HomeMy WebLinkAboutR-89-0843J-89-814
6-17-89
RESOLUTION NO. 897-$43
A RESOLUTION ACCEPTING THE BID OF PITMAN
PHOTO, INC. FOR THE FURNISHING OF
PHOTOGRAPHIC EQUIPMENT FOR THE DEPARTMENT OF
POLICE/SPECIAL INVESTIGATION SECTION AT A
PROPOSED COST OF $8,551.00; ALLOCATING FUNDS
THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND
PROJECT CODE NO. 690001 ACCOUNT CODE NO.
290904-996; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 2, 1989 for the furnishing of Photographic
Equipment for the Department of Police/Special Investigation
Section; and
WHEREAS, invitations were mailed to sixteen (16) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase will be available from the
Law Enforcement Trust Fund Project No. 690001 Account Code No.
290904-996; and
WHEREAS, this equipment will be used by the Department of
Police/Special Investigation Section for the purpose of
photographing when on surveillance those individuals involved in
transacting criminal business, these photographs will be utilized
in courtroom presentation; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Pitman Photo, Inc.
be accepted as the most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The August 2, 1989 bid of Pitman Photo, Inc. for
the furnishing of Photographic Equipment for the Department of
Police/Special Investigation Section at a total proposed cost of
$8,551.00 is hereby accepted with funds therefor hereby allocated
from the Law Enforcement Trust Fund Project Code No. 690001
Account Code No, 290904-996.
CITY COMMISSION
MEETING OF
SEP 28 1989
RESOLUTION No. rS
.
RM
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 28th day of September , 1989.
ATT4:LVtu�
MATT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
G
ROBERT F. CLARK
CHIEF ASSISTANT CITY ATTORNEY
LEGISLATION/SPECIAL PROJECTS DIVISION
APPROVED AS TO FORM AND CORRECTNESS:
r-
2=k
JOR L. FERN NDEZ
CIT ATTORNEY
2
VIER L. SUAULeZ, MAYOR
�11
'BID SECURITY LIST
BID ITEM: Photographic Camera & Accessories
BID NO: 88-89-142
DATE BIDS RECEIVED: August 2, 1989 2: 0 0 p.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or)
CASHIER'S CHECK
Pitman Photo Inc.
Broken down
Phil's Camera Service
-' Q
IU
RECEIVED (—) envelopes on behalf of GSA - Procurement Office
SIGNED: ity epartment
DATE:
)deceived the hereinalvve described checks this day of
ii.n connection with the hereinabove cited bids, which were handed to the undersigned on a �1o� the
accounting Division (car)
SICNEDt (City Department)
DATE:
' ± 1
9
�f
LEGAL ADVERTISEMENT
BID NO. 88-89-142
Sealed bids will be received by the City of Miami City Clerk at
her office l0 3500 Pan Amdric n Drive, Miami, rlorida not
later than :00 .m. u us for the furnishing of
Photographic ameras an for the Department of
Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 6410 )
t
Cesar H. Odio
City Manager
JA 4
n n,7
OVC099"
err
AREQUISITION FOR ADVIMISEMIENT n: -D This number must appear
I ') 0 In the advertise7me
t (for Police)
DEPT/01V Procurement -
ACCOUNT CODE 290201-207
DATE -July 12, 1989 1PHONE 575-5174 APPR8,EbloYE .
PREPARED'SY Maria Abijailil
DIRECTOr ISSUING i�PARTMEINT
Q� NG n
Publish the attached advertisement 1One (1) times.
(number of times)
Type of advertisement: legal XX classified display
(Check One)
Size: Legal Starting date July 17, 1989
First four words of advertisement: B" d No. 86-9 Seal nd h i-cls wi 1 1 hel
Remarks: Photographiic Cameras & Accessories (open 8-2-89 2:00 p.m.)
