88 _ PRESIDENT I?.fft Sil:nas Irc w1d 'title of Autlsolircd Official If llscic hat been w ehnnec in nano• rn nwncrthin u-ifhin tb#: Inc! i ic-n-c PRINT !hc f roc: manic below: -NOTi.. if fill" iarin is not rrsnrn•d -lilt lllc spplic:ttifln for financial atcictancc. relnrn 11 In ill iI IS, ()frier for 00 Itig-ht%, .I.1ti Indrpcndence A%cnue, SAV.. W;mItinlun, U,C:. 10201, IN RACi CR: C.C.S. Centro Mater - D_=;=��i:�i� inkind 8 R-zel Con- tri5i!:ions ?rogrim incoa= 8 1=zonations CITY PUR Ft C,r.-,.Jrizy ( �J�:��10� Title XX Cen'ine__nt -eatsnent Specialist I1 - - 15,344 I I - eacher 6 - - 10,741 - eacher 3 I - - 6,590• - srity Salaries 1 1,531 809 1 I 5.107 :her Staff - 158,567 - 1195,445 ealth & Welfare t - 112,614 7.95Q 142,081 ension Plan _ - - ' 5,474 1 - 18,260 ocial Security - 4,468 2,483 + 114,896 la. Unemployment - 320 161 , ! 1,067 orkman Compensation I - (-- 454 ( 245 ( - + 1,514 ,arity Benefits 1 - -265 141 i 886 ,00d & Beverage- iedical & Dental f _ 44 , - ! 149. .lient Transportation � _ I 288 I 1,600 � � 961 ,cal client :iecreation & 112 ( 500 373 Entertainment Insur =6 Acci ent I - I 559 lien 168 f' • - ducatlons Arts _ 251 - I 837 ��uu��-�N��Niuii�iu`iiii�ii�� i ii �� ►►�► ►� � II I �III��II IIIIIII I� III � II��IIII�III III � ' CITY OF MIAMI D;PF.RTMENT OF COPMUNITY BEVELOPIiENT ZXAft BUDGET AND FUNDS DISCLOSURE TOT" CONTRACTOR CONTRACTOR: C.C.S. Centro Mate PI OTHER FUMOiMG Soeci:v artners auth & Inkind & Pr r:�t 09 Iinc:+ne i,Y rUM itle XX Title V C.C. U.Way Food H.S. For H•S• auth amity v To, �sr Real Con- & Iona ior.5 C,raurity .,,Zoo I J.T.P.A. jContingent j 1 25 TN , _:? 0=�-=;1P's'sOW t i5u:ions 1 p• i 1 �. 3 - 7I - i 3Af$rences; Convention _ I 3 �O- - 657� 11 I 22 �!2,365 ` 963 ( 62 361� _ # embership Expenses - 289 , (. I j 2 _ � 4 staff Training &Work- - I 2 1 6 _ 215 , 1,241 j 2,261{ 38 76 10,704 boos nsurance General & Lia, - 3 1 994 i 12-,564 I 3,315 28� _ t} 1 ; 100 j 41 15� _ - mpl'oyment _ 12 I - ( _ 7� 1 l t'ts 10 1 3 _ icense, Perms & i - 3 1 - l 1 3I _ J _ 71 1 25 •- aYa� :iscellaneous Expenses � ._, - 3 _ i 10 ` ( S37 - ' 978E 16 32 ( 3,520- edit Expenses - , 430 , _ 1,434 ( I .3 - 4,6401 78 i 157 22,204 I _ 2,039 5,500 I 6,803 441 !' 2,546� 32,368 'tilities I t _ _ _ _ n-hind Building # 32,368 l"- - I _ y ( 22 125 j _ 229� 4 ` 8 2,005 iai.ntenance Building & _ ! 100 1 1,1$2 335 l i 40.7 I 1 - 1 742I 13 25 2,672• ;round 326 _ 1,088 I 71 :quipment Maintenance , - 7 ( I _ 401 7 1 3' 264 . -xterminating Services k - 32 � - � � 108 � _ 15� 3 I5� 570 E t Janitorial Services - 70 - } I 232 I 15 87{ ! �- 19,1401 34,87�I 583 1,181 129,344 15.329 5i,13$" ( 3,313 _ , Indirect -Goat I 2,889 n j ( - j j i 2,8$9 in -Kidd: ^.Goad I _ 1 Y „--oRrsr%p- nontTo Mater Child CaV - - - CITY FUMDIHC Inkind 3 ?ragrz;xi .. _ - Real Con- I 1nCoac 6 Comm Uni �y Tit1E -_ ��-tJ - trib�r_ions i or�t�ions Dev-2Ioo Con� �.rirn . . Tice Supplies ' - ! 146 ! - ,sta+ge & Parcel Post - 37 omputer Supplies - 24 - ousekeeping & Cleaning _ i 312 2,0001 1 j lees _tchoen Supplies ( _ 158 i - f ,lephone & Telegraph ! _ 169 1,380I I nployee Auto _ I 10 - I I i-lowance sundry '& Linen I _ 4 t rofessional Serv: 1 _ I 1 49 a-L.PY ehicle: Operating I _ +'- 7 Cost I 1 I t I +I Total �35,257 1105,124 t 62,9761 i 350 CITY OF MIMH DEPr. IT EN i OF COMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE rPntro mater Child Care C!iY rUM N { oecl-v inkind b 3rogrr„� ;•� _� ._ .: �'U��t, i Title Xx linca�_ & FDe Title V C.C. U.Way Food H.S. artners Youth io._I �_- For amilY R��1 Con- - =r -_t� �;a-;t's Sri �r_-non -ior.; eioc ! Con�ine�n� ions ji.�. 51 J.T.P. A_ _ =r.�-r: L• L- • ( 32 183 - I' i 333 6 I lI i 1,200 fice supplies - I 146 j - 48� PP _ stage & Parcel Post - I 37 - I 122 t 9 8 46 _ I I • - 83 I ' 1 3 300 t am uter Supplies IJ - ! 24 ( - 81 �' P i S 31 - 56 ! 1 I 2 I 200 ! Dusekeeping & Cleanin _ j 312 2,0001 1,043 I 68 1390 I - I 711 12 24 t 4,560• ` +fines 158 - I ,tc3n Supplies _ - 529 1 34 I 198 I - I 361 6 ` 12 , 1, 298 alephone & Telegraph _ 169 i 1,380i I 562 I 37 1210 ( - I 383 6 I 13 I-2,760 a- �loyee Auto � 1� 0 - - 1�, 34. 2 13 - 24 - 1 84 llsti3ce15 aundry & Linen _ 4 ! I 1 I 5 - IO - 1 36 __. rofessional Serv: _ L 49 I ` 164. 11 I 61 I - I 112 2 3 f 402 — t.hP T eh:icle: Operating _ I'_ 7 ! - ' I 25 I 2 I 9 - 17 - 60 _ Cost -- I I I { I I I I .� I • I I I I ! I I I � � --- j Total 1 35 , 257 I 1 05 , 124 t 629761 t i 350 -I -I 22,721 1131 25 139 2ll I I I I I� ► i I � I � i PROJECTED FUNDING DISCLOSURE CONTRACTOR: C.C.S.'Centro Maier FUNDING P�RIDD EXPECTED DATE OF AiSOUNT REQUESTED PURPOSE OF GRANT/FUNDS: From: T NOTIFICATION FUNDING SOURCE Specifics: 350,692 To provide Child Care Services. July $9 ne 90 . C.D.S. Title XX 62,976 To provide Child Care Services. July 89' ne 90. City of Miami, C.D. 35,257 To provide Child Care Services. July 89 June 90 In -Kind 105,124 To provide Child Care Services. July 89 Jrne 90 Program Income 22,721 To provide Child Care Services July 89. June 90 dune 90 Title V 131,254 To provide Child Care Services Jul 89 Y I United Way 139,211 To assess to the nutrition.goal of the Oct. 89 Spt•90 Child Care Food Program Program. 239,154 To provide Child Care ServiceR. Sept. 89 Aug-90 Head start To provide Child Care Services. July 89 Aug. 89 t. partners For Youth To provide Child Care Services. July $9 Aug. 89 Youth Family Services & ,100 8, 00 1:098,tOlRL $50 which is provided to the Program free -of -charge by sources I nkind and heal Contributions: Defined as non -monetary services or materials in excess of those identified in this budget, other than Funds collected from the charging of fees and/or cash donations; contributions. pnq Income and Donations _..,•..a..._.....-,.,,-- .:_,;:, IV. " t • TP PRODUCER ARTHUR J. GALLAGHER a COMPANY c/o Gallagher Bassett Services, Inc. 8355 N.W. 53 Street, Suite 215 Miami, Florida 33166 (305)592-4580 INSURED t Archdiocese of Miami 9401 Biscayne Blvd. Miami, FL 33138 THEE CERTIFICATE M ISSUED AS A MATTER OF W`00MATION ONLY AND t NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. J COMPANIES AFFORDING COVERAGE r' COMPANY A LETTER COMPANY LETTER B COMPANY LETTER C COMPANY D LETTER COMPANY LETTER E THIS IS TO CERTIFY THAT POLICIES OFINSURANCE LISTED BELOW HAVE BEEN tSSUEDTOTHE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDN TIONS OF SUCH POLICIES, CO TYPE OF INSURANCE POLICY NUMBER PDLK'Y rutcira POLICY (KPMLAIKMI LIABILITY LIMITS IN THOUSANDS LIP DATE (Mmmyn DATE (MM7D0+'!Y1 H AGGREGATE OCCURRENCE GENERAL LIABILITY BODILY A COIAPRENENi1VE fmkA Qualified Self Insurer *WRY $ $ PREMISE'10PERATIONS PROPERTY UNOERGROI III0 DAMAGE EXPLOSION 6 COLLAPSE IU.ZAh,1 r $ $+ PRO(MN'TSCOVILETEDOPfR4T(0':rCONTR1 INDEPENDENT cTIIA ISL 4248 �t ICO 5824 4/1/89 4/1/90 CCOMBIINED $ 600 $ 600 INOEPENbENT CO':TRACiORf 287021172 �� BROAD FORM PROPERTY OAMAG: PERSONAL MJURv — , I PERSONAL INJURY $ 600 A AUTOMOBILE LIABILITY I ANY Alnn ISL 4248 & ICO 5824 ALL MVNEO AUTOS IPRIV PASS I ALL OWIIEO AUTOS (PRI1 RPAss287 02 1172 IIAED AUTO; i —j 4/1/89 4/1/90PS &,., ' llg4v PEA ACMNYI $ IMN OWNED AUTOS G4RAGF LIAB;,rT, Comprehensive & Collision Deductible $250 iIASalSi1- LIABILITY PROPERTY DAMAGE $ DI s PO COMBINED EXCESS UMBRELLA OTHER THAN UMBRELLA FOR:' 01 &PDCOMBINED $ 400 $ A WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Qualified Self Insurer ISL4248 6: ICO 5824 4/1/89 4/1/90 STATUTORY ' $ (EACH ACCMJENT) $ (DISEASE -POLICY LIMIT) $ Ion (OISEASE•EACHEMPLOYEE) OTHER A Fidelity ISL 4248 & ICO 5824 4/1/89 4/l/90 $25,000 Includ. SIR DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLESISPECIAL ITEMS Centro Mater Child Care Neighborhood Center 418 S.W. 4th Avenue Additional Insured: City of Miami LD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX •T City of Miami ION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR'TO y qqtn1 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 1145 N.W. llth Street BUTPAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILTY ; rAUT.40,,ZE Miami, Florida 33136 Y KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. _ D EPRE NTATIVE I Little Havana Utiiu t-.aLte 4b]ILt.L CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19—, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Catholic Community Services, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCES Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENTS July 1, 1989 through June 30, 1990 AMOUNT: $47,682 VENDOR NUMBER: 023252 TAX IDENTIFICATION NUMBER: 59 0865839 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. . D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.eo automobile insurance). y#y E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program• D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreements A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 2.1 2.2 Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry ou:. the services as prescribed in its Work Program (Attachment 1), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final . disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this r' Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in - compliance with the provisions of this article. - 3 - GRANTEE shall provide the following coveragess A) insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. 8) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all. requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at .a the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose y identity). GRANTEE shall be responsible to CITY for any .. 4 _ k damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this + Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are 5 - <a 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped _persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE a CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit .requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted the Social Program Division of the CITY's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. - 7 - ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article It hereof. $47,682. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid - 8 - by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 F1Li;UiC:IAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made -o GRANTEE are subject to reduction for overpayments on previously submitted invoices. 9 - 3 , 4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any - available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding - GRANTEE's activities will be submitted to CITY for review and - 10 - approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter. 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or• in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local. governments. ? Z 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SU$CONTRACTS GRANTEE agrees to give advance written notification to the ! CITY of any subcontract. None of the services covered by —'--� this Agreement shall be subcontracted without the prior s written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component-by- component'basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 - t to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under Ll e the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 GRANTEE First United Methodist Church, Inc. 400 Biscayne Blvd. Miami, Florida 33132 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or - otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the ,..—.._—........_.....�_". ..ems.... _.._ i t remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees= further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 - s B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. it shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. 9. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. - 16 - ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTESTS MATTY HIRAI City Clerk ATTEST: ) I UA0V(--Z-ff- Corp ra T Secretary SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Catholic Community Services, Inc., a Florida not for profit corporation By JcVphjj Korge, `Chghman GUARANTEE . I in consideration of the City of Miami's execution of the foregoing Agreement, the - undersigned, guarantee the performance of the terms and - conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of 1989. an individual By - nd v dually = WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT - 17 - F• . 0 .s CATHOLIC COMMUNITY SERVICES, INC. GENERAL. BOARD OF DIRECTORS REGULAR MVE71NG JUNE 20, 1989 =+ RESOLUTION NO. 6/89 - 8 CITY OF MIAMI (COMMUNITY DEVELOPMENT FUNDS) -i AND CCS-LITTLE HAVANA CHILD CARE PROGRAM CONTRACT AMENDMENT APPROVAL 07/01/89 - 06/30/90 NEW WHEREAS THE CATHOLIC COMMUNITY SERVICES, INC.-LITTLE HAVANA CHILD CARE PROGRAM HAS ENTERED INTO AN AGREEMENT WITH THE CITY OF MIAMI FOR USF. OF COMMUNITY DEVELOPMENT FUNDS FOR THE PAST SEVERAL YEARS: AND WHEREAS THE CITY OF MIAMI HAS GRANTED FUNDING TO CCS-LITTLE HAVANA CHILD CARE PROGRAM FOR THE PERIOD JULY 1, 1989 -- JUNE 30. 1990 IN THE AMOUNT OF $47.687 TO ASSIST IN THE PROVISION OF SERVICES TO 56 CHILDREN WHICH IS A DECREASE OF FIVE PERCENT OVER THE PREVIOUS YEAR$ AND WHEREAS THE EXECUTIVE COMMITTEE OF THE GENERAL BOARD OF DIRECTORS HAS CONSIDERED THE MATTER IN ACCORDANCE WITH THE BY-LAWS OF THE CORPORATION AND APPROVED ITS EXECUTION ON MAY 22. 1989 AND RECOMMENDS RATIFICATION OF THIS ACTION BY THE GENERAL BOARD OF DIREC/ORS, NOW 1 HEREFORF bl' IT RESOLVED THAT THE GENERAL BOARD OF DIRECTORS OF THE CATHOLIC COM- MUNITY SERVICES, INC. DOES HEREBY RATIFY THE ACTION OF THE EXECUTIVE COMMITTEE AND AUTHORIZES THE CHAIRPERSON AND SECRETARY AND/OR THE EXECUTIVE DIRECTOR/PRESIDENT TO EXECUTE ANY SUCH DOCUMENTS AS REQUIRED TO CARRY OUT THE INTENTION OF THIS RESOLUTION. MOREOVER, THE GENERAL BOARD OF DIRECTORS EXPRESSES ITS CONCERN OVER THE REDUCTION IN FUNDING FOR FY 1989-90 AS STATED IN THIS CONTRACT. ADOPTED THIS 7nTN DAY OF JUNE M011ON BY: FRED B. HARTNETT SECOND BY: BARBARA DE LA FUENTE VOTES IN FAVDR9 9 VOTCS AGAINST= 0 1989 IN MIAMI, FLORIDA. CERTIFIED: CH PERSON ATTEST: Al L4 E ETARY its F' . 0 4 CATHOLIC COMMUNITY SERVICES, INC. 6ENERAL BOARD OF DIRECTORS REGULAR MEETING JUNE 20, 1989 RESOLUTION NO. 6/89 - 8 CITY OF MIAMI (COMMUNITY DEVELOPMENT FUNDS) AND CCS`LITTLE HAVANA CHILD CARE PROGRAM CONTRACT AMENDMENT APPROVAL 07/01/89 - 06/30/90 WHEREAS THE CATHOLIC COMMUNITY SERVICES, INC.-LITTLE HAVANA CHILD CARE PROGRAM HAS ENTERED INTO AN AGREEMENT WITH THE CITY OF MIAMI FOR USE OF COMMUNITY DEVELOPMENT FUNDS FOR THE PAST SEVERAL YEAkSt AND WHEREAS THE CITY OF 111AMI HAS GRANTED FUNDING TO CCS-LITTLE HAVANA CHILD CARE PROGRAM FOR THE PERIOD JULY 1, 1989 - JUNE 30. 1990 IN THE AMOUNT OF $47.682 TO ASSIST IN THE PROVISION OF SERVICES TO 56 CHILDREN WHICH IS A DECREASE OF FIVE PERCENT OVER THE PREVIOUS YEAR( AND WfiCREAS THE EXECUTIVE COMMITTEE OF THE GENERAL BOARD OF DIRECTORS HAS CONSIDERED THE MATTER IN ACCORDANCE WITH THE BY-LAWS OF THE CORPORATION AND APPROVED ITS EXECUTION ON MAY 22. 1989 AND RECOMMENDS RATIFICATION OF THIS ACTION BY THE GENERAL BOARD OF DIRECTORS, NOW 1 HEREFORF BE" IT RESOLVED THAT THE GENERAL BOARD OF DIRECTORS OF THE CATHOLIC COM- MUNITY SERVICES, INC. DOES HEREBY RATIFY THE ACTION OF THE EXECUTIVE COMMITTEE AND AUTHORIZES THE CHAIRPERSON AND SECRETARY AND/OR THE EXECUTIVE DIRECTOR/PRESIDENT TO EXECUTE ANY SUCH DOCUMENTS AS REQUIRED 10 CARRY OUT THE INTENTION OF THIS RESOLUTION. MOREOVER, THE GENERAL BOARD OF DIRECTORS EXPRESSES ITS CONCERN OVER THE REDUCTION IN FUNDING FOR FY 1989-90 AS STATED IN THIS CONTRACT. ADOPTED THIS 2Dl DAY OF __JlL 1E..,.,_, 1989 IN MIAMI. FLORIDA. CERTIFIED; �' /�- ..,f ° MOTION BY: FRED B. HARTNETT CHPERsoN SECOND BY: BARBARA DE LA FUENTE ATTEST: III E E-- R VOTES IN FAVOR( 9 VOTES AGAINST: 0 oil /49 CATHOLIC COMMUNITY SERVICES, INC. Work Program Specifications for the Little Havana Child Care Program July 1, 1989 - June 30, 1990 RECOGNIZING THATt Attachment 1 Pages 19-21 (i) The Program as -a -whole and through its combined sources of funding provides comprehensive child care services to Dade County residents. , (ii) Fifteenth Year Community Development funds are being provided to support services in the City of Miami Little Havana target area. The following work program specifications for the total operation of the Little Havana Child Care Program are hereby outlined and, where applicable, prorated provisions have been specified to conform to Community Development requirementst I. PROGRAM will provide supervised care, meals, recreation and enrichment opportunities to 77 unduplicated children who live within City of Miamit A. No less than 50% of the children served (unduplicated) will be City of Miami residents who live within the Little Havana Target Area, as defined by the City in the attached boundaries designation (map). S. No less than 50% of the children served will be from low -and -moderate -income families as defined by the attached income guidelines for the 12 month period prior to receiving program service. C. All children served will be between the ages of 2 1/2 and 6 (computed as age at first service during the contract term). D. No less than 52 children will be enrolled at all times during the contract term. E. Average daily attendance (computed quarterly) will not be less than 47. F. 248 "program service days" (defined as operational days during which children attend the program and receive child care services) will be provided by the end of the contract term. G. 11,656 "client -days" (defined as the number of program service days provided per child) will also be provided by the end of the contract term (i.e., 971/monthp 2,914/quarter). H. PROGRAM operations and services will be as follows: 1. Hours and days of operation will be from 700 a.m. through 600 p.m., Monday through Friday (excluding holidays). 2. Supervised activities will be provided as outlined in the attached FY189-00 Child Care Schedule. a) All supervised indoor activities - 1 - . , conducted in the Program Office(s) located at 970 S.W. let Street, 2nd Floor. b) All supervised outdoor play will be conducted at the Little Havana Mini -Park located adjacent to the Manuel Artime Community Center. 3. Breakfast, lunch and afternoon snacks will be provided as outlined in the attached schedule of activities. Breakfast and afternoon snacks will be prepared at the program site. Lunch will be catered from Greater Miami Caterers, Inc. and received in bulk and in accordance with the State of Florida Child Care Food Program guidelines. II. PROGRAM will comply with all applicable child care standards, (Chapter 1OM-12) effective March 11, 1986, by the State of Florida, Department of Health and Rehabilitative Services. III. Recognizing that: (i) All child care program operators must be licensed by the State of Florida (HRS) Division of Day Care Licensing. I (ii) The Program is currently licensed to operate a child care facility for 56 children. i (iii) The Program's current license will expire or, July 3, 1989. PROGRAM will submit proof of license renewal (either a copy of the new license or a letter from the Day Care Licensing Division assuring the renewal of same) on or before August 31, 1989. IV. PROGRAM will maintain complete, updated and accurate records for each child enrolled in the Program. Said records will include, at the minimum, the following informations A. Full name of child B. Date of Birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence and NSA residency E. Family income for 12 month period prior to date of enrollment, family size and amount of fee charged to family (where applicable) F. Race and/or ethnic status G. Name of person to contact in case of emergency and relationship to child H. Special handling or treatment needs I. Date of enrollment in program J. Date(s) of attendance (program) K. Date of termination and reason for termination (when applicable) L. Name of person preparing record V. PROGRAM will complete the following services rendered which includes A. Registration Form forms to document B. Food Program Application (income eligibility) - 2 - C. Intake Form D. Service Report Form (completed quarterly) S. Daily Attendance Roster(s) VI. PROGRAM will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division (Community Development Department/City of Miami) by the tenth working day of the following quarter: A. The activity report will contain the following informations 1. Number of unduplicated City of Miami persons served during the quarters a) Number of Males (White non -Latin, Black non - Latin, Latin, other) b) Number of Females (White non -Latin, Black non - Latin, Latin, Other) c) Number of Youth, age 2 1/2 - 6 (computed as age at first service during the contract term) d) Number of law -and -moderate -income persons e) Number of Little Havana Target Area residents f) Number of Females Head of Households 2. Number of clients enrolled for quarter 3. Number of program service days (as defined by the City) for the quarter 4. Number of client -days for the quarter 5. Disclosure of fees collected during the quarter 6. Listing of all unduplicated persons served by the Program during the quarter broken down by full name and date of enrollment 7. Copies of each monthly client attendance and/or service roster for the quarter for all clients attending the program (as -a -whole) VII. