HomeMy WebLinkAboutItem #15 - Discussion ItemDEPARTfEN-OF OFF SMET PARKING
REVENUE SUMMARY
ADOPTED
AMENDED
RE STO
DESCRIPTION
1988-89
1988-89
198940
Garage Revenues
$2,552,935
$2,159,750
$ 2,347,803
Lot Revenues
4,172,932
4,091,446
4,507,455
On -Street Revenues
2,037,861
2,041,390
2,301,950
Rentals
14,457
34,340
72,340
Towing
73,500
60,800
62,800
Other Revenues
9,306
96,562
100178
Management Fees
148,079
136,600
144,390
Administration Fees
470,849
413,330
461,471
$9,479,919
$9,034,218
$ 9,908,387
Investment Income
200,000
385,000
275,000
Other Income
22,000
13,770
8,260
DOSP TOTAL
$9,701,919
$9,432,988
$10,191,647
GARAGES 4-5-6 AND OLYMPIA BUILDING/GUSMAN CENTER
REVENUE SUMMARY
DESCRIPTION
ADOPTED
AMENDED
REQUESTED
1988-89
1988-89
1989-90
World Trade Center Garage 4
$ 2,083,550
$2,029,300
$ 2,190,450
Downtown Government Center Garage 5
743,050
792,150
864,740
Bayside Garage 6
2,282,578
-
2,253,885
Olympia Building/Gunman Center
895,950
735,767
978,739
Garage 4-5-6-0/G TOTAL
0
$ 6,005,128
-
$ 6,287,814
Miami Parking System Revenues
$15,485,047
$16,196,201
Miami Parking System Total
$15,707,047
-
$16,479,461
(Including DOSP Investment Income)
r ..I
10-_
DEPARTMENT OF OFF -STREW
T PWING
Y 89 j00 FUNCTIONAL CHART
t iCTIONS
POSITIONS
COST
'
I . EXECUTIVE
1
$
150, 891
2
A. BOARD AND COMMISSION RELATIONS
1
93,391
2
S. COMMUNITY RELATIONS
1
105,591
2
C. LEGALjTECHNICAL
257.541
4
TOTAL EXECUTIVE
3
$
607,414
10
II. FINANCE
1
$
160,509
2
A. PLANNING AND DEVELOPMENT
2
151,904
2
B. MANAGEMENT INFORMATION
— PROCUREMENT
4
310,704
5
C. FINANCE
2
134,009
2
a) DATA ENTRY
7
226,459
3
b) ACCOUNTING
9
343.559
6
TOTAL FINANCE
25
1,327,144
20
— III. OPERATIONS
1
$ 141,940
2
= A. EMPLOYEE AND CUSTOMER RELATIONS
5
214,702
3
B. ON -STREET OPERATIONS
1
50,000
1
a) ENFORCEMENT
16
326,049
6
b) MAINTENANCE & COLLECTIONS
9
200,802
3
C. OFF-STREET OPERATIONS
1
147,440
2
a) DESIGN & CONSTRUCTION
1
145,958
2
b) PREVENTIVE MAINTENANCE
11
231,265
3
c) OPERATIONS
2
141,640
2
_ 1. GARAGES (1-2-3)
16
734,413
12
2. SURFACE LOTS
23
2,152,276
34
TOTAL OPERATIONS
76
4,486,485
70
TOTAL DEPARTMENT
104
$6,421,043
100
TOTAL INTEREST EXPENSE
$1,620,509
TOTAL AMORTIZATION EXPENSE
2,040,146
TOTAL NET INCOME
109,951
TOTAL EXPENSE PLUS NET INCOME
$10,191,649
�.
M
a
MUM
MT
iil. WORLD ARM GB MIt OWN 4
io
620i 510.
V. DOY1MM, G0V MMNT CRN'i'RR CAR= 3
:
Vt. BAYSIbE GARAGE d*
26
Vli, OLYWIA BUILDING/GUSMAN IMNTER
GAUGES 4=5-6 AND 0iG .TOTAL
48
$1,973,543
100
*Calendar Year Januarys 1990 to December
31, 1990
-x
—
+?r
�� io
-
4_ } 0
i
DEPARTMENTAL BUDGET AND POSITION SUMMARY
AMENDED
AMENDED
ADOPTED
AMENDED
REQUESTED
1986-87
1987-88
1988-89
1988-89
1989-90
Personnel Services
$2,487,239
$2,569,032
$ 2,982,848
$2,896,390
$ 3,032,852
Operating Expenses
2,307,805
2,851,273
3,725,085
3,529,741
3,388,191
Total Operating Exp .