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
.0
Miami Review
A-1
B-Z
C-3
D.4,
E-51
F3
F4'
F5
i F7
F6
F9
F10
Fill
F12
LINE
TRANS
VOUCHER
)DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
BJECT
'PROJECT
11
13, 1 11718
1 125,341
39,42
145 50
51 56
57 62'
63 65
66, 71
0
112
41
VP
I
1
1
1210121
1
1
1
1
1
1111
1
--T
j
I
jj_
21
8T7M
I
F7
1
213
4 7
8 V P 121314
15 1 DESCRIPTION 36
64 DISCOUNTS
72 AMOUNT, W
0
2
0
1
i
F
White - Purchasing
Yellow copy:
.'Pink copy;
Approved jor Payment
Yellow - Finance Pink - Department
Silva Mendoza, City Clerks Office
Mari4, Procurement Management
T*o (2) copies o • Form must be retumed or your bi ay be distqualMod
j
vk
SUBMIT SIDS TO:
Office of the city perk
f
CITY OF MIAMI, FLORIDA
ee 3M PAmerkan DO"-
INVITATION TO BID
P.O. Sox 3311M
AA WK Florida 33133 i
r,' ^•
i. r� WMW AcknowladiPllaltt
Papa t of
TELEPHONE NUMBER
MAILING DATE (City)
BID NO.
pupa
fi7l3"tit 74
Jul ,
14� � 19 8 9
8 8 - 8 9 -14 2
s ;111 be opened
5110
2:00 p.m. August 2, 1989
lbhotogra�hic cameras and Accessories
Reason for "no bid"
and may not be withdrawn within ninety days
after such data and time.
All awards made as a remit of We bid shall conform to appilcabl
sections of the charter and code of the city of Miami.
NAME OF VENDOR
A CORPORATION OF THE
AREA CODE
TELEPHONE NUMBER
STATE OF:
MAILING ADDRESS
VENDOR MAILING DATE
CITY -STATE -ZIP
CERTIFIED OR CASHIF" CHECK IS
ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF 1
I Certify that this bid IS made wlMoat prior understanding, epreemanf, of
connect/onwm►anyoorporadoaMm. orp«sonsubmMtmsbtdforthe"no
AUTHORIZED SIGNATURE (Manual)
mate " supplies, or sgWp~, and la In all respects lair and without
oo/WWW or fraud. l ogre* to *bids by ace cond7Nora of fMs bid and certuy that l
am authorized to sign 00 bid for tea bids«
AUTHORIZED SIGNATURE (Typed) TITLE
GENERAL CONDITIONS
BIDDER: To insure acceptance of the bid, follow these Instruction.
811ALED BIDS: AN bid sheets and this form must be executed and
a) TAXES: Do not include state or federal taxes not applicable to
submitted In a sealed envelope. The tam of tine envelope shall contain,
municipalities.
In addition to the above address, the date and time of the bid opening,
b) MISTAKES: Bidders areexpected to examine the specifications,
and the bid number. Bids not submitted on attached bid form may be
delivery schedule, bid prima, extensions and all Instructions
rejected. All bids are subject to the conditions specified herein. Those
to supplies and service. Failure to do so will be at
which do not comply with thew conditions are subject to rejection.
bidderck.
biddee risk.
s r
c) DISCOUNTS: Will be considered in determining the lowest not
I. EXECUTION OF BID: Bid must contain a manual signature of an
cooL
authorized rep am ladve in the space provided above. The
d) CONDITION AND PACKAGING: it is understood and agreed
company name must also appear on each page of the bid as
that any item offered or shipped as a result of this bid shall be
r*gWrod,
new (current production model at the time of this bid). All
containers for storage and all
2. NO BID, If not submitting a bid, respond by retuming one copy of
shell include standard
this form, marking It "NO BID", and explain the meson in the
space provided above. Repeated fdturetoquotowtthoutsuff clard
A
e► SAFE7YSTANDAROEUnleaotherwtsestl abdinthebid,all
justification shall because forremoval of the supplier's namefrom
manufactured Items and fabricated assemblies ties shad comply
ply
the bid mailing list.
with applicable requirernertb of Occupational Safety and
NOTE To quality as a respondent bidder must submit a "NO
Health Act and any standards thereunder.
BID", and it must be received no later than the stated bid opening
f) UNDERWRITERS! LABORATORIES: Unless otherwise su-
date and flour.
pulated In the bid. all manufactured Items and fabricated
3 BID OPENING: Shall be public, on the date and the time specified
assemblies shall carry U.L approval and reexamination listing
where such has been established.
on the bid forth. it Is the bidders responsibility to aaure that his
bid Is delivered at the propLr tints and place of the bid opening.
g) PAYMENT: Payment will be made by the city after the items
Bide which for any reason are not so delivered, will not be
awarded to a vendor have been received. Inspected, and found
considered. Offers by telegram or telephone are not acceptable.
to comply with award specifications, free of damage or d~
OW properly Imrolood. All Invoicss shall boar the purchase
4. BID TABULATIONS: Will not be fumishod. Bid film may be
order number.
examined during normal working hours.