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 970 S.W. 1st Street, 2nd Floor, Miami, Florida 33130. Signed and submitted (with attachments) to the City as part of the Fifteenth Year Community Development Contract on this L day of 1989. 3 .. . V CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AG ENCYs CATHOLIC COMMUNITY SERVICES, INC. PROJECT* LITTLE HAVANA CHILD CARE PROGRAM FUNDING SOURCES COMMUNITY DEVELOPMENT CITY OF MIAMI (Attachment 2 Pages 23-28 FISCAL YEAR* 1989/90 DATE* 6/6/89 EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST PERSONNEL COSTS: Salaries: Administrator $ 30,090 6,073 Activities Spec. III 15,947 3,218 Activities Spec. III 16,594 3,349 Activities Spec. I 10,333 2,085 Activities Spec. I 10,032 2,025 Activities Spec. 1 9,746 1,967 Activities Spec. I 9,750 1,968 Office Support Spec. II 13,543 2,733 Cook II 11,022 2,224 rarity Salaries 489 TOTAL SALARIES 26,131 Fringe Benefits: Health b Welfare Insurance 4,813 Social Security 2,020 Fla Unemployment 134 Workmen's Compensation 200 CITY OF MIAMI EXPENDITURE JUSTIFICATION rORH AGENCY.. CATHOLIC COMMUNITY SERVICES, INC. PROD ECTs LITTLE HAVANA CHILD CARE PROGRAM FUNDING SOURCES COMMUNITY DEVELOPMENT - CITY OF MIAMI EXPENDITURE DESCRIPTION AND JUSTIFICATION Indirect Cost Allocation. To process and code bank deposits of income received by program. To process payroll and other expenditures. To prepare and maintain books, records, document and reports relating to the program fundings. To organize and supervise the budget process, reimbursement reports and/or requests to funding sources. To develop and update the Management Information System. TO provide data for management and accounting purposes. To be available to the program for consultation on all aspects of the service delftery system. Rent Building. Includes utilities, security, janitorial and exterminating services. Non -Personnel Total Personnel Total Budget on Form; Community $ 5,800 8,584 14,384 5ociaj. rrograms Division) };; vs • • v1 II.IY It COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY • CITY OF MIAMI AGENCY: CATHOLIC COMMUNITY SERVICES, INC. FUNDING SOURCE:COMMUNITY DEVELOPMENT TITLE OF PROJECT: LITTLE HAVANA CHILD CARE PROGRAM FISCAL YEAR: 1989/90 POSITION TITLE (list•each position and employee name separates ANNUAL SALARY " PAY PERIODS PER YEAR 11OURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF T 114E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL A1401 CFIARGED V CITY FOR PROJECT Maria Salvador -Activities Spec. III 15,947 24 FT 664.45 100 .218 Julia Sarragua Activities Spec. III Aracelly de la Nuez _Activities Spec. I 16,594 10,333 24 24 FT FT, 691.41 430.54 100 100 * 1 * 3,349 2,085'_ Balbina Cepero _Activities Spec. I i I •• 10,032 I 24 FT 418.00 100 * 2.025 Mercedes Bernardez Activities Spec. -I I 9,746 2,4 ( FT 406.081 100 *L 1,967 Alicia Bugallo Activities Spec. I , 9,750 24 FT 406.25 100 * L968 Elvira M. Martin Ofc. Su2port Spec. II , 13,543 1 24 l FT 564.29 100 * _1 2,733 Maria C. Llorente _Cook II + 11,022 I 24 ` I FT 459.25 100 * 2,224 Lourdes Garcia Administrator 30,090 124 FT 1253.75t 100 * -` 6,073 PARITY SALARIES I 489 489 I t CITY OF MIAMI DEPARTMENT OF C01414UNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE r;uti�TR.ACTCR: C.C.S. LITTLE HAVANA CHILD CARE CITY Y FUNDING ) ---ETHER FUNDING (Soeci fv ): t inkind & PrcarW� CHILD CARE TITLE HEAD Tot_: _er Real Con- Dc3�='�T:O�� tributions l��onetiors inc=e E C,�ur,i;.y I Det�eioc. Contingent 1J.T.P.A. FOOD PROGRAM START Line ` . Administrator ( 3,974 I 6 073 I I E , I• I 7,621 I 12,4221 I 30,090 Activities Spec. III I 1 4,298 I 6,567 E I 1 I 18,242 I 13,434E E 1 32,541 Activities Spec. I L ( 5,264 1 8,045' E E (' I 110,096E 16,4561 E ( 39,861 .:Activities Spec. I (subt)1 � 766 E E I I I E 1 1,469E 2,3941 I 1 4,629' Afc. Su pt. Spec. II E I 1,789 E 2,733 I ( i I L I i 3,430E 5,5911 1 E 13,543 I E 1 I E 11,838E 2,996I �'Z1,022 Cook II j I 959 ( 2.224 3,005 PARITY SALARIES ( - I 339 ! 489 I I ( E E I 6511 1,061E 1 ! 2,540 TOTAL SALARIES 1 17,389 I 26,131 I I E I 3,005 I I33,3471 54,35 I 1 134,226 I I I I I I I I E E I E E Health & Welfare 1 E�" 3,150 E 4,813 I I E I E 16,0411 9,84� 1 1 23,850 E 1 E I I E I 1 3,6291 5,91� 1 11,435 .Pension Plan 1,892 i Social Security 1 1,322 1 2,020 I I E I I 1 2,5351 4,1311 1 1 10,008 Fla. Unemployment 1 1 87 1 134 E I E ( ( 1 1681 2741 1 1- 663 1 Workmen's Comp.I 131 1 200 1 I E 2501 4081 t 1 989;- PARS BENEFITS 1 i I 73 E 1 E ( E 1 1 1401 2281 1 1 441 TOTAL.FRINGE BENEFITS 1 - i 6,655 1 7,167 1 1 1 ( 12,763E 20,8011 1 1 47,386 ' COST 24,044 33,298 1 ( 1• 3, 005 ! j 46,110 75,155 ( 1 1 1' 181, 61.2 TDM FXRSONNEL �Illllflllllllllllllllllllll�llllllllll III IIIIII I I IIIII 1rt3h R:,CTOR. C.C.S. LITTLE HAVANA CHILD CARE PROGRAM U Y FUN N Inkind & Pro gr?,- Reel Con- income & C^^-unity 1 t•,G- ;=.' D7'C?TPTinv w tri�u�ior.s i �onciiors �Je��eloc. Contingent 'F-oo-d & Beverage I 1 I J.T.P.A. CHILD CARE FOOD PROGRAM icifvjkErSo: TITLE HEAD xx START 1 1 t Total `� lira-?._ 20.777 Medical & Dental Supplies 4 i i 1 1 81 131• 1 1 25 Client•Transportation/Loci1 I 50 I 1 1 1 1 ^95! 1551 1 I 300 Client Recreation 1 41 I 1 1 I 1 1 791 13n1 1 1 250 insurance Liability/Clientl 1 37 1 I ( 1 ` I ( 71 1171 _-- 1 -225 -- -- - - _ Insurance General LiabilAy 1 279 1 1 I 1 1 1 1 5351 8731 I 1 1.687 Education Art & Crafts 1- I 99 I i 1 1 1 1 1 1901 3111 1 1 600 Conf. Conv. & Meetings 1 1 33 I 1 I 1 1 1 i 631 1041 1 1 200 Membership Expense 1 1 123 1 I 1 I 1 1 1 2351 3841 1 1 742 Staff Training & Workshop 16 1 i I 1 t 1 1 321 1 1 1 100 Employment Advertising I 1 12 ,I r` 1 I 1 1 ( 1 221 361 70 Licenses & Permits 1 1 18 1 ( 1 1 I 1 1 351 571 1 1 110 Audit Expensea 1 I 291 1 1 1 1 1 1 I 5591 9101 ( 1 1,760 Rent —Building I I , 8,584 A_SAL Equipment N Maintenance 1 1 165 1 I ( ( 1 1 1 317( — 5181 1 _ 1 1_Qnn. * 'lndiraect Cost Allocation - 1 4,154 I 5,800 1 I 1 ' l7,9681 1 1 1in �uNi�NiiiiiiiliiiiiN�Niiii��i��►►ii�iiii-�ii i iiiiii�iiiiii��i� i►� -_ I _ I II I� I N I NI NN NN NNI SIN NINNIN NNNIIN9 NNNIINNiNI ll!INN NI INi N NN 1 N �N Nfl �� .. ...� , ,,� ,�_t �, _M .w., �.�, CITY OF MIMI DEPARTKENT OF C01414UNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE -COrj RACTOR: C. C. S. LITTLE HAVANA CHILD r RE o WRAM +r-1,=''; DESCRIPTION Inkind & Real Con- t-ihutions (Donetiors Progr�a income & CITY FUHDING . J.T.P.A. OTHER FUNDING $Dedfv : Total Per Li Cormunity Develop. i Contingent CHILD CARE FOOD PROG ITLE XR HEAD START Of#ice Supplies 74 } I ! f 143 � 233 f � f 450 Postal & Parc61 ! 5 f !• 10 15 # 30 Off3,ce Equipment - ! 200 + f ! f , ! f 200 Printing 8 ! f ! + f 16 ! 26 ! 50 Housekeeping 6 Cleaning Sp.f f 66 f , ( ! 127 f 207 f f f 400 Kitchen Supplies I I # f ! 300 �• 300- Telephone & Telegraph - ( 530 + + f 11015 1,655 3,200 Employee Auto Allowances 82 , , ( f f 159# 259 ( 500 TOTAL NON -PERSONNEL ( 6,287 14,384 , ! 21,077 111,679 k9,042 f 72,469 TOTAL PERSONNEL 1.--24,044 ! 33,298 ! ! f 3,005 ! 146,110 b,155 f f f 181,612 TOTAL. EXPENSES ( + 30;331 147,682 I f f 24,082 157,789 #94,197 + '�, 254,081 PROJECTED FUNDING DISCLOSURE {Y 1R7TTi1 CMITRACTDR: C.C.S. `LITTLE ZAVANA CK i/i/ CARE 'EXPECTED OF ' AMOUNT REQUESTED PURPOSE OF GRANT/FUNDS: FUNDING From: PERIOD To: DATE riOTIF�CATI�y llt�DING SOURCE (Be Specific): 7/1/89 - 6/30/90 30,166 To complement operating expenses $ ram Income 5 Donations 7/1/89 _ 6/30/90 47,682 To complement operating expenses .y of Miami Community Development 2 24,082 To assist with the nutritional aspects of the h 7/1/89 - 6/30/90!I State of Florida Child Care Food Program program. 7/1/89 - 6/30/90' 57,854 expenses To complement operating exp Title X 7/1/89 - 6/30/90 94,297 To complement operating expenses - Mead Start Prgozam TOTAL $ 254,081 materials in excess of $50 which is provided to the Program free -of -charge by sources Inkind and Real Contributions: Defined as non -monetary services those identified or in this budget. other than from the charging of fees and/or cash donations/contributions. Program Income and Donations Funds collected , IIl'1111lllllll14llllllll1I 1l1l 1lllll11l 1l11l II II + . • DATE "*vo " /wle9 017_ THIS CERTIFICATE IS ISSUED AS A MATTER OF IWOIINF MATION ONLY AND COWERS PRODUCER AR?BUR J. GALLAGHBR COMPANY No RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. c/o Gallagher Bassett Services, Inc. COMPANIES AFFORDING COVERAGE 8355 N.W. 53 Street, Suite 215 Miami, Florida 33166 COMPANY to (305)592-4580 LETTER lJoyd, a of Landon/Centennial 'no. Co - COMPANY a Illinois Unton-bmrance Co. CIGNA INSURED •f ' COMPANY C f LETTER Archdiocese of Miami COMPANY 9401 Biscayne Blvd. LETTER COMPANY E Miami, FL 33138 LETTER THIS IS TO CERTIFY THAT POLICIES OF-4'GMANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI• TIONS OF SUCH POLICIES. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EITECTNT DATE 0M W YY) POLICY (IIPIRAIVN OAT[ (MIAMOt Y1 LIABILITY LIMITS IN THOUSANDS EACH OCCUR ENCE AOGTIEOATE GENERAL LIABILITY BODILY A COMPREHENSNE FORA' Qualified Self Insurer IwURY $ $ PRODERTY PREMISES)IMRAT O.S UNDERGR RD DAMAGE. EXPLOSION d COLLAPSE II ;ZARD i PROD'JCTS'COMP_ETEO OPERATON: CdITRACIUAI. ISL 4248 & ICO 5824 4/1/89 4/l/90 come'" $ 600 $ 600 INDEPENDENT COfiTRACTORE 287 02 1172 i udr$ R---- BROAD FORM. PROPERTY DAMAG: PERSONA: INJURY INJ'JnS' S, 600 AUTOMOBILE LIABILITY' A ANY AUTO ISL 4248 & 1C0 5824 � 4/t/89 I 4/1/90 PFRW. 6E4 ALL OWNED AUTOS 1PRIV PASS I 267021172 All DVn1E0 AUTOS hRtl RPASSI�� NFn A�CR?6T, HIRED AUTOS PPpDcRTY NON OWNED AUTOS WN Comprehensive CT Collision DAMAGE 5 I e, a Pc GARAGE LIa811.1TN Deductible $250 1 COUB114FO s 3e4e rDR— nel d.-SIR EXCESS LIABILITY g UMBRELLA FOR1,1 COMBINED $ 400 $ OTHER THAN UMBRELLA FORT; G=20 WORKERS' COMPENSATION Qualified Self Insurer STATUTORI $ (EACH ACCOE141 A AND $ (DISEASE•POLICY LIMIT) EMPLOYERS' LIABILITY ISL 4248 Cr ICO 5824 4/1/89 4/1/90 $ inn IDISEASE•EACHEMPLOYEE) OTHER A Fidelity ISL 4248 & ICO 5824 4/l/89 4/l/90 $25,000 lnclud. SIR DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Little Havana Child Care Program Additional Insuredt City of Miami 970 S.W. lot Street MW I'dembnaft.00oill.. City of Miami 1145 N.W. llth Street Miami, Flrolda 33136 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX. PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUOPAILURE TO MAR. SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. 1 /ACORD CORPORATION 19 • • Notre MM6 DAY Care CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of t 19+, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Catholic Community Services, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $18,893 VENDOR NUMBER: 022404 TAX IDENTIFICATION NUMBER: 59 0865839 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance). E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1, 1989 through June 30, 1990. 2.2 CITY AUTHORIZATION For the purpose of this Agreement, Department of Community Development - 2 - `s the City of Miami (hereinafter the ,,; "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates, of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. - 3 - GRANTEE shall provide the following coveragest A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. H) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts•to obtain all supplies and equipment for use under this Aqreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITYat the end of CITY's funding of the Program (non -expendable` property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any 4 - 8t9-6 2.9 damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are 5 - to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S.. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. 6 - CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff= GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations , relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified — public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit W shall be submitted the Social Program Division of the CITY's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY- at the commencement of the it Agreement a letter from an independent Certified Public ` Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. 't 7 - a t ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $18,893, B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows% one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by - original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid - 8 - - - k S.^ 1 .. j=._ by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. y 6 • 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a 4.1 01 detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and 10 .. i 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations.. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format `f for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee 4 retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding s< � R approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial 71 i interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and - causes of action which may arise out of GRANTEE's activities j under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting k for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS 3 rf, f Both parties shall comply with all applicable laws, t ordinances, and codes of federal, state and local, governments, q - q A. 3. i a sty � t t Sid my } 5 f _. • y s 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and �I conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. _i 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to 4.12 4.13 I 11 the laws of the State of Florida. . OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of. this Agreement shall be in - writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE' shall be made only if said GRANTEE is not in default under` 13 .. tK the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. 'ITY OF MIAMI GRANTEE 3500 Pan American Drive Catholic Community Services, Inc. Miami, Florida 33133 9401 Biscayne Blvd. Miami, Florida 33138 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. Co In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same. shall be deemed severable, and in either event, the 14 remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY# and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement# and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official, act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of_ the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. �,. a• B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. — D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being — motivated by desire for private gain for themselves or others, particularly those with whom they have family, -- business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based Organizations. ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Catholic Community Services, Inc., a Florida not for profit corporation By J s phi*O Korge, - ChaWrman GUARANTEE I in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating - t to default, assurances, and certifications. Dated this day of 1989. an individual a 1 P . "' CATHOLIC COMMUNITY SERVICES, INC. GENERAL BOARD OF DIRECTORS REGULAR MEETING _ JUNE 20, 1989 RESOLUTION NO. 6189 - 9 CITY OF MIAMI (COMMUNITY DEVELOPMENT FUNDS) AND CCS-NOTRE DAME DAY CARE AND NEIGHBORHOOD CENTER CONTRACT AMENDMENT APPROVAL 07/01/89 - 06/30/90 WHEREAS THE CATHOLIC COMMUNITY SERVICES, INC.—NOTRE DAME DAY CARE AND NEIGHBORHOOD CENTER HAS ENTERED INTO AN AGREEMENT WITH THE CITY OF MIAMI FOR USF OF COMMUNITY DEVELOPMENT FUNDS FOR 114E PAST SEVERAL. YEARS: AND WHEREAS THE CITY OF MIAMI HAS GRANTED FUNDING TO CCS—NOTRE DAME DAY CARE AND NEIGHBORHOOD CENTER FOR THE PERIOD JULY 1. 1989 - JUNE 30, 1990 IN THE AMOUNT OF $18,893 TO ASSIST IN THE PRO- VISION OF DAY CARE SERVICES TO 145 PRE-SCHOOL CHILDREN WHICH IS A DECREASE OF FIVE PERCENT OVER THE PREVIOUS YEAR: AND WHEREAS THE EXECUTIVE COMMITTEE OF THE GENERAL BOARD OF DIRECTORS HAS CONSIDERED THE MATTER IN ACCORDANCE WITH THE BY-LAWS OF THE CORPORATION AND APPROVED ITS EXECUTION ON MAY 22, 1989 AND RECOMMENnS RATIFICATION OF THIS ACTION BY THE GENERAL BOARD OF DIRECTORS, NUu THEREFORE BE IT RESOLVED THAT THE GENERAL BOARD OF DIRECTORS OF THE CATHOLIC COM- MUNITY SERVICES, INC. DOES HEREBY RATIFY THE ACTION OF THE EXECUTIVE COMMITTEE AND AUTHOR12ES THE CHAIRPERSON AND SECRETARY AND/OR THE EXECUTIVE DIRECTOR/PRESIDENT TO EXECUTE ANY SUCH DOCUMENTS AS REQUIRED TO CARRY OUT THE INTENTION OF THIS RESOLUTION. MOREOVER, THE GENERAL BOARD OF DIRECTORS EXPRESSES ITS CONCERN OVER THE REDUCTION IN FUNDING FOR FY 1989-90 AS STATED IN THIS CONTRACT. ADOPTED THIS _7flIld DAY OF +tLU . 1989 IN MiAMI, FLORIDA. CERIIFIED�ZHA EASGN ..�? . - MOTION 6Y: FRED B. HARTNETT SfCONU BY: BARBARA DE LA FUENTE ATTFST: E RETARY Yu1&s 1N FAVOR: 9 VOTES AGAINST+ 0 /Q 1 CATHOLIC COMMUNITY SERVICES, INC. — Work Program Specifications — for the Notre Dame Day Care and Neighborhood Center July 1, 1989 - June 30, 1990 E RECOGNIZING THAT: a (i) The Center as a whole from all of its combined funding Ar sources provides comprehensive and undifferentiated l child care services to Dade County residentst and (ii) Fifteenth Year Community Development Block Grant Funds are being provided by the City of Miami to supplement —. the total costs in operating the Center and providing services to said children. The following work program specifications for the total operation of the Center are hereby outlined and, where applicable, prorated provisions have been specified to conform to Community Development requirements: I. CENTER will provide supervised care, meals, recreation and =f enrichment opportunities to a minimum of 100 unduplicated —_s children who reside in the City of Miami by the end of the —_� contract term: A. A minimum of 75$ of all City of Miami children served will be from low -to -moderate income families as defined by the attached income guidelines. of B. All children served (unduplicated) will be between the ages of 2 1/2 and 6 years of age (computed as age at first service during the contract term.) _ t E C. No less than 147 will be enrolled at all times during the contract term, and the average daily attendance will not be less than 115. j D. 1. No more than 65 of the City of Miami children served j (unduplicated) may be from families in which both parents are unemployed, or in the case of single - parent families, where the parent is unemployed. However, unemployed parents must be involved in job search activities in accordance with Title XX and Project Independence. 2. The remaining 35 City of Miami children served ` (unduplicated) must come from families in which both parents are employed or attending school/training, or in the case of single -parent families, where the oo parental guardian is either employed or attending school/training. �f 44 - 4. 248 "program service days" (defined as operational days t during which children attend the Center and .receive child care services) will be provided by the end of the contract term. f F. A total of 28,520 "client days", defined as the number 0. CENTER operations and services will be as follows: I. Hours and days of operation will be from 700 a.m. through 6:00 p.m. (excluding 12 holidays). 