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HomeMy WebLinkAboutR-89-0790J-89-675 9/14/89 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF BERGER SECURITY FOR THE FURNISHING OF ARMED AND UNARMED SECURITY GUARD SERVICE ON A CONTRACT BASIS FOR ONE (1) YEAR, RENEWABLE ANNUALLY, FOR THE DEPARTMENT OF PARRS, RECREATION AND PUBLIC FACILITIES; AT A TOTAL PROPOSED FIRST YEAR COST OF APPROXIMATELY $190,000 AND ALLOCATING FUNDS THEREFOR FROM ENTERPRISE FUND OPERATING BUDGETS OF THE MARINAS ACCOUNT CODE NOS. 580405-340 ($71,000.00), 580404-340 ($34,000.00) AND GENERAL FUND ACCOUNT CODE NOS. 580301-340 ($25,000.00) AND 580303-340 ($60,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE; AND PROVIDING FOR RENEWAL OF SAID CONTRACT, SUBJECT TO COMMISSION APPROVAL AND THE AVAILABILITY OF FUNDS. I'r WHEREAS, pursuant to public notice, sealed bids were received April 17, 1989 for the furnishing of armed and unarmed Security Guard Service to the Parks, Recreation and Public Facilities Department on a contract basis for one (1) year renewable annually contingent upon satisfactory performance; and WHEREAS, invitations were mailed to 51 minority and women - owned potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase are available in the Enterprise Fund Operating Budgets of the Marinas Account Code Nos. 580405-340 ($71,000.00), 580404-340 ($34,000.00) and General Fund Account Code Nos. 580301-340 ($25,000.00) and 580303-340 ($60,000.00); and WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities to supply security guard services at various City -owned parks and facilities to protect the health and safety of residents and facility users and to safeguard public and private properties located at these sites; and CITY COMMISSION MEETING OF SEP 14 1989 RESOLUTION No. 89- ! 70 a 1 WHEREAS, the City Manager and the Director of Parka, Recreation and Public Facilities recommend that the bid received from Berger Security be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The April 17, 1989 bid of Berger Security for the furnishing of armed and unarmed Security Guard Service on a contract basis for one (1) year is hereby accepted with funds therefor hereby allocated from the Enterprise Fund Operating Budgets of the Marinas Account Code Nos. 580405-340 ($71,000.00), 580404-340 ($34,000.00) and General Fund Account Code Nos. 580301-340 ($25,000.00) and 580303-340 ($60,000.00). Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service. This contract may be renewed contingent upon satisfactory performance, subject to City Commission approval and I the availability of funds. Section 3. This Resolution shall become effective immediately upon its adoption. 1' PASSED AND ADOPTED this 14th day of , 1989. 1 t XAVIER L. SU,AREZ, MAYOR i ATTES1P 4oe-� MATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLERK CHIEF ASSISTANT CITY ATTORNEY LEGISLATION/SPECIAL PROJECTS DIVISION APPROVED AS TO FORM AND CORRECTNESS: BID SECURITY LIST 0 P BID ITEM: Security Guard Services _ — BID NO: 88-89-088 DATE BIDS RECEIVED: April 170 1989 2 : 00 p. m. BIDDER TOTAL BID AMOUNT BID BOND (or) CASHIER'S CHECK Control Protection & Investigation, Inc. Broken down by items — Thompson Security & Patrol it It Security Organization Services Itof Berger Security Alanis Security , Inc. " Dothan Security North Dade Security Mn nTn. ill's Capitol Urb-Tech RECEIVED (" (�) envelopes on behalf of "t/'� (City Department) SIGNED: DATE: �T �� "cam Received the hereinabove described checks this day of 19 in connection with the hereinabove cited bids, which were handed to the undersigne on behalf oTthe Accounting Division (or) (City Department) SIGNED: DATE: rY AM Mi rO' { o 3 - a3 4Wj ;.... REQUIS17ION FOR ADVERTISEMENT ocureAent ( for . GSA -City Wide) Aivt31�'I' t`►bE 4 2-0 4 01- 2 8 7 { DATE March 2 7, 1,989 PHONE 5 7 9- 6 3 8 0 APPVED BY. PREPARED BY Maria Abi 7 alil DIRECTOR OP IS$UIN' DEIyA ' MEW Publish the attached advertisement one (1) times. (number of times) Type of advertisement: } legal X classified display (Cho& One) Size: Legal Starting date April 3, 1989 First four words of advertisement: Bid No. 88-89-088: Sealed bids will be..,. Remarks: Security Guard Services Contract (open 4-17-89 +- 3:00 p.m.) s Y. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 MIAMI REVIEW A-1 B-2 C-3 D-4 E-5 F3 F4 F5; F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER TE YYU MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13 1 11718 1 j25,34 39 42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 V P Fr—fl2TO121 I I I I I I I I I I I 1 1 2 8171 1 2 314 7 8 V P 19 1314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 010121011, PINK COPY: MARIA PROCUREMENT YELLOW COPY: SILVIA MENDOZA - CITY CLERK'S i Approved for Payment i White —Purchasing Yellow- Finance Pink -Department i f -F` a: 3 E" CITY OF MIAMI, FLORIDACA= 13 INTEROFFICE MEMORANDUM - To ` Honorable Mayor and Members DATE : SEP�.�. 1 r �' FILE of the City Commission V G SUBJECT Resolution for Award of Bid Security Guard Services for FROM : REFERENCES: Various City Facilities _ Cesar H. Odio, ENCLOSURES: Bid #88-89-088 City Manager Recommendation: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of Berger Security, Inc., the lowest responsive and responsible bidder and a Hispanic vendor, for providing Security Guard Services at various city - owned properties on a contract basis for one year at a proposed total annual cost of $190,000. wIn accordance with Bid No. 88-89-088, the annual award amount covers approximately 33,000 total annual service hours at $5.75 per hour for thirteen (13) individual properties within the Department of Parks, Recreation and Public Facilities, and other properties may be added. The legislation would also allow the contract to be renewed by the City Manager for additional one-year periods at the same prices, terms and conditions, subject to continued satisfactory performance and to the availability of funds for future fiscal years. Funds for these services are to be annually allocated from the individual operating budgets of the using facilities and department(s). Background: The Department of Parks Recreation and Public Facilities has anaylzed the seven (7) bids submitted for security guard services to be provided at various city -owned properties. As the primary user of these services, the Department presently plans to contract for overnight, weekend and/or holiday security coverage at these parks and facilities: Dinner 'Key Marina, Miamarina, Watson Island Uptown Marina, Virginia Key Beach and nine (9) city. pools including the new Olympic pool at Range Park. The bid of Berger Security Inc. the lowest bidder, was found to be complete and responsive, and is recommended for award. Security guard services at the above listed properties are imperative to protect the health and safety of residents and facility users and to safeguard public and private property located at these sites. In recent years, the need to prohibit unauthorized access has become particularly urgent during the closing hours of the individual facilities. I Honorable Mayor and Members -of the City Commission Resolution/Security Guard Services page 2 Under the terms of the proposed bid contract, armed Berger r will provide /or unarmed neatly uniformed, trained and certified two-way radios and flashlights forfoot guards equipped with and/or roving (vehicular) patrols for $5.75 per man-hour. is no .additional charge for vehicle use (either automobile or patrol boat) or for marine radios. Hours of service are to be ding on the dual specified by the city, depenhol holiday of service, as well site, and include overnight, weekend and Y as special assignments. Amount of Bid: $190,000 $ of Cost Estimate: 98.6$ Budgeted Amount: $192,660 operating budgets of the using; Source of Funds: Individual department s or facility(ies), including: FUND/FACILITY INDEX AMOUNT Enterprise Fund Budget (outside contractual services, line item 340) 71,000, Dinner Key Marina 580405 $ Miamarina/Watson Island 580404 $ 34,000 General Fund Budget ('outside contractual services, line item 340) 25,000. Recreation (for city pools) 580301 $ " Virginia Key Beach 580303 $ 60,000 TOTAL $ 1901000 Mi nority Participation: Twenty-five (25) invitations were mailed to H span c-owned firms, twenty-one (21) to Black_ -owned f� tirn►s, five `(5) een to female -owned firms, Responsesdntwere(las . courtesy notifications were sent. ollowss