S. PRICES, TERMS and PAYMENT: Firm prices shall be quoted;
S. DELIVERY, Union actual date of deli is
delivery specified (Or
typed or printed In Ink and include all packing. handling, shipping
specified deli `mR' cannot met), show number or days required
d
charges and delivery to the destination shown heroin. Bidder is
receipt
ip
to make delivery after receipt Of puchaes order In spay provided.
requested to offer cash discount for prompt invoice paynmmt.
Delivery time may become basis for making an award (soe Special
Discount time will be computed from the date of satisfactory
Conditions). Delivery shall be within the normal working hours
delivery at place of acceptance or from receipt of correct invoice
of the user, Monday through Friday.
at the office specified. whichever Is later.
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID
MANUIIACTURIWS NAMES AND APPROVED EOUIVALIPM,
Any manufacturers names, trade names, brand -model names,
Information and or catalog numbers listed In a specification are
forinformstlon. not to limit competition. The bidder may offer arty
brand for which he Is an authorized representative, which masts
or exceeds the specification for any Itsma(s). It the bids are based
on equivalent products, indicate on the bid form the msnufwWr-
see name and number and Indicate any deviation from the specl-
flcations. YOUR 810, LACKING ANY WRITTEN INDICATION OF
INTENTTO QUOTEAN ALTERNATEBRANO, WiLLSE RECEIVED
AND CONSIDERED AS A QUOTATION IN COMPLETE COM-
PLIANCEWITH THE SPECIFICATIONS AS LISTED ON THE 81D
FORM.
S. INFORMATIONAND DESMIPTiA UTE11ATURE: Blddersmust
famish all Information requested In We spaces provided on the
bid form. Further, as may be specified elsewhere, each bkkW
must submit for bid ewluation cuts, sketches, and descriptive
literature and tachnical specifkustlons covering the product@
offered. Reference to Iltsratur s submitted with a prevIous bkf or on
file with the buyer will not satisfy this provision.
9. INTERPRETATIONS: Any questions concerning conditions and
apecif edons should be directed to tine Procurement Office In
writing no later than three (3) days prior to the bid opening.
Inquires must reference the date of bid opening and bid number
10. CONFLICT OF INTEREST: The award hereunder. Is subjectto all
conflict of Interest provisions of the City of Miami, Dade County,
of the State of Florida.
11. AWARDS: As the beat Interest of the city may require, the right is
reserved to reject any and all bids and to waive any irregularity in
bids received; to accept any Item or group of items unless quali-
fied by bidder.
12. ADOITIONAL QUANTITIES: For a period not exceeding ninety
(90) days from the date of acceptance of this offer by the buyer,
Me right Is reserved to acquire additional quantities at the prices
bid in thisInviistion. If additional quantitiesare not acceptable. the
bid sheets must be no "BID IS FOR SPECIFIED QUANTITY
ONLY".
13. SERVICE AND WARRANTY: Unless otherwise specified, the
bidder shell define any warrarty, seMce and reptatrentents that
will be provided. Bidden must explain on an attached sheat to
what extent warranty and service facilities are provided.
14. SAMPLES: Samples of Items, when called for, must be fumlahed
free of expense, and if no destroyed will, upon request, be
returned at the bidders expense. Request for the return of sam-
ples may be made within (10) days following opening of bids.
Each Individual sample must be labeled with bidder's name,
manufacturers brand name and number, bid number and Item
reference.
15. NONCONFORMANCE TO CONTRACT CONDITIONS: Items
may be tested for compliance with specifications underthe direc-
tion of the Florida Department of Agriculture and consumer Ser-
vices or by other appropriate testing Laboratories. The data
derived from any test for compliance with specifications are pub-
lic records and open to examination thereto in accordance with
Chapter 119. Florida Statute% 1971. Items delivered not conform-
ing to specifications may be rejected and returned at vendors
expense. Itsmadellvsred not conforming to specifications may be
rejected and returned atvendors expense. These items and Items
not delivered as per delivery date in bid and or purchase order
may result In bidder being found in default In which event arry and
all reproaurement costs may be charged against the defaulted
contactor. Any violation of these stipulations may also result In
the suppilses name being removed from the City of Miami's
vendor mailing IIsL
It INSPECTIONS, ACCEPTANCE AND TlI LE: Inspection and
acceptance will beat destination unless otherwise provided. Title
to or risk of lose or damage to all items shell be the responsibility
of the successful bidder until acceptance by the city unless loss or
damage results from negligence by the city.
