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Home My WebLink AboutR-89-0614J-89-669 June 23, 1989 RESOLUTION NO.�' A RESOLUTION, WITH ATTACHMENTS, ALLOCATING $31,000 OF 15TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE BLACK ARCHIVES _ HISTORY AND RESEARCH FOUNDATION OF SOUTH FLORIDA, INC., TO REHABILITATE/ RENOVATE THE HISTORIC LYRIC THEATER IN OVERTOWN AND $55,000 OF 15TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO JEWISH FAMILY SERVICES, INC. TO OPERATE A SENIOR SECURITY PROGRAM FOR THE ELDERLY, PREVIOUSLY APPROPRIATED BY ORDINANCE NO. 10594, ADOPTED JUNE 7, 1989, FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH SAID AGENCIES FOR SAID PURPOSE, IN SUBSTANTIALLY THE FORM ATTACHED. WHEREAS, THE Commission adopted Resolution No. 89-388 at its meeting of April 27, 1989 which authorized the City Manager to submit the Final Statement for the proposed use of Fifteenth Year Community Development Block Grants to the U.S. Department of Housing and Urban Development; and WHEREAS, the Final Statement included an allocation of - $31,000 to be utilized to fund Phase 1 of the rehabilitation/renovation of the Historic Lyric Theater in Overtown under the direction of the Black Archives History and Research Foundation of South Florida, Inc.; and WHEREAS, the Final Statement included an allocation of $51,000 for a senior security program for the elderly operated by Jewish Family Services, Inc.; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: — , SECTION 1. $31,000 of 15th Year Community Development Block Grant funds, previously appropriated by Ordinance No. 10594, adopted June 7, 1989, are hereby allocated to the Black Archives - History and Research Foundation of South Florida, Inc. for Phase 1 of the renovation/rehabilitation of the Historic Lyric Theater s - """ONTARMIED �� SECTION 3 The 'City Manager is hereby authorized to execute agreements. in substantially the forth attachedi with the aforementioned agencies to implement their respective projects, subject to the conditions and limitations contained herein and in the City Code. Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 13thday of July , 1989. XAVIER L. SUAJMZi OR BUDGETARY REVIEW: MANO R FURANA, DIRECTOR COMMUNITY DE P T REVIEW: L� F K STANF A, DIRECTOR ZIA FINANCE REVIEWS CARLOVARCIA, DIRECTOR PREPARED AND APPROVED BY: ROBERT F. CLARK ASSISTANT CITY ATTORNEY - APPROVED AS TO FORM AND CORRECTNESS.: JO GE, L FERN DE7 CI ATTO EY ' ik f � t ct t S5 mi 4 Lj- S33Y`i -�'Qffli i�� TY i•.. .S ..' .. .. - .. ... v d F ! .xi._. .. r.__—z.03 St... Y-a��al �1t'�414 CITY OF MIAMI SOCIAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 19 between the City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as the "CITY"), and Jewish Family Service of Greater Miami, Inc., a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCEt Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNTt $55,000 VENDOR NUMBER: 042271 TAX IDENTIFICATION NUMBER: 59 0624415 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, documents which have been approved by the CITY A. Corporate Resolution Agreement. B. Work Program. C. Budget Summary, Program/Line-Item the following are attachedt execution of this to include: completion of GRANTEE'S authorizing Budget/Expenditure Justification, Total Actual and. Projected Funds Disclosure, and Staff Salaries i Schedule (on forms supplied by the CITY); budget for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current - liability insurance, naming the CITY as primary or additional insured as determined by the Law Department of • the CITY; current Workers Compensation insurance; current Fidelity Bond (applicable for all personas who are - authorized to receive and disburse funds under this Agreement); and other coverage as deemed necessary, = au. tomobi le ` insurance) a Et ��r �f 'j � i ... ,rix—rv.3JYr � i }• i x .. ,. . , , . .. t y''".,5�4 .{S� _ - t, GRANTEE'S Corporate Seal (to be affixed to Signatory Page, and Corporate Resolution). - 142 As a necessary part of this Agreement, the following A documents have been approved by the CITY prior to the s execution of this Agreement and are on file with the Department of Community Developmentt A. Copy of GRANTEE's Articles of Incorporation, Charter and Bylaws. B List of Present Principal Governing board Officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will a carry out this program. - D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. - F. A letter from an independent Certified Public Accountant - which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. , - G.'Corporate Personnel Policies and Procedures. H'. Job Description and Resumes for all 1 positions funded in whole or in part under this Agreement. _ 1.3 T As a necessary part of this A reement# the GRANTEE shall provide the following documents to the Department of ; Community Development in accordance with the requirements of the Agreements A. Final 'Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1, 1990 . --� ARTICLE I I . r. 2.1 TIME OF. PERFORMANCE R i . o. 'S. The term "of this Agreement` `ahall 'be `fr- om July 1`," 1989° thitaug ' h June Pi,:. 1990 - 2.2 CITY -AUTHORIZATION M it !�,. 1� ` the r phi$'-Agreems'nk; Fot purpose of- thQ City o t ami ri, Department of Community Development (hereinafter the ('DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement# except as otherwise provided by this Agreement. e 2.3 OBLIGATION OF GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is • attached and incorporated herein and made a part of this - Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical• records, and all other records - pertinent to this Agreement for a period of three years.- Thee° retention period starts from the date of the submission of the final expenditure report. Records for non -expendable - property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section —i - -'• shall be retained beyond the three-year period if audit 1 findings have not been resolved.' 2.6 BONDING AND INSURANCE -A GRANTEE 'shall maintain insurance and bonding coverage i acceptable to the CITY' s InsuranceManagement - Di.vision , of:` thettj e: Law ` Department. Prior .to commencing any activity "tli tia=F _ Agreement, the GRANTEE` shale furnish to - the CITY <,certif__i6ates,; of insurance and bonding indicating that the .GRANTEE compliance with thet proviaions :.pf :this article, I re. a r k46..�...iii"•`SLnr;.._"'S:'"�LB.. k1.,. _r... _..z.a... .,._: i .,_. ._ .... , __ ...:_ Y:.�__ ;✓ a. tiY'ld'_mee-..ivsb�•- _ GRANTEE shall provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY'S Insurance Management Division of the Law Department. 13) Fidelity bonding for all Persons handling funds received or disbursed under this Agreement in an amount equal to or i greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way as 'a result of this Agreement. Programs funded through this Agreement shall not result in the displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement.` 2.8 PURCHASING AND INVENTORY GRANTEE shall use its best efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids for the purchase of capital equipment. The three bids shall accompany all Y 7._ requests` for payment. ,All non -expendable property, acquired { for the program' with CITY funds shall `revert `to the CITY st r the end' of CITY`s funding of the Program (non-expQnda. property being properties which 'shall not be consumed Q los+s�- ide ta.ty) , GRA.NTEE shall be x'esp _ n iblo to - Rix,fxdTi rt a 'uY 1 _ t �h"�i_�Xr �•.?...„i ril�., x ., cfYa. .. .,._. t „.- '. ;:,:'r;al.x�uR3 a34 -`.5: _ -a_-�---_--- l 1au'..�vt.+aH.iIX � .. ...1. .%x .s...�n �c � a.:K...n✓za..xe. .� �:. i damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and maintain a property control system and shall be responsible for maintaining a current inventory on all Capital items purchased with CITY funds, All capital expenditures over $50.00 must be approved by CITY prior to purchase, All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No. 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable substantive and procedural provisions therein, including .any. amendments thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program income or the sources received during the term of this. Agreement, within 30 days of. such change. Examples of iw-. kind funds include: freee.rent,.labor, and office equipment. 2.11 FINAL EXPENDITURE REPORT A. final expenditure , report shall be submitted,,, t9..- he CTT by P , July .31, 1990, This report shall reflect : actgg h "- expenditure.s, b�! line -items, ; >ver# k�u�igetet ,ex� ndi Tres . °S All ereot�s . Qm to ed : d aid r Y n. P pu u#:; tohia A,greemenk a ; sr cc { r - �si��-z�'c�ti� to be listed by names title, Social Security number# date hired or terminated, ethnic background# and total salary reflecting both CITY and other funding sourcea• 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing# in a forimat acceptable to CITY# quarterly reports regarding current activity and the progress of the GRANTEE's activities. a GRANTEE shall submit to CITY such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity, to determine that services benefit low and moderate income persona. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a presumptive benefit to.low_and moderate income persons (i.e. senior citizens, handicapped persons, battered spouses, abused .children, the - homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature -and# if, applicable, the location of the service, establishes that it is used predominantly,by,law and moderate income persons or. (iii) Data showing the siza and annual noome ;Q the 3z family of, each ,person receiving. the. benefit..,: At the: zegUeSt of C1TX, GRANTEE sha�.l.:: transmit° to written statements of GRANTEE's official policy on.'speOifiC4 0�- issues relating to GRANTW S activities. #{ x F 14 h4WC ',yYjy�iyaQx..r.�- e �miS55F.h7CFP4«K�d}J'.-i."'xx�`iT .� nv.