2. Supervised activities will be provided as outlined in the attached FY'89-90 Child Care Schedule. a. All supervised activities (with the exception of supervised field trips) will be conducted at the CENTER'S facilities, located at 130 N.E. 62 Street, Miami, Florida. Parents/Guardians will be advised of all field trips/activities which _ take place away from the day care facility. b. Supervised activities will be provided according to the following group designations: MAXIMUM # GROUP OF CHILDREN AGE GROUP DESIGNATION PER GROUP 3 - 4 Small World 21 3 - 4 Tiny Tot 21 —# 4 - 5 Kiddie Land 21 4 - 5 Wonderland 21 =' 4 - 5 Mickey's House 21 4 - 5 Turtle Top 21 5 - 6 Strawberry Land 21 147 3. In addition to the activities described in the s? attached Activities Schedule, each child will be provided with the following (depending upon each child's actual time of arrival at the Center and departure from the Center): 1 Breakfast Meal 1 Luncheon Meal 1 Afternoon (P.M.) Supplement 4. Prior to enrolling any child into the Center, each child will have been immunized and have passed a medical examination. Proof of immunization must be included in each child's individual file. II. CENTER will comply with all applicable child care standards (Chapter 10M-12) effective March 11, 1986, by the State of Florida, Department of Health and Rehabilitative Services. In all cases, the required staff -child ratio(s) will be maintained. III. Recognizing that: (i) All child care program operators must be licensed by the State of Florida (HRS) Division of Day Care licensing; (ii) The Agency is currently licensed to operate a day care program for 200 preschoolers, ages 0 to 6 years. (iii) The Agency's current license will expire on November 9, 1989. IV., CENTER will maintain complete, updated and accurate records for each child enrolled in and served at the Center. Said records will include at the minimum, the following information: A. Full name of child B. Date of birth 2 C. Full name of parent(s) and/or legal guardian(s) D. Current address of residency, including proof of same — E. Family income (at time of application/registration) — F. Race and/or ethnic status G. Name of person to contact in case of emergency H. Special handling or treatment needs I. Date of enrollment in Center J. Date(s) of attendance at Center =! K. Date of termination from Center and reason for termination (when applicable) L. Name of person preparing record V. CENTER will utilize the following forms to document services rendered to each child which include (see attached forms): H A. Application/Intake form (manual) and immunization records) {' B. Intake form C. Dept. of Education/Required Parent Information form i (Exhibit A) =1 D. Parent(s) Agreement for Day Care Center =s� E. Client Progress Report (sent to parent quarterly) F. Child Absentee Follow-up form (used as needed) G. Parent Notification Form (used as needed) — H. Daily Attendance Roster �S I. Service Report form(s) (manual and keypunched) J. Enrolled Attrition/New Enrollees Report (in-house use) K. Child Care Waiting List (in-house use) VI. CENTER will complete a quarterly activities report (see attached form) and will submit it to the Social Programs Division, Department of Community Development/City of Miami, by the tenth working day of the following quarter. l i A. The activities report will contain the following data: 1. Number of unduplicated City of Miami children served during the quarter: a. Number of Males (White non -Latin, Black non -Latin, Latin, Other) b. Number of Females (White non -Latin, Black non Latin, Latin, Other) c. Number of low -to -moderate income d. Number of children served, age 2 1/2 - 6 (computed as age at first service during the contract term) N b 9 Female8 awaA of uniiaahnlA . 2. Number of clients enrolled for the quarter 3. Number of program service days for quarter (as defined by this work program) 4. Number of client service days for the quarter (as defined by this work program) 5. Listing of all City of Miami unduplicated children = served during the quarter broken down by full name and date of enrollment rr 6. Copies of each monthly client attendance and/or { service roster for the quarter for all clients ,. attending the Center (i.e., data will be reported for all Center children) ` VII. CENTER will maintain updated, complete and accurate records during the contract term and will retain them in one central - place located at 130 N.E. 62 Street, Miami, Florida 33136. =s; Signed and submitted (with attachments) to the City as part of te 1989-90 Fifteenth Year Community Development Contract on this day of `, 1989. -t ITNES \ M rlene Eve llard, Program Director \ Notre Dame Day Care and Neighbor- y) hood Center Catholic Community Services, Inc. Notre Dame Day Care and Neighbor- hood Center 130 N.E. 62 Street \ Miami, Florida 33138 NOTARY PUBLIC SIGNATURE, SEAL AND STAMP �r NOTARY PUBLIC STATE Of FLtRICA NY COMMISSION FXP .►UIY 20,1984 BONDED 1NRU GENERAL INS. UNU. CITY OF MIAMI COMMUNITY TM SOCIAL PROGRAMS EVELOPMENT R ROGRAMDIVISION (QUARTERLY ACTIVITY REPORT SPONSOR AGENCY: PROGRAM NAME: LOW TO MODERATE INCOME GUIDELINES EFFECTIVE 1�15-88 NUMBER OF FAMILY MAXIMUM INCOME 0 2 19,700 3 22,200 4 24 65U 5 26,200 _ - 27,750 6 29 250 r 7 - x 8 - 30,800 m �:��._� ;_ _ ,_ �__ _____ � y �VM INIIIIINLIIIII INN IIII INN I � NIII IIIIIIINIIallalllallllllalllllllalllllll IIIIIIIIUIIIIIII II Ilp,ll Ip .III_., I_ NIL_ L. INLIIIN.,N I I INIi NI :� Ia, �.,, ,,,,1� II . I I I I III 111 NNIIIII III�dIINNIIIIII��I�IN m I IS[( 11ANIING A" NNISEXT VINAXCT 21 C11T•VIK TWIN R110C[ C0I010El1119 I 1ENOVAL OF ANCMITECIUNAL SARI1EAS IN IN[ 24 Cttt•V1a ROE KtIKAt WALS PROCIAN MANOIcAPP[O tt tcomIC OETEID nxl I OINOtITION OF SORSTANOAAO 6111lD1NG% �• LOCAL KVII WAT CD11POulta T ►octet NDYfeNG MOOtANt2A11ON II COMMERCIAL XINASILITA1101I ASSISTANCE S LITTLE NATANA fill STATION u UORAIN• CAFIIAL WAR fuse A 00 tITION OF UNSAFE STRUCTURES AS ► AISULt at C1VIL DISTUAAANCES n I(C1Y11CAL ASSISTANCE FIOUM I "WAS CENT91 IEPANSION IN SPALL BUSINESS 111"StN911 CrO MAIIM • VISTOAIC PL1Sl1TAT10l (AIR. JACKSON'S IS LOCAL INITIATIVE% %U1FFORT CONPONAttas 0,FICEI FAOGAM I NI110LIC PKSEATATION I< nine 90" [CO9OM1c KVILORERT (matual t to NtSIORIC ►IESIATAtION OF THE AIA90 V M0l1CATIDN OF Iw1111N0 MS PIOMO/IOUL IRI011u110N , 11 nine AlT[irsoIf SPECIALtr Ct"Ics (CANCEttER1 NIIIEt SEE IST - II111 TEAL♦ STATUS Kmf OTHER ►NOJ[CTS/PtAtIC SENVICts HIS HOJ[Ct O(SCIIFTIOI A" STATUS 12 CITY-WIDE M1tTI-FAMILY NOUSINi 1INAIIt11ATIDR LOAN FNOGIAN II CITT-VIOL SINGLE FAMILY YOUSIRG a IENAR1t11A11011 LOAN PROGRAM ' I: N CtTT-VIDE SINION CIIIIER CAINE VATCAI PROGRAM �` I t IS C11T-VIDE St[WITt fAFITr IpIprEN[NTS I" PUttic MOUSING ►IOXCtS Ii CIT1.VtK AENA1ILItAtION CAANF PNOCIAM TUNOING S1A1s1DT ' J��s II C11T-VIDE (NIENPAISE IOUMDATION MOUSING loR cars DETEtO►MENI TRAINING Llt 14 It 18 CITY-USK LAND ACQUISITION TON LW AND MOD[NAT[ INCOME HOUSING COITAL WAY 19 [DNIIACYON tRAINiRG ►�'�tl 2• UOYSING ASSIfTANC[ O[MONSTu110N c0 ""Cl BIND AVM 21 TAKET AKA.VIDE (AMSFORIAHON PNOGIM1 COCONUT Ga 22 C111-HIDE not MEALS POSSUM r0111gAM1► 21 Ct1r•Y10( I KIST MEALS ►ROGRAN 24 mACA• CW 11(D IRAININ• rt"Ct (CANCtLL[•) MAAOR A" j 2S PNOGNAMS FOR THE HANDICAPKD 26 CITT-VIOE 1111ts 111masulp AND CIPE - ►NLTE10t1011 ►WAAN JULIA TUTTLL CAUStYMY w i 11TIAN S9sw y A t � 4 VIII.1111A NET CITY WIDE COMMUNITY DEVELOPMENT 1s#41 #h YEAR PROJECTS a 34°° MHOS CITY Of MIAW PLANNING OEPAATMENT �INI�IIII ICI � � � �� IIIII►IIIIIII III � I Ill � I I NI IIIIII IIINIIIIIIIIIIIBIIIINIIIIIIIIIII Notre -Dame Days Came & Neighborhood — Center 130 N.E. 62nd Street • Miami, FL. 33138 Catholic Community Services Tel. (305) 751.6778 / 6878 June 79 1989 ROOM it 1 TEACHER: Estella Rodriguez ROOM TITLE: Kiddie Land AGE RANGE: 5yrs CLASSROOM DAILY ACTIVITIES ARE AS FOLLOW: 7:00 - 8:30 Arrival/Individual Time 8:30 - 9:00 Breakfast 9:00 - 9:15 Tooth Brushing 9:15 - 9:35 Circle Time I 9:35 - 9:50 Group Time 9:50 - 10:20 Outdoor Activities 10:20 - 10:30 Planning Time 10:30 - 11:00 Work Time 11:00 - 11:20 Clean-up Time 11:20 - 11:30 Recall Time 11:30 - 12:00 Lunch Time 12:00 - 12:15 Toilet Time (Tooth Brushing) 12:15 - 12:30 Circle Time II 12:30 - 2:30 Nap Time/ Teachers' Planning 6 Break Time 2:20 - 2:45 Toilet Time 2:45 - 3:00 Snack Time 3:00 - 3:30 Music & Stories 3:30 - 4:30 Outdoor Activities Notre -Dame )any Care & Neighborhood _- Center 130 N.E. 62nd Street • Miami, FL. 33 9 _ Catholic Community Services Tel. (305) 751-6778 / 6878 June 7, 1989 ROOM # 3 1 TEACHER: Susah Hdfatein ROOM TITLE: Turtle Top - AGE RANGE: 4-5 CLASSROOM DAILY ACTIVITIES ARE AS FOLLOW: 7:00 - 8:15 Arrival 8:15 - 8:45 Breakfast 8:45 - 8:55 Tooth Brushing 8:55 - 9:15 Circle Time 9:15 - 9:30 Planning Time 9:30 - 10:10 Work Time 10:10 - 10:25 Clean-up Time 10:25 - 10:40 Recall Time 10:40 - 11:10 Outdoor Activities 11:10 - 11:15 Toilet Time/Tooth Brushing 11:15 - 11:30 Group Time 11:30 - 11:45 Prepare for Lunch 11:45 - 12:15 Lunch Time. 12:15 - 12:30 Circle Time II 12:30 - 12:45 Tooth Brushing Time 12:45 - 2:15 Nap Time 2:15 - 2:30 Tolet Time 2:30 - 2:45 Snack Time 2:45 - 3:15 Music 6 Stories 3:15 - 4:00 Individual Activities 4:00 - 4:30 Outdoor Activities 4:30 - 6:00 Free Play/Dismissal Member: Catholic Charities of U.S.A. 3 Child Welfare League of America unarm An Equal Opportunity Employer Unified Way. A Loving Service of the Archdiocese of Miami Ministry of Christian Service , Notre -Dame Day Care & Neighborhood Center 130 N.E. 62nd Street • Miami, FL. 33138 Catholic C mmmuinity Services Tel. (305) 751.6778 / 6878 June 7. 1989 ROOM # 4 TEACHER: Rosalind Estevez ROOM TITLE: Mickey's House AGE RANGE: 4-5 CLASSROOM DAILY ACATIVITIES ARE AS FOLLOWS E 7:00 - 8%00 —1 _ 8:00 - 8:45 -' 8:45 - 9:15 —€ 9:15 - 9:30 3 9:30 - 9:40 9:40 - 10:25 =- 10:25 - 10:35 -, 10:35 - 10:45 10:45 - 11:10 11:10 - 11:20 r —:4 11:20 - 11:35 11:35 - 11:45 11:45 - 12:15 ='f 12:15 - 12:30 =' 12:30 - 2:30 'i 2:30 - '3:00 '+ 3:00 -. 3:30 3:30 - 4 :00 4 :00 - 4 :30 >t 4 :30 - 6 :00 .Arrival Circle Time I Breakfast/Nutrition Toilet Time/Tooth Brushing Planning Time Work Time Clean-up Time Recall Time Outdoor Activities Toilet Time/Health Group Time Circle Time II Lunch Time/Nutrition Toilet Time/Tooth Brushing Nap Time Snack & Toilet Time Music & Stories Time Outdoor Activities Inside Activities Free Play/Dismissal �! t Member: Catholic Charities of U.S.A. Child Welfare League of America orw An Equal Opportunity Employer s A Loving Service of the Archdiocese of Miami Ministry of Christian Service United Way . x of bade County 4 ` t e f; ^a , I; Notre-Datne Day Care & Neighborhood Center 1301d.E. 62txi 5tteet • Miami, FL. 3313t! Catholic Community Services Tel. (305) 751-677816878 June 70 1989 ROOM $ TEACHER: Adrian Pierre r ROOM TITLE: Wonderland AGE RANGE: 4..5 CALSSROOM DAILY ACTIVITIES AREAS FOLLOW: ij #Fii 7:00 - 7:30 - 7:30 8:00 Arrival Music & Songs s! 8:00 - 8:30 Supervised Play 8:30 - 9:00 Breakfast =r 9:00 - 9:15 Toileting 9:15 - 9:30 Circle Time I a 9:30 - 9:45 Planning Time — 9:45 - 10:30 Group Time 10:30 - 11:00 Work Time 11:00 - 11:10 Clean-up Time _— 11:10 - 11:40 Recess Time 6 P. E. 11:40 - 11:50 Toileting 11:50 - 12:00 Recall Time 12:00 - 12:45 Lunch Time/Toilet Time/Circle Time II -'' 12:45 - 2:30 Nap Time 2:30 - 3:00 Snack Time 3:00 - 3:15 Toileting 3:15 - 4:00 Work Time 4:00 4:30 Individual Activities 4:30 - 5:00 Recess Time 'I 5:00 - 6:00 Indoor Gates i Member: Catholic Charities of U.S.A. Child Welfare League of America ACarcu An Equal Opportunity Employer United Way A Loving Service of the Archdiocese of Miami Ministry of Christian Service ,f of Dade County x t No tra=Dame Dsy Care & Neighborhood Center i30 N.E. 62nd Street • Miami, FL. 33138 Catholic Community Services Tel. (305) 751.6778 / 6878 June 7, 1989 ROOM N 6 TEACHER: Sandra Gortes ROOM TITLE: Tiny Tots AGE RANGE: 5 CLASSROOM DAILY ACTIVITIES AREAS FOLLOW 7:00 — 8:00 Arrival 8:30 Music 9:00 Breakfast 9:10 Toileting 9:30 Circle Time 9:40 Planning Time 10:40 Work Time 11:10 Toileting 11:40 Outdoor Activities , 11:50 Toileting 12:00 Listen to Music 12:30 Lunch Time 12:45 Circle Time. & Toileting 2:30 Nap Time 2:45 Toileting/Tooth Brushing 3:00 Snack Time 3:30 Work Time 4:00 Outdoor Activities 4:30 Indiv. Activities 5:30 Free Play 6:00 Indoor Activities/Dismissal Member: Catholic Charities of U.S.A. Child Welfare League of America An Equal Opportunity Employer A Loving Service of the Archdicxese of Miami Ministry of Christian Service i � � a Notre -Dame Day Cage & Neighborhood Center 130 N.E. 62nd Street - Miami, FL. 33138 Catholic Community Services Tel. (305) 751.6778 / 6878 June 7, 1989 ROOM IF 7 TEACHER: Harriet Miller ROOM TITLE: Strawbertj, Land AGE RANGE: 5-6 CLASSROOM DAILY ACTIVITIES ERE AS FOLLOW: 7:00 - 8:30 Arrival Individual Activities 9:15 Breakfast b Tooth Brushing 9:35 Circle Time I 9:50 Small Group Time 10:05 Planning Time 10:50 Work Time 11:00 Clean-up Time 11:15 Recall Time 11:45 Outdoor Activities 12:00 Preparation of Lunch 12:30 Lunch 12:45 Circle Time II 2:15 Nap Time 2:30 Toileting 2:45 Snack Time 3:00 Story 6 Music Time 4:00 Individual Activities 5:00 Outdoor Activities 6:00 Indoor games & Dismissal Member: Catholic Charities of U.S.A. Child Welfare league of America �onso�m An Equal Opportunity Employer A Loving Service of the Archdiocese of Miami Ministry of Christian Service CITY OF 14IM I C01414UNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGCNCY:_ CATHOLIC COMMUNITY SERVICES, INC. FUNDING SOURCE: C.D. TITLE OF PROJECT: NOTRE DAME DAY CARE 6 NEIGHB. CTR. FISCAL YEAR: 1989190 POSITION TITLE (list•each position and em to ee name separatel ANNUAL SALARY 9 PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF T 114E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL At+ CHAMEb. CITY EOI PROJECT `a 4 Administrator III7Marlene Eveillard 27 633 24 FT 1 151 3 100% * i�.UZI►_. 15 Activities Specialist III) Susan Hofstein 16.248 24 FT •6i7 O 1O Activities S e' I at III _,Emmanuel Hyppolite 15.207 t 24 FT— 633,631 100X j i ZU A V Activitiey Specialist III Harriet Miller _ I 15.206 I 24 I I FT 1 633 _ se! Activities Specialist III _Adrian Pierre I 151803 I -24 1 FT I 658.461 1o0X * _Zj303—_. I I I: i� 1� • 1. 1� � *Due to Parit Im alt ercenta e� cannot L:determ ___ ,o =_ CITY OF MtAMI EXPENDITURE JUSTIFICATION FORM AGENCY: CATHOLIC COMMUNITY SERVICES. INr,_ FISCh.b YEARS �� bATE: ' 06•-04-89� PROJECT: NOT RE_ue _DAY �sRt�_ NEIGHB.. CENTER ; FUNDING SOURCE: EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST t 893 PERSONNEL EXPENSES Administrator III ($27,633 per year) 49027 (M. Eveillard) Activities Specialist III ($16,248 per year) 2,368 (Susan Hofstein) =' Activities. Specialist IIT ($15,207 per year) 29216 =� (E. Hyppolite) Activities Specialist III ($15,206 per year) 29216 (H. Miller) — " Activities Specialist III ($15,803 per year) 2t303 (A, Pierre) 328 Parity Salaries i - " TOTAL SALARIES $13058 l FRINGE BENEFITS: Health 6 Welfare $1, 933 ' 998 Social Security i .,. Fla Unemploymp►ic Tax 51 Workmen's C,>mpensation 98 57 Parity.Benefits TOTAL FRINGE BENEFITS $3►137 TOTAL PERSONNEL COST I $16,595 AGENCY: CATHOLIC COMMUNITY SERVICES, INC. PROJECT: NOTRE DAME DAY CARE 6 NEIGHB. CENTER FUNDING SOURCE: C.D. EXPENDITURE DESCRIPTION AND JUSTIFICATION NON -PERSONNEL EXPENSES Indirect Cost Allocation: Services provided by C.C.S. Central Office as per agreement based on 13,85% of net expenses 0169595 X 13.85% Q 02,298) FISCAL YEARS 8900_:.s DATES ObwO!5-89a_ ,. REQUEST $2,298 "" ' " I I I III I III II INlgl lllNll�llllllpp lllllll� 1plq �Illpgpllll llp Iplllllplpll �l NN ININNIINIIIIIINIIII IIIII IIIIINIIII!IIIINNIII I .. '.. •. •...• .. ... .. .• •.. . •.. .......... CITY OF MIAMI DEPAZTIiENT OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE rrva; A,ar TnR- r s unTRW nAMP.. nAv r.ARE b NEIGRA CTR. - CITY FUNDING OTHER FUNDING So`CifV : nkind & Redl Con- Prograi ' income & C�:rnunZ ty , Foad nited C.C.S. Total Per !fi :_ITE DE.C''PTiOv triSvtions IDona-iors 0_tinlOc. t Contingent J.T.P.A. Head start Title j ra - Line-T_+Wn � 1 2,666 4.027 1 1 1 11.392 �.3 48 1 87 4-001 1 11974 27.633 i t'e S ecialist 0j c 1. a 1 1 467 I 1 1 ! 6,269 1 1 4 918 1 1 4a i 2-297 � 1.087 � 15,2a7 0� 1,567 i i 2,368 i 1 6,698 i 2.050 1 51 2.352 1.162 16.24$ 0 1,467 ! 2,216 _ _ _ 6,269 1 1,918 I t 48 2,201 1,087 15.20b t ActivitiesSpecialist 0i 1 1524 1 3 3 1 � 1 6 515 1 1,993 1 ( 1 1 2 288 i 1,129 { 15,803 22.137 125,190- 1 1 1 107,657 132 940 15,829 825 37,805 {18,661 '261,044All others Salaries XarjtX- .._ "' 892 3 8 3 3 1 1 6 29 1 1 338 c 659 I"8 22 Total Salaries i ! 22,137 134,773 1 13.458 1 ( 1 1 148 . 613 145,471 115 829 11.139 1.52,18.7 j _ _125,759 j � 359,366 Health b Welfare j 17 2 1 + 1 933 1 1 1 � 1 328318 1 9 ( 1 j 248, 11 { 349 f 5.602 1 68,900 { 1� 91 j t 1 1 1 12,445 1 3,808 1 1 9.5 1 4,370 1 2,158 1 25 788 Pension Plan I Sosiel Security 1 1 2 711 1 r 1 998 1 ( I 11586 3 .45 1 � 8�_ ( 45 .06 9 1 2, 0 � OS 25006 1 1 8 A 9IDe Floridanem to nt 1 1 197 1 ! i i I 1 -- - - 1 844 1 258 C 1 �96 1 147 1.799 - Workmen's ComFeusetion 1 1 1 267 98 1 1 1 1 1,143 350 ' 1 9 1 401 _ 198 2,466 j 1 1 1 1 661 1 202 { 1 5 1 232 1 115 1 1,427 Paris Benefits i 1 5 ' _ I i Total Fringe Benefits I i13,804 1 3 137 1 1 58.997 118 051 1 4 1 20.717 1 1 125,386 f 1 � 1 •• !� 1 1 I 1 1 i s 1 1 137 48,577 1 1 1 1 ! 07 RICH hlllJllltltlll IIIIIIII III II I III I I I I II I I II I I I I I II III I II I IIIII I III�IIIIIIIIIIN II NNINII NIIIINIINNIII I IINII IIIINIININIIIIINIIIIINIIINIIINIIIIIII�IIIIIII b IIIIIIIIIII Iballlll II I II I all DIIAA�Iu .. y CITY OF MIAMI OF C(14MUNITY DEVELOPMENT DE?ARTMEI� TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE r & Nei.¢hh. Ctr. T.E..R FUNDING $4-Ci7v = u m ,TRACTOR: C C S Notre Dame D�-=--.�-s-T— i C.tY Pl N Total F=" Food C nited 5�3 did Line am Inkind & Real Con- Pro ram 9 C�nunity J.T.P.A. income 5 Titl' j ! 7 10 IC 'nT:Oy tributions RI wnlop.contingent YDoaatiors �D= - 7 10 i - - � 21 2�---- I 1 37 1 42 _. _ j . I 4 ?$5 ! 140 4 1.680 •� n1 � Tyenf al Sfinv 811• 248 I ` 6 � iterrnrttiQn � 1 0 ll F ( I ji 41 3 `70 1 i C'7$Pnt 4 4 3 1 .148 i rj 83 �E _ Y 1 01 i 00 9 II k 1 34 115 200 arts b Craf s S �tt ' , 9 30 ;Lr 3 4 I 1 I 25 ( 300 ' onvent r Fgrences b Ci 1 I 44 f! j 86 ( 1 030 34 1 497 152 i 1 4 175 h 31 ( � 7k 42 t 500 h'rshkPXpease _ 241 ! __ b Workoh Staff Trainin8 — - 56 Y 1 934 592 1 1 ___679 t 335 4.00L_ 4 2 107 53 630. i 304 93 i Y Tng,rnnra'GoElbLiabilit ' 71 � 266 i � 7� 305 1 150 1 800 t.c.e ape Permits.b Tax ! I 869 k I 43 t 1 952 964 Exv��e ' i S 560 1,701 Await ntractusl ExPenpe 30 ; j y S 309 1 624 1 41 �. 1 8 4 t 920 11 0 { ` €13A so in -Kind Bid¢ Snace _ 120 450 ' 90 ! n; a Bauinment CITY OF MIM1I D£PARTNENT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE PROJECTED FUNDING DISCLOSURE CONTRACTOR: OF GRANT/FUNDS: FUNDING PERIOQ EXPECTED DATE OF TO NOTIFICATION ING SOURCE (Be Specific: At1OUNT REtlUE5TE0 PURPOSE From: $ July/89 June/90 NIA 142,587 To de child care'services Provide July/89 June/90 A roved pproved To --Kind &:Real Contribution$ 67,497 Program Servicas Fats. registrations, and occasional Donations. Program Income S Donations Assessed fees on xx July/89 June/90 APproged 18,893 To assist in operational expenses. Community DevelopmentAug./89 100 children under Head July/90 08/O1/89 Read Start 288,471 Contract to serve - Start Guidelines July/ 89 June/90 Approved under Title XX guidelines year Child Development (Title BX) 88,266 . To serve children % round I July/89 June/94 Approved I 301,303 To complement program.expenaes Oct./89 t, 9 Sep / 10/O1/89 UnitedWay of Dade County to complement the expenses of feeding Child Care Food Program 82,931 Reimbursement the program"s children July/89 June/90 Approved 50�000 Subsidy to cover program deficit Catholic Community Services Subsidy Title V guidelines July/89 June/90 Fending t 2,210 To serve children•under Title V TMAL 84 1 to the Program free -Of -charge by sources or materials in excess of $50 which i;-provided . Inkind and Real Contributions: d as nonservices otherDefinethan thoseidentifiedfied in this budget. ; donations/contributions. from the charging of fees and/or cash aaram Insane and Donations_ Funds collected . t. x e- e, i DATE (MMIDDIYYI \e V f VP r_ I L L-A M 189 THIS CERTIFICATE IS ISSUED AS A MATTER OF MFORMATION ONLY AND CONFERS PRODUCER AR?HUR J. GALLAGHER 6 COMPANY No RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. C/o Gallagher Bassett Services, Inc. COMPANIES AFFORDING COVERAGE 8355 N.W. 53 Street, Suite 215 Miami, Florida 33166 COMPANY A (305)592-4580 LETTER Joyd'sCe-ontal SAC- Go. --- COMPANY LETTER B Illinair Uninn ins INSURED COMPANY C LETTER Archdiocese of Miami COMPANY 9401 Biscayne Blvd. LETTER COMPANY E Miami, FL 33138 LETTER • e THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI• TIONS OF SUCH POLICIES. CO LTR TYPE OF INSURANCE TCURgENCE POLICY NUMBER POLICY PrECTrvE POLICY (MMUDYY, POLICY ErPIMtI(ri DATE (MKwrA1 LIABILITY LIMITS IN THOUSANDS A .H AGGREGATE GENERAL LIABILITY BODILY I A W COMNEWNSIIT Qualified Self insurer 90A; I �-� INJURY S g I PROPEat,; I PREMISESIOPER4:1,,1:: UR�ER�RD'JT::' E)(P;QCI(N,i & CO-1-11PS: H �I.