$4, 795, 044
$5, 420, 305
$ 6,707,933
$6, 426,131
$ 6,421,043
Amortization Expense
1,161, 320
1,160,176
1,798,253
1,798,253
2,040,146
Interest Expense
1,328,161
1,408,150
1,641,069
1,641,069
1,620,509
Net DOSP Income
571,317
461,312
7,021
(582,465)
109,951
Total Expense
$9, 865 453
Plus Net Income
$7,855,842
$8,449,943
$10,154,276
$ (582,465)
$10,191,649
Positions
103.9 99.8
RESTRICTED ASSET ACCOUNTS:
Interest
268,684 737,880
Principal
- 324,089
Reserve
1,517,233 10541,218
Renewal
200,000 200,000
Acquisition
- - -
$1,985,917 $2,803,187
GARAGES 4-5-6 AND OLYMPIA/GUSMAN FUND:
Garage 4
Garage 5
Garage 6
G/O Fund
CAPITAL OUTLAY:
DOSP Reserve
Previous Borrowings
New Borrowings
106.8 106.8
735,856 735,856
350,725 350,725
1,572,506 1,572,506
200,000 200,000
1.038.864 1.038.864
$ 3,897,951 $3,897,951
6461507
644,972
706,710
774,381
276,974
276,849
356,685
347,629
586,656
744,371
782,574
809,222
827,745
828,121
895.951
858.420
$2,337,882 $2,494,313 $ 2,741,920 $2,789,652
104.2
1,223,356
370,000
1,620,509
200,000
$ 30413,865
820,510
388,920
785,374
978.739
$ 20973,543
2,169,700 3,333,000 2,406,000 2,406,000 1,340,000
970,000 970,000 -
2,000,000 3,400,000 6,500,000 6,500,000 -
$4,166,700 $6,733,000 $ 9,876,000 $9,876,000 $ 1,340,000
U
JOHN J. MULVENA
EKecurwe Director
July 26, 1989
Dear Honorable Mayor and Members of the City Commission:
Fiscal Year 88/89 and the upcoming Fiscal Year 89/90 are years of continued
evolution for the Department of Off -Street Parking. This evolution has not
only been in terms of growth with approximately 4,500 new spaces added during
the current fiscal year resulting in approximately 23,430 spaces under
management, but also in terms of implementation of the goals and objectives of
the Off -Street Parking Board and the City Commission as embodied in the Five
Year Strategic and Financial Operations Plan. The implementation strntegy
includes a willingness to work cooperatively with the private sector to
provide parking (Coconut Grove Playhouse Project, State Plaza/Miami Arena
Project, Latin Quarter Specialty Center, Arena Parking Program, Bayfront Park
Garage, Little Haiti Shopping Center) and a transition from the concept of. the
Department being responsible solely for parking to an awareness that parking
Is an integral component of the balanced transportation system and the overall
community development process.
The proposed Fiscal Year 89/90 Budget (Attachment 1) Is formulated to provide
not only the resources necessary to continue with existing commitments, but to
strengthen the financial base of the Department in anticipation of the
continued requests from the City of Miami to provide additional parking
facilities. The public policy issues which surround rate adjustments and
installation of new parking meters in the current environment are addressed in
the budget proposal which includes some surface lot and garage rate
adjustments, new meters and standardized meter rates to be approved by the
City Commission after exhaustive public input processes.
To implement existing commitments and to support the community development
goals of the City of Miami, the Department capital budget for Fiscal
Year 88/89 through Fiscal Year 93/94 includes the following major components:
o Miami Arena Parking ($2,400,000 - 4,500 spaces).
o Coconut Grove Playhouse Garage ($7,350,000 - 500 spaces).
o Municipal Garage No. 2 Expansion ($3,700,000 - 277 spaces).
o Municipal Garage No. 1 Property Acquisition ($1,500,000).
o Latin Quarter Specialty Center Property Acquisition ($1,200,000).
Should the capital projects included in the Five Year Strategic and Financial
Operations Plan be completed during the next five years, the total number of
spaces under management by the Department will increase to 26,100 from the
23,430 spaces projected to be operational during the current fiscal year.
This increase reflects an expansion of approximately 15,725 spaces (60
percent) during a ten year period. Of utmost significance is that this growth
was achieved without taxpayer support, with substantial monies being earned
for the City of Miami General Fund and with improved bond ratings.
Department of Off Street Parking • 190 N.E. Third Street • Miami, Florida 33132 • Tel: 305-373-6789 • Fax: 305-371-9451
Revenues
Fiscal Year 89/90 revenues for the "Department" portion of the budget are
projected to increase to $9,908,387 from $9,034,218. In addition, projected
revenues for Fiscal Year 89/90 for the World Trade Center garage ($2,190,450),
Downtown Government Center garage ($864,740), the Baysi.de garage ($2,253,885)
and the Gunman and Olympia Enterprise Fund ($978,739) will result in total
revenues of $16,196,201 for Fiscal Year 89/90, a (400 percent) increase over
the same ten year time period. Major factors in the increase for the
"Department" revenues are:
o Improved meter revenues ($260,560) due to enhanced security
procedures and standardized rates.
o Improved surface lot and garage revenues ($604,062) due to
standardized rates and projected increase in utilization.