17. DISPUTES: In case of any doubt or dlffereres of opinion aato the
Iteme to be furnished hereunder, the decision of the city manager
shell be final and binding on both parties.
iS. GOVERNMENTAL RESTRICTIONS:Inthe eventany govemmsn-
tal restrictions may be Imposed which would necessitate altera-
tions of the material, quality, workmanship or performance of
the Item* offered on this proposal prior to their delivery, It shall be
the responsibility of the successful bidder to notary the city at
of indicating in his letter the specific regulation which required
an attsration. The city reserves the right to accept any such altera-
tion Including any price adjustments occasioned thereby, or to
anal the contract at no expense to the city.
iS. LEGAL REQUIREMENTS: Fsderai. state, county, and city laws,
ordinances. rules, and regulations that in any manner &tied the
Items covered herein apply. Lack of knowledge by the bidder will
In no way be a cause for relief from responsibility.
2M PATENTS AMC ROYALTIES: The bidd4m without exception, shall
Indemnify and am harmless the city and its employees from
liability of any nature of kind. Including cost end expenses for or
on account of any copyrighted, patented, or unpatentad Inven-
tion, process. particle manufwWrerd or used In the performance
of the contract, Including Its uses by the City of Miami. if the
bidder uses any design, device, or materials covered by letters,
patentor copyright, It Is mutually agreed and understood without
exception that the bid prices shall include all roysitles or cost
arising from the use of such design, device, or materials in any
way involved In the work.
21. ADVERTISING: In submitting a proposal, bidder agrees not to use
Me results therefrom as a part of any commarelal advertising.
Violation of this stipulation may be subject to action covered
under Paragraph 15 of this document.
22. ASSIGNMENT: Arty Purohasre Omer Issued pursuant to this bid
Invitation and the monies which may become due hereunder are
not assignable except with the prior written approval of the City.
23. UADIUTY: The supplier shall hold and save the City of Miami,
Florids, Itsofficers, agents, and employees harmless from liability
of any kind In the performance of this contract
24. In the event of an error on the pan of the bidder in extending unit
prices or In totalling the extended prices, the unit price shall
prevail, except when the bidder clearly states that the total price is
based on an all or none balls.
25. PRICE ADJUSTMENTS: Any price decrease effectuated during
the contract period either by reason of market change or on the
part of the contractorto other customers shall be passed on to the
City of Miami.
20. CANCELLATION: All contract obligations shall prevail forat least
180 days after effective date of the contract. For the protection of
both patties, this contract may be cancelled In whole or in part
upon the mutual assent of the parties.
27. EXTENSION: The City of Miami reserves the option to extend the
period of this contract, or any portion theroof, for an additional
contract period. Extension of the contract period shall be by
mutual agreement in writing.
25. ABNORMAL GUANMEWWhile itIsnot anticipated, should any
unusual or abnormal quantity requirements arise, the city
reserves the right to all for separate proposals thereon.
NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE
GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
11 CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT
DIVISION
P.0, BOX 330708
Miami, F1 33233-0708
TELEPHONE NO. 575-5174
BID NO. 88-89-142
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT !JUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: " ' (Include cash discount for prompt payment, if any)
Additional discount of % if awarded all items.
warranty and/or guarantee:
State any variances to specifications (use separate sheet if
necessary):
Delivery: calendar days required upon receipt of Purchase Order.
Delivery Point(s): City of Miami Police Department- Property Bureau only
400 N.W. 2nd Avenue
Miami, F1 33128
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
Please use the back of this page if more space is necessary
Name of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinan'ee of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER:
company name
Print Name:
Indicate if Minority Businesss Date:--"
C ] Black C ] Hispanic C ] Women
FAILURE TO COMPLETRy SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
_ __,.
