HomeMy WebLinkAboutR-89-0606RESOLUTION NO. 9 -6i06
A RESOLUTION ACCEPTING THE BID OF DE LA RUE
PRINTRAK FOR FURNISHING A COMPUTERIZED
RETRIEVAL OF IMAGES AND MUG ENTRY SYSTEM FOR
THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED
COST OF $63,465.00; ALLOCATING FUNDS THEREFOR
FROM THE CAPITAL IMPROVEMENT PROJECT NO.
312018 ACCOUNT CODE NO. 299401-840;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received May 10, 1989 for the furnishing of a computerized
Retrieval of Images and Mug Entry System to the Department of
Police; and
WHEREAS, invitations were mailed to 33 potential suppliers
a
and four (4) bids were received; and
WHEREAS, funds for this purchase will be available from the
Capital Improvement Project No. 312018 Account Code No. 299401- _
840; and
WHEREAS, this equipment will be used by the Department of
Police/Identification Unit for the purpose of identifying-
g suspects involved in illegal activities. This system is also
't
designed tointerface with the State System, which will provide a
-t
more comprehensive research; and k
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from De La Rue
Printrak, Inc. be accepted as the lowest responsibleand
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The May 10, 1989 bid of De La Rue Printrak for r
furnishing. .a computerized Retrieval of Images and Mugntz
k;
System to the Department of Police at a total proposed oast Qf '
r
$63,465.00 is hereby aGcs ted with funds
therefcar hersbx
p
x
allocated fr�am the capital Improvement Projeot NO* , 3120],� AcQut� YT
"ode NQ. 299401�-840.CITX:{�S(w.'yi+r r
- t1■ t r1 y(y*1�r^ fifes ;'74s,� s_
.. • _, .. -..! . i?.,ti; ,�.4h�r ,..g..rirM1'� -5.. ':� ( .cS'!, �"�ui . {"
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Ibifi.>t TOTAL
BID AMOUNt
Edicon, A Xodak Co. Broken down
bv.items--
Imageering Optical Disk
ASI Computer Systems, Inc. 11
De La Rue Printrak Inc. I to '
r
DID MAID kt) W,
CASHIER'S CK 1
Mn UTno
Identification Systems, Inc.
Sargent Sowell, Inc.
PSI Corporation
Dataplex/Miami
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1
ys
aC n
_i RECEIVED ( I envelopes on behalf of r-saPurckias� n r
(City epartmnt
ICNED: PATE: fi
Received the hereinabove described checks this }
day of
in connection with the hereinabove cited bids, which were han _ d`to the un rsigne: Qn alf see r,-
I ,Accounting Division (Qr)
(City Department?
i
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e ewe �l•e+: �.�� xa�i r + + •.tee .�+s++s,Tin�enwd . .
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«Y
ty�� BID NO.
88--89--098
Sealed bids will be received by the City Manager and City Clerk
o he City of Miami, Florida
not later than s00 P.M. May lt�,
19 for furnishing a Computerized
Retrieval oTma'T"--FncT Mug
-
Entry System for the Department
of Police.
Ordinance No. 10062 established a goal of Awarding 51% of the
I
City's total dollar volume of all
expenditures for All Goods and
Services to Black, Hispanic
and Women Minority Business
jEnterprises
on an equal basis.
Minority and women Vendors who
are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact
the City Procurement Office, 1390
;a
N.W. 20th Street, Second Floor,
Telephone 575-5174.
Detailed specifications for the bids are available upon equast.
at the 'City Procurement Office.
f
The City Manager may reject all
bids and readvertise.
r:
(Ad No. 6268)�
M-
Cesar H. Odio
City Manager
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Rt�UiiTil'N Ati�11�Ni irk ttte advergrt.
Police)
Pr. { for
AC 0NT 000
2902Ci1-281
575�-5174 APPROVSDBY:
�. DAM;'
Abri.1...2Q, 19.89 PHONE r
OEM
Ail�� �
One _ i 1)
times:
PUb11sf i the attached adve h lsement
(numw of times)
XX
classified
display
,.