Expenses
Expenses are budgeted in three major categories. The first is 'Operating
Expenses" which are those operating costs clearly attributable to a particular
operation. This category of expense is recommended to decrease to $6,421,043
in Fiscal Year 89/90 from $6,426,131 for Fiscal Year 88/89. The major
difference between Fiscal Year 88/89 and Fiscal Year 89/90 are:
o Increased pension contribution, insurance and group insurance
contribution.
o Decreased overtime, landscaping, security guards (add parking
attendants), entertainment, travel, training, dues, subscriptions
and consultants.
o Continue Fiscal Year 88/89 payroll for executive, managerial and
supervisory staff.
The second major category of expenses is "Debt Service." The Fiscal
Year 89/90 service requirement is comprised of the following:
o Series 1986 $1,127,453
o Subordinated Series 1986 120,000
o Subordinated Series 1988 191,000
o Subordinated Series 1988 84,600
o Coconut Grove Financing 487,500
$2,010,553
o Amortization of Bond Issuance Cost 97,456
o Principle Reduction Series 1986 370,000
$2,478,009
The projected maximum debt service requirement per the Five Year Strategic and
Financial Operations Plan will be $2,800,000 in Fiscal Year 91/92.
The third category of expense is "Depreciation, Amortization of Leasehold
Improvements, and other Non -Operating Expense." Depreciation and Amortization
will increase to $2,040,146 during Fiscal Year. 89/90 from $1,798,253 in Fiscal
2
Year 88/89. The increase is due predominantly to the construction of surface
lots, the addition of the Revenue Control System and the Financial Management
System and the new Coin Counting Equipment.
"Other Non -Operating Expenses" include amortization of bond discount/issuance
costs and interest. The bond/issuance amortization expense is projected to be
$97,456 for Fiscal Year 89/90. Expenses of this nature are reflected in the
private sector to reduce income tax. In the public sector these expenses are
reflected for improved accounting. Of the $3,545,822 allocated for
depreciation, amortization and other non -operating expenses, $1,620,509 is
interest expense. The balance is depreciation, amortization of bond issuance
costs and amortization of leasehold improvements for managed facilities.
Net Revenues and Debt Capacity Coverage
The modified net revenues from operations projected for Fiscal Year 88/89 are
$3,006,857 which is $12,871 more than the amount included in the budget
-Street Parking Board on May 25, 1988.
approved by the Off
The proposed Fiscal Year 89/90 Budget includes net revenues available for debt
service of $3,770,604. If the net revenues available for debt service are
achieved, debt capacity coverage including subordinated debt will be slightly
higher than the Fiscal Year 88/89 1.33 debt capacity coverage. Debt capacity
coverage for Fiscal Year 91/92 is calculated to be 1.54. Achieving this level
of debt capacity coverage is most important if the Department is to maintain
its "A" bond ratings with Moody's and Standard and Poor's and pursue the
capital improvement program recommended with this budget.
Concerns Regarding Unmet Funding Needs
Pursuant to the discussions of the Finance Committee, it is recommended that
the proposed Fiscal Year 89/90 Budget be presented to the City Commission
along with the "new rate adjustment" format as a companion item.
Contribution to the City of Miami
During Fiscal Year 89/90, the activities of the Department of Off -Street
Parking will result in the increase, transfer or direct receipt of $2,036,000
by the City of Miami General Fund. Parking ticket revenue of approximately
$1,000,000 will be derived from approximately 175,000 tickets issued by the
Department of Off -Street Parking at no expense to the City with related
$353,000 enforcement costs to the Department. The earnings of the Bayside
garage are shared equally by the City of Miami and the Rouse Company. The
amount available for distribution to the City is projected to be $640,000
during Fiscal Year 89/90. The operational profits of the Centrust and
Government Center garages are projected to increase during Fiscal Year 89/90
thereby reducing the need for subsidy by the City of Miami.
Five Year Strategic and Financial Operations Plan
In connection with our budget process, we are submitting for your review and
approval the Department of Off -Street Parking Five Year Strategic and
Financial Operational Plan (1989-1993). This plan is built around the
Department's financial capabilities and capacities and the desire of the Board
to maintain a 1.5 debt capacity ratio and a $1.5 million reserve fund. In
calculating the amount of money necessary to undertake the stated projects in
the Five Year Strategic and Financial Operations Plan, additional revenue and
reduced expenditures are necessary to enable the Board and City Commission to
follow their Five Year Strategic and Financial Operations Plan.
3
0) 12
The Department's Capital Improvements Program for the Five Year Strategic and
Financial Operations Plan (1989-1993) includes $20,491,000 of capital
expenditures of which $11,470,000 will be financed and $9,021,000 will be cash
flowed from reserves.
The following is a summary of the Capital Expenditures Program:
o Downtown Area
o Overtown/Park West
o Coconut Grove Playhouse
o Little Havana
o Other
FRAM
$ 6,267,000
1,540,000
7,300,000
1,405,000
3,979,000
Summary
The current year and next year reflect continued growth for the Department of
Off -Street Parking. Construction will be initiated for two new surface lots.