17)
CITY OF MIAMI, FLORIDA
BID NO. 88-89-142: BID SHEET
UNIT
ITEM DESCRIPTION QUANTITY PRICE EXTENSION
ITEM 1: Cannon 650 EOS Camera with
1.8 50mm Lens or equal
Mfgr/Model 10 $ $
ITEM 2: Cannon Data Back "E" or equal
Mfgr/Model 10 $� $
ITEM
3:
100-300 Cannon Zoom Lens
or equal
M fgr/Model
5
ITEM
4:
Cannon 420 EZ Flashes or
equal
Mf gr /Mode 1
5
$
$
ITEM
5:
Cannon 28mm Wide Angle Lens or equal
Mfgr/Model
2
$
$
ITEM
6:
#15 Pelican Cases (grey)
or equal
Mfgr/Model
10
$
$
TOTAL
ITEMS
1 THRU 6 $
_
Social Security or Federal Employer Identification Number
3IDDER:
company name
Signature:
?AILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
t DEBARMENT AND SUSPENSION
City of Miami .Code Sec. 18-56.4
(a) Authority and requirement to debar and suspends
After reasonable notice to an actual or prospective contractual party,
and after reasonable opportunity to such party to be heard, the city
manager, after consultation with the chief procurement officer and the
city attorney, shall have the authority to debar a contractual party
for the causes listed below from consideration for award of city
contracts. The debarment shall be for a period of not fewer than
three (3) years. The city manager shall also have the authority to
suspend a contractor from consideration for award of city contracts if
there is a probable cause for debarment, pending the debarment
determination, the authority to debar and suspend contractors shall be
exercised in accordance with regulations which shall be issued by the
chief procurement officer after approval by the city manager, the city
attorney, and the city commission.
(b) Causes for debarment or suspension include the followings
1. Conviction for commission of a criminal offense incident to
obtaining or attempting to obtain a public'or private contract or
subcontract, or incident to the performance of such contract or
subcontract=
2. Conviction under state or federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records,
receiving stolen property, or any other offense indicating a lack
of business integrity or business honesty;
3. Conviction under state or federal antitrust statutes arising out
of the submission of bids or proposals;
4. Violation of contract provisions, which is regarded by the chief
procurement officer to be indicative of nonresponsibility. Such
violation may include failure without good cause to perform in
accordance with the terms and conditions of a contract or to
perform within the time limits provided in a contract, provided
that failure to perform caused by acts beyond the control of a
party shall not be considered a basis for debarment or suspension;
5. Debarment or suspension of the contractual party by any federal,
state or other governmental entity;
6. False certification pursuant to paragraph (c) below; or
7. Any other cause judged by the city manager to be so serious and
compelling as to affect the responsibility of the contractual
party conforming city contracts.
(c) certifications- All contracts for goods and services, and leases by
the c ty shall contain a certification that neither the contractual
party nor any of its principal owners or personnel have been
convicted of any of the violations set forth above or debarred or
suspended as set forth in paragraph (b)(5).
The undersigned hereby certifies that neither the contractual party nor any
of its principal owners or personnel have been convicted of any of the
violations set forth above, or debarred or suspended as set forth in
paragraph (b)5.
Company names
Signatures
Dates
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
BID NO, 88-89-142: INFORMATIOU SHL• CT
MINORITY CLASSIFICATION AND PARTICIPATION
1. Indicate MINORITY CLASSIFICATION of Business Enterprise
(BIDDER): Ll BLACK [ ].HISPANIC [ ] WOMEN [ j NGN-MINORITY
2. If OTHER, detail MINORITY PARTICIPATION within your firm, or
as it may apply to this bid, if awarded:
A. JOINT VENTURE: Provide information regarding Minority
firm participating as such, and the extent
of participation
% of Dollar
Firm Name Business Address BID Amount
B. SUBCONTRACTORS: Provide information regarding Minority
firms that will be subcontractors for this
BID, and their extent of the work
8 of Dollar
Firm Name Business Address BID Amount
C. SUPPLIERS: Provide detail regarding Minority Firms
that will Supply you with goods or
services, and the extent
v of Dollar
Firm Name Business Address BID Amount
D. AFFIRMATIVE ACTION PROGRAM
if existing, Date Implemented:
If planned, Date of Proposed Implementation :
BIDDER:
SIGNATURE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of th2'City Commission
FROM : Cesar H. Odio
City Manager
4
DATE : S E P 10
i989 FILE :
SUBJECT : Recommendation for Resolution
Award of Bid No. 88-89-142,
Photographic Equipment
REFERENCES:
ENCLOSURES:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of Pitman Photo Inc., in
the amount of $8,551, for furnishing photographic equipment and
accessories.