� a cit .a.. ..:. v. .,.. ...rz s ...t. 4' i • .. _ r.. ., , . . . __.'Pa'� 3 axv'�air�.4'eYv�. CITY may carry out monitoring And evaluation activities* including visits and observations by CITY staffs GRAMM shall ensure the cooperation of its employees And Board Members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY on quarterly basis or obtained through monitoring and evalu8ti0ft by the CITY, shall constitute good cause for the CITY to t . erminate this Agreement at any time thereafter. 2.13 AUDITS GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community Development Block Grant or other applicable regulations. Line Item Change Requests will be accepted to cover the cost of the required audit. Additional funds will not be granted for this purpose. If applicable, said audit shall be submitted to the Social Program Division of the CITY's Department of Community Development by December 1990. 2.14 CPA LETTER GRANTEE shall submit to the CITY at the commencement of the Agreement a letter from an independent Certified Public Accountant (CPA) which expresses the opinion thatthe GRANTEE's -accounting system has., adequate internal controls"i-to safeguard the assets:of the orgarnization Expense's incurred to secure the CPA letter' may, be covered by: the CITY _grant.,;..Ohd justi must be included in the expenditure j fication fo rM .76f the :,,� `-V k budget, summary. Tr 7 Ile' U la�, ARTICLE 111. 3,1 COMPENSATION A. CITY shall pay OkANTM as maximum compensation for the services required pursuant to Article It hereof# W1000. 13. CITY shall have the right to review and audit the time I records and related records of GRANTEE pertaining to any payments by CITY* 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as followat one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in compliance'with the previously approved Line -Item Budget* Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original invoice with a copy of the check which was used, to pay that specific invoice. Within 60 s day_.. of-.,. submitting reimbursement request, copies of the cahcoll 4 e checks shali be submitted. In the event that an invoice p "R- K is paid by various U funding: sources, a copy of Jnvo 'f4 may be submitted but must indicate the; exact wount.,, pa', A` A ;Offl I f by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted 68 a line item in the budget. Request for line -item changes are allowable, with prior review and approval by the CIl`Y. All line=item changes must be made prior to the end of the term of the agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply may result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be withheld M pending the receipt and approval by the CITY of all' reports due from the GRANTEE as a part of this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretofore made shall be subject to reduction for amounts included in the related invoice which are found = by CITY, on the basis- of such audit, not to constitute *tom` allowable expenditures. Any payments made toN GRANTEE e"J�` s p a subject to reduction for overpayments on previously submitted invoices. t%t t 7 4 * 6 AMENDMENTS No amendments to this Agreement shall be binding on either party unless in writing and signed by both patties. 4.7 SO BCOMACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services Dub --- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the following: A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. f b E C. Identification of the type of subcontract to be used. D. Summary of actions taken to select the subcontractor.-' '; Nothing contained herein shall create any contractual relationship between CITY and any subcontractor working for GRANTEE. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall be delivered to CITY by said GRANTEE upon completion of the services required pursuant to this -Agreement and shall become the property of CITY, without restriction or limitation on its use. GRANTEE agrees that all documents maintained and generated pursuant to this contractual relationship";Viiwe'en. -` f -""th CITY and GRANTEE shall be subject to 'all".provi iohJ 8'o :"e AR1 P '119t''Flor, Florida Statutes.''-i-, Public Records Lawo'Cha ter406 It is' further understood by' and between the, pattkee 3 documents or thin9 which is given `by CITY' to"ORANTE' 12 to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes { f whatsoever without the written consent of CITY: 4.9 AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any �tt person employed by the CITY to solicit or secure this i Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 4,10 NON-DELEGABILITY The obligations undertaken by the GRANTEE pursuant to this - Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part - thereof by another person or firm. 4.11 CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement, GRANTEE agrees and understands that CITY has no obligation to renew this Agreement. - 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to CITY. In:that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt of the notice of,. _ .termination. n no case, however, shall CITY pay GRANTEE an Y _ _n _ - amount in excess of the total sum provided by this Agreement. x_ It is hereby understood by and between CITY and GRANTEE that, n;25 — ; 1 any payment made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under s F Mai the terms of this Aqtfaemehti if GRANTEE is in def aultp than CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. 4.14 019N19AAL CONDITIONS A6 All notices or other communications which shall Or may be given pursuant to this Agreement shall be In writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 Pan American Drive Jewish Family Service of Miami, Florida 33133 Greater Miami, Inc. 1790 S.W. 27 Avenue Miami, Florida 33145 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the "S same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or'the City of Miami, such provisions,, paragFciphs, sentences# words or phrases shall be deemed modified to the extent necessary in order to conform with, such laws, or if not modifiable to conform with such, laws*, -then sam rS th$ shall be deemr deemed seveablef and in either event, :, tWi xv - remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 4o15 INDEPENDENT, CON` RACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension ordinances of CITY or any rights generally afforded classified or unclassified employees*- further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to J perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE, may cancel and terminate this Agreement# and ail payments* advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into this Agreement by way of a resolution, motion, or similar action that has been duly adopted or passed as an official act of GRANTEE's governing body" authorizing the execution'. of the Agreement, including all understanding7e assurances -contained herein, aijd directing and authorizing, the person identified asthe official represehtati4,6 f. MT the - GRANTEE to act inconnection - with - the Agreement' and provide,such :additional information as mayberequir.edq VW B. It shall comply with the provisions of the Hatch Act which limits the political activity of employees. C. No program under this Agreement shall involve political activities. D. It shall prohibit employees from using their positions for 3 a purpose that is or gives the appearance of being € i motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 9. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer _under Federal - standards, (b) the State or local minimum, wage for the most nearly comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar occupations by the same employer. ,i H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Management and Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments.A, B, C, F, H, N and O of OMB Circular No. A-110. J. It shall comply with the Anti -Kickback Act, Title 18, USC It Section 874, and provisions of the Federal Labor. - Standards, Title 29. K, It shall comply with the procedures set forth ire Policies' a. and Procedures Manufor Community' BaseclF Organizations. 4dhi 135 �t 4 1 .. 16 ,. x } ARTICLE VI ENTIRE AGREEMENT IN WITNE5S V gtfttoP the parties hereto hAVe caused this ihbttumaht OORRORATE_RESOLUTION , �tHEREAS, the Board of Directors of JEWISH_FAMILY_.SERVICE OF has examined terns, tondi= GREATER MiAN1L. INC. ons and obligations of the proposed contract with the City of Miami for ti , • SENIOR CRIME WATCH & VICTIMS' ASSISTANCF, PROGRAM 4'HEREAS, the Board of Directors at a duly held corporate meeting have .. considered the matter in accordance with the bylaws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS 0F. JEwisH__ FAMILY SERVICE OF GREATER MIAMI, INC. + that the President and Secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, 11ith the City of Miami • in accordance with for Community Development Block Grant funds + the City of Miami, and for the price the'contract documents furnished by and upon the terms and payments contained in the proposed cbntract sub- ; mitted by the City of Miami. IN WITNESS 4IHEREOF, this 14_ day of June , 19 89 . Presiden,Board of Directors ,SEAL 6� Secretary - er t itc,;a,`�- iiLLU .timent y P'agol§ 1�-2b JEWISH FAMILY SERVICE OF GREATER MIAM15 INC. Wotk Program Specifications For the Nome Security Program for the Elderly Ju 1 y 1, 1989 .tune 30, 1990 RECOGNIZING THAT: 1 (:1) The Agency as a whole And through its combined sources of funding is a corporate non-profit entity which provides programs to improve social conditions for families in the community; and (ii) Included among the agency's programs is the Home Security Program for the Elderly; And (iii) The City of Miami is providing Fifteenth Year Community Development Block Grant Funds to supplement the operation of the Home Security Program for the Elderly. The following work program specifications for the operation of the Jewish Family Service of Greater Miami, Inc. -Nome Security Program for the Elderly is hereby outlined in accordance with Community Development requirements: - ?c I. PROGRAM will provide and install home security equipment to a minimum of 195 low income elderly and handicapped residents of the City of Miami by the end of the contract term: A. A minimum of 75% of all persons served (unduplicated) will be elderly persons, 60 years of Age or older (computed as age at first service during the contract erm) The remaining 25% may be persons under the age of 60, providing that they meet the following eligibility criteria: 1. Handicapped, Under 60 (defined as `a person below the age of 60 who has a physical impairment.which precludes him/her from using public/mass transportation without assistance);` B. Elderly/handicapped persons must meet one of the following eligibility criteria to qualify for assistance: 1. Receive a Social Security Supplement 2. Receive Food Stamps 3. Reside in subsidized housing 4. Have a monthly income of less than $1,545 if single and less than F $1,766 per couple C. PROGRAM will install the following security equipment at no cost to the eligible service recipient: dead bolt locks, door -viewers, and,:F security screens. Whenever possible, PROGRAM will attempt to have - landlord contribute 50% of the. Cost of the security improvemerila, D. All security equipment will be installed by a qualified handy.person with the written consentof the tenant E. PROGRAMwill coordinnte all activities with the Cit of M�,smi, police y„- Department, Crime Prevention Unit, The Clty of Miami: Fo lee Aeprartm!