The Coconut Grove Playhouse mixed -use project (500 spaces) will begin in
Fiscal Year 89/90. Net revenue available for debt service is projected to be
$3,770,604 for Fiscal Year 89/90 from $3,006,857 during Fiscal Year 88/89.
When depreciation, amortization and debt service are included in the analysis,
"net income" will be $109,951 in Fiscal Year 89/90 from a loss of ($582,465)
in Fiscal Year 88/89.
The Fiscal Year 89/90 projected net revenues will provide sufficient funds in
connection with available reserves to continue development of a capital
_ program which is designed solely to meet existing commitments. Based upon the
"floors and ceilings" capital project implementation process developed by the
Finance Committee, sufficient date is available to inform the City Commission
of the need for new revenue sources at the appropriate time.
The second year with the Department as Executive Director has been extremely
exciting and challenging. I am particularly appreciative of the input to the
budget from our dedicated staff which is now too broad to list individually.
Specific appreciation is given to the Executive Committee and the accounting
and secretarial staff for their many hours of work on this budget. It is also
most important to thank all Department employees for their dedication and hard
work and the Off -Street Parking Board, especially the Finance Committee, for
their support and willingness to sacrifice their available private time for
such a worthwhile public purpose.
Respectfully submitted,
John J. Hulvena
Executive Director
Department of Off -Street Parking
Att.
n
PERFORMANCE INDICATORS
I. EXECUTIVE
Minutes, Financial Statements, Board packages and Commission packages
readied and on time for eleven (11) consecutive regular Board and
Commission meetings, Special Board meetings, and Finance Committee
meetings.
* Net income above FY 87/88 adopted budget.
- $126, 706 revenue increase above FY 87/88 adopted budget.
- $329, 629 expense reduction below FY 87/88 adopted budget.
- $496, 680 net income increase above FY 87/88 adopted budget.
* Net income below FY 88/89 adopted budget.
- $393,185 revenue reduction below FY 88/89 adopted budget.
- $281,882 expense reduction below FY 86/89 adopted budget.
- ($589,486) net income decrease below FY 68/89 adopted budget.
* Historical firsts for Gusman Center for the Performing Arts:
- Largest individual State Grant ($740,000) for FY 88/89 followed by
$700,000 for FY 89/90.
- Largest and earliest advanced ticket sales for a Gusman Center
produced season 775 for FY 88/89 followed by an estimated 800 for
FY 89/90.
City of Miami managed Garages all improved their net income from the
previous years.
- World Trade Center Garage from FY 86/87 $560, 202 to FY 87/88
$683,835 to FY 88/89 estimated $853,986.
- Government Center Garage from FY 86/87 $258,852 to FY 87/88
$435,871 to FY 88/89 estimated $441,231.
- Bayside Garage from calendar year 1987 $779, 450 to calendar year
1988 $1,139,230 to calendar year 1989 estimated $1,461,817.
* Eight senior management personnel replaced:
- Deputy Director.
- Assistant Director for Management Information Systems.
- Assistant Director for Administrative Services.
- Managing Director for Gusman Center.
- Assistant Director for Marketing and Community Relations.
- Assistant Director for On -Street Operations.
- Construction Supervisor.
- Executive Secretary
V]
Ninety-five percent (95%) minority participation system -wide and
eighty-four percent (84%) minority participation in senior management
positions.
Despite one (1) Charter Amendment passed to enable the City Attorney
to become the Department of Off -Street Parking Council and one (1)
Charter Amendment which failed to expand the Department of Off -Street
Parking Board, improved relationships with the City Commission, City
Manager and City departments:
- Worked through meter moratorium and removal proposals with the
Department's systematic incremental meter removal program.
- City Commission approved the Five Year Strategic and Financial
Operations Plan in principle.
- City Commission approved 6 percent (6%) increase in operating
revenue in the Fiscal Year 88/89 Rate Ordinance.
- City Commission approved Fiscal Year 88/89 Budgets for the
Department of Off -Street Parking, Gusman Center and Olympia
Building, World Trade Center and Downtown Government Center
Garages (earliest Commission approval since 1985) .
City Commission approved two (2) Off -Street Parking Board
appointments (Dianne Saulney Smith and Arthur Hertz) in FY 87/88,
two (2) additional Board appointments (Leslie Pantin and Eduardo
Padron) in FY 88/89 and a new appointment to replace the late
Leslie Pantin (Wifredo Gort) .
Conducted twenty-four (24) neighborhood Parking Advisory Committee
meetings in Coconut Grove, Biscayne Boulevard, Downtown Miami, Little
Havana and Allapattah. Also attended Overtown Advisory Board on a
regular basis.
II. FINANCE
Implemented new Financial Management System equipped with accounts
receivable, accounts payable, payroll and general ledger.
* Maintained and improved computerized garage revenue control system.