•;' I DAMAGE 1, IBI i CDI:TRACTUt_ I ISL 4248 & ICU 5624 I 4/1/89 1 4/1/90 6 F, ICOMBiNED S 600 �$ 600 INDEPEIt) :I;T cYaRA�To?: + 287 02 1172 1 I --Inch, g BROAD FOB; PROPS;T) DAA'A : i I I I'ERSD+:GI I(;JU?' PERSONAL INJUR% 600 I ;=eU-rat- AUTOMOBILE LIABILITY A At: A•: TC ISL 4245 &NCO SS24 I 4/1/S9 4/1/90 10.= D:4�� • 1 AU C:1ttE0' AUTOS (PP': PASS , 287 02 1172 QTHEA TH $%: A:L 0;0,'D AUTOS �FRI� PA_ I r,>;,�• ; IPc4AxJe': i IPR1oEgn HIRED tVTD$ 1 I DIN -OWNED AUTOF rehensiv& CompeCollision- I I DAMAGE I �' (COMBINED � GARA�c UARi.:'% ( Deductible $250 r ims�Id&=Fo - 600 ffiell1 EXCESS LIABILITY UMBRELLA :URIl I BI a PD COMBINED S 400 OTHER THAT: UIdgRELLA rOgr,� I It If, 90 WORKERS' COMPENSATION Qualified Self Insurer STATUTORY $ (EACH AMDEI:tI A AND S (DISEASE -POLICY LIMITI EMPLOYERS' LIABILITY ISL 4248 &NCO 5824 4/1/89 4/1/90 $ 00 (DISEASE•EACHEMPLOYEEI OTHER A Fidelity ISL 4248 & ICO 5824 4/1/89 4/1/90 $25,000 lnclud. SIR DESCRIPTION OF OPERATIONS/LO^-ATIOPtSI\'EHICLESISPECIAL ITEMS Notre Dame Day Care CriNeighborhood Center 130 N.L. 62 Street Additional Insured: City of Miami O . _ .. City of Miami 1145 N.W. 11tV Street Miami, Ficelda 33136 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE. THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BLNAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON TPE COMPANY, ITS AGENTS OR REPRESENTATIVES. 89-615 CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this /8 day of , 19fi, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Cure Aida Now, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). `. FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $27#887 VENDOR NUMBER: 027336 TAX IDENTIFICATION NUMBER: NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or . x E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following y documents have been approved by the CITY prior to the �i execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development, in accordance with the requirements of the Agreements A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by nPnPmhPr i_ I Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal, control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. - 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement• in a lawful, and proper manner, satisfactory to the CITY, in x accordance with the written policies, procedures, and i requirements as prescribed in this Agreement, as set forth by t the United States Secretary of Treasury and the City of Miami Department of Community Development. i 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION { f { GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is } attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit - findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. 3 - GRANTEE shall provide the following coveragess A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and ■ damage or destruction to said property and shall reimburse CITY for 'such dart►age or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory vn all 'capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. A11 items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the. City of Miami, and shall comply with all applicable - substantive and procedural provisions therein, including any. amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount. of funds through program income or the sources received during the term of this ` Agreement, within 3P1 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expend�.tures. All persons employed .and paid pureuant_to this Agreement are ;�� :� �"R'""� to be listed by name, title, Social Security number, date hired or terminated# ethnic background, and total salary z reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format f acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by _ E Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development _ (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine = that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. 6 ` .uect,� e _f. CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to .secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development no later December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the ARTICLE III. 3.1 COMPERSATIoN A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $27,887. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance I/6th of the appropriated funds to GRANTEE. The advance shall be justified as followst one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified.by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice • is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid 8 - ee . by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found fi 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS { 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is farther understood by and between the parties that any documents or thin 9 which is given b CITY to GRANTEE 9 Y pursuant 12 -► Y i to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only, if said GRANTEE is not in default under 13 - i the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 GRANTEE Cure Aids Now, Inc. 2240 South Dixie Hwy. Miami, Florida 33133 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. . E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successorso and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. 15 . B. It shall comply with the provisions of the Hatch Act which — limits the political activity of employees. C. No program under this Agreement shall involve political — activities. D. It shall prohibit employees from using their positions for i - a purpose that is or gives the appearance of being e motivated by desire for private gain for themselves or is others, particularly those with whom they have family, — business, or other ties. Y E. — Participants or employees in the program pursuant to this ' Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. — F. Appropriate standards for health and safety in work and — a training situations shall be maintained. G. Persons employed in public service jobs under this = Agreement shall be paid wages which shall not be lower' than whichever is the highest of (a) the minimum wage _ which would be applicable to the employer under Federal —,r standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar a occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall. comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments Al B, C, F, H, N and U of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 180 USC Section 874, and provisions of the Federal Labor Standards, Title 29. • K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Community Based organizations. .. 16 , 1989. an individual , snaivicua ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly i authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: &6� P Vl�vwC Cdrporatb 9 16reta y SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager i GRANTEE: Cure Aids Now, Inc., a Florida not for profit cor- poration By GUARANTEE 0 siaen I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of By WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: CORPORATE RESOLUTION WiFREAS, the Board of Directors of I AQ has examined terms, condi- tions, and obligations of the proposed contract with the City of Miami for WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the by-laws of the corporation; NO14, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OE n , _6� �12C%. .. __T_ ,L that the President . and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for in accordance with the contra ct documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract sub- mitted — mitted by the City of Miami. IN WITNESS WHEREOF, this day of , 19 �' President,Board of Directors Fo�rn 5 CITY OF F11N�Ii ` Attachment Z COMMUNITY DEVELOPMENT DEPART14ENT Pages 21-24 i PROJECT SALARY AGENCY- FUNDING SOURCE: TITLE OF PROJECT: �`�3 Q� �RP�S FISCAL YEAR: POSITION TITLE (list, each position and employee name separately ANNUAL SALARY I PAY PERIODS PER YEAR HOURS 14ORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF T114E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL A14OUN CHARAEO TO a CITY FOR TH' PROJECT 4o3� b0 tk�6X.��b 1 woo -40 260 I • I I I • I I I 3316co. r II CONTRACTOR: CURB AIDS NOW, INC. x L INE-IT=hi O=SCRIPTION It-ibutjDns Inkind & Real Con- Program. income & Donal -ions CITY FUND-ING FUND-IN J,T.P.A. OTHER FUNDING S ecifvOD Total Per Line-l-e. COMMunity OevDloo. IFederalJewish Revenue Shzrin Contingent Family 'A2) Trucks 1 flasher/Bryer ,,Clothing (Burdines) 1 10,000 ;lighting 11000 �Trailor i I 5 400 Food Truck ( 71000 f ! I ! j ! ►. Z. O Qy e Van 1 .-) S00 Stationary/office Supp 2,500 --1,400 Copy Machine I i 1 i r 1 f I f B 'QO• Food 1,4"000 1-- I I f 8,000 I ! M I ppp• 25, 536 1= I ! I ! � I � i t I � � •. 34,600 25,536 I 81000 ! I ` }• �u�iu��uiiiiui�iiNiiiii��iai��u��i�11►Ni►iil ill � � {I I � � I I I I I I I I II I I► II ' I INI I III I II I IIIIII IIIII�IIIIIIIII � II IIIIIIIIIIIIIII�IIIINIIINIINN INI N bl lllal l J1 IIIL IIIJI CITY OF MIAMI DEPARTMENT OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: Y Uri N Inkind & Progrc� edera UDE Real - income & Con. T.un i CY Rev e Real Con J.T.P.A. ovnT' r- a= pu Itri5utions In-onetiors Deg Ion Shar ng Contingent INE-IT:M DZSCRi = I j 1 � = 1 0 I I 000 I , 000. .40 O ! i 4 LALL-6-3 j- l � i � � ► o oao I a y a(0o g� �-i t�4 �t F:L�t�►�. t 31>0(vr�-\ Inkind and Real Contributions: Pmaram income and Donations 10 moo FWD .{INtsit�.t�Tt 01V 4-, Poo, oo A9K�tJ�STR�T1o+�i� TOTAL Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources other than those identified in this budget. Funds collected from the charging of fees and/or cash donations/contributions. . iiiiuiuiiuiiiiiiiiut ii'iiiuiii uil IIIII`�'II NI 'Lig t . A E VE DATE tMMlOOlYY) OFR ANCE - i,. 06/11/89 -I+r1l)u(;Eti , THIS CERTIFICA TE IS ISSUED AS A MATTER 11F INFORMATION ONLY AND CONFERS NO Maws UPON YHE CERT#rmATB HOLDER, THIS CENTTP: "O AMEND, EEXMM OR ALTER THE COVERAAE AFF MM BY THE — Todd--Dorroh Insurance, Inc. - F9$0 N. fine island Road COMPANIES AFFORDING COVERAGE Lauderhill., Florida 33351COM LETTER Y A Liberty Mutuall INSutiEb ��-- LagrA Y ® Casualty indemnity Exchange CURE AIDSHOW, INC. LI!TTgpk COMPANY C progressive American 22,,40 S. Dixie Hwy --- - -------------------�.- Miami, Florida 33133 i°�h 0 COMPANY LET7Eip — THIS M TD penviFY THAT POLICIES OF INSURANCE LISTED AELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLI" PERIOD INDICATED, - NOTWITHSTANDING ANY FILOUIREMENT TERM OR CONDITION OF ANY CONTRACT UP DINER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, TW. INSUIllANCE Af'FORDED BY THE POLFCiES DESCRIBED HEREIN is SU6JTiCT TO ALL THE TERMS, EXCLUSIONS, AND CONUI. — TIONS OF SUCH POLICIES. — TYPE OF M13UFV1NCE POLICY NUMBER "� L"I[CIM — GATE MWl'D[ 1 11AIt r Erv„NtM>tl D�II PibA,tl ") LIABILITY LIMITS IN THOUSANDS " OCC AaMEdATE -- •NT'RAI. I.IAOILITY UiMI'rttHENS"+E f(IRM INJVAY $ PRIM;'.EWI ERATIONs CU025555 01/30/89 01/30/90 Pl+pvewy ~— NO fxPl.tp,KlN�6 DAMAGE $ COLLAPSE HAWIO _ - FnODIKYSCOWLETED OPERATIONS INDEPEN tuAt COMBINED $300 $ 300 INDEPENDENT CtlhiRACTf/Rs — ---_°- -- BROAD FORM PI PERtY DAMAGE PERSONAL INJURY PERSONAL INJURY $ UTOMOBILf LIABILITY %fty ANY AUTO (" FtRw $ 10 / U G ALL CW110 AUTOS IPNIV PASS) wky All OWNEU AUTOS (Op�y. PASS 89/307 05/26/89 05/26/90 IRA N'`m"" $ � 3 a o PROPERTY HIREO AUTOS NOk OWNED AUTOS DAMAGE $ 10 UMMA LIABILITY al ` PO -.. .... _---.• , CptiMiN@D $ �CESS LU18tL17V _..---�__._. UMBIit LLA FORM BOOMA�wEO $ $ OTHER THAN UMCF41LA FOAM _ - - - �•-- STATUTORY WORKNRS'COMPENSAT*h 1� AL$OL0 AND 091562SM20-1245 01/07/89 01/07/90 flXSLOAC taSEASF•FOt,ICY LMMhEMPLOYERS' p LIAR UTT (DIMEASE.IACH EMPLOYEE) N SCAIPflrjN OF (WERATK)NS/LOCATION4WEHK L.EstsPECIAL ITEMS ADDITIONAL NAMED INSURED: City of Miami General Service Administrator Risk Managment Division City of Miami Risk Management Division' III N.W. 1st Street Suite 2340 Miami, Florida 33128 JU14-21-89 WED 13:39 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED OEFOFw THE EX- PIRATIO.1 DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3U DAYS WRITTEN NOTICE TO THE CERTIFICATE OLDER NAMED TO THE LEFT, OUT FAILURE TO MAIL SUCH ICE SHALL IMPOSE LWATION OR LIABILITY OF ANY KING N THE COMP Y, TS AGENTS OR RE SENTATIYL:S.- ITFIOAIZED R SEFIR TIVi �i / 2S v: G P.02 CA:111--s is San, Juian -dd.,16brto Rico Day Care. and Neighborhood Center CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19_, between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Catholic Community Services, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCEt Community Development Block Grant Funds -15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $22,491 VENDOR NUMBER: 023542 TAX IDENTIFICATION NUMBER: 59 0865839 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance= current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary (i.e. automobile insurance), y s.. . GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accountin S stem 9 Y • F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. = G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development , in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. ARTICLE II. 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July 1. 1989,through June 30, 1990 2.2 CITYAUTHORIZATION For the purpose of this. Agreement, the Catty of Miami Department of Community Development (hereinafter the .F 2'" ti, t P "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE 1 1 L GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. 8) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts.to obtain all supplies and equipment for use under this Agreement at the lowest . 6 damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital — expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be s real or in -kind at the commencement of the Agreement period, - P as well as any changes in the amount of funds through program _ income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by 0 July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures All persons employed and paid pursuant to this Agreement are .. 5 - T - lY i to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for _ — the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirementz (i) Documentation establishing that the serviceME - provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly, by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. -6 r< c _ CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staff; GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE = agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with - Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to = ' cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted the Social Program Division of the CITY's Department of Community Development no later than December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary. z, I ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $22,491. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid - a - -� by various funding sources equaling the total of the — invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this s requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and i! the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. - 9 - GRANTEE shall fail M to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee }i retirement benefits. 1 - ARTICLE IV. 4.1 PROJECT PUBLICITY 9 GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS k� 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the ' DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings ti A. Identification of the subcontractor and services to be i provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by- } component basis, and all bid documents. ( C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual = relationship between CITY and any subcontractor working i for GRANTEE. z r j 4.8 OWNERSHIP OF DOCUMENTS I All documents developed by GRANTEE under this Agreement shall i j be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that, any documents or thing which is given by CITY to GRANTEE pursuant .. 12 - 1) to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that anv navment made in accordance with this Section to rRANTPP. the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Catholic Community Services, Inc. Miami, Florida 33133 9401 Biscayne Blvd. Miami, Florida 33138 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the .. 14 .. q remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil } Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they '3 shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. i` i' 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to �i perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies thats A. It possesses the legal authority to enter into this B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments -A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the Policies and Procedures Manual for Communitv Based Organizations. - 16 - ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: SEAL CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: Catholic Community Services, Inc., a Florida not for profit corporation By 4JpLh 4de--L-Korge,'rman GUARANTEE I , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of ', 1989. , an individual By individually WITNESS: r CATl1Ui IC COMMUNITY SERVICES, INC. GENERAL BOARD OF DIRECTORS REGULAR MEETING JUNE 20, 1989 F.Qan. RESOLU11ON NO. 6/89 - 7 CITY OF MIAMI (COMMUNITY DEVELOPMENT FUNDS) AND CCS-SAN JUAN DAY CARE AND NEIGHBORHOOD CENTER CONTRACT AMENDMENT APPROVAL 07/01/89 - 06/30/90 WHEREAS THE CATHOLIC COMMUNITY SERVICES, INC.-SAN JUAN DAY CARE AND NEIGHBORHOOD CENTER HAS ENTERED INTO AN AGREEMENT W17H THE CITY OF MIAMI FOR USE OF COMMUNITY DEVELOPMENT FUNDS FOR THE PAST SEVERAL YEARS; AND WHEREAS THE CITY OF MIAMI HAS GRANTED FUNDING TO CCS-SAN JUAN DAY CARE AND NEIGHBORHOOD CENTER FOR THE PERIOD JULY I, 1989 - _s JUNE 30, 1990 IN THE, AMOUNT OF $22,941 TO ASSIST IN THE PRO-. VISION OF SERVICES TO 15 PRE-SCHOOL AND 48 AFTER -SCHOOL CHILDREN WHICH IS A DECREASE OF FIVE PERCENT OVER THE PREVIOUS,YEAR; AND WHEREAS THE EXECUTIVE COMMITTEE OF THE GENERAL BOARD OF DIRECTORS HAS CONSIDERED THE MATTER IN ACCORDANCE WITH THE BY-LAWS OF THE CORPORATION AND APPROVED ITS EXECUTION ON MAY 22, 1989 AND RECOMMENDS RATIFICATION OF THIS ACTION BY THE GENERAL BOAKU OF DIRECTORS. = NOW THEREFORE BE IT RESOLVED THAT THE GENERAL BOARD OF DIRECTORS OF THE CATHOLIC COM- MUNITY SERVICES, INC. DOES HEREBY RATIFY THE ACTION OF THE EXECUTIVE COMMITTEE AND AUTHORIZES THE CHAIRPERSON AND SECRETARY AND/OR THE EXECUTIVE DIRECTOR/PRESIDENT TO EXECUTE ANY SUCH DOCUMENTS AS REOUIRED TO CARRY OUT THE INTENTION OF THIS RESOLUTION. MOREOVER, THE GENERAL BOARD OF DIRECTORS EXPRESSES ITS CONCERN OVER THE REDUCTION IN FUNDING FOR FY 1989`90 AS STATED IN THIS CONTRACT. ADOPTED THIS 70711 DAY OF IifttE • 1989 IN MIAMI, FLORIDA. CERTIFIED: Pl:Ft80N M071ON BY: FRED B. HARTNETT CHA1 SECOND BY: BARBARA DE LA FUENTE ATTEST: J&JW __" VOTES IN FAVOR: 9 SEC TARP VOTFS AGAINST: 0 /8 NIP d Att-tachmeat 1 Vago>a 19-22 I CATHOLIC COMMUNITY SERVICES, INC. Work program Specifications for the San Juan Day Care and Neighborhood Center July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The PROGRAM as a whole and through its combined sources of funding provides comprehensive child care services to Dade County residents between the ages of 5 and 14 years= (ii) Fifteenth Year Community Development Block Grant funds are being provided by the City of Miami to support services in the Wynwood area, The following work program specifications for the total operation of the San Juan Day Care and Neighborhood Center are hereby outlined and where applicable, prorated provisions have been specified to conform to Community Development requirements: I. PROGRAM will provide supervised daily care, meals, recreation, enrichment opportunities and casework services to 75 unduplicated children who live within the City of Miami by the end of the contract term: A. No less than 70% of all the children served (unduplicated) will be City of Miami residents who live within the Wynwood target area, as defined by the City of Miami in the attached boundaries -designation (map). B. A minimum of 75% of all children served will also be low - and -moderate income persons, as defined by the attached income eligibility criteria guidelines. C. All children served will be between the ages of 5 and 14 (computed as age at first service during the contract term.) D. 248 "program service days" (defined as operational days during which children attend the program and receive child care services) will be provided by the end of the contract term. E. 14,136 "client days" (defined as the number of program service days provided per child) will also be provided by the end of the contract term (i.e., 1,178 per montht 3,534 per quarter.) F. Average daily attendance will not be less than 57. G. Services to be provided by the program are as follows: 1. SUMMER DAY CARE (July 3, 1989 - September 1, 1989) aysf June 21, 1990 - June 29, 1990) 7 days r d. Hours and days of operation will be from 8:30 a.m. through 4:30 p.m., Monday through Friday (excluding holidays). e. Breakfast, lunch and afternoon snacks will be prepared at the site. All meals will be provided as outlined in the attached summer camp 1989 schedule. f. Supervised activities (i.e., recreation, arts and crafts, homework assistance and enrichment activities) will also be provided at the times and days indicated in the attached "Summer Camp 1989" schedule wherein activities are scheduled by grouped age levels (i.e., 5 - 7 year olds i 8 year olds; 9 and 10 year olds; 11-14 year olds). g. Allchildren served will be between the ages of 5 and 14 (computed as age at first service during the contract term). It is recognized that scheduled daily activities may be modified due to inclement weather or other such inhibiting factors. In such cases, alternate activities will be provided. 