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Home My WebLink AboutR-89-0609.> .,. 6/26/89 RESOLUTION N0.i"'f�. A RESOLUTION ACCEPTING THE BID OF DUTTON PRESS FOR THE PRINTING OF 1000 COPIES OF THE 3 POLICE DEPARTMENT ANNUAL REPORT FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/GRAPHIC REPRODUCTIONS DIVISION AT A TOTAL PROPOSED COST OF $9,180.00; f ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT 1988-89 OPERATING BUDGET ACCOUNT CODE NO. 290201-680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT t OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. s WHEREAS, pursuant to public notice, sealed bids were received June 14, 1989 for the printing of 1000 copies of the k Police Department Annual Report ftdt the Department of General Services Administration/Graphic Reproductions Division; and i WHEREAS, invitations were mailed to 32 potential suppliers and ten (10) bids were received; and WHEREAS, funds for this purchase will be available from the Police Department 1988-89 Operating Budget Account Code No. 290201-680; and - WHEREAS, this service will be used by the Department of General Services Administration/Graphic Reproductions Division for the purpose of providing printing services to the Police Department for the printing of 1000 copies of the Police Department Annual Report which can not be done in-house because -` it requires four color process printing; and _ WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Dutton Press be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: - Section 1. The June 14, 1989 bid of Dutton Press for the printing of 1000 copies of the Police Department Annual Report: for the Department of General Services Administration/Graphic Reproductions Division at the total proposed cost of $9,180.00 is - - - e.IN hereby accepted with funds therefor hereby allocated from. the Police Department 1988-89 Operating Budget Account Code ilk eiTx OMMS41M. { ?j9Q201-6�0. $1 hk Xyk f!!T RR R nn � R N , �j �y ,u{ 3x- � v■�a�fyk Cps S �r{ #d�di QBv�Fe'^,tik..Y .1w`�#�T#iyssryi i • ice,.tW r2?= i� t.cs a h';E z # .t Yet �z, - �P ,R�Pa� ,� Y.3�J �:_ , ■.w {yW�:� ��,.—�q F Y�._ N "��''�A�bfW!M3 c�" �Y ie •T' .�"ix .. ._ ... ... +.w .su '°", � 5�?�—i.,4', _ _ _..e 5tt. et.., .'l_f.. t •4A �,_.. .; �.efft 3rx. - _-_ ,a °�' . - -- _ :.� f - '� - _____.- - x _ x his ; _ _ a CITY OF MIAMI. FLORIDA INTCR-OFFICE MEMORANDUM DATE : 1�8g FILE To : Honorable Mayor and Members of JUL - the City Commission Bid # 88-89-112 _ SUBJECT: printing of 1,000 copies of the Police Department Annual REFERENCES :Report FROM : • L t.- _ Cesar H. Odio City Manager ENCLOSURES: Y Recommendation: It is respectfully recommended that the City Commission adopt the - attached resolution for the printing of the Police Department E Annual Report, to be awarded to Dutton Press, Inc., a minority _ vendor as the lowest most responsive bidder in accordance with rj bid #88-89-112. This project cannot be done in-house because requires four color process printing which the, Graphic. Reproduction Division is not capable of providing. The total _ i cost .associated with this purchase is estimated to be $9,180.00., Funds for this purpose are available from the Police Department FY 88-89 Budget - Account. # 290201 - 680 Background: The General Services Administration Department, Graphic Reproduction. Division has analyzed bids received pursuant to bid _ #88-89-112 to provide printing services for the printing of 1,0t30 copies of the, Police Department Annual Report. A total of ten (10) vendors responded to this bid. As a result of our bid evaluation, it is recommended that the award be granted to Dutton. Press, Inc, a. minority: vendor as the lowest responsive bidder. Funds for this purpose are available from the Police Department FY 88-89 Budget - Account. # 290201 - 680. s Source of'Funds: { it �1988-89 Police Department Account # 290201 - 580� l�mount $9�80•00 k-b> 3 Minority Participation: E. S Award is to a Minority Vendorx ATTACMI ENT B.i.d Tabulatl4xi r Y E. Proposed Resolution x r 1' r ' �Ez, +l ti Ati,rZ11Nt lm�� P { t r C { THti i2 t 12 Ll�py- OF glJDGF-T ii_It!--'+�--33a t i GiT r Ur MIAMI. fL0I30n INTER -OFFICE MEMORANDUM uAlt . 