'
Type of advertisement: i legal ____------
i
Aril 25 •
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19�9;
,
Legal
Starting date
�F
. Size,
Sealed
bids will
be..�..:
Bid
advertl mentYa',
NA, 88�89-098:'
77
r `
first four words of
",
JO
-
-.
tM-
Retrieval
t
6
CQm uterized
Rerrtarkts
5 ✓10-89
»��
(open,
y
UNE
TO
FROM :
OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and
of th City Commission
Cesar H. Odio
City Manager
Members
SUBJECT
REFERENCES:
ENCLOSURES:
CA -
FILE
J U N 2 3 1999
Recommendation for Resolution
Award of Bid No. 88-89-0981
Computerized Retrieval of
Images and Mug Entry System
at an awarcL De
It .is respectfully
recomm
accepended ting the
most responsive bidofDe La
resolution be pthe
Rue Printrak, in 'the. amount of $63'and ' Mug Entry Entry furnishing
to f be
Computerized Retrieval of Images 9
utilized by the Identification Unit.
BACKGROUND
received The Police Department has analyzed the bids Retrieval,ofMImages
1989, for the furnishing of a Computerized the
and Mug Entry System. This system will be utilized by
Identification Unit to identify suspects of involved
with illegal
activity. This system is also designed terchi
state system, provide a more
to
r n be the $ which will prmost
The De artment has found De La Rue
;?
P
responsive bidder.
On April 24, 1989, invitations for
sealed bids were sent to
10, 1989, with four
prospective vendors. Bids were opened
four
on May
(4) vendors submitting "no
4
4 vendors submitting bids and
bids".
- .,__�...:►, .,aQ nontacted
r�o�c.
reference'
:
FILE
DATE
TO: The Honorable Mayor and MembersJUN 2 3 1989
of th City Commission SUBJECT: Recommendation for Resolution
Award of aid No. 88-89-098,
Computerized Retrieval of
REFERENCES : Images and Mug EntrySystem_
FROM : Cesar H. Odio
City Manager ENCLOSURES
RiPr-oMMF U ION-ss
It .is respectfully recommended that an awonsi eard e bid aof De La
resolution be passed accepting the most reap
Rue Printrak, in 'the. amount of $63, 465, Mug
Ent Y furnishing
to f be {
Computerized, Retrieval of Images and g
utilized by the Identification Unit.
�grKGROUND:
The Police Department has analyzed the bids received on May 10,
1989, for the furnishing of a Computerized Retrieval of Images
and Mug Entry. System. This system will
involved be utilized
in illegal
Identification Unit to identify suspects
activity. This system is also designed to interface with the
state s stem, which will provide a more comprehensive search.
The Department has found De La Rue Printrak to be the most
responsive bidder.
invitations for sealed bids were sent to
On April 24, 1989, P y with four
prospective vendors. Bids were o ened on May 1�D, 1989,
(4) vendors submitting bids and four (4) vendors submitting "no
bids".
Ms Adrienne MacBeth was contacted reference to artmsntt;s t�F
she p
Participation and .concurs with ..the Ae
{ recommendation.
4 therefore, recommended that the award .of bid be made. 1�o Ae -.5- U
It iSr
�'
La Rue Printrak. The Department's specif,catona have begin met, rr�
1r4A
.t N4 ix_
and the funding source.will be the Capital improvement Bond;, ss
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t.
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S
Bid No.
The Honorable Mayor and Members
88..89..098
of the City Commission
Page 2
.
t►mrn�n� of Bid
� of Cost Estimate.;_ :_
100%
$63,465
estimatelBudgQ �� Amount:
Cost
$63,465
Capital Improvement Bond
Representation:,
izinor�ty
Non-Minority.Vendor
; c- Heari ngg.f Notices
a'
.
g�bi
N/A
At
p,� o4Gab� a Pro j
N/A
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' CITY OF MIAMI, FLORIDA
INTER=OFFICE MEMORANDUM
TO: William J. Schaut
DATE : MAY 2 5 09 FILE
Chief procurement Officer sueUEct: Bid Approval, Bid No. 88-89' _
098, Computerized Retrieval of -
Images and Mug Entry System.
