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Home My WebLink AboutR-89-0738J-89-650 7/27/89 RESOLUTION NO. 89�-739 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE OF 130 ADDITIONAL RADIOS FOR USE ON THE 800 MHz TRUNKED COMMUNICATION SYSTEM FROM MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., THE SOLE SOURCE VENDOR FOR THIS EQUIPMENT, AT A PROPOSED COST OF $232,185.36 FOR THE ONGOING UPGRADING OF THE SYSTEM IN ORDER TO COMPLY WITH FEDERAL COMMUNICATIONS COMMISSION REQUIREMENTS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION; ALLOCATING FUNDS THEREFOR FOR THIS PURCHASE FROM THE POLICE DEPARTMENT CAPITAL IMPROVEMENT PROGRAM NO. 312018, ACCOUNT CODE NO. 299401-840 ($178,185.36) AND FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT CAPITAL IMPROVEMENT BOND PROJECT NO. 313232, ACCOUNT CODE NO. 289401-840 ($54,000); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, ADDITIONAL PURCHASES TO BE SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, the City of Miami purchased the existing 800 MHz Net Trunking Radio System several years ago from the Motorola Communications and Electronics, Inc., which holds the patent and is the sole source vendor for this equipment; and WHEREAS, the Departments of Police and Fire, Rescue and Inspection Services are in need to purchase 130 800 MHz radios to comply with the minimum requirements of the Federal Communication Commission Legislation; and WHEREAS, additionally, the growth and ordering of more equipment is an ongoing procedure ad infinitum and it is necessary that future purchases interface properly with the existing system with these purchases being subject to the availability of funds at the time of purchase; and WHEREAS, funds for the purchase of the 130 800 MHz radios are available in the Police Department Capital Improvement CITY COMMISSION MEETING OF JUL 27 1989 r �n Project No. 312018, Account Code No. 299401-840 ($178,185.35) and the Fire, Rescue and Inspection Services Department Capital Improvement Project No. 313232, Account No. 289401-840 ($54,000), and WHEREAS, the Chief Procurement Officer has adopted a finding wherein that Motorola Communications and Electronics, Inc. is the sole source to provide this equipment; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirement for competitive formal sealed bids be waived and the purchase of the 130 800 MHz radios for the upgrading of the system from Motorola Communications and Electronics, Inc. as the sole source, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By an affirmative vote of 4/5ths of the Members of the City Commission, after a duly advertised public hearing, the City Manager's finding that Motorola Communications and Electronics, Inc. is the sole source of supply to the City for the furnishing of the 130 800 MHz radios necessary for the up -keeping of the 800 MHz Trunked Communication System radio equipment purchases are hereby ratified. Section 2. The requirement for competitive sealed bids is hereby waived and approved with funds being allocated for the purchase of the 130 800 MHz radios from the Departments of Police Capital Improvement Project No. 312018, Account Code 3# � -- .: ` h� �x , '� �.. u. �. ,. ___ i CITY OF MIAMI, FLORIDA { INTER -OFFICE MEMORANDUM ?O: The Honorable Mayor and DATEFILE J U L 3 1989 Members of the City Commission SUBJECT: Resolution Authorizing Waiver of Sealed Bids 'and the Purchase of � aEFERENcEsAdd i t i ona 1 Rad i o FROM : Equipment for Use on Cesar Hi Odio City Manager ENCLOSURESt�he 800 MHz Trunked Communication System RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the waiver of the requirement for sealed bids to purchase one hundred and thirty (130) additional radios for use on the 800 MHz Trunked Communication System. Motorola Communication and Electronics, Inc., is the sole source _ vendor who owns all patents on this system and is the only -_ manufacturer that can provide the equipment capable ° is lim�tedtito on the City's system; therefo ource of the equipment, Motorola, Inc. purchasing from the only s The total cost of this purchase is estimated to be $232,185.36 which funds are available from the Police Department Capital No. 312018, Account Code 299401-840, Improvement Bond, Project Amount $178,185i36 and Fire Department Capital Improvement Bond, de 289401-840, Amount $54,000i00. Project No. 313232, Account Co BACKGROUND: The General Services Administration Department, Communication Services Division has analyzed previous purchases from Motorola Communication and ElectronMHz Trunked Communic tion Systema dio equipment for use on the 800 and is aware that she equipment can only be purchased from one vendore The Federal Communications Commission has legislation which specifies a minimum number of required radios is necessary for the City not to have radio channels removed and disallowed. The equipment purchased herein is part of compliance to Inese an Federal requirements, as so will be all future purchases. effort to ensure that the new system interfaces properly with the exi�skinq system, and at the same time is compatible with the quipmect to be purchased in the future it is necessary to „_proceed with this process. in) 2, E ��A N a t - _.�..W..n__...�...�_ .. DEPt roe` suaGM %Jtf ► a 4-99 wan 7 46 GSA t. P • Q7 A CITY Of MIAMI, PLONIDA INTEROFFICE MEMORANDUM VATS • durie 12, 1959 ' William J. Schaut Procurement Supervisor sue�scT , Purchaseons hundred Management Division (100) radios WM �•� REFERENCES Ron E. li s, Director General Services Administration 9NUOSURES, This department has verified available funding '_With the Departments of Finance and Budget that funds are available to cover the cost of the subject bid in the amount of $ 17_8 185um6 capital improvement bond project No. 312018, Account o e I ber 299401-840, FY 1_988-1989• FINANCE REVIEW & APPROVED BY1 ADDITIONAL APPROVALS ' (Lxcept for items appropriated (IF REQUIRED) and included in FY budget)