11111 i ram J. schaUt Procaremant Supervisc)r nivi>wton ove�ta+ . nLd #88-89- 112 r r cj Jr�, . n Inlag :-1 i ms i r¢cCor W i 1 d RvEnENcfs Printing of Police Department arse a n 1:. Cnneral Services istrati.on AnnitA1 Report trrC�ra'+rur�» Tit is* detaarlinent 1t:1$ vertfied available >*UridiAg`. i�lith" "" -the funds are avai 1�b1cI" to,. no�rtrtment:s of Finance and Aud.3�rt khat bid in the 'amount of 16Q'p.r -! r +raves' the cost 'vf the subject CAc9a IJ"ui11>cr 290201,680 FY 1988-1989 Account r1NAtec:E KCvIZW & APPROVU0 BYz ADDITIONAL. APPROVALS (IF REQUIRED) (1,xeept for items uPPropriated arid i nc hided in FY budget) S� gRodxtlez taut ��.irlo GazC ` Department of Finance City ManAc�ax and Director Platining Department DUDGETARY REVIEW & APPROVED BY: -FINI_. N 4 1 _ MiO.BOX 330708 CITY OF MIAMI, FLORIDA F1 3323'3-0708 r PROCUREMENT MANAGEMENT TELEPHONE No- 575-5174 DIVISION BID No. 58-89• 12_ BID. _SqEET- IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE Is THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME ITy IS AND , A DID WILL NOT DATE OF BID OPEN R OR . BONIOI5 %ZUIR SUBMITTED IN THIS BE ACCEPTED UNLESS THE DEPOSIT ENVELOPE• prompt menu, if any) Terms:_ NET 30 (Include cash discount for rom t pay Additional discount of " "'0 # if awarded all items. Warranty and/or guarantee: QUALITY GUKRANTEE State any variances to specifications (use separate sheet if ne c e s s a ry) s DELIVERY OOF TIPIE BASED ON NOT MORE THAN 2 TOYS 0 _ rN Delivery:-24___.calendar days required upo-i receipt of Purchase Order. j es•Admin.stration/Graphic Reproductions Delivery Point(a): General Servic Division 1390 N.W. 20th Street = Miami, Fl 33142 In accordance with•the Invitation to B]d, the Specifications, General idders, we Conditions, Special Conditions, and General Informationthe attached - bid agree to furnish the Item(s) at Pricey indicated an ` sheet(a). i NAMES OF COMPANY OWNER(S): NAMES OF COMPANy OFFICERS DOROTHY L. DUTTON, PRESIDENT { LEONARD S. DUTTON, V. PRESIDENT CHARLES E. DICKSON, TREASURER Please use the ack o this page it more space s necessary Nacre of individual holding license in this profession (if applicable) DOROTHY L. DUTTON MINORITY PROCUREMENT COMPLIANCE' The undersigned bidder acknowledges that it has received a capy of Ordinance No' 10062,. the Minority Procurement Ordinance of. the, City o£ Miami and agrees to comply with all applicable 'substantivaland f procedural provisions therein, including any amendments 'thereto. Rg i . SS, INC. Sgnatur "` x r $IpDERa DUTTON PRE coapany name DOROI'HY l.. AT7QN Fx Print N . ame • ti} �,�� Dat ixz.X.J t Business:� 14 panic Cgs Women w �" 'FAILURE TD ?MPLETE SiG AND RETURN THIS FORM MAX DISQUALIP'X BT 0 AWARD -OF- BID D Bid No. _8st89-112 Printing of 1000 copies of Police ITEM.. Department Annual Report DEPARTMENT-. General Services Administration J TYPE_OF PURCHASE: Short term contract REASON.- This project cannot be done in-house because it require four color process printing which the Graphics Reproduction Division is not capable of providing. POTENTIAL BIDDERS: 32 BIDS RECEIVEDt 10 TABULATION: Attached 1988-89 Police Department Operating FUNDS: Budget Account Code #290201-680. MINORITY WOMAN PARTICIPATION.: Invitations to Bid were sent to six (6) black, twelve (12) hispanics and four (4) woman -owned firms engaged in the printing business as located in the following sources: 1. New Vendors Applications A 2. Dade County Minority Vendor Register 3. Yellow Pages Telephone Directory 4. city of Miami Minority Register Minority response consisted in one bid received from two (2) black, one (1) hispanic and three woman -owned firms, one of them recommended for award. -the specifications, The bids meet BID EVALUATION: Following is an analysis Of the Invitations to Bid: Number of Bid Number of ponses Category Invitations Mailed Res Prior Bidders Black American 2 0 Hispanic American 6 Woman Owned 1 _A Non -Minority 1 New Bidders Black American 4 Hispanic American 6 3 2 Woman Owned 9 3 01 4, Non -Minority p, � Courtesy Notifications 15 "No Bids" Late Bids 0 Totals 47 7'v Ion Vendor Tabulation of Bid #88-89-112 Printing of 19000 copies of the Police Department Annual Report Unit Price Total Minority_ The Printing & Graphic $16.11 $16,103.75 (H) Connection _ Burman & Perez Group 13.75 13,750.00 Dutton -Press, Inc. 9.18 9,180.00 (F) Haff & Daugherty, Inc. 15•99 159994.00 World Printing, Inc. 16.55 16,550.00 (B) Swanson Printing, Inca 14.00 14,000.00 The Graphic Press, Inc. 12.67 _12672.00 Capital City Press, Inc. 19,56 19,562.50 (B) .00 (H) A.C. Graphics, Inc. 12.99 12,985 Ross Photo Offset 15,35 159345.00 (F) Dutton Press, Inc.: Female owned ss is lowest responsible ebidder meeting all requirements. a t 1 "z kz t�W4 € E t j x T c s P t 'ft" y N �. } t 3 "-,,,t a,f Y j. r `1 7 '� 4y.y ' 4 � •^• �� Y 4 Y •. ' v `g,