REFERENCES:
FROM: Perry L. Anderson, Jr.
Chief of Police ENCLOSURES:
This depa has verified available fundi�with the
n funds` are
P
Departments of Finance and Management & Budget
available to cover the cost of a Compu46yi FFundingeislto' fbemfrom
and Mug Entry System at a cost of 5631312018, Index Code
the Capital Improvement Bond, Project No. �r w.,,.
299401-840.
rw
ADDITIONAL APPROVALS
FINANCE REVIEW & APPROVED BY: (IF RE UIRED) w
Carlos Garcia, Director Ser io Rodriguez, Director
Department of Finance
Plaf%Qing Department
BUDGETARY REVIEW & APPROVED BY:
1 {S Y
}
Man har Surana, Director Frank CZ_
a taneda,`Director
I Community Development
_ Depart
of Management and
Budget �<,K`
(This form Qrogerly signed is part Of tk>`e bidval>ti.onns t1
e d and #4i1,tt-ze n r
package to .be laced on the act n a ,
f i recommendation p g,.�
�. attnhed to the, resolution covet mmorncuunn)
-,giF J
r
P.D. SOX 330708
CITY Or MIAMI r PLORIDA Miami# pi 33233i0708
p ROCt� REMEl1T AdEMENfi O . 5 � 5 i � 17 4
TELEPHONE N.
DIVISION
• BID NO• ��-0�8- ----.�
BID SHENT
AMD BIDDER AC WET
MUST
a& RETURNED IN
Il Ott'!'AN?t 'DIDE A"ACBED ENVELOPE ID921TILPIED BY RID SUN" TIME
pp ICATE I ING• IF SECURITY IS !tl�Qt11RBD• OMITTED
III THA BID WILL IS
AND DATZ Or BID OPEN DEPOSIT OR BOND IS SO$M
BR %CC WTZD UNLESS '
RZ prompt payruent, if any)
ff"MLOPE• de cash discount for
Termas
30%•at contracti 10% of at a iver�y,10% after acceptance _
awarded all
Addition
al discount itass. -
Warranty snd/or guarantees 90 days
eeifications (use separate sheet if
State any variances to .s
p
necessary) s none
calendar days required upon receipt of purchase Order.
Delivery:o 180 csle _
Point (a):
Department of police -Pro ert Bu e
Delivery
400 N.W. 2nd Avenue
M am' eciflcations, Generar
accorda►nce'Mith the Invitatiand Generaltlnformation to.Bidd�bid
In Special Conditions,
Conditions, SP at Prices indicated on the attached
egrea to furnish the item(s)�..
sheet(s)• OppICZR.S:
�ANas or co�A
O�IiD1ER(S) = NAMES Or COMPANY
+ William Deller, President
i
Mike Wol ert, Vice President
pa9® if more space a necessary
Please use the back a iicable)
q ,
Name
iod
i�idwl holding license in this profession (if aPp
N/A '
— i COMPLIANCE
MIl1)RI?Y PROCt�REM p o
• bid er acknow e (ion that t has received a copy
The undersign d
ante Na. 100b2, the linQxtty Procurement licabls �eubst�►ntiv+ tY nd,
ordinance with all pp
Miapi. and agrees to co�nplY any amendments thereto, 5i
procedural provisions therein, including
fx 1 A}
3.
.. Z i i hSfiz+
q ature: ;' _
°aR
R�IDD�Rt f
De La Rue #'rinttak Inc, $i n,r,
L�3d
dwany Nase:
P�Cint
i ✓ "FI.Yu Y -w"
�► �, 1969
r 8Ajjlj y Due 1n000 8
nil►
,SIGN.` AIID RE.
