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Home My WebLink AboutR-89-0764x 8/10/89 J-89-790 RESOLUTION NO. 897764 - { A RESOLUTION ACCEPTING THE BID OF MOTOROLA C. 1 & E., INC. FOR THE FURNISHING OF ONE (1) RADIO PAGING TRANSMITTER FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $15,074.48; ALLOCATING FUNDS THEREFOR FROM 1988-89 OPERATING BUDGET ACCOUNT CODE #420601-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received July 3, 1989 for the furnishing of one (1) Radio paging Transmitter to the Department of General Services Administration/Communications Division; and WHEREAS, invitations were mailed to 20 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available from the 1988-89 Operating Budget Account Code No. 420601-840; and WHEREAS, this equipment will be used by the Department of General Services Administration/Communications Division as this transmitter is necessary for operating radio license No. WNJI 70-C as authorized by the Federal Communications Commission for the City Paging System; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Motorola C. & E., Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The July 3, 1989 bid of Motorola C. & E., Inc. for the furnishing of one (1) Radio Paging Transmitter to the Department of General Services Administration at total proposed cost of $15,074.48 is hereby accepted with funds therefor hereby allocated from 1988-89 Operating Budget Account Code No. 420601- 840. CITY COMMISSION MEETING OF SEP 14 1989 ��`i'�-i,,�..._ h ��*.'�"y city managed city managed �►r�; , the MittProcurementOfficer to issue ilif a$t4 F �-,a•e t-a�"£wi. 9m •tack •:tt r:. M.:aleW�Ma4.� e ,.5+' v • tea"t=';� „ors} z+; �k'fv.�•a' sT++, f.t mN; &� sou sEcuRin LIST BID ITEM: Radio Paging Transmitter BID NO: 88-89-120 DATE BIDS RECEIVED: July 3, 1989 2: 0 0 P.M. BIDDER TOTAL BID AMOUNT BID BOND (or) ""r CASHIER'S CHECK Motorola C & E, Inc $15,074.48 NO BTD- Dial-Page, Inc. RECEIVED �� (_) envelopes on behalf of SIGNED: �-� DATE.e">r �jCity epartment) Received the hereinabove described checks this day of , 19 in connection with the hereinabove cited bids, which were handed to the undersigned on behalf of the Accounting Division (or) (City Department) SIGNED: DATE: )p f- }n Ou (90 NiuhbiN�ittt t .ff.. R�t�U131�'ION FOR At�V�RT15��IA�I�T� � � _ Ptocurethent (for GSA -Communications) ;- AtXtIN`t CODIr . 4 2i0 6 01- 2 8 7 ! i y A .1 i. DATE June 13, 2989 PHONE 575-5174 A00hti1tD; 11.qt PR€PAPED BY Mama Ab i i al i 1 DIRECTOR 09 ISSUING AR'f` EN't Publish the attached advertisement One (1) times. 1 (number of nines) Type of advertisement: ( legal -- - classified display (Check One) i Size: Legal Starting date June 16. 1989 i Bid No. 88-89-120: Sealed bids will be.... First four words of advertisement: _ i j S Remarks: One (1) Radio Paging System (open 7-3-89 - 2 i 00 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLICATION ! ADVERTISEMENT INVOICE AMOUNT 0 Miami Rdview A-1 _ B-2 C-3 D-4 E-5 F3 F4 F6 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 1718 1 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIPVIPI I I 1 1 2 2$ 7 1 2 314 7 8 V P 12 314 15 DESCRIPTION 36 64 DISCOUNT64 72 AMOUNT 80 5 2 010121011 Approved for Payment White - Purchasing Yellow - Finance Pink - Department Yello copy; Silvia Mendoza, City Clerks Office I Pink copy:' Matia, Procurement Management y 3 I 7 1 a �: xME a — i . - H -7 a � 8 -- tIl'Y OF MIAMI, FLORIDA CA INTEROFFICE MEMORANDUM Yo: °" S 1989 FILE: Honorable Mayor and Members - EP of th ity Commission Bid #88-89-120 SUBJECT � Purchase of One (1) Radio Paging Transmitter Cesar H. Odio REMENCEs FROM ' City Manager EmCUMREs : Recommendation: respectfully recommended that the City Commission adopt the It is P to be awarded in transmitter, attached resolution for a radio paging -minority as the most responsive to Motorola C. &. E. Inc., a non bidder in accordance with bid #88-89-120. This transmitter is necessary for operating radio license No. WNJI 70-C as authorized Commission for the City paging by the Federal Communication with this purchase is — system. The total cost associated be $15,074.48. Funds for this purchase are estimated to available from the Department of General Services Administration, — Account #420601- _ �el Communication Services Division