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Home My WebLink AboutR-89-0873J-89-896 9/27/89 RESOLUTION NO. 89-87X A RESOLUTION APPROVING THE PURCHASE OF ADDITIONAL MICROCOMPUTERS AND PERIPHERAL EQUIPMENT FROM UNISYS CORPORATION, UNDER AN EXISTING STATE OF FLORIDA BID AWARD CONTRACT NO. 250-040-89-1, FOR THE MIAMI POLICE DEPARTMENT, AT A PROPOSED COST OF $310,612; ALLOCATING $255,719 THEREFOR FROM THE POLICE DEPARTMENT'S 1989-90 CAPITAL IMPROVEMENT BOND FUND, AND $54,893 FROM THE LAW ENFORCEMENT TRUST FUND; AND AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THE EQUIPMENT. WHEREAS, the data processing plan prepared for the City of Miami and approved by the City Commission called for the development of a unified policy on the acquisition and support of word processing and microcomputers, and WHEREAS, Resolution No. 88-634, as amended, authorized the waving of sealed bids for the lease/purchase of computers, disc drives, controllers, tape drives, software conversion services and other associated peripherals from the Burroughs Corporation, now UNISYS, and WHEREAS, the Miami Police Department, in conjunction with the Department of Computers, analyzed the need for additional microcomputers, mainframe terminals and peripheral equipment, to enhance the existing Burroughs/UNISYS equipment in order to improve the department's ability to access the most current mainframe computer files and for up-to-date management reporting; and WHEREAS, the police department is computerizing its subpoena process in an effort to better allocate and manage its manpower needs; and WHEREAS, the Commission has approved the creation of a forfeiture detail for the purpose of investigating and processing property seized in the commission of crimes; and WHEREAS, a significant portion of the process requires the storage and retrieval of information along with the preparation of documents utilized in forfeiture actions and related correspondence; and CITY COMMISSION MEETING OF SEP 28811�989 [[Q 1 1` WHEREAS, funds for these purchases are available in the Police Department's 1989-90 Capital Improvement Bond Fund, Project No. 312014, Index Code #299401-840, ($255,719) and the Law Enforcement Trust Fund, Project No. 690001, Index Code 290904, ($54,893), pursuant to an authorizing affidavit executed September 7, 1989 by the Chief of Police; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA% Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order, under an existing State of Florida Bid Award Contract No. 250-040-89-1 with UNISYS Corporation, for the purchase of additional microcomputer and peripheral equipment for the Miami Police Department, with funds therefor hereby allocated from the Police Department's 1989-90 Capital Improvement Bond Fund, Project No. 312014, Index Code 299401-840, and the Law Enforcement Trust Fund, Project No. 690001, Index Code 290904, in an approximate amount of $310,612. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 28th day of September , 1989. VIER L. AREZ, MA MATTY-HIRAI, CITY CLERK COMPUTER REVIEW AND APPROVAL BY: ROBERT PARCHER, DEPUTY DIRECTOR DEPARTMENT OF COMPUTERS APPROVED AS TO FORM AND CORRECTNESS: DEZ CITY ATTORN 3 ti-c ®I 89-8'73,` 6 �i CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission &L FROM Cesar H . Odio City Manager DATE . w Ep 2 8 1989 FILE SU6JECT Resolution Authorizing Purchase of Unisys Corporation Micro Computer/Peripheral Equipment REFERENCES ENCLOSURES. It is respectfully recommended that the City Commission adopt the attached resolution authorizing the purchase of additional micro computers and peripheral equipment from Unisys Corporation at an approximate cost of $310,612. The sources of funding will be $255,719 from the Miami Police Department's Capital Improvement Bond Fund and $54,893 from the Law Enforcement Trust Fund. The Miami Police Department in conjunction with the Department of Computers analyzed the need for micro computers, mainframe terminals and peripheral equipment. The recurrent need for more and more data manipulation for management analysis, on-line F.A.M.I.S. Financial Systems and Personnel Systems, office automation, data management, spreadsheet applications, as well as emergency systems, requires that the Police Department purchase additional equipment to meet its needs. In addition the Police Department maintains a Forfeiture Detail whose sole responsibility it is to investigate and process forfeiture actions against seized property. This detail was authorized by Resolution Number 87-996 , which included the purchase of equipment necessary to record, maintain, retrieve and prepare any documents needed in the forfeiture process. It is therefore, respectfully recommended that the City Commission adopt the attached resolution authorizing the purchase of additional micro computer and peripheral equipment from Unisys Corporation. The sources of funding will be the Police Department's Capital Improvement Bond Fund, Project Number 312014, Index Code 299401-840, in the amount of $255,719, and the Law Enforcement Trust Fund, Project Number 690001, Index Code 290904, in the amount of $54,893. 89_8 31 i 4 The Honorable Mayor and Members of the City Commission Page 2 amount o $310,612 r es--a.ma--w l3 sager -ea amount-, $310,612 Source of Funds: Capital Improvement Bond ($255,719) Law Enforcement Trust Fund ($54,893) Minority_ Representation Non -Minority Vendor Public HearingsINotices N/A Assessable Project: N/A S of Cost Estimate: 100% CITY OF MIAMI, FLORIOA f� ripf�tEM�1li MAwERig I INTER -OFFICE MEMORANDUM TC: VAM19- PNCka7l Chief procurement Officer �4 r Anderson, Chief of Police SEP07 $89 DATE : FILE SMEC*: Approval to Purchase Computer Squipment se►sftEl"s INCLOWIREs : This department has verified available funding with tho Departments of Finance and Management i Budget that funds are available to cover the cost of purchasing additional micro computers and peripheral equipment from UNISYS Corporation at an approximate cost of $310,612. The sources of funding will be *$255 019 from the Capital Improvement Bond Project Number 312014 and $54,993 from the Law Enforcement Trust Fund, Project Number 690001, index Code 290904. FINANCE REVIEW 6 APPROVED BYs Carlon Garcia, Director Department of finance BUDGETARY REVIEW i APPROVED SY: .l ono r S ana, Director Dep tMe of Management and Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduard Rodriguez, CIP Manager City M er's Office FranK Castane a, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) *Pending approval of the 1989-1990 Capital Improvement Master Ordinance. 4. AFFIDAVIT I, Perry L. Anderson, Jr.., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the funding of a Micro Commuter Per oheral Equiownt at an approximate coat of S54,823. complies with the provisions of Section 932.704, Florida Statutes. Chief of Police City of Miami Pol ce partment Date WO W AND SUBSCRIBED BEFORE ME THISDAY OF 9k11989. C��0�0 rwo M /&&j NOTARY UBLIC My Commission Expires: NOTARY PONLIC STATE Of EjollpA DATE EXP. AYi. 8.IMI •OARED TNNO 6EKNAI INS. ONO.