!i'RI8 �f�l
r
$TEN1s
DEPARTMENT!
TYPE _OF PURCHASE e
POTENTIAL BIDDERS:
A%aARD_ _ OF,,_ B I D
f
Ricl No.8889098
Computerized Retrieval of Images and
Mug Entry System
Police
Single purchase
This system will be utilized by the
Identification Unit to identify
suspects involved in illegal
activities. This system is also
designed to interfaze with the State
System, which will provide a more
comprehensive search.
33
BIDS RECEIVED: 4
TABULATION: Attached
FUNDS: Capital vCodetFund #299401-840Project
--- #312018 Account
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to
seven 7 black, four 4) hispanics and five (5) woman -owned
firms engaged in the computerized equipment as located in
the following sources:
1. New Vendors Applications
2. Dade County Minority Vendor Register
3. Previous bids on file in the ctorocurement Mgmt. Office.
4. Yellow Pages Telephone Dire y -
5. City of Miami Minority Register
No Minority response was received.
BID EVALUATION: The bids meets the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
CategoInvitations Mailed Responses
Ca
Prior Bidders 0 0
Black American 0 0
Hispanic American 0 0
Woman Owned
t 1 1
Non -Minority
New Bidders 0
Black American 4 0
Hispanic American 0
Woman Owned
Non -Minority 16
k
15 0 x
Courtesy Notifications
...: `i 9"
4 �,3
"No -Bids" � �
x5[5
Late Bids
Totals 48
{
#9
{
P
for "No aid" were as follows!
tdefttitidatioft Systo-that Inc.
Retrieval System, " � "No bid,"
Sargent Sowell, tho,
Psi Corp, ie- "Do not handle:"
bataplex Miami - "Do not handle
time."
this equipment at this
RECOMMENDAT10N t IT is RECOMMENDED THAT THE AWARD 9E
MADE TO D9 LA RUE PRINTRAK, INC. FOR A
TOTAL PROPOSED AMOUNT OF $63*465.006
Procurement Supervisor
# 'j''�dtp5.
f
TABULATION OF
BIDS FOR
' r , CONLI U AR li .l;D UTRUVAT. OF I?dAGF.S AND :iUG i;Ta MY SYSTFN (C.::,
T . M. r.. ci
BTn;�' 8�-83-098 _
City Monopet. City Clerk
x �'
a;
2.00 MAY
IO,1989
Recei.eJ 1w lim Gef Commestiea. City awL, City of Mi.■i. Floride «
P. M.
.
'CWL A KODAKMAGF.ER
NG
AST COMPUTER
DE LA i(UE
(;bI1i'hii Y
OPTICAL UISP
SYSTEMS, IhC.
E'RINTI-tAK
CYSTlM iNC.
;atleUr
Uml
Unit
Unit
Uw(t
Unit
Unit'
77
DESCRIPTION
Piece
Tetel
Pfiee
Total
Pfiee
Total
Pelee
Tote)
Pfit&
Tetd
Pens
T•tet'
' O Ai. C.R.i.?i.r.S
1
�'
i95,000.0)+
192,139.
63eI,65.1
O�.
/
l;
k
01;
r'
ate .
i
a ERR€GUL.ARITIES LEGEND.
iletofnN_ �`
IT IS RECOMMENDED THAT DE ;.A
RUE PN i i� 1t i AK I N(:.
'itie a�ltliir.f�.aae,C•pit•l ii Swplvs e/ Send.ne Componv
BE AWARDFP THE Bill FOP. t► TOTAL I'KO ;OSI-31 C0 . I OI
�1Cwr�dob ErAoney�ns
.r63,465.00
«-lPsepsrsel) illw eK 44 !opedy Sipe] m No Cwpwate 3ee1
"b"
4�
.��•�ae �.11nttttaixe' I1n't FI:11ed Out
BID
4
a , r
.FL S Fh .� y� S a- _•
,