2. AFTER SCHOOL CARE (Sept. 5, 1989 - June 20, 1990) a) 197 "program service days" will be provided during this time period. b) Average daily attendance will not be less than 57 children. c) 11,229 "client days" will also be provided by the end of the After School Care Program term. d) Hours and days of operation will be from 1:30 p.m. through 7:00 p.m., Monday through Friday (excluding holidays) e) Afternoon snacks and supper will be prepared at the site. Both meals will be provided as outlined in the attached schedule. f) Supervised activities (i.e., recreation, arts and crafts, homework, assistance and enrichment activities) will also be provided at the times and days indicated in the attached "After School Program" schedule wherein activities are scheduled by grouped age levels (i.e., 5 - 6 years; 7-8 years; 9-10 years; 11-14 years). g) All children served will be between the ages of 5 and 14 (computed as age at first service during the contract term). It is recognized that scheduled daily activities may be modified due to inclement weather or other such inhibiting factors. In such cases, alternate activities will be provided. 3. CASEWORK SERVICES (July 1, 1989 - June 30, 1990) Casework services (defined as the set of assistance services which are provided by the Program to an enrolled child and/or his family to resolve a child or family problem) will be provided on an "as -needed - or -desired" basis. Casework services will include counseling individual and/or family referral (including the scheduling of appointments) and/or follow-up activities. II. PROGRAM will comply with all applicable child care standards (Chapter 10M-12) effective March 11, 1986 by the State of Florida, Department of Health and Rehabilitative Services (copy attached). 111. Recognizing that% _ (i) All child care program operators must be licensed by the State of Florida (HRS), Division of Day Care Licensing? (ii) The Agency is currently licensed to operate a Child Day Care Facility for 63 children. (iii) The Agency's current license will expire on March 18, 1990? PROGRAM will submit proof of license renewal (either a copy of the new license or a letter from the Day Care Licensing Division assuring the renewal of same) within 30 days after the expiration of the current license (i.e., on or before April 30, 1990.) IV. PROGRAM will maintain complete updated and accurate records for each child enrolled in the program. Said records will include at the minimum, the following informations A. Full name of child B. Date of Birth C. Full name of parent(s) and/or legal guardian(s) D. Current address of residence and target area residency E. Family income for 12 month period prior to date of enrollments family size and amount of fee charged to family (where applicable). F. Race and/or ethnic status G. Name of person to contact in case of emergency and relationship to child H. Special handling or treatment needs I. School attended or place employed J. Date of enrollment in program K. Date(s) of attendance (program) L. Date of termination and reason for termination (when applicable) M. Date(s), type and extent of casework services provided, including all assessments, visitation reports and case notes. N. Narae of person preparing record V. PROGRAM will complete and utilize the following forms to document services rendered which include (see attached forms): i t D. Intake Form E. Casework Services Form (when applicable) F. Daily Attendance Roster(s) VI. PROGRAM will complete a quarterly activity report (see attached forms) and will submit it to the Social Programs Division (Community Development Department/City of Miami) by the tenth working day of the following quarter. A. The activity report will contain the following data: 1) Number of unduplicated persons served during the quarters a) Number of Males (White non -Latin, Black non - Latin, Latin, Other) b) Number of Females (White non -Latin, Black non - Latin, Latin, Other) c) Number of children, ages 5-14 (computed as age at first service during the contract term) d) Number of low -and -moderate income persons e) Number of Wynwood target area residents f) Number of Females Head of Household 2) Number of clients enrolled for the quarter 3) Number of program service days (as defined by the City) for the quarter 4) Number of client -service days for the quarter 5) Listing of all unduplicated persons served under Community Development during the quarter broken down by full name and date of enrollment. 6) Copies of each monthly client attendance and/or service roster (applicable for the quarter for each funding source) for all clients attending the Agency as -a -whole. VII. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 144 N.W. 26 Street, Miami, Florida. Signed and submitted (with Attachments) to the City as part of the Firt enth Year Community Development on this day of 1989. N S LUCIA VICE TAPIA SWORij T AND BSCRIBED fore pe--in Miam ade County, lorida, /the q rN da of ,luAe 89. DIRECTOR SAN JUAN DAY CARE AND NEIGHBORHOOD CENTER SAN JUAN DAY CARE AND NEIGHBORHOOD CENTER 144 N. W. 26 Street Miami, Florida 33127 MAILING ADDRESS CITY OF MIAMI EXrENDITURE JUSTIFICATION FORM h0tNGY1-CA2HOLIC__COMUNMITY SERVICES. INC PROJECT: SAN JUAN DAY CARE & NEIGHBORHOOD CENTER FUNDING SOURCE: - C.D.-- EXPENDITURE DESCRIPTION AND JUSTIFICATION PERSONNEL EXPENSES SALARIES: Administrator II ( $ 25,087.U0 per Year )(Lucia Vicencio-Tapia) Office Support Specialist III ( $ 15,241.00 per Year ) (Sister Doris Gualan) Parity Salaries TOTAL SALARIES FRINGE.BENEFITS: Health & Welfare Social Security Florida Unemployment Workmen's Compensation Parity Benefits TOTAL FRINGE BENEFITS TOTAL PERSONAL EXPENSES • 7,,.t Attathment 2 PAjbt 24-29 FISCAL YEAR! 1889 90 DATE: n6 -02. 8 j re Jus�.tfficrition Form: Cammuniry Deve).ormen $ 10,119 6,147 407 $ 16,673 $ 2,139 769 28 76 70 $ 3,082 $ 19,755 Social. Programs Division) r s_ A S CITY OF MIAMI _ cxrmUITURi, JUS'CIf Ir-ATION F*01U1 AG ENCY t CATHOLIC COMMUNITY SERVICES, INC FISCAL Y F A ft t 1989 - 90 t V1!0JECT = SAN JUAN DAY CARE & NEIGHBORHOOD CENTER DATE t 06 - 02 - 89 FUND111G SOURCE! EXPENDITURE DESCRIPTION AND JUSTIFICATION REOUEST $ 22,491 NON PERSONNEL EXPENSES 4 _ 3 Indirect cost allocation: Services Provided By _ C.C.S. Central Office As per Agreement based on i 13,85% of Net Expenses $ 2,736 19,755 x 13.85% - 2,736 TOTAL PROGRAM EXPENSES $ 229491 t i i d f i �1 (1•,.YZ'iT11�111:IJK(' .JuS1:Lf.1.C%t1..1.�?tl t�?::itl; l�Clilltll.lilll:� U�'veL�Jf'ntt?,tl•`. 1��'.E�.1Ctat1�?ft', w ;n.•i 1. 't'Q�lt'F1t7f: I)t:•i.slc�tl) �� .21 1 CITY OF MIMI COMMUNITY DEVELOPMENT DEPART14CIlT PROJECT SALARY l 1 AGENCY:C C.S. SAN JUAN DAY CARE rx NEIGHBORHOOD CENTER _ TITLE OF PROJECT: SAN JUAN DAY CARE CENTER FUIID I14G SOURCE: G.D. FISCAL YEAR: 1989 - 1990 POSITION TITLE (list•each position and employee name separately ANNUAL SALARY PAY PERIODS PER YEAR HOURS 14ORKE0 PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TII4E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL !►1.00.* CHAKED 10 CITY FOR T! PROJECT N Administrator II Lucia Vicencio-Tapia I 25,0f 24 FT L��]on% *• 10,119 _ I ( I Office Support Spec. III Sister Doris Gualan I 15,241 ( 24 FT ' L635, JO Inn% * Due to Par ty i pact- picentages A fix amount of particidation cannot has beefi be determined used initead, it this Lima - I I I I �� • u .. .... ..._._.._. `. IF fiIIIII IIm CITY OF MIAMI • DEPARTMENT OF C014MUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE CONTRACTOR: C.C.S.SAW JUAN DAY An & NEIGHWBR00D CENTER _ iY FUNDING Inicind & Progra.•n ' Title XX Read _ Real Con- income & C unity Start �Yikc_T-.%t rc;rPTPTTnN Itributions Donations DeveloP• Contingent J.T.P;A. i Office Support Spec. III 1 All others I 22,880 Parity Salaries 22.880 Health & Welfare Pension Social Security Fla Unemployment 'Workmen's Compensation rarity Benefits TLlTj1,L EXWITS 2.31 17,677 604 i 24,412 4.819 1,151 I82 113 105 1 7,98E 1 .22 880 1 32.398 I 407 6_ 6_73 2.139_ 769 28 76 70 3,649 .3,319 2,217 12 017 16,912 . 115.386 23.35� 121,249 4,610 14,194 1,642 111494 1 I 1,101 1,002 78 1 71 108 98 inn ! 91 7.639 I 44. ;I FUNDING Soecify id tner C.C.S Total per ►gram Youth Subsidy Li rt=-T_ I4 186' 1 25,087 L_5.24I i 2,,543 19-403 93.787- 664 2_781 I1 529 I26-796 136.896. I151 5 290 21.203 - 883 ! 1 1 6 1735 i 1,2,63 5,286: - 1 91 350 ,. ' 520 t 125 t 116 6 151 8, 768 � � 1 680 I 35 5 I tom_ ' 7f ��i��u�ii�iiiriiiiniiiuii�u� iiii�l�i� IIIIII III II II I IIII IIII IIII I II IIIIIIII IIIIIIIIIIIIIIIII I IIIII IIIVII II I II I I_ III I I i aim i� i iiiniii � i � � � � 111hildi� CITY OF MIAMI DEPARTMENT OF COMMUNITY DEVELOPMENT TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE rPW, DLr'rnv. n n cA7A TnALt 7%AV nADTi x. wV'rr_ TUfVMMfl f'R?FPPR FUNDING OTHER U,NDIIiI(�` SD._°: t. r'v Title XX Read ood Partners C.C.S linkind jProqrwi Real Con- income n [D= IIIlIII Start ro am For Subsid' e Total =' Dc-r 7Dlins Donetiors p. ION t-i�uoo _sBuilding Con tinoent J.T.P.A,rM outh Ling -I_ 351 (( IIII 336 3051 28,10j 385 29,479, $ e es n id Goods 14 IL000 Medical & Dental,Su plies 51 (IIII{ 49 44 56 200 443 403 5101 IL 1,89 C 463 %Upt Transportation Client Recreation & Entert. 132 1I5 250 146 70 Insurance Accident Clients 79 76 69 871 1311- Education, Arts & Crafts Suj.--• 479 458 416 950 5271 1 2,830. Conferences & Conventions IIjI(I 25 24 22 I 291 100 Membershi Expense 130• 124 113 1431 1 510 - Staff Training& Worksho 38 37 33 421 1 ISO Insurance General & Libilij -808 773 703 II 887 3,17 Employment Advertising51 49 44 561 200 Licenses, Permits & Taxes 64 61 55 70 250 Livia Expense Allow 382 366 333 II!N' 420 1,SIY Aud 'tExpense 493 I( IIiY 472 439 5421 1 &i 90S3 1 132 1,083 985 119120,-1 1,241 CF : UtI{- +,lKc_ #-t;_.id-e Space 000 •c ;: € TY OF MIAI CIIII(IIIII ' •',`I� DEPASTHENT OF CgdMUNITY PtENIIIII` TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE .S. CO7RACTOR•C.C.S.SANJN MY ME & NEIGHBORHOOD CENTER.0 . iY FUNDING THIIIEIIIIIII1R FUNDING o_ecII�IIII(I1Ii 'II(IIIIIII Title )M Head ood Parner CC P4-' jInkind Real Con- jPrDgrain incme & unity t Sart Program For Subsidy Line -?tom - _i:c_;-�" EscT I_v _.,- tributions Done_ion5CD �p. eloION Conti T.P.A. IIII 510 II,III IIIIIIIII I 5.S8 '. 0 Equipment Maintbnance 183 +(I 176 160 --ry 201 724 Security Systems 102 98, 89 400 Exterminating Services 55 53 48 I(II1(IIIII 60 2I6 Plant Equipment 229 219 200 252 900 Extraordinary Repair & M. I 892 ' 853 776 979 �To�_2e,l0 3 540' P er m& Recreational E u I 562 IIII 536 493 _+- 610 2_200 Indirect Costs Allocation IIIIIII I 6,975 2 6 6-673 6,071 7,657 30,112 3ffice Supplies I 204' 195 177 224 800 Postage & Parcel I 51 II I 49 44 56 200 3ousekeeping & Cleaning Sup. 563 II 538 490 ��IIIrIII(II � 2 208 Supplies 336 I iI IIT 322 293 369 1,320 telephone & Telegraph 306 III 'I II IDEVELO- 293 266 335 1,200 7ghicle Operating Cost 1070 III( 1024 931 1175 4 200 Auto Allowance 44 III 38 ..42 4 173 I22s ,Won-Pereonn 1 .26 000 16 760 2 736 16036 14589 28.1021 2 320 I -1�394 1-: 124,937 48.880 I 49,158 22491 47032 42, ;10 28I "-5: 4,0 00 rIL T,ZMeases �II III�III IIIIIY�II �II I III �'II - _ �'.PROJECiED FUNDING DISCLOSURE rnr:•ro r?n� • c _,r! _ s: a" MAN DAY CABNEIGEMMO0D CEIUER PURPOSE OF GRANT/FUNDS: FUtjDiNG PERIOD From: To: EXPECTED DATE OF NOTIFICATION FUUM"41UG SOURCE (Be Specific): MOUNT RSQUESTSD i S In -kind &Real Contributions 48,880 To provide child care services July 89/ June 90 , Program Services Fees, Registrations 49,158 To complement operating expensee July 89/ June 90 .and Donations City of Miami Community Development 22,491 To complement operating expenses July 89/ June 90 Read Start Program 429788 To complement operating expenses July 89/ June 90 Child Care Food Program 28,102 To complement operating expenses July 89/ June 90 Title XX 47,032 To complement operating expenses July 89/ June 90 Partners for Youth 49000 To complement operating expenses during summer July 89/ June 90. i Archdiocese of Miami 531958 To complement operating expenses July 89/ June 90 1 IT 0 T A L I$ 2969409 _n�c4nd end Real Contributions: Defined a5 nCn-.nOnetary services Or materials in excess Of $�0 which i5 prov;ded t0 the ?rogr3m`free-Of-c:.ar^ye by sources other than those identified in this budget. Procrem Incame and Donations Funds collected from the charging of fees and/or cash donations/contributions. Lor J �Iioliiltr�iik �i 1� 1��i n �i T 11N� ki Hl�� a-:RTIFICATE OF, 15SVE OAT/ (MMIDOl1 Y) R ' 4/20s9 PRODUCER THIS CERTTFICATE IS ISSUED AS A MATTER OF WORMATION ONLY AND CONFERS ARTHUR J. OALL.kGH$R & COMPANY RIGHTS UPON CERTIFICATE CAAFFORDED THIS sCERTIFICATE,aaot S NO AMEND. c/o Gallagber Bassett Services, Inc. 8355 N.W. 53 Street, Suite 215 Miami, Florida 33166 COMPANIES- AFFORDING COVERAGE (305)592-4580 COMPANY LETTER A Lloyd's of London/Centennial Ins. Co. LEERY B INSURED Illinois Union Insurance Co. CIGNA COMPANY `. LETTER Archdiocese of Miami COMPANY D 9401 Biscayne Blvd. LETTER Miami, FL 33138 COMPANY E LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. CO LTR TYRE OF INSURANCE POLICY NUMBER POLCY FFFECTNE DATE IMMDOFYYI POLICY F><pMION GATT (yMAOQYYI LIABILITY LIMITS IN THOUSANDS AGGREGATE GENERAL LIABILITY CF IPREHENSIVE FORM Qualified Self Insurer BODILYA rwuRY ffCUAR"E $ x jL PROPERTY DAMAGE $ PREMISESAVERATKRIS UNDFRGROU4:1 ExPLosroN a coLLAPSE H:�AQ: � x 111 a 91DNEo $ 600 1nCiud. $ 600 R PRODUCTSICOMPLETED OPcRAT1;1':: , COWRACTUAL I ISL 4248 & ICO 5824 INDEPENDENT CO%TRACTOR'• 287 02 1172 4/1/89 4/1/90 X PERSONAL INJURY $ 600 BROAD FMO PROPERTY DAMAG: PERSONAL IIIJURN• I jL AUTOMOBILE LIABILITY AW AUTD ISL 4248 & ICO 5824 ' 4/1/89 4/1/90 wy-` MpEn mo $ ALL OWNED AUTOS IPRN PASS 287 02 1172 ALL OWNED AUTOS ( PRkv R TIIA .1 MY Rory PER MT) $ PROPERTY DAMAGE MIRED AUTOS N014 OYVNED AUTOS Comprehensive & Collisloh GARAGE LIAWLIN Deductible $250 1 ud. SIR BiaPO COMBINED $ 600 Inc EXCESS LIABILITY UMBRELLA FORM BComaINED S 400 $ OTHER THAN UMBRELLA FORT; WORKERS' COMPENSATION Qualified Self Insurer STATUTORY $ PEACH ACCIDENT) A AND EMPLOYERS' LIABILITY ISL 4248 & ICO 5824 4/1/89 4/1/90 $ I�EAS $ (DISEASE -EACH EMPLOYE OTHER Fidelity ISL 4248 & ICO 5824 4/1/899 4/I/90 $25,000 Includ. SIR DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESISPECIAL ITEMS San Juan Day Care & Neighborhood Center 144 N.W. 26 Street Additional Insured: City of Miami SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO City of Miami MAIL 3bAYS WRITTEN NOTICE TO THE CERTIFIC.TE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAN. SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 1145 N.W. lith Street OF ANY KIND UPON THE COMPANY, ITS -NOF.FITS OR REPRESENTATIVES. Miami, Florida 33136 AUT IZED EPA T IVE s;;-... .. -IrT .. CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19890 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and End World Hunger, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE% Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT% July 1, 1989 through June 30, 1990 AMOUNT% $14,235 VENDOR NUMBER: 031948 TAX IDENTIFICATION NUMBERt 59-209031.0 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total a ' A Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance; current 4 T. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Departmentof Community Development, in accordance with the requirements of the Agreements control# programmatic monitoring, and modification of this Agreements except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other. records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. r Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for ,a other funds in connection with work which would have been j performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired `j for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose • r • . ♦ ww aaa•w�w —L— • 1 L _ __ __�__�1 L.• � l� ATf..I) r�� ...'~. -c- and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each nerson receiving the benefit. shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incompletet or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the City's Department of Community Development no later than 120 days after the expiration of this Agreement. MIN i r services required pursuant to Article II hereof, $10,037, B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by , CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as i a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this s Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted invoices. 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when, the 9 :�'`"` GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorisation for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulationa.* 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for recruitment and outreach. All literature, advertising, publicity or promotion regarding GRANTEE's activities will be submitted to CITY for review and approval prior to release or distribution. No press 10 conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local 11 - Y cur. ;ii.Guus,,.am,r Fr - RL 4.6 AMENDMENTS PRO No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. == 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become i= the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the ' Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant _ ' -12- xt y to this Agreement shall a-, all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under - 13 - 7 the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which t personally served; or, if by mail, on the fifth day after bean osted or the date of actual receipt• whichever is g p earlier. CITY OF MIAMI 3500 Pan American Drive Miami, Florida 33133 GRANTEE End World Hunger, Inc. 1460 West McNab Road Ft. Lauderdale, Fla. 33309 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. f- E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or A otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not'modifiable to conform with such laws, then same remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agentA or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official f GRANTEE' r in bod authorizin the execution act o s Bove n g y, g of the Agreement, including all understandings- and assurances contained herein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the Agreement and to provide such additional information as may be required. - 15 - �r B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and = training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments -A, B, C, F, H, N and O of s' OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the 3 Policies and Procedures Manual for Community Based Organizations. L: 16 - ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF$ the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. ATTEST: MATTY HIRAI City Clerk ATTEST: CITY OF MIAMI, a municipal Corporation of the State of Florida By CESAR H. ODIO City Manager GRANTEE: End World Hunger, Inc., a Florida not for profit cor- poration By _...