Developed and implemented new procurement procedures with improved
inventory controls, and increased minority vender participation.
Supervised purchasing of all equipment and materials required by the
Department.
Prepared and presented monthly financial statements and Board reports
for the DOSP (prepared separate statements for G&O Enterprise Fund,
Municipal Garage 4, Municipal Garage 5 and Municipal/Rouse Garage 6) .
* Prepared 1988 Annual Report (receiving 3rd GFOA certificate) .
Monitored all contracts and agreements involving the parking facilities
managed by DOSP to insure timely collection and compliance.
* Performed daily audit of garage/lot cashier reports for each of the 10
attendant facilities and meter collection activities.
• Issued customer refunds where warranted.
• Prepared 1989/90 Budget requests for DOSP (in addition to G&O,
Municipal Garage ##4, and Municipal Garage ##5) and monitored current
budgets for compliance.
• Prepared timely regulatory tax and audit forms including State sales tax,
Federal employee tax, wage and earning statements, etc.
* Prepared and updated annual 5 year Strategic and Financial Operations
Plan outlining current and projected capital expenditures, projected
schedule and funding source.
* Continued to implement Department's role in 5 year Capital Plan projects
Including Arena Parking Program, Coconut Grove Playhouse Project,
Latin Quarter Specialty Center and Infrastructure Improvements
(including required public hearings, design work, negotiations, bids,
etc.)
Designed and successfully implemented Student Cashiers of Overtown
Program (SCOOP) in conjunction with Overtown Advisory Board and
Dade County Schools.
Prepared all feasibility studies and pro formas to determine debt service
capacity compliance.
Completed two financings through Barnett Bank for the Arena Parking
Program, the Blate land purchase and the Latin Quarter land purchase
(for a total of $3.5 million) and one $6.5 million loan from Florida League
of Cities/First Municipal Loan Council's pooled loan program for the
Coconut Grove Playhouse Garage.
III . OPERATIONS
Maintained in-house personnel management function including
recruitment, salary and benefits administration, training, evaluations for
Department of 132 full-time and 23 part-time employees with 95_% of work
force consisting of minorities or women (also provided this function to
G&O, Garage No. 4, Garage No. 5 and Bayside Garage No. 6) .
Handled customer inquiries and concerns through new customer service
program, also prepared initial outline for marketing component to inform
potential customers of services available.
Performed annual review, renewal, and coordination of property and
liability insurance and inquiries for all facilities and equipment operated
by the Department.
1
Implemented self -funded health insurance package for employees and
dependents as effective cost -containment program while not sacrificing
benefit package.
* Revised ticketing/towing procedures to better serve the general public.
* Improved meter collection revenue control procedures and simplified rate
structure.
Developed improved meter removal/addition procedures which involve
Increased public input and review resulting in 522 new meters and the
removal of 158 meters in FY 88/89.
* Reconfigured the 5th floor of Municipal Garage No. 5 to serve as secured
police storage facility.
* Supervised the ongoing operation and maintenance of 62 Lots and six (6)
Garages.
* Issued 175,000 citations for Illegal parking or expired meters resulting in
$1,040,000 of potential revenues for City ($0 for DOSP, $520,000 for
County) in FY 87/88.
* Designed and constructed seven (7) new Lots resulting in excess of
1,750 new spaces for the Arena Area Parking Program.
• Designed two (2) Lots scheduled for construction during FY 89/90.
* Installed new video security and lighting systems at Municipal Garage
No. 1.
* Developed and implemented operations procedures for Arena (Special
Event) Parking Program which was utilized by more than 150,900 vehicles
during August 88 - August 89.
* Six projects completed by October 1, 1988.
- S.W. 17th Avenue surface lots.
- Burle Marx/Biscayne Boulevard Study.
- Garage No. 3 Office Expansion.
Garage No. 5 Police Auto Storage.
- Arena Parking Program.
- Lot No. 3 Re -Use.
* Seven projects readied for finance and design phases.
- Gusman Center Redevelopment.
- Convention and Visitors Bureau Information Center - Lot 19.
- Bayfront Park Garage.
- Grand Avenue and Douglas Road Project.
- Miami Arena/State Plaza Project.
- Latin Quarter Specialty Center.
- Coconut Grove Playhouse Project.
V1
4
DESCRIPTION
a The Department, also known as the Miami Parking System, was created in 1955
by a Special Act of the Florida State Legislature. The Department's enabling
legislation was incorporated into the City of Miami Charter in 1968. As a _
semi -autonomous agency of the City of Miami, the Department receives no
property tax support. During its 34 year history, the Department has been
a supported solely by the revenues generated through its operation.
The Department is governed by the five member Off -Street Parking Board (the
"Board") . The Board has the powers, duties, and responsibilities customarily
vested in the board of directors of a private corporation and exercises
supervisory control over the operations of the off-street and on -street parking
facilities of the City. The Miami City Commission retains the final authority for
the approval of the Department's annual budget and rate structure, the
confirmation of appointments to the Board, and the issuance of parking revenue
bonds. As a component unit of the City of Miami, the financial statements of
the Department are incorporated as an enterprise fund into the City of Miami's
Comprehensive Annual Financial Report.