�lnt.``t L� will be the primary referral sourcefor clients who will; be lrleHt.iedt from crime_ reports. The Police Department will. recQmmen R0S-C,4 i improvements . to be -mad ev A yy 3 t .f iA-.z 11Y`i t. Ii. PROGRAM will maintain complete, updated and accurate records during the contract term to document services rendered to clients. III. PROGRAM will complete a quarterly activity report (see attached forms) and will submit it to the Social. Programs Division, Community Development Department, City of Miami, on or before the tenth working day of the following quarter. The report will contain the following information: A. Number of different people served during the contract term: 1. Number of City of Miami residents 2. Number of Males (White non=Latin, Black non -Latin, Latin, Othet) 3. Number of Females (White non -Latin, black non --Latin, Latin, Other) 4. Number of Elderly, 60+ 5. Number of handicapped, tinder 60+ 6. Number of female head of Household B. 7. Number of households provided security improvements. (Attach a list which includes Lite name of the tenant, address where improve ments have been made, and the specific security improvements provided.) C. 8. Amount of Landlord Contributions Collected 1V. PROGRAM will maintain updated, complete and accurate records during the contract term and will retain client service records in one central place located at 1790 S. W. 27 Avenue, Miami, Florida 33145. Signed and submitted to the City (with attachments) as part of the FY 1989-1990 Fifteenth Year Community Development Contract on this 14th day of June , 1989. W NESS LORI OSEN Project Director, ' SENIOR CRIME WATCH & VICTIMS' ASSISTANCE PROGRAM, Jewish Family Service of Greater Miami, Inca JEWISH FAMILY SERVICE OF GREATER MIAMI, INC. / 1790 S. W. 27 Avenue Miami, Florida 33145 NOTARY PUBLIC SIGNATURE, SEAL AND STAMP NDIC STALE OF FLORIDA MY r,OMKISSIGN I•XF• NAR 11.1991 - BONDED GEHERAL INS' UNO. r :f i r a $ �° tQ { Y ...... . .......... • .. .. . -. a �l -, xr 3sy;-. ,i `e ' ,e._ . ''u r� - � F , AAA MVENOITURE JUSTIFICATION. FORM t FIscAL YEAR: 1989 1990 AGENCY.- Jewish Family Service � � VAOJaECT :Senior Crime Watch S victims' Assistance Program DATE: 6/1989 � v ;m CQ FUNDING SOURCE: city of Miami EXPENDITURE DESCHIM'1014 AND JUSTICICATION REQUEST 1. TOTAL SALARIES: 1 A. Program Director 29X.of $27.000.00 annually for 24 pay periods (7/89-6/90) Salary: $1,125/pay period x 29% = $326.25 Reimbursement per pay ,period x 24 pay periods = $7.830.00 $ 7,830.00 B. Administrative Assistant 1. 47.25% of $18,720.00 annually for 6 pay periods (7/89-9/89) Salary: $780.00/pay period x 47.252 = $368.55 Reimbursement per Pay ,period x 6 .pay periods = $2,211.30 2:211.30 2. 30% of $18.720.00 annually for 18 pay periods (10/89-6/90) Salary: $780.00/pay period x 30% = $234.00 Reimbursement ;per pay Period x 18 pay 11criods = $4,212.00 4,212.00 C. 'Security installer 100X :of $16,380.00 annually for 24 pay periods (7/89-6/90) Salary: $682.50/pay period x 1OOx $682.50 Reimbursement ryF ,per pay period x 24 pay periods = $16,380.00 16,380.00 ,r D. Security facilitator ; 100% of $5.1.84.00 annually for 24 pay periods (7/89-6/90) p 'Salary: $216.00/Pay period x 1007. = $216.00 Reimbursement per ;pay period x 24 pay periods = $5,184.00 5,184.00x GRAND TOTAL SALARIES $ 35,817.30 rvr 2. TOTAL F1CA: (Gran Total Salaries of $35,817.30 x 7.51% = $2,689.88) $ 2,689.88 Lj T�Y"sfv8 CITY OF tfiAttl S R.. r EXPENDITURE JUSTIFICATION FORK • 1 w rti AGENCY: JEW SH FAMILY SERVICE FISCAL YEAR: 1989-1990 � P-ROJ£CTs Senior Crime Watch b Victims' Assistance Program pAT ;`- 6/1989 FUNDING SOURCE: City of Miami „ts' :XPENDITU11C• DESCRIPTION AND JUSTIFICATION _ REQUEST 3. TOTAL HEALTH INSURANCE; I A. Program Director ` The total Health Insurance will be $1,420.56 per year, or $118.38 ,per month. The City of Miami will reimburse 29% of $1,420.56 or $411.96 yearly. Monthly cost $34.33 $ 411.96 �I B. Administrative Assistant No coverageCS -0-: C. Security Installer The total Health insurance will be $1,420.56 per year, or $118.38 per month. The City of Miami will reimburse 100% of $1.420.56 1,420.56 GRAND T01'AL HEALTH INSURANCE $ 1,832.52 'wn !y 14n a: 71, 1 r C.T.1*Y OF M1Alil EX!'EM1 1111C. J11ST1 PIC11.1"!(Itl FORM AGENCY-. Jewish Family Service FISCAL YEAR: zh�n PROJECT: Senior Crime Watch b Victims' Assistance Program DATE: ' 6/1989 f { 1'U3tD13�C SOURCE:City of Miami �« " t3k EX], 11111Hr DESC111l1-1'1011 Atli) .111STf[FICA-1.10ti REQUEST 4. TOTAL DENTAL/V1S10N/LIFE INSURANCE: A. Program Director The cost for Dental/Vision will he $43.95 x 29% $12,75 or $4.25.monthly for 3 months, and Life Insurance cost will be $75.60 x 29% $21.92 for 9 months at $3.00 and 3 months at ' }? $16.20 per month. Total cost for Dental/Vision/Life = $34,67 $ 34.67 B. Administrative Assistant The cost for Dental/Vision will be $146.50 for 10 months or �` C y $I4.65-monthly x 402 = $58.60. Total cost for Life Insurance :for 2 months will be $6.00 and for 10 mouths cost will be $114,00. Total Life $120.00 x 40/. _ $48.00. Total Uental/ Vision/'Life $106,60 106.60 • 3 C. Security Installer The cost for Dental/Vision will be $175.80 or $14.65 monthly f <100% reimbursement). Total cost for Life Insurance will be $9.90 monthly or $118.80 at 100% reimbursement. Total cost art for :Dental/Vision/Life = $294.60 294.60 GRAND TOTAL DENTAL/VISION/LIFE $ 435.87 • S7 � j - tl is IJ zNffl r t sN jivb`i 4 rt a'•P. CITY OF HIAH1 1*XI'I.f71 T111111: J1151*11PICATI()rr FORM �r I►GENCY: Jewish Family 'Service FISCAL YEAR 1989-1990 P1t0JECT: Senior Crime Watch S 'Victims' Assistance Program DATE: 5/1989 � FUND114G SOURCE; City of Miami EXPENDIII)RE DE,C1111"I'1011 AHD 005'r[FIt.A•1•ltfrl REOUCST 5. SECURITY EQUIPMENT: ' The Security Equipment will consist of various power tools, #various hardware, steel mesh vinyl coated security screens, single cylinder deadbolt door locks, regular door locks, • smoke detectors, and door -viewers. $ 8.585.24 6• GENERAL LIABILITY INSURANCE: To allow for installation of Security Equipment and to prevent any mishaps, incidents or law suits from fatally damaging the Project. 3,000.00 7. :MILEAGE: 4` Mileage expenses to be incurred by the Administrative - Assistant and Security Installer from office to various clients" homes for installations or inspections; also to 1 I � City of Miami office and meetings. 1,200.00 _ z 8. POSTAGE: x Postage expenses to be incurred by the mailing of program service (information) brochures to potential security' installation clients or to the City's office 450.00 ° v 9. OFFICE SUPPLIES: Paper, pens, ;pencils, Scotch tape, folders, envelopes, r'+ copier toner, etc. r1r1.00 Y ti � E CItY OP HIAMI COMMUNITY DEVELOPMENT DEPARTMENT PkWtCt SALARY A. B. D. k CITY OF HIAliI COMMUNITY btVELOPMENt DEPARTMENT PROJECT SALARY AGENCY: Jewish _Family Service FUNDING SOURCE: Community De'velbPffl"t - TITLE OF PPOJECT:Senior Crime Watch & Victims' FISCAL YEAR: 7/01>89 Ace3ct�nr6 Arnnr�e POSITIOM TITLE (list *each position and emDolo ee name senaratelV ANNUAL SALARY n PAY PERIODS PER YEAR HOUP.S WORKED PER PAY PERIOD TOTAL SALARY PER PAY PERIOD % OF TIME DE` VOTED TO PROJECT % OF SALARY CHARGED TO CITY TOTAL AIX CHAPAtD T CITY F+Jc PROJECT LORI ROSEN, I I I I Program Director !$27,000.00 1 24 175.83 11, 125. oJ 292 292 7,830.0c to (July 89 June '901 1(326.25� City of diami ReJbursemdnt � I I BETTY ROGERS, I I ( I Administrative Asst. j$18,720.00 1 6 + 75.83 1 780.001 47.25% 1 40X I 2,211 30 I 1 i I 1(368.551 City of Miami Reimbursement 1$18,720.00 1 18 i 75.83 1 780.001 30% 1 .30% 1 4,212.00 i I I 1(234.001 City of +ami Reimlbursement GUIDO VALDES, ( ! ! Security Installer I$16,380.00 1 -,24 ! 75.83 1 682.50 '100% 1 100% ': 16,380.00, I I I 1 i• I• -I OLGA ALVAREZ, Security Facilitator 1$ 5,184.00 ( 24 1 36 ! 216.00 :100% 400% 5;184:00`: I i I I• '• .. . I i S=AG hx )j�i"� l TPla,�v.,' . ' v t MY OF MIAMI h � ' D;,PA.'iTMENT OF L01'1MUNITY -DEVELOPh1E14T`x h 1 }l TOTAL CONTRACTOR BUDGET AND FUNDS 'DISCLOSURE CONTRACTOR: JEk'iSli FAMILY SERVICE OF GREATER MLAMi, INC, �s �—OTHER FUNDING SQ�ci.f� CITY r UN N, Ii1i�I�d rDCru� recere Dept. of iami Dade Senior �a Real Con- .nt�n_ ti C=-nurity Revenue Justice each County Aides VOCA LaE� +ribu ions IL,onV.ions �e„e7oc. iShar-no Contingent J.T.P. A.ARRIStanre DESCR`i' i?Dy l ARIES: _E � tt 7 8 30.00 l I � i � 15,569.00 1 2,100. 11,501, !Program Directoz -------------- , `.3 1 r-Mia ... Security instal e 4 I 16,380.00J-16.. 5•,184.00 3 Security Facilitator i I 1 ( J I 1,856.0 i _ ..., w I ',856 Q 4. Secretary , I ' 6,423:30� ' 1 ( 10,051.00 (_1,310.