HomeMy WebLinkAboutR-89-06076/19/89
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RESOLUTION N04 -
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A RESOLUTION ACCEPTING THE 131D OF DATAPLEX
FOR FURNISHING A MICROFILM CAMERA FOR THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST
OF $4,519,00; ALLOCATING FUNDS THEREFOR FROM
;
THE 1988-89 OPERATING BUDGET ACCOUNT CODE NO,
290201-840; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received April 24, 1989 for the furnishing of a Microfilm Camera
to the Department of Police; and
WHEREAS, invitations were mailed to 20 potential suppliers
and two (2) bids were received; and
WHEREAS, funds for this purchase will be available from the
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1988-89 Operating Budget Account Code No. 290201-840; and
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WHEREAS, this equipment will be used by the Department of
Police, Record Unit;
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Dataplex be
accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
{
Section I. The April 24, 1989 bid of Dataplex for
furnishing a Microfilm Camera to the Department of Police at a
total proposed cost of $4,519.00 is hereby accepted with funds
}
therefor hereby allocated from the 1988-89 Operating Budget
Account Code No. 290201-840.41
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The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase order
for this equipment.
Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this_13th day of July.__ , 1989.
XAVIER L. SUARE , MAYOR
. AID
SECUR11Y LIST
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DATE SIDS REMIVW
TOTAL
WD BOND (Cr)
gIC iEi
131D AMOUNT
CASHIER'S CSC
Micro imaging Systems,
Inc.
Broken down
Dataf lex
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NO BID:
American Micro -image
A. Navarrete
Commercial Depository
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:.RECEIVED 0
t ) envelopes on behalf of s
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•� ity Department "
3 SlGNE. LATE:
�eceived the hereinabove described checks this day of
in onnecti n with the ,hereinebove cited bids, w is were an o to the un . rsi ne
tin$ vivislon tor)
'3 ity I�ispartment)^�e"�
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i T(�3I FAR aDVADVERTISEMENT+This§ number MUM
REQUISITION
Iri tha at�ve
b�Pfi1bIV Procur pent (for Police) �
ACCOUNTCODE 290201-287
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DA-M_:Ap989 PHONE S 7 5 - 517 4, . APPROVED
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PR�i'l►� D t3Y Mare`'' Abij ali l
DIRECTOR OF ISSUING D&AaTM
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Publish the attached advertisement One (1 ) . tunes.
(number of times)
Type tit advertisement: i legal XX classified display
(Ghb& tine)
Legal Startindate Apr
g il _10 1989' Sire: -•
` "fourwords`ofadvertis ment: � a o, $$-89"090: Sealpd bids" Will be. - Frsf
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t� ilm Camara (o
en 4-24-89 �' "2 a 00. ``.m: }
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0 NOT TYPE BELOW THIS LINE, FOR USE OF FINANCE
DEPARTMENT ONLY �P<;'
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ADVERTISEMENTSINV4IGE
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V DESCRIPTION
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO: The Ho norable Mayor and Members DATE : J U N 2 31989 FILE
of the ity Commission i7
SUEIECT : Recommendation for Resolution &
Award of Bid No. 88-i89-090,
Microfilm Camera -
FROM : REFERENCES:
_ Cesar H. Odio
City Manager ENCLOSURES:
RECOMMENDATION: �
-� It is respectfully recommended that an award be made and a 3
resolution be passed accepting the most responsive bid of
Dataplex, in the amount of $4,519, for the furnishing of a
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Microfilm Camera to be utilized by the Records Unit.
BACKGROUND:
The Police Department has analyzed the bids received on April 24,
1989,.for the furnishing of a Microfilm Camera. This camera will -
be utilized by the Records Unit to maintain records as required;
by law.. Dataplex and Micro Imaging Systems submitted identical
bids. As Dataplex is currently providing service on other
3 Microfilm Cameras within the police department it is recommended z=
— that Dataplex be awarded the bid.
i
_ On April 7, 1989, invitations for sealed bids were sent to
prospective vendors. Bids were opened on April 24, 1989, with
ty
two (2) vendors submitting bids and three (3) vendors submitting r
"no bids".
Ms. Adrienne Mac Beth was contacted referende to Minority
Participation and she concurs with the Department's
recommendation.
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It is, therefore, recommended that the award of bid.be made to.. r;w
Dataplex. The Department's specifications have been met,`and'the r3`
funding source will be the Police Department Operating Budget, =3,
Index Code, 290201--840.0,4
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CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
TO William J. Schaut
Chief Procurement Officer
Perry L. Ander on, Jr.
Chief of Police
DATE :
SUBJECT
REFERENCES:
ENCLOSURES:
MAY 2 4 1989
FILE : ��-
Bid Approval, Bid No.
090, Microfilm Camera
This department has verified available funding with the
Departments of Finance and Management & Budget and funds are
available to cover the cost of a Microfilm Camera at a cost of
4,519.
Funding is to be from the Police Department Operating
1~� l udget, Index Code 290201-840.
FINANCE REVIEW &APPROVED BY:
ADDITIONAL APPROVALS
—_ (IF REQUIRED)
{
- Carlos Garcia, Director Sergio Ro riguez, Director _.