three (3) from Hispanic -owned firms, two (2) from } rk Black -owned firms, and two (2) from female -owned firms. Awazd is recommended to aHispanic-owned firs. public Hearings/Notice: one legal advertisement Assessable Proi^, ecta n/a AtBcli�lnt+ funding memorandum. y award of bid = tbul4tion x , cased resolution op - c. h f k -} T4' �„y �✓iR 'f .r.. '*- 9 pdCbx 4 y j1 t t U T f- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: William Schaut Procurement Supervisor General Services Administration FROM Zl, Alberto Ruder, Director Department of Parks, Recreation and Public Facilities DATE : August 16, 1989 FILE: SUBJECT : Funding for Bid Awards Security Guard Services for Various City Facilities REFERENCES: Bid #88-89-088 ENCLOSURES: t AIAMI, FLODIDA P.u. BOX 3jj7U8 .:MENT MANAGE ;�T Mi "'•i, F1 33233•-©i0ti ,ION TL .:PHONE NO. 575-51 : Y BID NO. 88-89-088 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BL RETURNED I:I DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIMK AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A AID WILL �VG'I' BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS L'NVBLOPB. _ `.Terms: EVERY 30' DAYS' (Include cash discount for prompt payment, if any? Additional discount of 0 I if awarded all items. Warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary)r Delivery:A}+�f1Jcalendar days required upon receipt of Purchase Order. Delivery Point(*): As indicated in the Specifications In accordance ;ith the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prjces indicated on t e Attached bid sheet(s). NMES OF COMPANY.OWNER(S): NAMES OF COMPANY OFFICERS: HENRY BERGER PRESIDENT " V.PRESIDENT TRF.. SEC ss Please use the back of this page if more space is neceosar.y Nane of individual holding license in this profession (if applicable) 5 HENRY BERGER BERGER SECURITY — 'F MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and - procedural provisions therein, including any amendments`ther.eto. z . t BIDDER: BERGER SECURITY Signature: conpany name _ Print Name: HENRY BERGER . Indicate if 191mwity Business: Dates 4-6-89 i C 9 Brack IX3 Hispanic C 3 Women PA1.LURe TO C014PLETE SIGN, AND RETURN THIS FORM MAY DISOUALIPY THIS R f 0 AlWA"._ AF__..$1I Bid No. $8--" -088 Armed and Unarmed Security ward ITF.Mt J._:..... Services Parks, Recreation and Public DEpAtfMEiT = Facilities OF PURCHASE: Contract for one (1) year renewable TYPE annually REASON: To provide Security Guard Services at City This service is Parks and Facilities. imperative to protect the health and safety of saf it users and to residents and facility located atethesed property public and privateP the need o pro ibis sites. In recent years, has become pa c arly unauthorized access the during the closing hoursindividual urgent facilities. POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: 51 7 Attached Enterprise Fund Operating Budgets of the Marinas Account Code Nos. 580)05-340 and ($71,000.00), 580404-340 ($34,000580301-340 General Fund Account Code Nos. 580303 340 ($60,000.00) ($25,000) an women et MI NORITY WOMAN PARTICIPATION: This bid wassent mto r21y/s black, 25 aside. Invitations to bid were ed in the engag hispanics and Services) five (5)as locat d in he woman-ownedfirmfollowing sources: Security Guar 1. New Vendors Applications 2. Dade County Minority Vendor Register 3. Yellow Pages Telephone Directory 4. Previous Bids on File in the Procurement Office 5. City of Miami Minority Office Minority response consisted in bids received from three (3) Black, two (2) Hispanic and two (2) woman -owned firms. The bids meet the specifications. BID EVALUATION: Following is an analysis of the Invitations to Bid: f Categor Number of Bid Number o Invitations Mailed Responses 5 3 8 2 1 1 16 O 17 0 4 1 17 0 2 68 1Q Page of 2 leasaftil . for ot4o Did' whir,* a* ft�ll�wrs: L Hill ity "Only Inc,Ins. ® M&ftagea�ent serrviees" 2. "Unable to bid oontr&Ctual obligatiOns" COMMRNDATION: Interested in due to time eontrbints IT IS RECOMMENDED THAT THE AWARD OE MADE TO BERGER SECURITY TO PROVIDE ARMED AND UNARMED SECURITY GUARD SERVICES TO THE PARKS, RECREATION AND PUBLIC FACILITIES DEPARTMENT AT A PROPOSED FIRST YEAR COST or APPROXIMATELY $190,000.00. A a o ----- ---