( 936. ( '' _� --- � •� T8Z2Q 38 t 1 5. Administrative Asst. l29,I20. 0. VOCA Social. Worker � ._ I ! 1 q 800. ��. � 10,.80ii 0E1 7. Security Installer -Dade I ( _ ( h 8,�6a.�QA 8,640. 8. curity Installer-M.E..1 l I-3Q,243. .' � 9. Senior Aides _ I I 135,817.30 ) (27,476.00 �12,050.113,237.130,2,4.3. . 129,120—T53=-94 3 1- OTAL SALARIES G,000.00 _ 2,689.88 1 I 2,063.00 897.I 992.� 2,252.�:. 2,187. �. I153G 88} u OTAL FICA.: i 451.00 705.00 ( 105. i 105. � � 1,158. 3 y905 S b OTAL HEALTH INSURANCE: � 1,832.52 ( 120. 10.1 --- 1_ 180. OTAL DMTAL/VISION/LI1'E 435. S7 544.00 120. (.:1, 262. .,. 1'1t92fx 'OTAl. PENSION : II -0- l 8,585.24 500.00 4,000. L 6,000. r 10 �tcunw £QUIPMIIIT: 1,596. 1,800. 6�396;'- AL I.ASiL'iTY INSURANCE. II 3000.00 1 (¢ .... .. 4 .. ,k .. s ` S � 1 Ali CIiY OF MIAAII DzT'P.RT ENT OF COMIUNITY DEVELOP14EHT 70i1,11t CONTRACTOR BUDGET AND `FUNDSDISCLOSURE 1: A CON.TRACT OR:JEL+'ISH FAMILY OF GREATER MIAMI, INC. Y SER- Dade ?C� fk Cl,r FUNDING � m OTHER Ft1NDING Su :nf:ind & �ro�rL;n r�Carca Dept. of - Miami Envenue Justice Beach County Senior VOCA IOtt Pei . R��7 Con- incom= & Loz-nun;ty , C. D. Aides L 'e fte s';=l, OESCR` PT70N _ribu� �onS I.DonctiDns Develop. i5`ar;no Contingent J.T-P J.T.P.A. Assistance C. Dom} z _ ) 1,200.00I , 500.OQ 862. 1,400 569`- 4,531.00< _ .£AGE: � I { l 450.00' 250.00 I 50. ( 138.� I 1. _ I ��088;Q 3, : POSTAGE: 200.00 200. � ! I 1,706.00• , , 104.� O-- r_. 3,.283.0E1 OFFICE SUPPLIES 250.00 1,029.00 + 1 � I SPECIAL 'SUPPLIES: sQ E OUT-OF-T0'kN TRIP: i 1 I I { I! ! 2,40Q.00� 'I. SPACE RENTAL: 2,400.00 ., 12.TTELEPHONE ; ' 1, 360.:00 ( { 1 x. _ � � - ` � I 8an_o� 13. AUDIT . _ . 800. 00 + i I *GOLD TOTAL'*** 42.240.00 I 1 �55,000.00� 32,000.00 120,000. x-- PRWECTED FUNDING DISCLOSURE u L - T1 4 fiM l a•.k* k pr��W..�r.�.� '�3 } zt 9 +FAMILY SERVICE OF GREATER MZAMI.. INC. ZOMXTOR FUNDIGZR104,, PURPOSE OF. GRANT/FutDS;t7OUN7 REQUESTED SIDURCE ISe Specific). From: To. $ 19 ADE=%iIA�SI �RMiNA7. JUSTICE COUNCIL 32,000.00 Last year we.received $32,000,00.to run the Senior`• Oct. 1, 88 to Segt, Y989 Crime Z►atch b Victims' Assistance Program. T'he grant Sept. 30, 1989 +' r enables us to provide most of the administrative cost for the program. • �✓ 20,000.00 This grant is provided for the Senior Crime Watch b Oct. 1, 1988 to July 1989 OF MI BEACH CO'SUNITY «' DPMEi�T Victims' Assistance Program to serve clients* on Miami Septa 30, k989.-.. Beach to install security equipment, and employs a `- part-time installer. - :,- ,�.,.,..--_,_,.-_ ---- -------- __ ---------------------------------------------- ----------------------- �.M.________ Jul 198g 12.240.00 In -kind contributions of Supervision,. Secretary, July 1, 1989 to , Ei+ZSH FAMILY SERVICE OF GREATER MIAMI, y Office Space, Postage, Office June 1.990 ;NC. (HOST AGENCY)Program Director, • Supplies, Photocopying, Telephone, etc. CITY OF iz #:i COMMUNITY DEVELOPMENT 55,000-00 We received $55,000.00 Block Grant from the City. It July 1989 to May. 1989198 BLOCK :GRIT FUi�DS - is to enable us to provide security protection to - June 1990 60 who have been victim r_7 W6 seniors over the age of years. of crime and meet income eligibility. It also allows us to do community referral and education for the victims of crime. We do look forward'tocontinual support from the City of Miami to fund this program which is greatly needed. �_ ___ _ _�__ --- - ------- ---- TOTAL CONTINUED. _ w ;and Reel 'Contributions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge by sources '. Inkind Qther than those identified in this budget, Procrem Income ,and Donations Funds collected from the charging of fees and/or cash donations/contributions. t .. rr .+r+•.rr•wrv. R: ...-fir ..z:.�-....- _ . i• • ... .- ra•1:n :. ►- .. :• T •'. .. R'1►WGt1.a Lv � w�araa,.s +va.rvrrs ... � k a, � x :fltt7l C flR; 3EKSWITAIMN EERVICE`(W GREA ILK 221A=,OPP PURPOSE OF GRANT/FUNDS: FUNDING PERIOD L EQ FIC ifc REQUESTED }iD17NT Q , From. o: .^ t Ar kX : M k yS.'Sj, 11 ..l N .. •T T .... DADE COUNTT IMMUNITY DUELOPM U 23, 750- 00 The funds enable JFS to provide security . installations 'Odt.'_1 1989 to a ¢ rAugust 19E� M • to Bade County seniors who have been orate victims Sept". 1990z 40 r of crime and meet income eligibility. The funds tun - ' ` •`' ` ' Oct. lst through September 30th. k .... .. ��wr—� '. •.e��..f!*rJ.11+!".a�w.9!'...—t••w---•.•--�rr�.—..—�...�+.•�—�.— -------�— — -- :. August 19$�� VWT= Off',CR:IME ACT (VOCA) 34,476.00 This national grant has provided our Crime Watch Program to hire a full-time Social Worker to assess, July 1989 to � June 1990�. counsel and refer the service of other available• NOTE: Extension tq gram'ted aaa .' t'urrent - agencies in the community. Seniors, both in Dade additional 1/4'of- iva;.s=��ta� • County and Miami Beach, use our service. operate icatioa --�..��.—.�.�—�.-----�.— —--------------------M�.-- —••—---.�—.�--+�• tduntil_nht —end—flS—Ii Sti�L�7 'ram•—�, . y ,—,. away+.,n+rs•+—•^r—n.• .--..--�•r.�—r.—..---...—n+—..--... . StNT©R AIDES PROGRAM 32,500.00 with -8 art -time This program has provided HS it 6 p Jul 1989 to y Agril; 198?�ws i, Senior Aides for the Crime Watch Program. These June 1990 seniors work as installation assistants, crime r' prevention aides, Social Worker aides, and security • dispatchers. b i +taw.f*'.1RnfIR�+w—Tw'•TT•---+te,---.------1----�• —ww •------------ ----�.----------------------+---�----------------- ------ 1, t:, `U4� } $ 209,966.00 „ TOTAL Real Contributions: Defined as non -monetary services or materials in excess of $50 which is provided to the Program free -of -charge �y,,-ofrces nkind and other than those identified in this budget. "- •ocram 'income and Donations Funds collected from the charging of fees and/or cash donations/contributions. y y 'fly W .. • ;.. w. . � • . Yih Iw i' w . •M yw .. - dl`' � are ti"i F� ji 4 tob11 1 ` I VE 4 Z �hAA4 bryY) t HI$ CFpTIw1CATE IS ISSUED M AS A ATTER OE IN0014MA'r1ON 0041, Y A►in COVI'VAII NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE bOES NOT AIAF.ND, j E;XTERn 0" ALTIA THE COVERARE AFf-OF10E0 by THE 601.1CItS brLOW. SE 11 L I14 & COMPANY I— P,O, Box 1125220 1 COMPA14IF-S AFFOAbING COVERAGE Miami, FI_ 33102-5220 t UrTep A Continental Insurance Company i •i. _^iS�IAEO �_LETTE:h R A.,,.-f +w t'...nl.�.rr_ t..r.+1..� 1 l....w t �1�i : �•, 1913- 11 fir.�: t�I� �.p �? 1 i l� .'. t.Oml�Alll.i 30� PpOOEJCE�T NO.NDKT! UPON TNEAA IEOL0E11. 'I101E MOT 1 i� i N �01 'Atllr "Tv+D OR ALM "Is AER 1% ON. t.0. Box 023 10 COMPANIES AFFORDINO OOWMA00- NI EE�111, it 33lC1 - 102.5220 _.....,�., COMPANY A LEVIIER MES.Tf iyi WORLII NSUItAIICE _ Ctl_+ . �— _� _._ --- - SZUR INED COMPANY is W—� LMER AETI4A C h i JEVISH FAMILY SERVICE i OF GP.EATrit �a Y C MIAMI, INC. Fidel-ItY 6 Deposit _ 1 7tIJ S. ,d. 27 Av n W COMPANY p ~ Mi ENf11 , FL ,33135 LETTER REV 15f�4 COMPANY ��• LETTER THI$ f$ TO CERTIFY THAT POLKX$ OF INSURANCE LICTEO EIELOW NAVE OEEN ISSUEO TO THE INSURED NAMED MOVE POR THE POLICY "111100MEDICATE'D, NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONtRACT OR OTHER DOCUMENT WfTH RESPECT TO WIMCH THIS CERTIFICATS MAY IN ISSUED OR MAY PERTAIN. THE INSURANCE AFFOROEO BY tNE POLICIES OESCRIEtED HEREIN IS SUBJECT TO ALL THt TERM$, LxCLUSIONS, AND COND1. TION8 OF SUCH POUCIE$ TYPE OF INSURANCE POLICY NUMBER !'mcy ERECTNI pOIILr E_ X► 1 RgN LIABILITY LIMITS IN THOU$ANOS DATI (MWDW1'r) tE M.voav► � OE<NCRAL. tIA91UtY COMMHENSK FORM GLA 20550 1-11-88 0-11-83 °�"°D" r .. $ S u"twu4E�w(Om DONS gq OARMAOE� iXP1 QCION $ CUUMSF.. MAURD s JL vRODIXTSCOMPLETED OPERAtIONS JL. OONTPACTUAL COMlMlD $ 1 1,01)o $ 1 000 F NIII(PEWNT CONTRACTORS SMAO FORM PROPERTY DAMAGE • PWIAL INJURY PERSONAL INJURY $ Loot) AUTOMOBILE LIABILITY ANY Auro IOOIY ; • ;� r' ALL OWNED AUTOS (PEN. PASSE ALL OWNED AUTOS �PRNRPlL45.� PfAK40Bi►1 $ HIRED AVT05 NON�O`WNF.O AUTOS l r t A• q GARAGE tIAkfTY W °1ooMoiNEo a �` Excan LIAl1lUTY IIM MLA FORM CCMEs�Nfa $ $ OIIIIA THAN UMSHFLLA FORM WORKERS' OOMPANSATION StAtVTony ANO ": $00 (FAN AwKNn EMPLOYERS' LIABILMY ' .Y '� .� !,... 094JC 0972863890 2-11-89 2-11-90 $0 io+I�AsE•POtww tgrKil;'' 00 TDISEASUEACHEWLOYEE1 OTHEN 0. mRo'yiee Until Dishonesty C BOND 5096516 6-30-88 lCancelled 0611011 TtLWN OF OPEFtATION8ILOCAtIONSNEHICLE&SPECIAL ITEMS rertificote Ifoldor Is Addtttonal Insured ULD ANY OF THH ABOVE 06$CRIBEO POUCIEE M OANCIIIASO Waft THE City Of Miami TION DATE THEREOF, THE I$$UING COMPANY WILL .RNOE;AWOR rO Tor 1145 N.W. 11 S t rac E DA WRITTEN HOTICII t0 THE CERTIFICATE "OLDER NAM TO THR ' / BUT FA TO MAL SUCH $"ALL NO OsualATaN oR Miami* FL 33136 NY KI N THE COMIAN IT $ENYATIyBl1. 'CAM At tE1= Pon Fernandez--- AUTHURIZtp BHNtA E — ' - •4 G r• �_r11100 . . THIS AGREEMENT, entered into this day of between the city of Miami, a municipal corporation of the State of Fl.oridai (hereinafter referred to as the "CITY"), and Black Archives History and Research Foundation of South Florida, Inc.# a Florida not for profit corporation, (hereinafter referred to as the "GRANTEE"). FUNDING SOURCE: Community Development Block Grant Funds- 15th Year TERM OF THE AGREEMENT: July 1, 1989 through June 30, 1990 AMOUNT: $31,000 VENDOR NUMBER: 019835 TAX IDENTIFICATION NUMBERS 59 1808272 NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE I. 1.1 As a necessary part of this Agreement, the following documents which have been approved by the CITY are attached:` A. Corporate Resolution authorizing execution of this Agreement. B. Work Program. C. Budget Summary, to include: completion of GRANTEE'S Program/Line-Item Budget/Expenditure Justification, Total Actual and Projected Funds Disclosure, and Staff Salaries Schedule (on forms supplied by the CITY); budget' for program -generated income; copies of all subcontracts and/or management services agreements funded in whole or in part under this agreement. D. Certificate of Insurance which reflects GRANTEE'S current liability insurance, naming the CITY as prim azy or. 1 h:. additional insured as determined by the Law Department of the CITY; current Workers' Compensation insurance, = CO M k'delxty Bond (applicable for all persons whct_; `acreg r' authorized to receive and disburse funds under 014 U { {}_ Ag eeme it) t .