FY'88-89 budget, i 840. Background: The General Services Administration Department, Communication to Services Division has analyzed bids received pursuant transmitter for paging op @rations 89-120 to finish a radio paging of the bid evaluation process, it is city-wide. As a result recommended that an award be granted to Motorola C. & E. Inc., a he total non -minority vendor as the most responsive estimatedito be $1r. 5,074.48. is cost associated with this request available from the General Services 1 Funds for this purpose are Administration Department, Communication Services Division, FY 88-89 Budget, Account #420601-840. Source of Funds: IIIIIIIII� f 1988-89 General Services Administration Department074Q gunicatio>1 Services Division Account #420601-840, Amount — Minority Participation: Award is to a non -minority vendor. Attachments: Bid Tabulation - Proposed Resolution !770 T k2 # 1` Lp ' Tl r Vie.Y� ,,,kr kY. r 1 ai a 'X" f3r Y jP�£`• • ♦ E't? t 'Y- ,w c � t �c:,•- I 39 ti.6J i 1 6.04I�EP'fi. Ofr 3tJti 'i t"• �l ♦ , '. i G,TY OE MIAMI. FLORIDA A iNTR•OFFICE MEMORANDUM juli 21. 1959 oAtE : to William J• Achsut Procurement ou ervieor a rector FROM General gervic H Admintatiration SUWPOT Bid Be- S9-120 Purchase of DTretn4mittet;_; Radio Paginq REFEI MNS . ENCLO'SUR@S . !e department has verified available Budget that Th ea o! Finance and ManagQm n t bid in the Departmen the Cost of nvailalbia to cover Account Code Numtierth060_t-84Q• �,074.48 ---- FINANCE REVIEW & APPROVRD By' (Rxcept for funds already appropriated OK' items included in FY budget) car on are 8, u rector ppartlnant c,f Finance HUDOSTARY KEViEW & APPROVED 8Yl Ap011ar t1K'O11a,d ;BCtOr papart ►ent 01& Management end >E~udgae ,-a..E ' U si':'`Y ..c y. `?f. sE , ry v r, t z ,- 9 aN .>i r.,+�Cvax rn# s�k - ♦ r m +s� f mx k �Y 4 aA wlth funds bra amount of . CITY OF MIAM1, PLO. .DA P.( BOX 330708 PROCUREMENT MANAGEMENT Miami; F1 33233-0708 DIVISION TELEPHONE NO. 575-5174 BID N0.g8-Sq-iin BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net' _11n _a'�� _ ( Include cash discount for prompt payment, if any) Additional discount of ; if awarded all items. warranty and/or guarantee: lab from s zzp ate . State any variances to specifications (use separate sheet if necessary): See enclosed va+re for variances Delivery: 65 calendar days required upon receipt of Purchase Order. Delivery Point(s): City of Miami - General Services Administration Communications Division 1080 N.W. 20th Street Miami. .1 J3127 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OP COMPANY OFFICERS: Public Cornoration Please use the back o. this page Arthur P . Sim dry Ronald J. Greenwell Robert E. Muller if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No, 10062, the Minority Procurement Ordinahis of the City of Miami, and agrees. to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: N/A cgapany name S ignature: �r Pr int Name: -✓. v ,�Z Indicate If Hinatity Business: Date:_' C ] Black C 3 8ispanic C ] Women SIGN, AND . ss-•rs4� ' � Item t DNPARTMENT: AWARV UP 5-i,Y Bid No - one (1) Radio paging Transmitter General Administration/Communications Division TYPE.OF PURCHI: Single Purchase This transmitter is necessary for REMOIR operating radio license No• iilNNdi '{) C as authorized by the Federal - Communications Division POTENTIAL BIDDERS: 20 BIDS RECEIVED: 1 TABULATIONS Motorola C & E, Inc. $15,074.48 FUNDS: 1988-89 Operating Budget Account Code No. 420601-840. MINORITY PARTICIPATION: Invitations to bid were sent to one B ack, nine (9) Hispanic and two (2) woman -owned firms engaged in the Radio Equipment business as located in the following sources. 1. Dade County Minority Register 2. Yellow pages telephone Directory 3. City of Miami Minority Register 4. New Vendors Applications No Minority response was received. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Invitations Mailed Responses Category Prior Bidders 0 BakAmerican 0 0 Hispanic American 1 0 0 Woman 1 Non -Minority 1 New Bidders 0 Black American 1 Hispanic American 8 0 2 0 Woman 0 Non -Minority 7 Courtesy Notifications 18 1 "No Bids" - Late Bids Totals 38 ---z Reason for "No Sid" was as follows: � 1. Dial -A -Page, Inc. - "We do not carry this equi,pAs j r f - e -w; >x ,f' %1.a,"'�'�•�a�ip�: ` ��-.it, Metre t f ; �g�� 4 T 00