As of September 30, 1988, the Department managed approximately 21,430
spaces, including six garages, 62 surface lots, and 8,921 on -street meters.
The Department provides parking for over 68,000 vehicles daily.
The Department operates facilities which it owns, as well as facilities owned by
other governmental units, non-profit entities, and public/private sector joint
ventures.
In addition to on -street and off-street parking operations, the Department
shares responsibility with the City of Miami Police Department for the ticketing
and towing of illegally parked vehicles. The Department also share
responsibility with Metropolitan Dade County for enforcement of parking
regulations. Although the Department participates in these enforcement and
regulatory responsibilities, the Department receives no parking fine revenue.
All parking fine revenue generated within the City of Miami is collected by the
Metropolitan Dade County Clerk of the Circuit and County Courts, and is
allocated to the City of Miami (66.67 percent) and Metropolitan Dade County
(33.33 percent) . During FY 87/88, Department traffic management enforcement
efforts generated approximately $1,040,000 in parking fine revenue for the City
of Miami and $520,000 for Metropolitan Dade County.
The Department manages, under separate management agreements, the operation
of the Downtown Government Center Garage and the CenTrust Tower -Knight
Center Garage for the City, as well as the Bayside Parking Garage for the
Bayside Center Limited Partnership. Under the terms of the agreements, the
Department receives a management fee based on a percentage of gross revenues
for each garage, which is recorded as revenue from management and
administrative fees on the Department's financial statements. Because all
ownership rights and ultimate financial responsibility for these operations are
held by the City and the Bayside Partnership, respectively, these operations
are excluded from the Department's reporting entity.
A unique non -parking related responsibility of the Department is the
management of the historic 1,700 seat Gusman Center for the Performing Arts
and the Olympia Office Building owned by the City of Miami. The Gusman
Center/Olympla Building Complex was donated to the City of Miami in 1975 by
Its benefactor, Maurice Gusman, with the stipulation that the facility be
managed by the Department. The City of Miami provides deficit funding, if
necessary, to operate the facility. The operation of the complex is accounted
for as a separate enterprise fund of the City of Miami.
The Department of Off -Street Parking has experienced rapid change both in
terms of operational responsibilities and its role in the community development
process. The Department's traditional role of meeting the parking needs of the
City of Miami has been expanded to include fostering an awareness of parking
as an integral component of a balanced transportation system (public and
vehicular) and the community development process.
The Department's expanded role in community involvement is demonstrated in
various parking -related projects geared at neighborhood beautification and
economic development which continue in FY 88/89, as well as continued
participation on civic and governmental committees.
The Department's continued role in community involvement is demonstrated as
follows:
' The Department is involved in a Tri-Party Agreement with the State of
Florida and a private developer to construct a multi -purpose facility
which will include a new 400-seat mini -theatre, expanded production,
rehearsal and educational areas, 30,000 square feet of retail and
restaurant space, and a 500-space garage on a parcel of land
surrounding the Coconut Grove Playhouse. The complex will be
carefully integrated to complement the existing Playhouse. The
Department will be responsible for the construction of the garage
component estimated to cost $7.1 million including land acquisition. The
entire development is expected to cost $11 million.
* The Department has purchased two properties In the Latin Quarter (for
$1.2 million) to be used as public parking in conjunction with the
proposed Latin Quarter Specialty Center. The Latin Quarter Specialty
Center Is a public/private joint venture initiated by the City of Miami
which will serve as a landmark and catalyst to commercial revitalization
In the Latin Quarter. The Center will be a vibrant and festive
assortment of small specialty retail stores, restaurants, and public plazas
which incorporate and reflect a uniquely Latin theme in both design and
merchandising. The Project is expected to serve as a future model for
public/private ventures in the development and financing of mixed -use
projects involving retail, housing, parking, and other uses.
* The Department began working with the Greater Miami Convention and
Visitors Bureau in Summer 1988 to develop a Miami Visitor Service Center
In one of the Department's parking lots in the median of Biscayne
Boulevard. Construction will begin during FY 89/90 and will serve
International as well as local visitors.
0
A unique non -parking related responsibility of the Department is the
management of the historic 1,700 seat Gusman Center for the Performing Arts
and the Olympia Office Building owned by the City of Miami. The Gusman
Center/Olympia Building Complex was donated to the City of Miami in 1975 by
Its benefactor, Maurice Gusman, with the stipulation that the facility be
managed by the Department. The City of Miami provides deficit funding, if
necessary, to operate the facility. The operation of the complex is accounted
for as a separate enterprise fund of the City of Miami.
The Department of Off -Street Parking has experienced rapid change both in
terms of operational responsibilities and its role in the community development
process. The Department's traditional role of meeting the parking needs of the
City of Miami has been expanded to include fostering an awareness of parking
as an integral component of a balanced transportation system (public and
vehicular) and the community development process.