-C Cori:)orati Secretary YHarold Solomon, Chairman SEAL GUARANTEE I Cynthia R. Kaandin , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating i a CORPORATE RESOLUTION WHEREAS, the Board of Directors of End World Hunger, Inc. has examined terms, conditions, and obligations of the proposed contract with the CITY OF MIAMI for Community Food Garden Program WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF End World Hunger, Inc. that the CHAIRMAN and SECRETARY are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF MIAMI for Community Garden Program r in accordance with the contract documents furnished by the.City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this 24 day of May , 1989 CHAIRMAN, Board of. Directors r� - i END WORLD HUNGER, INC. Work Program Specifications for the Communiy Gardens Project July 1, 1989 - June 30, 1990 RECOGNIZING THATr Atti hmeht 1 P&J66 19 -21 (i) The Agency, as a whole and through its combined sources of funding, assists individuals in developing food gardens to eliminate hunger in the world and promote self sufficiency; (ii) Fifteenth Year Community Development Block Grant Funds are being provided by the City for the purpose of supplementing the costs incurred in establishing the Community Food Gardens Project within the City of Miami; The following work program specifications for the total operation of the Community Food Gardens Project are hereby outlined and are inclusive of Community Development requirements: I. AGENCY will teach a minimum of 120 low income persons residing in public housing projects located within the City of Miami to plant and harvest gardens to provide a viable food source and promote self sufficiency. A. A minimum of 120 persons (unduplicated) residing in the public housing projects located in the City of Miami will be trained to plant and harvest food gardens by the end of the contract term. These housing projects will include, but not be limited to: Culmer Plaza - 645 N.W. 8 Street Edison Court - 225 N.W. 65 Street Golden Age - 3150 Mundy Street New Haven - 179 N.E. 71 Street Newburgh - 7217 N.E. Miami Court Percival - 3811 Percival Avenue Martin Fine Villas - 1301 N.W. 7 Street Agency will also develop -five (5) additional garden sites in the City of Miami by the end of the contract term. Agency will be required to advise the City of Miami Social Programs Division, in writing, when a new food- garden is established. B. A minimum of 249 "program service days" (defined as operational days during which services will`�.be 'f . -f: 1. Identify and secure land for the initial garden fl plots (on -going.) —_I 2. Enroll residents of the identified housing —_ projects to participate in the food gardens project (on -going.) 3. Form initial community garden clubs and coordinate gardening activities (on -going). A Community Garden Club will be established at each public housing project. 4. Establish water hook-ups for the initial garden plots within 30 days after identifying and securing the garden plots. 5. Provide materials and construct the garden plots with the gardeners within 30 days. 6. Train gardeners to plant and cultivate the garden plots (on -going.) 7. Hold monthly training sessions for pest control, food preservation, nutrition and neighborhood beautification. 8. Harvest gardens and replant, as required, adding new garden plots in accordance with seasonal schedules for specific crops (recognizing that certain crops grow during specific times of the year.) B. All garden plots will be located in public housing projects located within the boundaries of the City of Miami. C. Field supervisor will inspect garden plots at each public housing project at the minimum of one time per month. Technical assistance will be provided, as needed, throughout the term of the contract. III. AGENCY will maintain complete, updated and accurate records for all services provided. Said records will include, at the minimum, the following informations A. Name of participant B. Date of Birth C. Current address (including name of housing project) D. Family income E. Race and/or ethnic status F. Date of enrollment/intake in the Program G. Date of termination from Program and reason for termination (when applicable) N. Name of person preparing record IV. AGENCY will complete the following forms to document services rendered which include (see attached forms): A. Gardeners - Garden Club Agreement B. Monthly Sponsor Reports C. Clubs By -Laws V. AGENCY will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division, City of Miami, by the tenth working day of the following quarter. The report will contain the following data: A. Number of unduplicated City of Miami residents served by the Program during the period: 1. # of Males (White non -Latin, Black non -Latin, — Latin, Other) 2. # of Females (White non -Latin, Black non -Latin, Latin, Other) 3. Female Head of Household 4. # of clients enrolled for the period , 5. # of program service days for the period 6. # of garden plots established during the period 7. # of clients withdrawn during the period 8. # of training sessions held during the period (including topics addressed) 9. # of on -site visits to the Garden Clubs 10. List of all unduplicated persons served in housing projects located in the ECittX during the period (broken down by housing pro ect and full name and address of each client) VI. AGENCY will maintain updated, complete and accurate records during the contract term and will retain them in one central place, located at 11431 S.W. 112 Avenue, Miami, Florida. Signed and submitted (with attachments) to the City as part of the Fifteenth Year Community Development Contract on this day of 1989. e NOTARY PUBLIC SIGNATURE, SEAL AND STAMP l:ry f �..,:t, State rd FiMA3 14y fcrrni0lfla E.r,:rfn Q;t. 1, 150 . 9cakdJMu Ly Lin • buviana InQ NWHIA R. KAS D N Ex utive Director End World Hunger, Inc. End World Hunger, Inc. 1460 West McNab Road Fort Lauderdale, Florida 33133 = - 3 - Attachment 2 _ Pages 22-25 CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY: End World Hunger, Inc. FISCAL YEAR# $9-90 PROJECT: Community Food Gardens DATE: _5-25-$9 FUNDING SOURCE: CDBG-15th Year EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST COMMITY FOOD GARDEN WORKSHOPS (PRINTING/SUPPLIES) 1 459.60 PERSONNEL SALARIES Executive Director 1,500.00 .Program Director 9,000.00 Secretary/Bookkeeper 3,276.00 Fringe benefits to be paid by End World Hunger, Inc. This is to verify that End World Hunger, Inc. assumes the responsibility for the payment of Social Security and Workers Compensation benefits for the above named• employees. is R. Xashdin . I tive Director iTARY IOAn MAEFIkC FSCi T�7. 1SCY. BONDED TNgY NOTARY PI/DLiC UftOtq{yp{TLp., i ti CITY OF MIAMI 6014MUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY: End World Hunggr.I:nc: FUNDING SOURCE:CDBG 15th Year - TITLE OF PROJECT:Community food Garden FISCAL YEAR: 1989-1990 POSITION TITLE (list each position and employee name separately ANNUAL SALARY I PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TI14E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL A1401 CHARGED Ti CITY FOR PROJECT Executive Director 80 lr�.JO ' 1 25 $_ 1,500 Cynthia R. Kashdin 9 000 Program Director ✓ 24 80 1,250 70% 30% John S. Waterhouse , Secretar Soo a 9; 360 24 1 24 /3l..so p 35% 35% 1.276 Sonia Kilsheimer ( ' Social security be assum 6 d by End Workmen' World Hu Compen ger, In-.. ation exp I anses wil Q• 114TAPY t iP.3LIG STATr OF FLORIDA DOZEDRM .-RER a. INS. LIND. I II UtiTRt,CTGR: jiid'vorl I Sun er Inkind Program Real Con- Income & +.i1ty i-. rp DTSCPIPTI Os1 tri byti ons Donations ri,ia 1i. Kashdin n us,terhouse Project Manager E'rinee Benefits Annual. Audit I Auto Expense I, ?rational Program Expense Insurance Loan Office Supplies ------------------- Printing/Postage/Workshop Storage Community Garden Ass. Miscellaneous Expense Ple,e_ �� I��I��'� IIIIIIIfIIIIIIII��Ih•`n"IIIIIIII�IIIII�I�I • - --- 3,500 ( 3,500 3,200 . I 5,000 35, 000 i 1,000 3,000 900 302 : 4,998 459 420 I I • • 6,500 J50 4,363 20,000 �— 28,500 147,047 , 14, 235 _. . T'77ii_... - I� I II I RI�M I I I i I I I II II I I I III I I I �ICr I� I I I I III � ri 'DISCLOSURE �• PRt1,7ECTED FUNGI - RAC70R: RANT/FUNDS: FUNDING PERIOD EXPECTED DATE OF � llNDING SOURCE kPC Specific) A'10UNT REQUESTED PURPOSE OF GFrom: To: NOTIFICATION OCED Metro Dade ;w ity of Miami 28,500 Dade Community Food Garden Program 8/89 - 7/90 my 1, 1989 7/89 - 6/90 June 30, 1989 14,235 City•of Miami Community Food Garden Program urrent Community Food Garden'& Educational Ending Hunger Rent A Car payroll Deductions 50,000 Program r inkind and Real Contributions: Proarem Income and Donations a Current 100,000 Expansion of Community Food Garden Program 75,000 South Florida Community Food Gardens urrent (June '89) . � 1 i TOTAL. r• non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources .l Defined as other than those identified in this budget. Funds collected from the charging of fees and/or cash donations/contributions. , .. rrr an i.•r..i�nw..r. R1 ....La ••a=+ . ... . Y .. ...".T:r.... P'. : • i '_• � ,q r>: nIMuiu�nuii" ��iiiiiiiiuiii� ili'I" "°ITIi°IIII'I"II 1' r11111! "IIIII�� I� J I� I �� I I�� III �I�� i E s ._ a ► IIIIA UL oi-MCERTIFICATE OF INSURANCE 168UE bA1E �fuA�il[?WY1� b-289 qti TWO CERTIFICATE 19 WIM AS A NATTER OIL WOIM/ATION ONLY AND WWM No RIONTS UPON THE CERTIFICATE HOLDER. Tm CERTW"T!! OGEE NOT MAIM►, tt m cvmm & Co., 1w. EXTEm OR ALTER THE COVERAGE APPOVIDED BY THE POLIO" MOW. 3350 S. Dixie. Highfty Miami., Fl. 33133 COMPANIES AFFORDING COVERAGE OLOmPANY A Nautilus Insurance Cbgww e -- -- - -- I ^RN`' 0 Insuraim C]mtpmy of North ATneri.caMIN `- Em wow v "MGM? INC. �M Y Aetna c aslu&l ty &Suety Ck). 1460 W. WMb ]bid —_ .__-- -- --- Ft. LAulerdale, Florida 33309 °�,°"I� Y D �ER TWO TO CERTIFY THAT POLICIES OF P"ALNM LISTED BELOW HAVE OWN OSUED TO THE DtM M0 NAMW MOPE FOR THE POElCT PMN XI MAICATW- NOTWITHSTANDINti ANY WAUN&VOIT TEm OR CONDOM OF ANY CONTRACT OR 4OTI4rR DWIMENT WITH RElPECT TO WHICH 1"0 CERTVIWAM MAY vE OR MAY PLOITALN, THE AFFORDED BY THE POLICIES DESCRIBED HE91ER1 It SUBJECT TO ALL THE TIME, CKC1.UMNI. AND CONDE TIOMSi OF SUCH POLIMS• TYPE OF WSURANGE POLICY NIIMHER m icy CAn ""UK � FMI.N tvmttm �■{J�� AiIITY LAM M TMD�U/�B�MMI/r}lAS'M CEJAL LIABILITY X COMPRIENEMWE FORA x' PREILISESIOPEMros *La4392 Lo�L;roN OkLe : HAW rllomcfsA71JwLvw WmTIOfw'S MIOP1'Pmntw CONTRACTORS MW IORII PROPERTY DAMASE PERSONA& kIURY AUT000108 E UASLMLY ANY AUTO ALL OWNED AUTOS (PW. PM-) ALL DINIIEA AUTOS �PfWRPTp� "m AIJIOS MOPFOY w AUTOS GW.Aa I LINTY Uk*W LA FORM OTHER JILAN UMSWIAA FWW wo.ows, cO11PENSATION AND E Mmoym, LLAIKM OTHER FTIlf?T• LT F.MPIIXk� DISf�l'Y TV= C32636743 23BY10041.2795 8-1-88 1 8-1-89 M,v s PROPWITY BMW& S L1+ j $ 300, ; j $ 300, PERSONAL INJURY 1 $ 300, . env $ sm M A MM $ rMpo" $ L?IINAWGE C01I61NELy $ 1�1�ml I , - _% if..IRVIa 4-28-89 4-28-90 $ 00 7-23-88 7-23-89 $5,000. *Additional insured -City of Mir (Per endorsea ent ati aclva, ) City of Mi A ;f U45 N.W. llth Street Warm_, Fl. 33133 �', a ....:.... (+":1.�' Y.'i ._ .•�. ?00 " .39Hd r all SHOULD ANY OF THE ABOVE DESCMED POWlES I* CANCEUM WYOIIE THE EX_ - PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO LIAR 30 DAYS WRITTEN NOTICE TO TI/E CERTTFICATE HOLIER NAMED TO THE LEPT, BUT F O MAIL SUCH NOTICE WPON NO OKAATION OR L1ADITY OF ANY tM COMP , TIS &NSVN RCLIL:MTATrAM tt R INSURM :j 80 : 9 t 680 83 t4nr %20 89 -61's 11111 b8-44; 14111 t; *� I s ENpORSEMEN � Nautilus Insurance Via. eWWe. Atite►ns _ ATTAOM To "a IS1lltJhAI10 TWO Me9lMtED porb" ok PM" OF I amy tRO F 110. - DAY Y!l 12bt NOON 6 1 gg END WORLD HUNGER. INC. .54392 _r ' AWrna " lafil' r DttADL 0911 ..._ In c Onsideratian Of the premium charged. it is understood and agreed that th.La e folwing is added as an additional is CITY Or MIAMI METROPOLITAN DADS COUNTY 1145 NW 11 8T 3.40 W FLAGLER 8T 1MIAMI, FL MIAMI, FL respects a� legally entorceabl* contractual. rc� egreent with But °�'y as reaps for liability arising m1t of the name in - the named insured and only for occurrences or coverages not oth�er- sured's negligence and only lies. wise excluded inn the poLtcY to which this endorsement aPP that irmspective of the number It is further understood and agreedthat in no event atsall of entities named as insureds under this Poc]'• the ccnpanY's lW is of liability exceed the occ+.u.rw= of aggregate lWts as applicable by policy definition or endnrsemant. All other' Terms a -A Conditions of this Policy xema.in Ur4wn9e4• a IL i CITY OF MIAMI f 1 SOCIAL SERVICES AGREEMENT f- F — THIS AGREEMENT, entered into this day of , 19 , } between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Southwest Social Services, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $66,022 VENDOR NUMBER: 065723 TAX IDENTIFICATION NUMBER: 59 2102294 = NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following E _ documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this —f — Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current t liability insurance, naming the CIi'Y as primary or additional insured as determined .by the Law Department of a the CITY; current Workers' Compensation insurance; current Fidelity Bond (applicable for all persons who are authorized to receive and disburse funds under this { 4 i E. GRANTEE's Corporate Seal (to be affixed to Signatory► page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Developments A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. .3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development, in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, ,f r Department of Community Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shall be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE shall maintain insurance and bonding coverages acceptable to the CITY's Insurance Management Division.of the Law Department. Prior to commencing any activity under this. Agreement, the GRANTEE shall furnish to the CITY certificates. of insurance and bonding indicating that the GRANTEE is in, compliance with the provisions of this article. - 3 - 0 GRANTEE shall provide the following coverages A) Insurance coverage that reflects sound business practices acceptable to the CITY's Insurance Management Division of the Law Department. B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any -other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder# shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all t requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at ? the end of CITY's funding of the Program (non -expendable' $= property being properties which shall not be consumed or lose identity. GRANTEE shall be responsible to CITY- for any- h> 4 i damage or destruction to said property and shall reimburse CITY for such -damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of = Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant.to this Agreement are r z }k 4 uGitiv-: s.::.+. a __.-...z.. _ _ .... . _..�,_�.......... . . . x...__:........._....r.__ --AAA •- _ .�._ to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format — acceptable to CITY, quarterly reports regarding current — activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by ' Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. 'Department of Housing and Urban Development { (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, �I records shall be maintained for each activity to determine # that services benefit low and moderate income persons. The a following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to low and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing. how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and annual income of the family of each person receiving the benefit. At the request of CITY, GRANTEE shall transmit to CITY written statements of GRANTEE's official policy on specified issues relating to GRANTEE's activities. _6.. f CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incompleteo or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation t by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) —! months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter — which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit a shall be srbmitted to the Social Programs Division of the CITY's Department of Community Development no later December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the i 1 CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or ' inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to t terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development no later December 1, 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion that the ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $66,022. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any } payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by - CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of S, submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid 4 4i- l .;r 4 M j EWE r_ by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed Statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. . approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE i w r f th fli t f i t t l f th Ci s a a e o a con c o n eres aws o e ty of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting r for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of federal, state and local governments. } + eh --------------------- 4.6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4. '7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and t conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. =f C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor. Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents or thing which is given by CITY to GRANTEE pursuant - 12 r ;. to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 JENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and —� shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after MEMO being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Southwest Social Services, Inc. Miami, Florida 33133 25 Tamiami Blvd. Miami, Florida 33144 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of mmn ri rrnl ar Nn_ h-i i a ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State - ATTEST: of Florida k. By - MATTY HIRAI CESAR H. ODIO City Clerk City Manager ATTEST: GRANTEEt Southwest Social Ser- vices, Inc., a Florida not for profit corporation By "CZh//" Corporate Sectetary #lgdeJl Valle, Chairman GUARANTEE CORPORATE RESOLUTION WHEREAS, the Board of Directors of Southwest Social Services Program, Inc. has examir.ad terms, conditions, and obligations of the proposed contract with the CITY OF MIAMI for 15th Year Community Development Funds = WHEREAS, the Board of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF Southwest Social Services Program, Inc. that the CHAIRMAN and SECRETAR`: are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF MIAMI for Congregate Meals and Home Delivered Meals, in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this 22nd day of May , 1989 CHAIRMAN, Board of Directors , (P/1"' S-'w 6Q& CORPORATE SECRETARY (SEAL) SOUTHWEST SOCIAL SERVICES Work Program Specifications for the At"�a�h�efit 1 Paget 10-22 Southwest Social Services Hot Meals Program July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding provides various social services to Dade County residents; (ii) Among these is the hot meals program for the elderly in the Flagami area of the City of Miami; (iii) Fifteenth Year Community Development Funds are being provided by the City to support the operation of the elderly hot meals project in the City of Miami; The following work program specifications for the provision of meals at the Flagami site are hereby outlined and are inclusive of Community Development Block Grant requirements: I. PROGRAM will provide recreation, meals, education, transportation and/or other supportive services to a minimum of 150 unduplicated elderly City of Miami residents by the end of the contract term: A. All persons served (unduplicated) will be elderly: 1) 60 years of age or older (computed as date of birth at first service during contract term); 2) Handicapped below 60 years; 3) Spouses under the age of 60 (no more than 5% of clients served will be in this category.) B. 250 "program days" (defined as operational days during which clients receive services at the program site) will be provided by the end of the contract term. C C. Services to be provided to clients by the program are as follow (Note: It is recognized that program services are provided on an as -needed -or -desired basis and as such, no quantitative service level requirements have been set for each individual service unit component, with the exception of meals service): 1. MEALS a. Program will provide luncheon (congregate and/or home delivered) meals to elderly clients. Meals will be provided Monday through Friday, excluding holidays. Each meal will meet one-third of the daily recommended dietary allowance. - b. Basic foods for congregate and home delivered meals will be provided by Florida Catering Service. c. A minimum of 18,000 congregate meal units will be provided by the end of the contract term (11500 per month; 4,500 per quarter.) .. d. Average daily congregate meals will be no less than 72. e. A minimum of 1,203 home delivered,meals will be provided by the end of the contract term on a case by case as treaded basis. { t t f. Meals will be provided at the congregate site located at 25 Tamiami Blvd. 2. TRANSPORTATION Transportation services for clients will be provided by Action Community Center. Y 3. ACTIVITIES AND OTHER SOCIAL SERVICES a. Counseling Services - will be provided to clients on an as -needed -or -desired basis and will serve to resolve social, emotional or reality problems. In all cases, the client's or problem will be stated in the client's file, a plan of corrective action to be undertaken will be identified, and the services rendered to resolve the problem will be noted. Counseling may be provided at the Center site or in a client's home (for homebound.) b. Educational Services - will be provided at the Center site. Classes will be provided,as outlined belowz Monday - Exercise: 9:00 a.m. - 9z45 a.m. English: 9:00 a.m. - 1200 noon oil Paintings 9z00 a.m. - 12:00 noon Tuesday - English: 9:00 a.m. - 12:004noon Macrame, Crochet, and Knitting: 900 a.m. - 12:00 noon Wednesday - English: 9:00 a.m. - 12z00 noon Sewing: 9:00 a.m. - 12:00 noon Thursday - English: 9z00 a.m. - 12:00 noon Cloth Paintings 9:00 a.m. - 12:00 noon Friday - Ceramics: 9:00 - 12:00 noon English: 9z00 a.m. - 12:00 noon Note: Any changes in the schedule will be reported to the Social Programs Division. c. Health Support Services - will be provided on a monthly basis, as outlined in each month's activity schedule. Services may include seminars on health maintenance, blood pressure screening, nutrition education, etc. d. Information and Referral Services - will also be provided on an as -needed -or -desired basis, on either a one-to-one basis or through telephone contacts. e. Outreach Services - will be provided on an as - needed basis or the purpose of identifying prospective client's needs and encouraging use of program and/or other available resources. f. Recreational Activities - will be conducted as outlined in each month's activity schedule. Activities will include card and board games, seasonal activities, tours, picnics, field trips, group birthday parties, etc. g. Telephone Reassurance - will be conducted as a service for homebound and/or isolated elderly clients. Said individuals will be contacted on a daily basis to determine their safety and well- being. Service will be provided to those clients who have been identified an being in need of same. -2 . h. Nutrition Education - will be provided on a monthly basis. This service will translate the principles of nutrition through effective communication and motivation to learn and to change, when necessary, their eating habits. D. PROGRAM will operate from 8:30 a.m. to 2t00 p.m., Monday through Friday (excluding holidays.) II. PROGRAM will maintain complete, updated, and accurate records for each client served and will utilize the following forms to document services rendered which include: A. Intake Form B. Release of Information Form C. Contact Log D. Outreach Log E. Congregate Meals Report F. Home Delivered Meals Report G. Weekly Summary H. Transportation Note: City of Miami client files will be identified by a red label. III. PROGRAM will complete a quarterly activity report (see attached form) and will submit it to the Social Programs Division, Department of Community Development, City of Miami, by the tenth working day of the following quarter. A. Number of unduplicated City of Miami persons served during the quarter: I. # of City of Miami residents over 60 2. # of City of Miami residents handicapped, under 60 3. # of City of Miami residents under 60, but spouses of otherwise eligible clients 4. # of low -to -moderate income clients 5. # of Males (White Non -Latin, Black Non -Latin, Latin, Other) 6. # of Females (White Non -Latin, Black Non -Latin, Latin, Other) 7. # of Female Head of Household B. Number of congregate meals served during the quarter (City of Miami) C. Number of home delivered meals served during the quarter (City of Miami) D. Number of total service units provided during the quarter 1. Counseling 2. Educational 3. Health Support 4. Information and Referral 5. Outreach 6. Recreation 7. Telephone Reassurance 8. Nutrition Education s � k i E. Average daily congregate meals served during the quarter F. Number of Program days for the quarter G. Number of clients withdrawn/terminated during the quarter H. Number of active clients at end of quarter IV. PROGRAM will maintain complete, updated and accurate records during the contract term and will retain them in one central place located at 25 Tamiami Blvd., Miar.1, Flc,"ida 33144. Work Program signed and submitted (with Attachments) tc, the City as part of a 15th Year Community Develapment Contract on this day of , 1989. NOTARY PUBLIC SIGNATURE, SEAL AND STAMP MIARY PUBLIC SYATE Or FLORIDA 'iY COMMISSION ExP JUNE 15.1989 t1o= INLU BEURAL 113. UIU1. AtigelA Vazquez /`/ Executive Director Southwest Social Services, Inc. Southwest Social Services, Inc. 725 Tamiami Blvd. Miami, Florida 33144 0 • �6 5 Attachment 2 Pales 23-2t CITY OF MIAMI EXPENDITURE JUSTIFICATION FORM AGENCY: Southwest Social Services Program, Inc. FISCAL YEARI 89-90 PROJECT: Elderly Meals ,Program DATES 6/9/89 FUNDING SOURCE: 15th Year Community Development EXPENDITURE DESCRIPTION AND JUSTIFICATION REQUEST $ 66,022.00y/' PERSONNEL: Program Director 35% of salary $34,595 12109.0V, Fiscal Assistant 35% of salary $27,170 9:510.00'11 Bookkeeper 20% of salary $14,300 2,860.00 Food Server 40% of salary $9,152 3,661.00✓ Total 28,140.00 FRINGE BENEFITS: FICA $28,140 x 7.51% 2,114.00 Workman's Compensation ($28,140 / $100 x 0.80) 225.00 ✓ Uneployment Compensation ($7,000 x 0.015 x35% x 2=$74) ($7,000 x 0.015 x 20% + $21) ($7,000 x 0.015 x 40% =$42) 137.00 ✓ Health Ins. (115 x 35% x 12 = $483 Y i115 x 20% x 12•= $2769K ('1.15 x 40% x 12 = $552Y (183 x 35% x 12 = $769Y 2,080.00✓ Total 4,556.00%.- TRAVEL: Local Travel 2 staff x 2,500 mis. x 0.20C 500.00 Out of Town Travel and expenses for conference 600.00- Total I1100.00 BUILDING SPACE: Repairs and Mantenance 250.00 Exterminating 132.00 Site Liability and Bonding 2,098.00 Total 2,480.00 COMMUNICATION AND UTILITIES: Electricity (approximately $133/mos.) 1,600.00'' Telephone (approximately $166/mos.) 700.00% Postage 60.00 . Total 2,360.00 - PRINTING AND SUPPLIES Office Supplies 500.00 Janitorial 800.00 Total 1,300.00-- RAW FOOD: Congregate Mealb 13,441 x $1.65 22,178.00 `"' H.D.M.. 1,203 x $2.50 � 3,008.00 Total CUt'Y 25,186.00 ✓ • =? (Expenditure Just - it on Form; Community Development Department - Social. Programs Division) (W23) t EUENDITURE AND JUSTIFICATION CONTINUED: OTHER: Subscriptions and memberships Audit and Accounting Services Total 100.00 800.00., 900.00 ` a G CITY OF MIMI COMMUNITY DEVELOPMENT DEPARTMENT PROJECT SALARY AGENCY: Southwest Social Services Pro¢, FUNDING SOURCE15th Year C.D. TITLE OF PROJECT: Elderly Meals Program FISCAL YEAR: 7/1/89-6130/90 A POSITION TITLE (list,each position and employee name separately ANNUAL SALARY D PAY PERIODS PER YEAR HOURS WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF T114E DE- VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL AMOUFI= CHARGED 70 CITY FOR T111 PROJECT ' Angela M. Vazquez Director 34,595 26 80 D 10330.5 100% 35% 12,109 ✓ Maria C. Penedo Fiscal Assistant 27,170 ✓ 26 80 .Fly: 1,045 100% 352 9,510 ✓ Rosa Albo Food Service Aide 9,152 ,/ 26 80 /yo.po 352 100X .40% 3,661' ✓_ Ivania Palacios -Bookkeeper I 49 300 ,/ 26 _ 80 //O•op 550 100% 202 2,860 I I I I I CITY OF MIAMI DEPARTMENT OF Ca4MUNITY DEVELOPMEMT t SOUTHWEST SC+CIAL SERVICES PROGRAM TOTAL CONTRACTOR BUDGET AND FUNDS DISCLOSURE 25 Tamiami Blvd. Miami. Florida 331" ' _ ( } CONRACTOR: YFUNDINGFUNDING OTHERS �Ctry Inkind b Program !f Total Per Real Con- lincomeo& Co;cmunity . Develop• lContingent �E/ylfl tt! Line -item ' • e� �7' ETPT �.V tribvtions Don�iirs � PERSONNEL �,� � 7 5so � � �RTNGE BENEFITS 0,10 !J 100 TRAVEL: Local Out of Town 500 ` 600" i a /,do 1f iF ! t,g00- j, 7�0 BLDG. SPACE: Maint/Repairs I j .260 { j ` ��oo '1� Exterminati n j I � ! 7.595 Site Lia it i 4 t 1 } �{ 3OG► COMM.& UTILITIES: Elect. I i / ! III god I�la4G Telephone �1 ( E �6D 18O •770 ce PRINTING & SUPPLIES: Offir a o00 a ffo0 Janitorial I 93,l7S (ll��la39 RAW FOOD: Congregate Meals sz I 'j78 3 008 j k ! /, q55 I R qF�'� Home Del. Meals �aa OTHER: Membership & Subs. I I Sao Audit & Acc. Serv. Nut. Ed. & Consult E UIPMENT: van Tires • •:.y Maintenance b Repairs 41110� x Gasoline for van j �4,100.1 Liability for van Social Group Services ' 4 . i.9Q33 1 TOTAL ! /Z l�a� i 5s0 G(o 0.2X i t 000 1.3y 07 .. J �H-c .k."fi.4-"r"."•.'Y,..,^_'fir^ ., s PROJECTED FUNDING DISCLOSURE ` • MKTRACTDR: PURPOSE OF GRANT/FUNDS: FUNDING PERIOD From: To: EXPECTED DATE OF NOTIFICATION FUNDING SOURCE (BeSpecific): DI AMOUNT REQUESTED 92,192 Congregate Meals and Transportation 1/1/89-12/31/89 Approved ,AREA AGENCf ON AGING J.S.D.A. 40,000 Congregate Meals 10/1/88-9/30/89 Approved 14,955 Rome Deliverd Meals 10/l/88-9/30/89 Approved Vnited Way 35,085 Congregate Meals and Transportation 7/1/8976/30/89 Approved - State of Florida R.R.S./LSP Funds 75,000 Congregate Meals, Transportation & Social Group 7/1/89-6/30/89 -6/30/89 City of Miami Community Development 66,022 Services. Congregate Meals, Rome Develivered Meals 7/1/89-6l30/89 Approved TOTAL $323 254.00 Inkind andReal Contributions: Prooram Income and Donations : _L � �i ��i• I .Illllf �I��flll I f"IIIi��ITIIIT IIIII IIIIIIIII � II I�� -� � !IIII March 16, 1989 Mr. Jose Padial Florida Catering Services, Inc. 8775 N.W. 13 Terr. Miami, Fla. 33172 Meal Catering Contract Extension: This is to inform you, in accordance with Section K-3 of the catering contract between Florida Catering Service, Inc. and Southwest Social Services Program Inc., that: Parties agree to extend catering contract for 9 months beginning April 1, 1989 through December 31, 1989 under the following conditions According to the original contract and approved menus, the categories of starch and vegetables have to be provided by 1/2 cup (volume) not by weight as we have been receiving. This is only an extension of the original contract, therefore, all other con- ditions will remain the.same. The above stated conditions are accepted: We- ose Padial lorida Catering S vice, Inc. Date ela M. Vazquez, Dirvfo THIS 19 1 O CFRIIFY MAT POLICIES OF INSURANCE I ISTEb art OW HAVE BCEN ISSUEDTO THE INSURED NAMED ABOVE FOII THE POLICY PCRIOOINOICA1 FD, NOTWITHSTANDING ANY REOUIRCMCNT TERM OR CONDITION OF ANY CONTRACT OR OTHCR DOCiUMCNT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 96 ISSUED On MAY PERTAIN, THE INSURANCF AFFORDED BY TIIE pOLICIFS or:SCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SVCN POLICIES. %ppc,y g[nowt P0; EKPI 110% LIAOILITY LIMITS IN THOUSANDS TYPE OF INSURANCE _ POLICY NUMBER_— DATE @ihVODrM D�f[ fMwODh1 « L AGOr1E0ATi GENERAL LIAII1UTY BODILY x COP,IPRIIIENSNE FORM Mtrunr $ $ .......—._«.. g PRCMISESWERATIUNS Pending 7 -18 - 8 9 7 -18 - 9 0 MpLr;TV UUNDERGROUND DAMAGE $ $ EI(PLnS10N ti COLLAOSE HAZARD PROOIK.TSA"AMPLETED OPERATIONS X CONTRACTUAL CCo°r, BINEU $500 f Ole 500 , INDEPENDENT CONTRACTORS RAOAD FORM PROP Ary DAMAGE PERSONAL INJURY ANY AUTO A! L OWbCO AUTOS (PRIV PASS I Tq!1 ALL OVBIED AUTOS M ry PASS / HIRED AUTOS NOV 1!WNE0 AUTOS GARAGE LIABILITY EXCESS LIABILITY UMBRELLA FORM OTHER tKAti UMORFLLA FORtA WORY•CRS' COMPENSATION AND EMPLOYERS' LIABILITY PERSONAL INJURY 1$ r pa 1p111 r IPPIA $ . f'ItUI'•HTv $ . t)J1MA�[ atBPO 00munCO $ BI&PD COMM$ $ r' + DESCRIPTION OF OPERATIONS&OrA110NSIVEHICLEStRPECIAL ITEMS SOCIAL SERVICES FOR THE ELDERLY. ADDITIONAL INSURED:CITY OF MIAMI POLICY LIA111T1 EACH EMPLOYEE , Inr 11�i.4■ t, �4'IZ^I-l• �..�».._.r_�.r_. ...�r�a........ :: �..... �. _.'.. _..:. . �. Y'. •.. _.. ._ ... .. .. ... .. .�. ... .. - - SHOULD ANY OF THE ABOVE OCSCRIDCO POLICIES BE CANCELLED HEFORfS T146 EX - CITY OF MTAMI PIRATI DATE TMERC-OF, THE ISSUING COMPANY WILL ENDCAVOn TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLOCR NAMLD TO THE 1145 N.W. 1 S t . LEFT, A T FAILURE TO MAIL SUCH NOTICE SlMALL IAtPOSC NO OtMLIGATION oR LIABIUTY Miami Flo 1 t1ALITHIJI21ZED OF ANY KIND UPON TH6 CO!1MPANY ITS AGENT$OR REF RESEN1ATIVCS. FY.PRESENYATIVII ',�` � �' T��T7Lg' - • . .1 • .F- •n•.. k•rI)►1w.•\��. Iill"I.-�,-. fir'..,..-.. v w r .- t cord •�' .ir� . Y ,�. �.. y ,.�, i + + 4'S ,gyp. - ,t. ,., .a.. ' • �Y a +. .r9 .�.' �RLiC ER w i THIS cERT1FIC t is 15 Ab Al M"S t" ONLY AND CON ` NO RIGHTS UPON THE CERTtFICA tRflFN:ATE DOES NOT AMEND• { EXTEND OR ALTER THE COVERAGE AFFORDED HE BY TPO{XX$ BELOW. - ! *Edward J. Ryan, Inc. P.O. Box 160606 -,Mi*mi, Florida 33116 COMPANY A (305) 253-8343 LETTER - COMPANY 0 INSURED LETTER C Southwest Social Service Program, Inc - 7367 S.W. 8th Street `ERNY TTE COMPANY D Miami, Florida 33144 -! LETTER COMPANY E LETTER -+ s COMPANIES AFFORDING COVERAGE Y r Fidelity & Deposit Company of _Maryland i THIS IS TO CERTIFY THAT POLICIES OF INSUAAIICE LISTED BELOW HAVE BEEN ISSUEOTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. + NO TWIT HSTANOING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSKIN% AND CON * -' TI NNS OF SUCH POLICIES. - —_ -� CO TYPE OF INSURANCE POLICY NUMBER GENERAL LIABILITY COMPREHENSIVE FORM PREMISESIOPERATIONS ff-MOLLAPSE HAZARO _ PROOUCTSICOMPLETED OPERATIONS CONTRACTUAL MAEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL MLNRY AUTOMOBILE LIABILITY ANY RJTO — ! ALL OWNED AUTOS IPRIV. PASS) _ ALL OWNED AUTOS �rVPAS� HIRED AUTOS NON-0WNEO AUTOS GARAGE LWKITY EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION i AND EMPLOYERS' LIABXJTY g l Commercial Blanket . - + 963 49 92 City of Miami 1145 N.W. 11th Street Miami, Florida 33128 MTEY EnIIbuDR�n � � 1 � UABIUTY LIMITS IN THOUSANDS AG,OAEDAtE ICY 4 $ $ DAMAGE $ $ PERSONAL INJURY $ NUN I11A1M $ :I •.' IIgItIg00FNq DAMAGE $ M . DDAIe1IIEo $ BI a ISO S $ . ooMelNEo _ STATVTOW r F - LEACH ACCIDENT) (DISEASE•POUCY LI MITI (DISEASE -EACH EMPLOV 7-1-88 ' 7-1-89 $15,000 ITEMS cc: Insured - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX _ PIRATISYj DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TC MAIL�Rfi YS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THI LEFT, TO MAIL SUC)f 1 OTICE SHALL IMPOSE NO OBLK3ATION OR UABILITI OF ANY KPON THE COMgA)(YY, ITj_YA_(_3ENTS OR REPRESENTATIVES. 1'1-1U to : 02 M I AM I I tjlSU_RF4_rl Svh� r:- �• i ' .:•t /r. _. . •, 1,i ;it9 �T c .1 J f Y .I1rl T x Z .��t� «Ih * till It tl'1 tit l'............_,. ._' r it ..r JqLJL WS to013t$ , rI�/1`I;W f NOW;, KT 1'it� NAME AND ADDRESS Of AGENCY COMPANY Jahn 11i8t1"Mcs ADVISORS . -- _. •••—.�. 210 SW 107 AV* Effective ><Oj'tjt$q 10/7jltl� , 19 MIAMI, rL 33174 Expires C7 12:01 am 0 Noon ___J9 0 this binder is issued to extend coverage In the above hamed company per expiring policy p (crrr 1 in IxAatl eclar) cgsDescription of Operation/Vehictet/Property 25 TAHIIINI awl) WAMI, rU 33144 P R 0 P E R T V ,Type and tooestion of Property Coverage/Perils/Forms �Amt M IMilrsnI Ded• x Type of Insurance Coverage/Forms L- �0 1 0 Scheduled Form Crimpmhenslve Form A 0 Premises/Operations 1 1 O Prodk.ICWCompleted Operations L O Contractual 1 O Other (specify below) 1 O Med. Pay. $ Iflee Q Personal Injury $ Pdl•nl O A ❑ 8 U 0 Liability 0 Non owned 0 Hired T O Comprehensive- Deductible $ 0 0 Coll lsion•Deductible $ ' 0 O Medical Payments $ g O Uninsured Motorist $ 1 O No Fault (specify): L O Other (specify): E g *40RKER$' COMPENSATION — Statutrtry 1 imps (specify stales below) SPECIAL CONDITIONS/OTHER COVERAGES ly Injury j$ 1$ Damage $ Bodily Inptry & Property Damage 0 C Personal Injury r & ry (Each Accident) $ IProperty Damage $ ly Injury & Property Damage Combined $ 0 EMPLOYERS' LIABILITY — Limit $100,000- w..r+w•r..e-+rP++{^T..-v.....�...-w�rw�"�+rw•y.n,�+•+r�'.+n•.wff.•.v�e^R... �.�.p i-.�►�.�a Mer pR+'!�r'!/t'!!'op-A, /l•Tr7WIf.>f`IA:?R5�:�11ttii►C NAME AND ADDRESS Or (] Moc+iG4cr.t O 11IS, PAYE L O ADD-( INSURED LOAN NUMBER Signature of Authorized Repre..entative WOW ...�..� AA lob IN FORMATION PAGER 81 d irORKERS COvIPENSATION A!4G EMPLOYERS LIABILITY POLICY — I�G HARTFORD ACCIDENT AND INDEMNITY COMPANY 10448 HARTFORD PLAZA* HARTFORD CONNECTICUT 06115 POLICY NO: 21 VZ 060138 01 RENE+IAL rrrrrr rw rr rrr 1. i4AMED INSURED AND SOUTH WEST SOCIAL SERVICES PROGRAM MAILING AUDkESS: 25 TAMIAMI BLVD MIAMIy FL. 33144 THE NAMED INSURED IS: CORPORATION r� i - OTHER WORKPLACES -NOT SHOWN ABOVE: 25 T AM IAMI BLVD MI AM I FL 33144 2. POLICY PERIOD: FROM 10-07-88 TO 10-07-89t 12:01 A.M. STANDARD TIME AT THE INSUREDS MAILING ADDRESS PRODUCERIS CODE: 223474 PRODUCER IS -NAME: FL WC ASSIUNED RISK MIAMI INSURAWCE_ ADVISORS 210 Svt 107 AVE MIAMIt FL.o 33174 PREVIOUS POLICY NO: 21 WZ 0GO138 POLICY PROVISIONS FORM NO: WC 00 00 00 BUSINESS OF NAMED INSURED: SOCIAL SERVICES AUDIT PERIOD: ANNUAL STATE ID NO: FL 592102294 if yr rr rr rr rr rr rr rr rr rr rr wr rr rrrr rr rr rr rr rrrr rrrr rrrrr♦,rr rr rw rr rr rr rr rr rr rr rr. TOTAL ESTIMATED ANNUAL PREMIUM rw rr rr rr rr rr rr rr+r rr rr rr rr rr rr rr rrrr rr rrrr rrrr rr rrrr,rr rr rr rr rr rr r�rrrrr rr rr� POLICY MINIMUM PREMIUM—�s*l1 AFL COUNTERSIGNED BY � rr rrM rr rr rrrrr rr rr rr rr rrrr rllrinrrrA rw r.r rr AUTHORIZED AGENT FORM IBC 00 00 01 T 11-16-88 21 YZ DG0138 rW111 •1 VYW �VY'VI � (PRINTED IN U.S.A.) CONTINUED ON NEXT PAGE (10-07-89) IfItUt DATEOAM,MrM INSURANCE SINDER la" BINDER 19 A TEMPORARY INSURANCE CONTRACT, SUDOCT To THE 0ONDITION1014OWN ON THE riBiRgE 61DIr OF THIS FORM thlobVCitp OOMfAHY bI�A N0. State Farm TJUA = Miami lnsuranca Advisors DATE! THE OAT!"'AT16N TIME 210 S.W. 107 Ave. AM X 001AM Miami, Fl. 6-25-89 ►m 6-25-90 NON To�p��5'$Ao�"rO��owEB T4878-25-59 ,p_ CTJpE we -COO! DESCMhT10N OF OPERATfO"r McLESIPROFERTY pnely" Leeelk" IN>v b 1987 Dodge Van S.W. Social Savices Program 281WB31W3HK249 25 Tamiami Blvd. Miami, F1. 33144 ( 1985 Ford Van F-350 FBH53105FHBO7957 =f COVERAGES - ..... � .. _ _- A!l 91L . _ ...... .. , .. �.. � � .... . n. y. _�.. r .. , ., ... UA ITY l.1Ml7S M 7HOU$AHD9 TYPE OF INSURANCE COVERAWFOAMS AMOUNT DEDUCTINI 001INSUR. CA 3F9 Of LOSE ' t3AGiC ' JBtkyAD� .,'SPED.{ 1 I OENERAL AOOREOATE 1 CCAWERCUL 0I f AAL WBILITY M100. -- 001APIOPS AOOIIEOATS 1 +CLAIMS MADE ( OCCUR PERSONAL A AOVT6N0. INJURY E OWNEWS A CONTRACTOR'S PROT. EACH OCCURRENCE / PIRE,OALIAGE (Any one &,I E RETPO DATE FOR CLAIMS MADE; MED I� EXPENSE (Any en6 poreoh) 1 �Iifi�TvS9ae !�� ALL VEHICLES I � BCNEOULHD VEHICLES X SUABILITY at+SrA0d0 xONIOwx1eD PO , 5$01300 r MIRED MEO. PAY E oARAOC 'PrD Full , ALL VEHICLES X COLL13KM DED. 5 0 Q '.OTC VF.D! �UMORIJ11A FOPM OTNEN THAN URIBRELLA FORM WRO DATE FOR CLAIMS MADE; WOPMR'9 COMPENSATION AND EMPLOV91114 LIABILITY ACORO 75•S (2/00) SCHEDULED VEHICLES ACV I STATED AMOUNT 1 _ •orncn ' RV )UdREOATQ�I�EEF N UREC VGCVENGR E RETENi1Q11 MORTOAOEE LOSS PAYEE LOAN ; a50 '.