BACKGROUND:
The Police Department has analyzed the bids received on August 2,
1989, for the furnishing of photographic equipment and
accessories. This equipment will be utilized by the Special
Investigation Section for surveillance purposes. Although Phil's
camera Sales provided the lowest bid, Pitman is a female,
minority vendor, located within the city's limits, whose bid is
only $46.00 higher.
On July 14, 1989, invitations for sealed bids were sent to
prospective vendors. Bids were opened on August 2, 1989, with
two (2) vendors submitting bids.
Ms. Ann Whitaker was contacted reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended* that the award of bid be made to
Pitman Photo Inc. The Department's specifications have been met,
and the funding source will be the Law Enforcement Trust Fund,
Project No. 690001, Index Code 290904-996.
�1
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$8,551
Cost estimate/Budgeted Amount:
$8,551
Source of Funds:
Law Enforcement Trust Fund
Minority Representation:
Minority Vendor - Woman
Public He
r^�
Bid No.
88-89-142
% of Cost Estimate:
100%
4 111
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To: William J. Schaut
Chief Procurement Officer
FROM : P r L Anderson r
DATE : AU G 1 5 1989 FILE :
SUBJECT: Bid Approval, Bid No. 88-89-
142, Photographic Equipment
REFERENCES:
er y ► ,-, -�
Chief of Police ENCLOSURES:
This department has verified that funds are available with -the t;
Departments of Finance and Budget to cover the cost -'of
photographic equipment at a cost of $8,551. Funding is tcz:;be
from the Law Enforcement Trust Fund, Project No. 690001, Index
Code 290904-996.
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
Carlos Garcia, Director Sergio Rodriguez, Director
Department of Finance Planning Department
'BUDGETARY REVIEW & APPROVED BY:
Manraho Sur na, Director Frank Castaneda, Director
Depar mentof Management and Community Development
I
Budge
{ w
(Thisform properly signed is part of the bid evaluation. and
"t, romm�ndal4ion package to be placed on the agenda and must be
ttac.heO, tA the reaolution cover memorandum.) ,
4 _i � y
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PYOF MIAMI, FLORIDA
V
PROCUREMENT MANAGEMENT
DIVISION
p.O.00X 330703
Miami, F1 3323-0708
TELEPHONE NO, 89 51 4
BID NO.
BID SHEET
I
MPORTANT: BID SHEET AND BIDDER ACwIDENNTIIFFI D B MUST BID NUMBER RETURNED
TIME
DUPLICATE IN THE ATTACHED ENVELOPE NOT
AND DATE OF BID OPEN THE DE SECURITY IS
OIS R SUBMITTED IN WILL
THIS
BE ACCEPTED UNLESS THE DEPOS11 IT
ENVELOPE.prompt payment, if any)
.7 MCI C"� - (Include cash discount for
Tezms.
, 3 if awarded all items.
Additional discount of
------------
Warranty and/or guarantee: nYc
variances to specifications (use separate s
St
ate any
heet if
necessary):
Delivery :_calendar days required upon receipt of Purchase Order.
Delivery Point(s): Cit of Miami Police Department - Pro ert Bureau only
De Y
400 N.W. 2nd Avenue
Miami F1 33128 ecifications, General
In accordance with the invitation to Bid, the Sp we
conditions, Special Conditions, and Genendicated on the Information oatttached,bid
Co at Pr. ices
agree to furnish the. item(s)
sheet(s).
NAMES OF COMPANY OWN NAMES OF COMPANY OFFICERS: ,
MARGARET C. PITMAN, CHAIRMAN BOARD
(see other sid
MICHAEL L. WERNER, PRESIDENT
LOWELL H. ELSEA, VICE PRESIDENT
Please use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE at it nag reof
The undersigned bidder acknowledges curement O dinanaeiofd the City of
Ordinance No. 100620 the Minority Pro applicable substantive and
t4iami, and agrees to comply with all
procedural provisions therein, including any amendments thereto.