The Department's expanded role in community involvement is demonstrated in
various parking -related projects geared at neighborhood beautification and
economic development which continue in F`t' 88/89, as well as continued
participation on civic and governmental committees.
The Department's continued role in community involvement is demonstrated as
follows:
The Department is involved in a Tri-Party Agreement with the State of
Florida and a private developer to construct a multi -purpose facility
which will include a new 400-seat mini -theatre, expanded production,
rehearsal and educational areas, 30,000 square feet of retail and
restaurant space, and a 500-space garage on a parcel of land
surrounding the Coconut Grove Playhouse. The complex will be
carefully integrated to complement the existing Playhouse. The
Department will be responsible for the construction of the garage
component estimated to cost $7.1 million including land acquisition. The
entire development is expected to cost $11 million.
The Department has purchased two properties in the Latin Quarter (for
$1.2 million) to be used as public parking in conjunction with the
proposed Latin Quarter Specialty Center. The Latin Quarter Specialty
Center is a public/private joint venture initiated by the City of Miami
which will serve as a landmark and catalyst to commercial revitalization
in the Latin Quarter. The Center will be a vibrant and festive
assortment of small specialty retail stores, restaurants, and public plazas
which incorporate and reflect a uniquely Latin theme in both design and
merchandising. The Project is expected to serve as a future model for
public/private ventures in the development and financing of mixed -use
projects involving retail, housing, parking, and other uses.
The Department began working with the Greater Miami Convention and
Visitors Bureau in Summer 1988 to develop a Miami Visitor Service Center
in one of the Department's parking lots in the median of Biscayne
Boulevard. Construction will begin during FY 89/90 and will serve
International as well as local visitors.
4 4
In the Fall of 1988, the Department completed construction of 1,750 new
public parking spaces to serve
the general public and the Miami Arena.
The Department now manages
2,750 spaces surrounding the Arena by
means of an innovative employment program. SCOOP, short for the
Student Cashiers of Overtown
Program, is a pilot employment program —
for Overtown youth developed
by the Overtown Advisory Board, the
Department of Off -Street, and Dade County Public Schools. The
program utilizes these students
as full-time cashiers in the Department's
parking lots serving the Arena.
All of the students reside in Overtown,
are well -paid, receive valuable
work experience, and can compete for
scholarship monies for college.
Currently, twelve students are employed
In the program.
The Department continues ii s participation in neighborhood advisory
committees which provide a vehicle for citizen participation in the
Department's decision -making process.
The Board and Department staff continue participating in civic and
governmental committees to share resources and provide input on
decisions which impact on the area's transportation needs and the City of
Miami community development process.
The Board and staff continue to support the Friends and Founders of
Gusman, a non-profit organization which provides a vehicle for private
citizens and corporations to support the preservation and enhancement of
Gusman Center for the Performing Arts. With the assistance of the
Board and the Department, the Florida Legislature awarded $740,000 in
restoration grants for the theatre during FY 88/89 and $700,000 in FY
89/90.
The Five Year Strategic and Financial Operations Plan outlines activities which
Include operation and/or construction of a number of major projects, which will
Increase the number of parking spaces managed by the Department to over
24,000 and increase its bonded debt to $31.8 million by the end of Fiscal Year
1993. The Department debt service coverage ratio is projected to be 1.54
(Senior and Subordinated Bonds combined) when the Five Year Capital Program
has been fully implemented. Some of the major capital projects under
consideration include:
COST SPACES
Coconut Grove Playhouse
Garage Project $7,100.000 500
Municipal Garage No.2 _
Expansion $4,000,000 277
The Department has projected a total capital budget of $20.5 million for the five
years ended September 30, 1993. The Department anticipates that the parking
related components of these capital projects will be funded from future debt
proceeds of approximately $10.5 million and retained earnings from operations.
4 4
In the Fall of 1988, the Department completed construction of 1,750 new
public parking spaces to serve the general public and the Miami Arena.
The Department now manages 2,750 spaces surrounding the Arena by
means of an innovative employment program. SCOOP, short for the
Student Cashiers of Overtown Program, is a pilot employment program
for Overtown youth developed by the Overtown Advisory Board, the
Department of Off -Street, and Dade County Public Schools. The
program utilizes these students as full-time cashiers in the Department's
parking lots serving the Arena. All of the students reside in Overtown,
are well -paid, receive valuable work experience, and can compete for
scholarship monies for college. Currently, twelve students are employed
In the program.
The Department continues its participation in neighborhood advisory
committees which provide a vehicle for citizen participation in the
Department's decision -making process.
The Board and Department staff continue participating in civic and
governmental committees to share resources and provide input on
decisions which impact on the area's transportation needs and the City of
Miami community development process.