`ate Q her coverage as, deemed n►eeeas ► i•$ : � auomba,ie'� iisance) ,;. m W �. B. GRANTEW s Corporate Seal (to be affixed to Signatory page, and Corporate Resolution). ' 1.2 As a necessary part of this Agreement, the following documents have been approved by the CITY prior to the execution of this Agreement and are on file with the Department of Community Development: A. Copy of GRANTEE's Articles of Incorporation, Charter and a Bylaws. B. List of Present Principal Governing Board officers and Members of the Board (names, addresses and telephone numbers). C. List of Key Staff Persons, with their titles, who will carry out this program. D. Completion of Authorized Representative Statement. E. Completion of Statement of Accounting System. F. A letter from an independent Certified Public Accountant which expresses the opinion that the GRANTEE's internal controls are adequate to safeguard the organization's assets. y G. Corporate Personnel Policies and Procedures. H. Job Description and Resumes for all positions funded in whole or in part under this Agreement. 1.3 As a necessary part of this Agreement, the GRANTEE shall provide the following documents to the Department of y Community Development, in accordance with the requirements of the Agreement: A. Final Expenditure Report to be submitted no later than July 31, 1990. B. Certified Independent Audit to be submitted by December 1,; '- 1990. ARTICLE II. Y 'r 2.1 TIME OF PERFORMANCE The term of this Agreement shall be from July, �l, 1989 ithrough ' �r June 30, 1990, 292 CITY AUTHORIZATION F' For the purpose of this Agreement, f f r' r,�Xl _ ---- __ _ Department of Cordounity Development (hereinafter the "DEPARTMENT") will act on behalf of the CITY in the fiscal control, programmatic monitoring, and modification of this Agreement, except as otherwise provided by this Agreement. 2.3 OBLIGATION OF .GRANTEE The GRANTEE shall carry out the services as prescribed in its Work Program (Attachment I), which is attached and incorporated herein and made a part of this Agreement, in a lawful, and proper manner, satisfactory to the CITY, in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, as set forth by the United States Secretary of Treasury and the City of Miami Department of Community Development. 2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION GRANTEE shall comply with its Program/Line-Item Budget/Expenditure Justification (Attachment II) which is attached and incorporated herein and made a part of .this Agreement. 2.5 RETENTION OF RECORDS GRANTEE shall retain all financial records, supporting documents, statistical records, and all other records:..., pertinent to this Agreement for a period of three years. The - retention period starts from the date of the submission of,. the final expenditure report. Records for non -expendable property acquired with funds under the Agreement shall be retained for a period of three years after its final disposition. All records retained pursuant to this section shad be retained beyond the three-year period if audit findings have not been resolved. 2.6 BONDING AND INSURANCE GRANTEE' shall'' maintain insurance and bond ing`'cove rages. #. acceptable to the `CITY's Insurance Management Division o#°thed Law Department:'' 'Prior to commencing any `act`.vity `under °Ythit�= y Agreement, the GRANTEE "shall furnish to ther.CITY car-t #icates �£ o` insurance ' a►r d bonding i ndicating that',the . GMNT E }gia;t in p gkt comps atice with' tkie provis.ona' of:- thls X�� 3 e,r - > .0 GRANTEE 8hAll Provide the following coverages: A) Insurance coverage that reflects sound business practices acceptable to the CITY*s Insurance Management Division of the Law Department: B) Fidelity bonding for all persons handling funds received or disbursed under this Agreement in an amount equal to or greater than the maximum amount of cash held at any one time. Compliance with the foregoing requirements shall not relieve the GRANTEE of its liability and obligations under this section or under any other section of this Agreement. 2.7 LEVEL OF SERVICE Should start-up time for a program be required or any delays in service occur, the Department of Community Development is to be notified in writing immediately, giving all pertinent details and indicating when service shall begin and/or continue. It is understood and agreed that the level of services, activities, and expenditures by the GRANTEE, in existence prior to the initiation of services hereunder, shall be continued and shall not be reduced in any way,,as a result of this Agreement. Programs funded through this Agreement shall not result in the, displacement of employed workers, impair existing contracts for services, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.8 PURCHASING AND INVENTORY GRANTEE shall use its beat efforts to obtain all supplies and equipment for use under this Agreement at the lowest practical costs and shall solicit three bids, for the purchase, of capital equipment.- The, three bids shall, accompany; requests, for payment,,, All non-oxpen.dable prop, rty,!Ociwutreo � - for, the, program with.,CITY fun eve funds shall revert to -the',CITY at end. of, CITY's Junding of, the. Program: onMeOw property, being: properties wh, be _ponsqMi W dqntltylGRANTEE shall- be-_.re,s0001� Q I TY, X 0 c.-T R 501 7 5 damage or destruction to said property and shall reimburse CITY for such damage or destruction. GRANTEE shall establish and Maintain a property control system and shall be responsible for maintaining a current inventory on all capital items purchased with CITY funds. All capital expenditures over $50.00 must be approved by CITY prior to purchase. All items purchased remain the property of CITY and are to be inventoried as such, which shall include a property record listing the description, model, serial number, date of acquisition, and cost. Such property shall be inventoried semi-annually, and an inventory report submitted to CITY. GRANTEE shall permit CITY staff access to the premises where property is kept for the purpose of performing inventory monitoring functions. GRANTEE shall not dispose of real or personal property purchased with CITY funds through sale, loan, or relocation without receiving prior written approval of the City Manager. 2.9 MINORITYPROCUREMENT COMPLIANCE CLAUSE GRANTEE acknowledges that it has been furnished a copy of Ordinance No: 10536, the Minority Procurement Ordinance of the City of Miami, and shall comply with all applicable - substantive and procedural provisions therein, including any amendments.thereto. 2.10 DISCLOSURE OF FUNDS GRANTEE shall disclose all sources (public or private) and amounts of funds reflecting the total budget whether they be real or in -kind at the commencement of the Agreement period, as well as any changes in the amount of funds through program` income or the sources received during the term of this Agreement, within 30 days of such change. Examples of in' kind funds include free rent, labor, and office equipment; v 2.11 FINAL EXPENDITURE REPORT A final report shall',be be ' submitted to :t the `CIT b � 4�� -expenditureP � �V�v July 31, 1990-, This report shall'efleot expen�l.tures, by dine -=items, vrsue .budgeted. $x�enditues? k : All persona► employed and p4.d<. pur uaant to th t+ < F ' hh 6 ✓fi k � 3n h.1 - _.�.- to be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflecting both CITY and other funding sources. 2.12 REPORTS AND EVALUATIONS GRANTEE shall transmit to CITY, in writing, in a format acceptable to CITY, quarterly reports regarding current activity and the progress of the GRANTEE's activities. GRANTEE shall submit to CITY' such additional reports as may be requested. GRANTEE shall prepare, in writing, in a format acceptable to CITY, any reports or documentation that may be required by Federal, State or Local Directives. E The GRANTEE shall comply with the Federal Directive required by the U.S. Department of Housing and Urban Development (USHUD) to document that program activities are provided for the benefit of low to moderate income persons. In accordance with the Code of Federal Regulations 24 CFR Part 570.506, records shall be maintained for each activity to determine that services benefit low and moderate income persons. The following criteria shall be used to document said requirements (i) Documentation establishing that the service provides a p presumptive benefit to low and moderate income persons (i.e. Senior citizens, handicapped persons, battered spouses, abused children, the homeless, illiterate persons or migrant farm workers); or (ii) Documentation describing how the nature and, if applicable, the location of the service establishes that it is used predominantly by low and moderate income persons; or (iii)'Data showing the size and annual income of the y person receiving the benefit, family of each � t At the request• of CITY, :„ GRANTEE shall transmit to CIX �sr written statements of GRANTEE's official policy on +�pe�i.��.+�d.: �� Ilk issues relating to GRANTEE's activities,nt r % f Y iyak Al yak r i{a reu _ i —. x,. _' ...•� ck``a-.�..i.�� ,.:a, "-�r..ui�'..rn u:..ri....... nK .: ,- , n. t,..,,.':';uBiSraz.... CITY may carry out monitoring and evaluation activities; including visits and observations by CITY staff, GRANTEE shall ensure the cooperation of its etnplbyees and Board members in such efforts Any inconsistent, incomplete, or inadequate information either received by the CITY on a quarterly basis or obtained through monitoring and evaluation by the CITY, shall constitute good cause for the CITY to terminate this Agreement at any time thereafter. 