=1 ;�;hf0S I /'halo a:J- "tjnSN I I L-j" I w (EACH AOOMENT! (OISEASE4)OLICY LtMM — (DISEASE EACH EMPLOYEE) ADDITIONAL INSURED CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19 , between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and The Alternative Programs, Inc., a Florida not for profit corporation, i (hereinafter referred to as the "GRANTEE"). —� FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $50,000 VENDOR NUMBER: 012114 s TAX IDENTIFICATION NUMBER: NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached: A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to includes completion of. GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget for E. GRANTEE's Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organisation's assets. G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of Community Development, in accordance with the requirements of Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein as part of this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of three years. The retention period starts from the date of the submission of the final expenditure report. Records for non -expendable { k' property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section l f shall be retained beyond the three-year period if audit rt findings have not been resolved. s 2.6 BONDING AND INSURANCE 'V GRANTEE shall maintain insurance and bonding coverages i acceptable to the CITY's Insurance Management Division of the Law Department. Prior to commencing any activity under this Agreement, the GRANTEE shall furnish to the CITY certificates of insurance and bonding indicating that the GRANTEE is in compliance with the provisions of this article. GRANTEE shall provide the following coverages: i A) Insurance coverage that reflects sound business practices Management Division of acceptable to the CITY's Insurance Mana P 9 the Law Department. 4 - 3 - B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or . continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all requests for payment. All non -expendable property acquired for the program with CITY funds shall revert to the CITY at the end of CITY's funding of the Program (non -expendable property being properties which shall not be consumed or lose identity). GRANTEE shall be responsible to CITY for any damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all - 4 - damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in - kind funds include free rent, labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A final expenditure report shall be submitted to the CITY by July 31, 1990. This report shall reflect actual expenditures, by line -items, versus budgeted expenditures. All persons employed and paid pursuant to this Agreement are to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by — Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine i that services benefit low and moderate income persons. The following criteria shall be used to document said requirement: is (i) Documentation establishing that the service } provides a presumptive benefit to low and moderate !-s income persons (i.e. senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm r,-x CITY may carry out monitoring and evaluation activities, including visits and observations by CITY staffs GRANTEE shall ensure the cooperation of its employees and Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on a { = quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE _ agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development no later December 1, 1990. 2.14 CPA LETTER - GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public 1 Accountant (CPA) which expresses the opinion that the �# GRANTEE's accounting system has adequate internal controls to safeguard the assets of the organization. Expenses incurred to secure the CPA letter may be covered by the CITY grant and must be included in the expenditure justification form of the budget summary* t� fR i, 7 s�.'� ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $50#000. B. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All - reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used to pay that specific invoice. Within 60 days of submitting reimbursement request, copies of the cancelled checks shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CITY. All line -item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the j! indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. `s E. Any payment due under this Agreement may be withheld s pending the receipt and approval by the CITY of all reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found t by CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to GRANTEE are subject to reduction for overpayments on previously submitted € invoices. - 9 - 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays# computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family health care insurance premiums, nor shall the CITY reimburse GRANTEE for employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations in informing residents of the geographical area to be served hereunder and of the services to be offered by utilizing any available means for advertisement, as necessary for approval prior to release or distribution. No press conference shall be scheduled without written notice to CITY. —34 =f 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in ` — connection with its performance under this Agreement. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted ' pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a a conflicting interest shall be employed. Any such interests a a; on the part of GRANTEE or its employees, must be disclosed in writing to CITY. WE GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), bade - County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in —1' ;i all respects with the terms of said laws. 4.4 INDEMNIFICATION ,i. i, GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE's activities under this Agreement, including all other acts or omissions - to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY; 1 and from and against all costs, attorney's fees, expenses, j and liabilities incurred by the CITY in the defense of any such claims or in the investigation thereof. ' 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS '. is Both parties shall comply with all applicable laws, T` !S $ T .m. l r3 4.6 AMENDMENTS 1 � No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and c, conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be it_ 1c provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. C. Identification of the type of subcontract to be used. uolisAIJ D. Summary of actions taken to select the subcontractor. r 1, of Nothing contained herein shall create any contractual 1' relationship between CITY and any subcontractor working for GRANTEE. ' T 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this Agreement and shall become the property of CITY, without restriction or limitation on'" its use. GRANTEE agrees that all documents maintained and'! generated pursuant to this contractual relationship between CITY and GRANTEE shall be subject to all provisions of the'+') Public Records Law, Chapter 119, Florida Statutes'. t ' It is further understood by and between the parties that any 4 to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this ° Agreement and that it has not offered to pay, paid, or agreed �k to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, shall CITY pay GRANTEE an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under 13 .J[ the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive The Alternative Programs, Inc. Miami, Florida 33133 710 N.W. 62 Street Miami, Florida 33150 H. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws,: or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizing the execution 'A B IP It shall co 1 with the provisions of the Hatch Act which mP Y limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being If motivated by desire for private gain for themselves or � others, particularly those with whom they have family, } business, or other ties. E. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal - standards, (b) the State or local minimum wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of OMB Circular No. A-110o J. It shall comply with the Anti -Kickback Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. K. It shall comply with the procedures set forth in the , Policies and Procedures Manual for Community Based Organizations. _ - 16 - - 16 - i ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State ATTEST: of Florida MATTY HIM City Clerk ATTESTS Corporate Secretary By CESAR H. ODIO City Manager GRANTEE: The Alternative Pro- grams, a Florida not for profit corporation SEAL- _ -� • ; GUARANTEE , in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance or the terms anu i conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this day of , 1989. an individual By !j J individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: INSURANCE MANAGEMENT - 17 - APPROVED AS TO FORM AND CORRECTNESS: JORGE L. FERNANDEZ CITY ATTORNEY lnEREAS, the Board of Directors of The Alternative P gr mms. Inc. has examined terms, condi- tions, and obligations of the proposed contract with the City of Miami for $ 50', 000.00 MMEREAS, the Board of Directors at a duly held corporate meeting have `Y considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOAP.D OF DIRECTORS OF The Alternative Programs, Inc. , that the President and Secretary are hereby authorized and instructed to enter into &'contract in the name of, and on behalf of this corporation, with the City of Miami for �50,000.00 in accordance with the'contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract sub- ,. _ matted by the City or Miami. IN WITNESS WHEREOF, this 31 day of may• , 1989 . President,Board of Directors SEAL Secretary - I Y1101 w , 15� r , '''\ i '� i:��tt�iihrrt t� �MIIlfteiiNil W 710 N.W. 62no-Streea Lw Odom" mat Miami, Florida 33150 (305)758-4187 A"^eAto r (A,er /f-21) A. STATEMENT OF THE PROBLEM: The Metropolitan Dade County.Corrections and Rehabilitation Department has been faced with the on -going and spiraling problem of jail overcrowding and the imposition of severe monetary fines resulting from the increased offender population that it exceeds the maximum allowable Dade County capacity of 1,388. . As of January 20, 1989, the Dade County jail's population was counted at 2,136 incarcerated individuals. The seven hundred forty eight (748) in- mates who are reflected as part of the jail 'over population' statistics, as noted above, represent a double financial burden on both the county's and the state's fiscal planning. In addition to the individual (per inmate) cost of penal institutionalization the County is further assessed a per inmate fine for each.day that the jail overcrowding situation prevails. The estimated cost for maintaining seven hundred forty eight (748) more inmates than the allowable maximum local capacity is calculated to be It approximately $31,042.00 per day plus an additional one thousand ($1,000.00) dollars per day for the duration of the overcrowding period. A review of the - above noted statistics suggests the pressing need for maintaining a viable program which offers a workable and worthwhile alternative to incarceration. THE ALTERNATIVE PROGRAMS, INC., Alternatives to Incarceration Project provides non-violent offenders, the criminal justice system and the taxpayers with a reasonable, acceptable and satisfactory solution through its program services. B. PROGRAM DESCRIPTION AND ACTIVITIES: The case worker receive referrals from the court, probation'and corrections system practically on a daily basis. The referrals range from Ih requests for custody releases, community service placements, mitigation of sentences, to requests for jobs, job training, housing, and court appearances. Ea The case workers provide both direct services to clients and refer them to appropriate agencies for such services as housing, job training, and health services. The services are recorded on an intake form. In addition, the case workers interface with judges, personnel from the State Attorney's f Office, Public Defender's Office, Corrections, Probation and Parole, State County and municipal police as well as with community based service providers. ,'< 710 N.W. 62no Street _ Miami. Florida 33150 (305)758-4187 _i The Executive Director supervises staff, monitors on an ongoing basis the attainment of the project's objectives, and prepares monthly internal —" reports as well as the quarterly and final reports for the Metro -Dade Depart - went of Justice Assistance. Monthly and quarterly progress reports are prepared and evaluated by the Executive Director and validated by the Board Director. The final report will be submitted by the Executive Director thirty days after the termination of the project. Records are securily and confidentially re- tained by the project with client information maintained in a computer data file. By analyzing the data, the executive director will be able to pinpoint problem areas that need corrective action and follow up on stated deficiencies, such as the need for more coordination amogg corrections, court poveonnal, and referring agencies. The data will also be used to point out to funding sources the costs -effectiveness of the project and the need to.duplicate this model throughout the state. A final progress report will be submitted to Metro -Dade Department of Justice Assistance within 30 days following the end of the grant period. All reports required by the State Department of Corrections will be provided as stipulated by applicable regulations and guidelines. C. MEASURABLE OBJECTIVES/STANDARDS: The overall objective of The Alternative Programs, Inc., is to provide the courts with alternatives to incarceration and provide restitution to society by offenders providing services to the community through governmental and pri- vate non-profit agencies. The specific objectives by which the project will be measured are: 1.) To accept 200 client referrals per month from the courts. 2.) To intervene with the criminal justice system on behalf of 200 clients per month. 3.) To place 150 clients per month in private, non-profit or govern- mental agencies to perform community service work. 4.) To provide information, referral and support services to 200 clients per month. 5.) To develop and implement a record keeping system which will provide client data and case results. . �y 710 N.W. 62ndStreet "7 � C.Meer.. � i a Miami, Florida 33150 . (305)158-4181 D. EVALUATION: The project will be monitored by the Metro -Dade Department of Justice Assistance on a quarterly basis in order to generate relevant infor- mation needed for adequate management and to determine the effectiveness and cost benefit of the project for future funding requests. E. RESOURCES: The project will be enhanced through its relationship with the Metro - Dade Department of Justice Assistance. Funding will be channeled through its office and earmarked for use in The Alternative Programs, Inc. In addition, Metro -Dade Department of Justice Assistance will insure that the implementing agency is in compliance with contractual requirements. These activities include, but are not limited to the following: 1. Fiscal programmatic and administrative monitoring. 2. Reviewing payment requests. 3. Evaluating program effectiveness through its Management Information System. 4. Providing ongoing technical assistance. More, the program has established linkages with the State Attorney's Office, Public Defender's Office, Metro -Dade Police Department, and Courts. These relationships have enhanced the program's ability to provide more comprehensive service delivery. ., . 'Combined Underwriters P.O. Box 528020 Miami, Fl. 33152-8020 INSURED The Alternative Program, Inc. 710 N.W. 62nd Street Miami, Fl. 33150 U:�1 iice]_ 313189 THIS CERTIFICATE M WXO AS A MATTER OF WNFORMATTDN ONLY AND CONFER!) NO RIGHTS UPON THE CERTIFICATE VOIDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFONDEO BY THE POLICIES SELOW. COMPANIES AFFORDING COVERAGE LETTER A Scottsdale Ins. Co. BLEMP.AR B Liberty Mutual Ins. Co. LETTER Y C Fidelity P • elit b Deposit Ins. Co. COMPANY D LETTER COMPA E THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMEHT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS. AND CONDO- TIONS OF SUCH POLICIES. CO TYPE OF INSURANCE POLICY NUMBER Ilm (Mct" (Oft I�I�DTTI PIUCY [> wym p4tl Iw�oo+rrl LIABILITY LIMITS IN THOUSANDS AGOREOATE i LT „ E GENERAL LIABILITY eOOILY A OOMRIENENSME atrw PUURY $ $ X t7M M6ESlol[ItAT1oN5 rpof%qry � as $ $ o n LAPSE WA M1 —PRODUCTSKONUM OPERATIONS X MVM041UAL GLS 200887 10/5/88 10/5/89 ago $ 300, $ 300, #VVENOW CMIPACTORS FAM ►aM PFOV rY OUAW — PERSONAL INJURY PERSONAL IWURY $ = X Arend Form_ B.I. & PD.D. Ded. 50 .00 AUTOMOARE LIABILITY WILT ANY AUTO /ERlOAI $ ALL OWNED AUTOS (PIN. PASS 1 WRYsum � ALL OWNFD AUTOS (WNW) N/A PIRtaff +1 $ HM AUT(IS ^•' � „t 4 �: '. r PROY'ERTY NOr111W1ED AUTO$ OAMA6E $ GAR M LWULm Ir a Po oo�+en+Eo $ EXCESS LIABILITY UTAWLUI FOTW N/A °1ooi0Eo $ $ (BIER TIM UM0W A FOAM STATUTORY' •�• •... , E, .T `s WORKERS' COMPEHSATTON WC 1 351 427595 018 10/24/88 10/24/89 1- 00. � Nn %1L1.lt1:0 AND F:775O PSEASEM CY LNrMT) EMPLOYERS' UANU Y S 00 (DISEASE•EACIIEMPLOYIEI OTHER $15,000 Limit With Bond 30157784 9/20/88 9/20/89 $ 300 Ded. ,I1I1'11 M Ur VM#S%ICUPOWLULAIIUnS/VEHR;LESlSI'EL'UL ITEMS THE CITY OF MIAMI=ADDITIONAL INSURED The city of Miami 1145 N.W. 11th Street Miami, Fl. 33136 Attn: Francenn Culme SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE tllE Ex. PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL jo DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED To THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE,"ALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY. IT&AGENTS OR REPRESENTATIVE!_ oohs tiv Nl_t�-R o ."I7.. ."-- lit�y -lit iml (;how #. i r Ila W.W. 62nd* Street Miami, Florida 33150 (305)758-4187 D. VALUATION: The project will be monitored by the Metros -Dade Department of Justice Assistance on a quarterly basis in order to generate relevant in Or cation needed for adequate management and to determine the affectiveness and cost benefit of the project for future funding requests. E. RESOURCES: The project will be enhanced through its relationship with the Metro - Dade Department of Justice Assistance. Funding will be channeled through its office and earmarked for use in The Alternative Programs, Inc. In addition, Metro -Dade Department of Justice Assistance will insure that the implementing y i r agency is in compliance with contractual requirements. • These activities include, but are not limited to the following: N F 1. Fiscal programmatic and administrative monitoring. 2. Reviewing payment requests. ''. 3. Evaluating program effectiveness through its Management Information System. j (; 4. Providing ongoing technical assistance. i` More, the program has established linkages with the State Attorney's Office,, j Public Defender's Office, Metro -Dade Police Department, and Courts. These I� { relationships have enhanced the program's ability to provide more comprehensive }, service delivery. r i t ji I` i s 3A t4 yu s rf +r � AR 4 L sS t f r f _ +t 'Combined Underwriters P.O. Box 528020 Miami, Fl. 33152-8020 04VAED ON The Alternative Program, Inc. 710 N.W. 62nd Street Miami, Fl. 33150 hlo f ZVI1► lW1 3/3/89 THIS CERTFCICAr9 TS WSM AS A MATTER OF WORMATM ONLY AND CONFETIS No MHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFTOROED BY THE POLICIES INFLOW. COMPANIES AFFORDING COVERAGE COMLLF"ETRY A Scottsdale Ins. Co. COMPALETTER 6 Liberty Mutual Ins. Co. COOPLETTER Y C Fidelity 6_Deposit Ina. Co. COMPANY D LETTER COMPANY E LETTER . THIS M To CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEOTO THE INSURED NAMED ABOVE FOR THE POLICY PEPMOONNDICATEO. NOTWMGTANOINO ANY REGIAREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TM CERTFCICATE MAY Be ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONO - TIONS OF SUCH POLICIES. TYPE OF INSUMNCE POLICY NUMBER �� EIIECTNT M �E IMK' )WM PdtICY EICARI�Il01 DMIE (Mu'm" LIABILITY LIMITS IN THOUSANDS AOOREOAtE LT ,� GENERAL UABILITY gamy A Coww"ENVA R """R" $ $ X r%MISf& PEMTONS RTY UNMIlrJOMOSKM COI oIA A $ $ LAPSE HAZMD PAODUCTSCOMPLVEO OPEMTIM X CtWMOCTUAL GLS 200887 10/5/88 10/5/89 a PO ww Eo $300, $300, PIMPENOERT CMIPACTM HIRING MIN PSO!"EIM DMAOM PfFrANAL VINY PERSONAL OUMY $ X B.I. b PD.D. Ded. 50 .00 LIABILITY ALTTOMORILE lFCILY M 1 : ANY AUTO RRIDuI $ i ALL OWNED AUTOS (IMW. PASS) WRY ILUW NE ALL OWNED AUTOS 1RPA55 ) N/A $ HIRED AUTOS PROW RTY NONOWNM AUTOS oAr�AUE $ Cr Gu(AM LWVLm s jh to a Pp txugNEo 1 $ ti f EXCESS LIAIIJLM UMFMLA TOW N/A 000N►,Eo $ 3 DAEII It" T VORLA TOgM STATLIIORY•' ' �'.' I, .� `t WORKERS'AooNMvellsAtloN WC 1 351 427595 018 10/24/88 10/24/89 00. ':' •(FJInT =r1- •'jEMM.OYERS'LIABILITY tSOO PSM POIiCY LAIIT) 100 PKASE•EACNEMPIDYEE) OTHER $15,000 Limit with Bond 30157784 9/20/88 9/20/89 $ 300 Ded. 89-6IS