Department of Finance Planning Department
BUDGETARY REVIEW & APPROVED BY:
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Man hair Surana, Director Frank Castaneda, ' Airootor �, t
Dep rtment of Management and CommunitX Development
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(This form properly signed is :part of the .bid { eval>�at.san and tox
recommendation package to be placed on . the agenda` .;end ;mua
attached ..tct -the--resolution cover.,me�larandum,
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P.� BOX 330708 A�
6ITV OF MIAMI • PLok-')A Miami, ri 33233-0708
PROCUREMENT MANAGEMENT TELEPHONE NO. 575-5174 =k
Dlv%sloN HID Nb. 88-89�09C1 _�
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BID SHEET +`
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IMPORTANT: BID SHEE
T AND BIDDER ACKNOWLEDGEMENT MUST BS RETURNED IN
TIME -
p�I�T1s !! THE ATTACKED ENVBLOPB IDENTIFIED BY BID NUMBER. Ai
F' SECURITY IS REWIRBD. A HID WILL NOT
AND DATE OF BID OPENING- I
BE ACCEPTED UliLBS3 THE DEPOSIT OR BOND IS SUBMITTED IN THIS
t,OlE. roan t P assent, if any)'
EpVs
Terms NET 30 •••"'•(Include cash discount for.p p y
Additional discount of "
3 if awarded all items -
Additional f
Warranty and/or guarantee: 1 YEAR
variances to specifications (use separate sheet if
State any !r
necessary):
-30 calendar days required upon re of Purchase order..
Delivery:2�c .�
Delivery Point(s)s Department of Police -Property Bureau '
400 N.W. 2nd Avenue
Miami, Fl 33128 4
In
accordance with the Invitation to Bid, the Speci
ationAtooBidderserwe> !I
Conditions, Special ConditiotYs, and General In orsn
agree to furnish the Item(s) at Prices indicated on the attached `bid r
sheet(s).
-f NAMES OF COMlANY OMNER(S):
NAMES OF COMPAIIY OFFICERS:
�s
' Please use the back of th s page if more space is necessary
P applicable).,
Vane of individual holding license in this ,
(if aPp
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MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowleages that t has received a copy 4f
Ordinance No. 1.0062, the Minority Procurement Ordinarfdl of=the City
Miami, and agrees to comply
with all ' applicable. , aubs tant�ive
thereto, x:
F procedural. Provisions therein, including any amen dmenis
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81ADERt DATAPLEX INFORMATION SERVIstggnatures
000pany, name
'" vY
Print Na1Re: TODD C MCFALL' t £n
Date: 'APRI + Lh,
_women
RTHIS
E?i7RW . DORM IIAY:=,.DI 1FY+l'H1
_ DEPARTMENT: Police
TYPE OF PURCHASE: Single purchase #
REASON: This system will be utilized by the
Records Unit
POTENTIAL BIDDERS: 20
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BIDS RECEIVED: 2
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TABULATION: Attached
FUNDS: 1988-89 Operating Budget Account Code
#290201-840.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one
1 black, two 2 h spanic and one (1) woman -owned firms
engaged in the microfilm equipment as located in the
following sources:
1. New Vendors Applications f
2. Previous bids on file in the Procurement Mgmt. Office.
3. Yellow Pages Telephone Directory
4. City of Miami Minority Register
No Minority response was received. '
BID EVALUATION: The bids meets the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of 3
Category Invitations Mailed Responses
Prior Bidders 0 0
Black 'American
Hispanic American 1 0
Woman Owned 0 0
Non -Minority 2 1
New _Bidders
Black rican 1 0
Hispanic American 1 0
Woman Owned 1 0
Non -Minority 14 1
Courtesy Notifications 24 0
No Bids" 3
Late Bids 1
Totals 44
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W, of
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Amerit a i +tici o It�ac a " "Not aft autboritted Kodak
Equipment dealer."
A Navarrete - "Do not sell this equipment."
3. Commercial Depository, - "We only supply storage
service."
RECOMN1ENbATION: IT IS RECOMMENDED THAT THE AWARD SE
MADE TO DATAPLEX FOR A TOTAL PROPOSED
AMOUNT OF $4, 519.00.
Procurement Supery sor
T
TABULATION
OF BIDS FOR
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City Manager. City Clark
A. 11-
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C C i C1/ CI«i City of Miemir toff a of
{ t o calved by tl►a
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try onunret ertr y
s'..v
/AGE
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AT
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'here
Onto
Total
Unit
Total
Unit
Pfice Tate)
Unit
Price
s DESCRIPTIOIi TY
Price
Price
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'IRREGULARITIES LEGEND.
THAT
IT IS RECOMMENDED
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.� ; tli► %1e �Pa.+�r a1,.Artorner, n �i nll3�� F 'f f r t ��►%�, 'cl'',/ /1 S «,
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0 Allije,it'as 1e�.'CapiSol Surplus of gantlet Company f tJ.' rf/iS�
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rtoctsd I:rgonsreas !'Or'Y1f'i7Y� /�' '„1 / if f� .roc /� S�/r _ •ai ;r7/�G^i.rt
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,y-� ..iayrosal UnttiO��d,orimpropariy Stoned or No Corpetata Seal v !•� >! '-)r'>^'F �•
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aUr`.,�kttnlil I T Nei I] I ec) Out
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oil, Ie Or.
�icaad $id b
BID
BID