2613 AUDITS , GRANTEE will comply with all applicable federal regulations relating to the submission of an independent audit from a certified public accountant. CITY will advise the GRANTEE, in writing, of said audit requirements within three (3) months of the commencement of this agreement. The GRANTEE agrees to budget sufficient funds allocated under this Agreement to secure an independent audit from a certified public accountant which must include the expression of, an opinion on the financial statements, and a compliance letter which tests whether the GRANTEE is in conformity with Community_ Development Block Grant or other applicable regulations. Line Item Change Requests will be,. accepted to, coven the cost of the required audit. Additional, funds Vill not be, granted for this purpose.. - If applicable, said audit shall be submitted to the Social Programs Division of the CITY's Department of Community Development no later December. 1, 1990. 2.14 CPA LETTER _1 GRANTEE shall submit to the CITY at the commencement ` of the - --' Agreement a letter from an independent Certified' Public Accountant (CPA) which expresses the opinion that5' the GRANTEE's'accounting system has�adequate'internal.controls4`to safeguard the` assets of the organization"", Expenses.ncurrei "^ to secure the CPA ,letter,' may be, covered ° by, ttte`' CITY grams;id y must' be included 'in the expenditure justificat'io-W fcirm.. b th,$ ' t 1 budget.,'summary. g l" - ' ' l * 1 s 4 uI I ii ARTICLE III. 3.1 COMPENSATION A. CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Article II hereof, $31,000. i3. CITY shall have the right to review and audit the time records and related records of GRANTEE pertaining to any payments by CITY. 3.2 METHOD OF PAYMENT A. Upon execution of this Agreement and with a written request from GRANTEE, CITY may advance 1/6th of the appropriated funds to GRANTEE. The advance shall be justified as follows: one-half (1/2) in nine (9) equal monthly installments commencing in the third month of this Agreement and continuing through the eleventh month of • this Agreement; one-half (1/2) in the twelfth and final month of this Agreement. This method of justifying the advance may be amended by the DEPARTMENT. Funds shall not be advanced by the CITY if the GRANTEE is in default under this Agreement. B. All payments shall be reimbursements for expenditures incurred only during the term of this Agreement, and in:. compliance with the previously approved Line -Item Budget. Such written request shall contain a statement declaring and affirming that all expenditures were made in accordance with the approved budget. All documentation in -� support of such request shall be subject to approval by CITY at the time the request is made and all invoices are required to be paid by GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord ` with this Agreement. All expenditures must be verified by,. copy was original invoice with a co of the check which to pay that specific invoice. Within 60 days x of;A ,. H submitting reimbursement request, copies of the Fan�lec;� r r r checks shall be submitted. In the event that an invoie q%{y .� is paid by various funding _sources, a cApy �f the inyoioe ti� may Jb submitted but moat indicate the. exact amount .pe.df Jr� S i t 2 i .... �.= �f'3Et�-u '+a je.•�4..:f�`�.r�.7.s��ytY:�.t'n5;...p,:&:,. e.. `... ,. :.� e.. ., r,.' ., ._r. ., i?:,.`-...?...,. !�z+�, r. .'-.x.?�{� by various funding sources equaling the total Of the invoice. No miscellaneous categbtits shall be acd*Pttd 60 a line item in the budget. Request for line"item dhanq@8 are allowable, with Prior review and approval by the CIT)ti All line�itetn changes must be made prior to the end of the term of the Agreement. C. Requests for payment should be made at least on a monthly basis. Reimbursement requests should be submitted to the CITY within thirty (30) calendar days after the indebtedness has been incurred. Failure to comply May result in the rejection for repayment of those invoices within the reimbursement package which do not meet this requirement. D. GRANTEE must submit the final request for payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement. If the GRANTEE fails to comply, all rights to payment are forfeited -and the CITY shall not honor any request submitted after the aforesaid agreed upon period. E. Any payment due under this Agreement may be Withhe'ld pending the receipt and approval by the CITY of all reports ports due from the GRANTEE as a part o . f this contract and any modifications thereto. 3.3 FINANCIAL ACCOUNTABILITY CITY reserves the right to audit 'the records of GRANTEE at any time during the performance of this Agreement And for a period of three years after final payment is made under this Agreement. GRANTEE agrees to provide all financial and other applicable records and documentation of services to CITY. Any payment theretoforereduction made shall be subject to cti"on - for amounts included nt i ded'in the, related' invoice'� which'" arefound. the audit, on basis -of a by CITYr h not payments eide 'to GRANTEE x E expenditures. men m allowable Ou'bject: to reducti6n orove rpayments on previously, submitted nvoic'eat A 3.4 RECAPTURE OF FUNDS CITY shall reserve the right to recapture funds when the GRANTEE shall fail (i) to comply with the terms of this Agreement or (ii) to accept conditions imposed by CITY at the direction of the federal, state and local agencies. 3.5 CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regulations. 3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To be eligible for reimbursement for personnel costs, GRANTEE shall submit to CITY for prior written approval, in accordance with U.S. Department of Labor guidelines, a detailed statement of the personnel policies of GRANTEE. These personnel policies are to include, but are not limited to, pay schedules, fringe benefits, resumes from staff, method used to compute vacations and ill time, working hours, office procedures, paid holidays, computation of wages, job descriptions to include qualifications for job, an affirmative action plan, an equal employment opportunity statement, disciplinary procedures and methods, and format for and frequency of employee evaluations. The CITY shall not reimburse GRANTEE for family. health care insurance premiums, nor shall the CITY reimburse GRANTEE for._employee retirement benefits. ARTICLE IV. 4.1 PROJECT PUBLICITY GRANTEE shall abide by affirmative action regulations .in informing residents of the geographical area ;to; _be served hereunder and of the services to -be offered by utilizing any available means for advertisement, as...,necessary. recruitment and outreach.¢ All literature, adverts sing, public� ty For promotion regars�in► h GRANTEE' s activities wild, be submitted to CITY. for revieW ant Y tv yRilc'- ,si_,,,, +� � _ :r,•;'TJF', "��e * x3n :�?,��h��-,�,�t z: r. , , : , . , .... _ , ... >.. 4 .4 .'..... ;t� ;�;�74a��?�• approval prior to release or distribution. No press conference Shall be scheduled without written notice to CITY. 4.2 NONDISCRIMINATION GRANTEE agrees that it shall not discriminate as to race, sex, color, creed, national origin or physical handicap in connection with its performance under this Agreement.. 4.3 CONFLICT OF INTEREST GRANTEE covenants that no person under its employ who presently exercises any functions or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY except as permitted pursuant to this Agreement. GRANTEE further covenants that, in the performance of this Agreement, no person having a conflicting interest shall be employed. Any such interests on the part of GRANTEE or its employees, must be disclosed in writing to CITY. GRANTEE is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 22-11.1) and the State of Florida, and agrees that it shall fully comply in all respects with the terms of said laws. 4.4 INDEMNIFICATION GRANTEE shall indemnify, defend and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of GRANTEE'S activities under this Agreement, including all other acts or omissions to act on the part of GRANTEE, including any person acting for or on its behalf; from and against any relevant orders, judgments, or decrees which may be entered against the CITY1 and from and against all costs, attorney's fees, expenses, and liabilities incurred by the CITY in the defense of any t such claims or in the investigation thereof. ' �_ 4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS Both parties shall comply with all applicable laws; x t ,r ordinances, and codes of federal, state and lOCA,1 ,s f _ 49Y t 1 governments. - yJ� party unless in writing and signed by both parties. 4.7 SUBCONTRACTS GRANTEE agrees to give advance written notification to the CITY of any subcontract. None of the services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Any work or services sub- contracted hereunder shall be subject to the terms and conditions of this Agreement. Proper documentation in accordance with the DEPARTMENT and CITY guidelines and directives must be submitted to and approved by the DEPARTMENT prior to the execution of any subcontract. The advance notification process shall include the followings A. Identification of the subcontractor and services to be provided. B. The proposed subcontract, together with a complete and accurate breakdown of the price on a component -by - component basis, and all bid documents. CO Identification of the type of subcontract to be used. 4.8 OWNERSHIP OF DOCUMENTS All documents developed by GRANTEE under this Agreement shall` be delivered to CITY by said GRANTEE upon, completionofthe services required pursuant to this.Agreement and shall become the aroverty of CITY, without restriction or limitationon to this Agreement shall at all times remain the property of CITY and shall not be used by GRANTEE for any other purposes whatsoever without the written consent of CITY. 4.9 AWARD of AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage feet or gift of any kind contingent upon or resulting from the award of this Agreement. 4.10 NON- DELEGA81LITY The obligations undertaken by the GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. i 4.11 CONSTRUCTION OF AGREEMENT i This Agreement shall be construed and enforced according to 0 the ,laws of the State of Florida. 