The Board and staff continue to support the Friends and Founders of
Gusman, a non-profit organization which provides a vehicle for private
citizens and corporations to support the preservation and enhancement of
Gusman Center for the Performing Arts. With the assistance of the
Board and the Department, the Florida Legislature awarded $740, 000 in
restoration grants for the theatre during FY 88/89 and $700,000 in FY
89/90.
The Five Year Strategic and Financial Operations Plan outlines activities which
Include operation and/or construction of a number of major projects, which will
Increase the number of parking spaces managed by the Department to over
24,000 and increase its bonded debt to $31.8 million by the end of Fiscal Year
1993. The Department debt service coverage ratio is projected to be 1.54
(Senior and Subordinated Bonds combined) when the Five Year Capital Program
has been fully implemented. Some of the major capital projects under
consideration include:
COST SPACES
Coconut Grove Playhouse
Garage Project $7,100.000 500
Municipal Garage No.2
Expansion $4,000,000 277
The Department has projected a total capital budget of $20.5 million for the five
years ended September 30, 1993. The Department anticipates that the parking
related components of these capital projects will be funded from future debt
proceeds of approximately $10.5 million and retained earnings from operations.
SELECTED OBJECTIVES
Increase gross operating revenues $100,000 over the projected $9,908,387
for FY 89/90 Department of Off -Street Parking budget.
* Hold operating expenses $100,000 below the projected $6,426,131 for FY
89/90 Department of Off -Street Parking budget.
* Continue the ongoing preventive maintenance of the system at a cost
not to exceed $1.12 million for FY 89/90.
* Increase debt capacity coverage from 1.26 in FY 88/89 to 1.33 in FY
89/90.
* Increase net revenues by 5% over the projected net revenues for FY
89/90 budgets for:
- World Trade Center (Garage #4)
- Government Center (Garage #5)
- Bayside (Garage #6)
- Olympia Bullding/Gusman Center Enterprise Fund
Increase utilization of all 23,430 parking spaces within the Miami Parking
System through aggressive marketing and adjusting/standardizing rate
structures.
Increase black minority vendor participation by 25% of existing
contractual services.
Maintain SCOOP (Student Cashiers of Overtown Program) by replacing
six graduating students (all six of which received financial assistance
from the Department's SCOOP Scholarship Fund) .
Expand permanent part-time employees list by six new employees in
order to reduce overtime expenses.
* Complete construction:
- Flagler Street/Camacol Surface Lot
- Riverside Park/Theater Marti Parking Project
* Begin construction:
- Coconut Grove Playhouse Project
* Continue renovation and restoration:
- Gusman Center for the Performing Arts
- Olympia Office Building
* Ready for financing and design phase with the City of Miami.
Grand Avenue and Douglas Road Project
Miami Arena/State Plaza Project
Latin Quarter Specialty Center
Lot No. 3 Re -use (Little Haiti Shopping Center)
Convention and Visitors $ureau Information Center
* Complete sale and closing:
Municipal Lot No. 3 (Little Haiti Shopping Center)
* Rent
- Blate Warehouse (adjacent to Municipal Garage No. 1)
- Olympia Office Building (office space)
- Municipal Lot 11, 12, 13, 14, 15, 16, 17
- Municipal Lot No. 63
- N.E. 2nd Avenue/N.E. 2nd Street (People Mover Station Surface
Lot) in conjunction with Metro -Dade County.
BUDGET HIGHLIGHTS
Increase gross revenue by $874,169 over FY 88/89 modified budget as
stipulated in City Commission Proviso for accepting FY 88/89 Five Year
Strategic and Financial Operations Plan.
• Decrease operating expenses by $5,088.
* Increase utilization of 23,430 parking spaces through aggressive
marketing and adjusting/standardizing meter and surface lot rates.
* Continue sale and rental of underutilized facilities and properties.
* Moratorium on any new parking projects not already included in
1989-1993 Five Year Strategic and Financial Operations Plan.
* Increase debt capacity coverage from 1.33 in FY 89/90 to 1.54 in FY
91/92 by initiating no new major projects in the next two years and
meeting projected utilization rates for current 23,430 parking spaces in
FY 89/90 and projected 24,250 parking spaces in FY 91/92.
Total ftecutive
Positions - 3
Gbsts - $607,414
Executive
Secretary
Executive
Director
I Executive Assistant
For Community
Relations
Total Finance
Positions - 25 LDirector
Of
Tbtal Operations
Positions - 76
Director of
Costs - $1, 327,144
Finance
ODsts - $4, 486, 485
Operations
Asst
Director
Asst.
Director
Director
Management
Asst.
Managing Director
Asst.
Special
Director
Planning
for
Information
Director Customer
Director
I
Construction
and
Development
finance
Systems
and
Gusman and
Center Employee
On -Street
Operations
Maintenance
and
Procurement
Relations
Operations
Positions-2 Positions-18 Positions-4 N/A
$151,904 $7049'024 $310,704
Positions-5 Positions-26 Positions-44
$214,702 $576,857 $3,552,982