4.12 OBLIGATION TO RENEW Upon expiration of the term of this Agreement,.GRANTEE agrees and understands that CITY has no obligation to renew, this Agreement. 4.13 TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services required _ pursuant to this Agreement without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to GRANTEE, who shall be paid for those services performed prior to the date of its receipt, of the.,,notice of termination. In , no case,, . however, shall, CITY pay,. GMNT�E -AA amount" in. excess; of ;the total sun• provided ,by -.this. Ay�ree�asgt. .!4] y.` It is hereby: understood :by and between..�ITY S� -anGRTati�. S�Y` any.: payment made > in accordance with this ,..&egtis�n .to GEI� shal1 be made: ,only if: said- GRANTS ,,e '# AM _ - ti' '�ioeti d f n3 the terms of this Agreement. If GRANTEE is in default, then CITY' shall in no way be obligated and shall not pay to GRANTEE any sutra whatsoever. 4.14 GEN9AAL CONDITIONS A. All notices or other communications which shall Or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after - being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GRANTEE 3500 pan American Drive Black Archives History and Miami, Florida 33133 Research Foundation of South Florida, Inc. 5400 N.W. 22 Avenue Miami, Florida 33142 B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. In the event of conflict between the terms_ of this Agreement and any `terms or conditions contained in` any, attached documents, the terms in this Agreement shall` ► control. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined by a' court of competent jurisdiction to be invalid ,illegal or otherwise unenforceable under the laws' of .the -State of Florida or the :City' of Miami, _ _aucW `provisions; paragraphs.t rr sentences, words, o"r, hrases shall be . deemed- tnodtf led tc� P k ��tw the extent necessary- in order 'to 'conform w; h =sUoh �. or if ,'not'. modifiable :to conform. with :such laws Vham Fame shall be deemed severable, and in either .event,. kh+� ° a. a i 5r_g 14 i 3J't � �'�'3•' y - a t M. ON remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect- 4.15 INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors and not agents or employees of CITY# and shall not attain any rights or benefits under the Civil service or Pension ordinances of CITY or any rights generally afforded classified or unclassified employees,-, further, they shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 4.16 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 4.17 DEFAULT PROVISIONS In the event that GRANTEE shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written noticeto GRANTEE, may cancel and terminate this Agreement, and all, payments, advances, or other compensation paid to, GRANTEE,by.. CITY while GRANTEE. was in default of, the provisions herein contained shall be forthwith returned to CITY. ARTICLE V. GRANTEE CERTIFICATIONS 5.1 GRANTEE certifies that: A. It possesses the legal authority to enter into. this Agreement by way of a resolution, motion, or similar. action that has been duly adopted or passed as an official act of GRANTEE's governing body, authorizinq the execution-, of the Agreemento including, all understan -di ngs assurances contained herein, and directing and authorizing ,, the person,.jdentified, as ,,the ropkeoent t iyo 1.6 co the,.J3RAOTEE. to act connection, withthe 4groem qnt "K prov� ma ido,,,s ucb� additional information as y be req%tt.,ed activities. D. It shall prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. F. Participants or employees in the program pursuant to this Agreement shall not be employed on the construction, operation, or maintenance of that part of any facility which is used for religious instruction or worship. F. Appropriate standards for health and safety in work and training situations shall be maintained. G. Persons employed in public service jobs under this Agreement shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employer under Federal standards, (b) the State or local minimum wage for the. most nearly comparable covered employment, or (c) the, prevailing rates of pay for persons employed in similar.. occupations by the same employer. H. It shall comply with the Civil Rights Act as amended. I. It shall comply with the uniform administrative requirements of the Office of Managementand Budget Circular A-122, "Cost Principals for Non Profit Organizations", and Attachments A, B, C, F, H, N and O of 44 ARTICLE VI ENTIRE AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this iflstfumettt to be executed by the respective officials thereunto duly authorized on the first date above written. CITY OF MIAMI, a municipal Corporation of the State ATTEST= of Florida By MATTY HIRAI CESAR H. ODIO City Clerk City Manager ATTEST: GRANTEE: Black Archives History and Research Foundation of South Florida Inc., a Florida not for profit corporation 'l'ZBy Corporate Ser 'ary Carmetta Russe 1, Chairman — SEAL GUARANTEE i' Theodora Cooper in consideration of the City of Miami's execution of the foregoing Agreement, the undersigned, guarantee the performance` -of the: terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assurances, and certifications. Dated this i rth day of May an individual - -i By , individually - WITNESS: � APPROVED AS TO INSURANCE REQUIREMENTS: Y APPROVED AS TO FORM a • AND CORRECTNESS t Y4_ J}f= INSURANCE MANAGEMENT JORGE L. FERNANDEZ axe,y b — CITY ATTQRNEX 17 ry y 4 CORPORATE RESOLUTION WHEREAS, the board of Directors of Black Archives, history 4 Research Foundation of South FL, Inc. has examined terms, conditions, and obligations of the proposed contract with the The Historic CITY OF MIAMI for Lyric Theater. Phase II- Rehabilitation Y WIiEREAS, the Hoard of Directors at a duly held corporate meeting have considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, 13E IT RESOLVED BY THE BOARD OF DIRECTORS OF the Black Archives Foundation that the PRESIDENT 6 and SECRETARY are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the CITY OF .MIAMI for the rehabilitation, phase II -Lyric Theater__► _ in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this 16t h day of may . 19 gg PRESIDENT, Board of Directors I` Z�'L� CORPORATE SEC .TARY (SEAL) r 7- F 5 � M i 3L i 'Y t ac hunt i ges 19-20 BLACK ARCHIVES HISTORY AND RESEARCH FOUNDATION OF SOUTH FLORIDA, INC. Work program Specifications for the Rehabilitation/Restoration of the Historic Lyric Theater July 1, 1989 - June 30, 1990 RECOGNIZING THAT: (i) The Agency as a whole and through its combined sources of funding will recover, collect, interpret, and preserve the heritage of the Black experience in South Florida; and (ii) Included in the programs operated by the Agency is the operation of a depository preserving source material for use by researchers, students, teachers, scholars, the media and t the public at large; and (iii) The Historic overtown Polklife Villages The purpose of the Village is to provide jobs and training through the creation of a regional tourist showcasing the 'heritage of Miami's Overtown community, the era of the Harlem Renaissance, and the character of Black folk architecture. The creating of the Village begins with Phase I Rehabilitation/Restoration program for the Historic Lyric Theater, 819 N.W. 9 Street, Overtown; and (iv) The Black Heritage Trail: To connect a trail of sites of historical, cultural, and/or architectural significance from the Historic Overtown Folklife Village throughout Dade County, to Monroe, Broward and Palm Beach counties; and to connect with Black heritage trails throughout the Western Hemisphere including "ports of call" historically populated by the people of color. (v) The funds received by the Agency to operate the aforementioned program from any one funding source are insufficient to cover the full costs involved in operation of the program. a (vi) Fifteenth Year. Community Development Block Grant Fundsare _ being provided by the City of Miami to supplement service in -} the Overtown target area. _g The following work program specifications for the total operation of the Black Archives History and Research Foundation of South Florida, Inc., Phase I - Rehabilitation/Restoration program for the Historic Lyric Theater during the Community Development fiscal year are hereby outlined: I. Historic Lyric Theater A- Program, will initiate the' tapk -of rehabilitating/restoring the. His"tonic"Lyn c'.Theater iB Overtown. The Agency' will .utilize -the Secretary. `iof Interior's Standard for Rehabilitation; sand. guidelines for rehabilitating historicalbgi],di.ngs. � Additionally, Agency will' utilise` the Ur an ; Deec�n J Guidelines' and Masterplar� for`' the ` H�:storc 'f'aYki,fe rtxi. Village for this project. P s yr S3 B.. �'{r�4QQgr,am. w.>�,`il�.q�,y,�;.contract w�.th.`'-a Pr4 jectn�sana/�g/�0y�rF,�7to„.�v�pk�(��►�cj�.+� lR4 fob. Q�T }�♦!� scope 'i+f. services � f•k.4..kA c 1pq{edanq�f .! i► 1 .k�".;,; - specific details of the approved 1�ec�efa�ex cf ' Standard for, Rehabilitation ' and gukooxnet rehabV.11 at.,Lnq 1;1ator- IC41 Duilcl�.n�s.. vi ±s d tk Agency will utilize the Mastetplan and Urban Design Guidelines for the Historic Folklife Village. The Project Manager will be specifically responsible for the fol .owing t a. Within 30 days of the execution of the contract, a management plan will be submitted outlining activities of each grant with appropriate time framese b. Aeview the architect's report to determine and recommend the physical improvement(s) needed, the most cost effective and feasible means to complete the project within the time frame and budget available. c. Present the recommendations for the physical improvement(s) , in writing to the Task Force, including recommendations for subcontractor(s). d. Initiate the selection of all subcontractors, implement the _ necessary agreements, monitor and evaluate their progress during the grant period. e. Monitor the agreement for the project architect. f. Prepare and submit grant proposals for Phase II of the rehabilitation/restoration of the Historic Lyric Theater. I 4 g. Attend all meetings related to this project. II. Operations Management A. No improvements will be made to the building with CDBG funds prior to approval by the City of Miami. B. The Historic Overtown Folklife Village Task Force is authorized to monitor the implementation of the project. C. Program will maintain complete, updated and accurate records documenting Agency activities and will utilize j the following forms: i a. diary of programmatic activities b. telephone log D. Program will complete a quarterly status report and will submit it to the Social Programs Division by the tenth working day of the following quarter. E. Program will maintain updated, complete and accurate records during the contract term and will retain them in one central place located at 5400 N.W. 22 Avenue, 7th J _ Floor, Caleb Center, Miami, Florida. All materials — collected will be located at this site. Signed and submitted to the City as part of t e Fifteenth Year Community Development contract on the 1 of IWO 1909. ter/ �G WITNESS.... DorothyRs, a rman His -tor vertown Folklife Task Force/Foundation {{` Black Archives History and.; - f? Research Foundation of &putt n: Florida, Inc. �, 5400 N.W. 22 Avenue#' 7th .� Miami, Florida`;33142 Not y Publi. SiohtAire as and Stamp wA, T k 3 U a 'rx ►tAAr rus t sr�r[ ro %lGPID1 } t OY 591�15$f9�t t �� , r' tt �, R4►+:�4 iMAU �,cyteA� 1��, ut14� '`- $`� ��'t: _ '.MR -- — — - - - _ Y ,.... A t[fil City or Mt-AMI txVtNVITIuItE 4USTIPIC tlm FORM CY: Black Archives �98 �'tSCih2, Y�J►a� - PRb3EcT3 lyric theater 6 15 89 - nATF. cD6.G WtObtTURt.bESCRIPTION ,ANU' JU5TI�XCATItON it t USS ` PtRSONNU Temp/Clerical 1,200 Project Manager 11,000 i Sochi. Programs Division) !Y kg t Z t tw j'T ,��-c� 3 1 = fily or IIIA141 CAPITA. tOUIP1,11.11t PLIRC11ASt BUDG :t SIC O C1t TITU Or PROACT: rljtli)111f+ SOURCt4 ?CSCRIPtiOrl OF COUIPI-IrtIT 1111141i1,R 01' MIIT TOTAL UrI i T S CO;1 COS T N/A F 3 TOTAL, rf211IrflErlT COSTS • � zJ 3 5 ..L R. L� S y 1 4 U•$`.3r 4'� �� )"• f iC3 u. }d-. � fi 7"i j .w: 7'� _ i � h r� x....�p f C"UNItY DEVELOP-ItNt DEPARTMENT STAPr SALARIES SCIMOULt ,. .. .. .,. ...,.....,«._. .: ,........._. .....:.,,,.,...;.-.,•..---•A,.,:....:::,:w ._ti.. _P,:.. _s::.rr.*-;. 1.:.. ._. .....:. ..,... _:.+ ? .,. .- I-,�'. '}.; +'^''t+M-ii+...n of ill Lr..AI..,;,,,� „I. r �i OF MIAMI o. T DEC 0'Ay C?R�V"OR SUDo�± I,AtO FUNDS DISwt�SURE a' Black Archives Foundation r ,.ss.♦—ram- :Nu � Gircn t't1:.D•tdu. iSDe.C�.,..vj� , , : tate � Dade t Dade i�;.nmb �:.:•:,r. :v I - lcontincent _Pup7 iof FL.i{ _ .c ,.?. �.r.�;. I SC(1005 , ions ;��„v:iI _ r P sonn el: ! i. y 1 2D0 1,200 mpJCl e r i caGEM l ! i `11 ,lD00 Cpns.ultant j i 30 000 ! i #�g1 unteer I _ ! 15,000...1�,0Q4 'temp/Aide 1 1 Operating Expenses' 595 !Memberships _ - r j 20Q ! I Legal Fees , 500 1 ; urance 1 SO .�_. ! 1;000 1 ff -Accounting if 'ryr t i Office Space (18,(i00 I ) (r 3QO, Adverti n9 i t 300 ik 1 Travel i 500 1 200 t i 4 i 300 I 1 I Rent of Equip i t ! 250 250 i 7QF)J leie: hone ' 200 200 i ( 2,gi Y j I 550 20D �, Suool ies >v, •,r,.„,�,;,;-,.�..,_.... F 1i1 .>i-- . ,r � 'ail'• 'j '� .-_. ....... ....... _.::... ,:u .,+'+h+�r..-.rw'e i,...- ...:.b,. �a,.5+�.4.:..:»...+• ..., . .,..«._:;p . 4-r' ,.. ; ,.y _ „ pi. =•F�' jJZe u�lU,�s ��,t �1e �1.6 1 y. ;, .r., g. ; b; ' . nOR k 4 k .d iff r - C:'1 Y 0IF tl., Aril 3 U _0_�y ' Dn"K y' SLiDS J AND F,Ue-c DISZ vSUR' ' k^_ F, F c �„\.y �, Rom, •'u t ram.. AV �:�°•ii4si tSc7��+ t 1 r itr �t e State Metrobl T �of i c F1 . i Dade i ; :L.n-:`thri `; rEL J .ram • • • } "= :.. - �• to :.aT,i :' or f� , . nver.: Idlepe ' r ',';; , .... _�.. +• 1 1,000 audit J i 135, ! 90.55 43 0010 13,905 - physical lm p ray. i _ i 10�,00E1 t , t a� n1�0 Acaui st•ion ' I ' ea nnn i31,000 ' � i I 1 19,000 150,00088,006 ' I r «r C:_ s i s F + a"'.,�H1�5".r+a% j,. ab z y;-,..•..* 4 t t S J4 CITY OF MINA" ITY nrvrt nPMENT CONTRACT OR: BLACK ARC#iiVfS, HISTORY FNDINC SOURCE (Be Specific: City of Miami - CD Dade County Public Schools )Metro-DadeC'D1 State of Florida City of Miami DEPARTMENT OF CUMM t w. 1 5 PROJECTED FUNDING DISCLOSURE 7/1/a9-'6/30/90' & 'RESEARCH FOUNDATION OF SOUTH FLORIDA INC. FUNDING PERIOD . EXPECTEIkATE QE AMOUNT REQUESTED PURPOSE OF GP.ANT/FUPl05: From: To. > NQl~IFieCAIrIOt: r v i S Phase I -Rehabilitation of Historic Lyric 7/1/89-`6/30`/90 7/18 31,000 Theater 19,000 HERITAGE EDUCATION PROGRAM: An integral part Balanced Curriculum providing infor- of the mation and processing local black history materials, otherwise: unavailable to sciaool Information and materials collect children._. ed will be analyzed for inclusion in the • DCPS Centennial Book, EDUCATION ON THE 1/90 = 1/91 1/90 FORGOTTEN FRONTIER. 88�000 Phase'I- Rehabilitation of Historic X-Ray Clinic and full purchase price to acquire donated the Dorsey Lot; the Dorsey House was Black Archives Foundation last year. 1/90 - 1/91 I/90 to the 150,000 Acquisition of the Historic LyricTheater of Lyric. and Phase I -Rehabilitation 4i 66,000 Restoration of the Dorsey House ` .., 1 Ink nd and Peal Contributions: Defined as non -monetary services or materials in. excess of $50 which is provided to the Program free-of-charce by sau�-ces other than those identified in this budget. ` Funds collected from the charging of fees and/or cash donations/c Prooram income and Donati ons ontributions. r ;,. it FIDUCER KEEN BATTLE MEAD & CO 00 BOX 1630 HIALEAH FL 33011 -1.630 $ RESEAACH FOUND $400 NW 22 AVE MIAMI FL 33142 AIL OMNIIU/YY'l iol If fit, ANO C.ONF'ERSANo TIr uitlNLY CL (T'IhIATEIIMOLDER �lll t Crn1lFiCAIE DOES Not AMrNh, EXTEND OR ALTER THE COVER - Ant ArrORDto 9Y TI IE POLICIES BELOW. COMPANIES AFFORDING COVERAGE (•,)MPANY A UNITED STATES FIDELITY t_r:1TER Cr)MPANV g I t:'ITER �- COMPANY I.rTIFR C ��s�fir COMPANY UN A t 'E V-, , ATES _ . = Lr1TER U -_ ZIOUIRERTT-UNDI, INC* I I"1TFn E THIS IS Tn CERTIFY THAT POLICIES Or INSUnANCr- I_MI FO nFl_OW HAVE SEEN ISSUED TO TI IE INSUREb NAMEb ABOVE f'Ott tltPt+OLICY PERIOD INVICATFD. NOTWITHS1ANOINo ANY nFCNJInEMIhlI, IrnM on CONDITInN Or ANY Cr)NTnACT OR OTHER oncUMt:NT WI111 — RESPECT 10 WIIICII THIS CEnTIrlCAtP MAY RC ISSULC) 011 MAY 11En1A1N, TIIE INSURANCE AFFORDED BY THE POLICIES DESCRIEIEO HEREIN 15 SUBJECT TO ALL THE TERMS, CXCLUSIONS. AND CONDITIONS OF SUCH POLICIES. to TYPE OF INSURANCE PO1_ICY NIIMIIt n PH(IcYfttFcilVF rO11CYEvrtnAtInfJ LIABILITY LIMITS INIFIOI)SANDS --- - oc nEN AGOREOAIE � _ nAIF IMM/OU/vvt �1�V07$$ OATf (MM/Uh/YYI GENERAL LIABILITY j Z7II�fiT8T = X COMPREHENSIVE rOnAt I ROOILY INJURY rnEMISFS1nPtnATt0NS UNDERnRr)UND • E rn MtY hAMAC;AOE CYPLOSION A CULLAPSr I(AtARD . rRODUCTSICOMPLETED OPERATIONS CONTnACTUAL w A rD rOMBINED 300 INOEPENDENTCONTRACTORS fi BROAD rORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY e AUTOMOBILE LIABILITY BODILY ; INJURY '. r• •. - IPFR FAQ ROUILYINJURY ANY AUTO '•,; •. ALL OWNED AIITOS ACCiOENT) _ l� rnOrrnTY HIRED AUTOS .� NON -OWNED AUTOS OAMAOE GARAGE LIARILITY nom BI 6 rD COMBINED EXCESS LIABILITY - ' UMBRELLA rnnM at 6 1'1) COMBINED OTHER THAN UMBRELLA rOnM -4-5 0 r#7 2 a 18 81 —9.11'I _rs —97'117-8 9- i•,- WORKERS' COMPENSATION STATUTORY ,) '1. IEACH ACCIUENry AND IDISEASE-FOUCY LIMIT)NIA EMPLOYERS' LIABILITY _— (DISEASE -EACH EMPLOYEf.1W- OTHER See Belo% w — UCSGKII'I IUN Ur UPE.KAT)UTVS/LOCATIONS/VF.(HCLES/SPECIAL ITEMS CITY OF MIAMI AS ADDITIONAL INSURED UNDER LIABILITY INSURANCE CITY OF MIAMI C014MUNITY DEVELOPMENT DEPT-TERESA FLORES 1145 N.W. 11 STREET MIAMI FLORIDA 33136 ti m SHOULD ANY OF TIIE ABOVE DF5CnIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION OATEIIOIEnEOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ' DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LErT, BUT FAILURE 10 MAIL SUCH NOTICE SHALL IMPOSF. NO OBLIGATION On LIABILITY OF ANY KIND UPON THE COMPANY, 115 AGENTS OR REPRESENTATIVES. ALIT 1ion IZF0 nF.PRF NT ATIVF BEN BATTL R p(A) Y-6a"Unla f I IF ` CA CITY OF MIAMI. FLORIDA = - 2 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: JUL 3 1989 of the City Commission Resolution Allocating SUBJECT: 15th Year C.D. Funds J to Jewish Family Ser- vices and Black f' REFERENCES: Archives FROM: Cesar H. Odio City Commission Agenda City Manager ENCLOSURES: July 13, 1989 RECOMMENDATION _ that the City Commission adopt the It is respectfully recommended attached resolution which allocates $311000 of 15th Year Community Development Block Grant Funds to the Black Archives History and Research Foundation of South Florida,: Inc. .and $55,000 of 15th Year Community Development Block Grant Funds to i Jewish Family Services, Inca and further ,authorizes the City Manager to execute agreements with these agencies in substantially the form attached. ^J BACKGROUND At its meeting of April 271989, the City Commission adopted Resolution 89-388, which authorized the City Manager to submit the Final Statement of Community Development Objectives and Projected Use of Funds for the 15th Year to the U.S. Department of Housing and Urban Development (USHUD). As a follow-up to this action, the Department of Community Development has submitted the Final Statement to USHUD. The approved Final Statement includes the allocation of $31,000 to to be utilized for Phase 1 of the rehabilitation/restoration _ of the Historic Lyric Theater in the.Overtown area of the City• This activity is an on -going project under the direction of the Black Archives History and Research Foundation of South Florida. Inc• The Final Statement also includes the allocation of $55,R100 to: provide. a senior security project for elderly City of r�iam residents. This on -going project is operated by Jewish ;Fami:l.Y� Services, Inc* a _ Adoption of . the proposed resolution allocaes the .Year C.,l��jY funds in the amount.of;$31,000 to the Black Archives History;Ar._ Research Foundation of South Florida, Inc, and $551000 to..JeW4. vices, Inc• andauthorizes the City Manag+ar is a Family Sercute �` Agreemgnts with these 49en"Ps+ r j, IT WN"I r � C �i h#...a.k cYm E :. I 'E�` �: , ... _ .. r 8.:•„m,.s... s ..., _ _ .. _Pv_.._ .ems, n ST. , l"1.`A :r