. G
BIi�PEA Signature: ..o
Ccaopany na e)
1• _ Print Name:
Dates k7
��, ry ; .: In���►�� 1� lli�twity 8uein� eWomen
n
e
FAli+ti� . ,f.�PE SI�3�1 AND RETURN THIS FORM NAY DISQUALIFY T8
`t" - Y �' t��'R. "°R0.k°'m*t r»•r.-�r+TT—ar. •-•.. ,- �
a
4
11
OWNERS
MARGARET C. PITMAN .
LOWELL H. ELSEA & MARGARET L. ELSEA .
MICHAEL L. WERNER . .
MARGARET L. ELSEA . . • • • • • -
CAROL J . TOBER . . -
CINDY M. HINDS . .
21
59.8 %
10.
7.55
7.55
7.55
7.55
r
r t,
9C� i k t
9
t
t
'.'�
- S Al,N..
7
iI AWARD OF BID
Bid No. 88-89-142
ITEM: Photographic Equipment
DEPARTMENT: Police
TYPE OF PURCHASE: Single Purchase
REASON: Surveillance must at times be
maintained from a distance and it is
useful and sometimes necessary for
officers to photograph those
individuals involved in transacting
criminal business, these photographs
will be utilized in courtroom
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
presentations.
16
2
Attached
Law Enforcement
Code No. 690001
290904-996
Trust Fund Project
Account Code No.
MINORITY PARTICIPATION: Invitations to bid were sent to one
1 Black, one 1) Hispanic and three (3) woman -owned firms
engaged in the Photographic Equipment business as located in
the following sources.
1. Previous bids on file in the Procurement Mgmt. Office
2. New Vendors Applications
3. Yellow Pages Telephone Directory
Minority response consisted of one (1) bid received from a Woman -
owned firm, Pitman Photo, Inc., the recommended vendor.
BID EVALUATION:
The bids
meet the specifications.
Following
is an
analysis of the
Invitation
to Bid:
Number of
Bid
Number of
Category
Invitations
Mailed
Responses
Prior Bidders
0
Black American
1
0
Hispanic American
0
Woman
2
1
1
Non -Minority
4
New Bidders
0
Black American
0
Hispanic American
1
0
Woman
1
0
0
Non -Minority
Courtesy Notifications 18
0
`
No Bids"
0
F,ar
i.r.�•n Ai An
—
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PITMAN PHOTO, INC. FOR A TOTAL
PROPOSED AMOUNT OF.$8,551.00.
te.
Procurement Supervisor
Dat e
xe*aa+s
f �z
k ;
TABULATION OF BIDS FOR '
City Manager. City Clark A. M.
Recaiued by file Crty Cemmrssion. City Clerk. Car of Miami. Florida at P. M.
Pjjil ' s Camera
Pitman Photo
of ;
--�
Sales - 11517
Inc. - 3170
S. Dixi Hwy.
NW 36 Street
Miami.FL 33156
Miami
FL 33142
OESCRIPTION
TY
Unto
Price
Total
Unit
Price
Total
Unit
Price
Tefo)
Unit
Price
Total
Unit
Price
Total
Unit
Price
•Tarot
]
Cannon 650 EOS Camera with
8 50 Lens
10
448.8
4488.5
449.9
4499.5
- annon Data Back "Ell
8160L8.5061.0
610.0
192.8
964.2
193.9
969.7
5
6
Cannon 28mm Wide Angle Lens
#15 Pelican Cases re
TOTAL 1
2
10
137.8r
69.8
275.7C
698.5
8504.7
138.0
72.0
276.0
725.0
$8550.2
'
IRREGULARITIES LEGEND.
rA-#40Powe►••#.Atlomor IT IS RECOMMENDED THAT Pi tman PhoInc.
9 —Ve Allide-ir as to Capitol S Surplus of Sondrnp Company 31 70 N _ W . nth Street, Miami . FL 33142 be
0
a t- t.rrocted Enfansrens l tpd as h ' vendor for the above listed
O—Psaposal unsigned or improperly Signed or No Corporate Seel photographic equipment
E—llitt: t I titttta I re Not P 1 I I r•ri Otit B I D
its — loompm $i'd Bond .
"-ct►rtecood aid r
J-..
E
AFFIDAVIT
I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do
hereby certify that the aforementioned request for expenditures
from the City of Miami Law Enforcement Trust Fund, for the
purchase of -fin Cannon 650 EOS Camerth cces
cnri PS at 8Il
.,......ost complies with the provisions of
Section 932.704, Florida Statutes.
Perry L. Anderson, J
Chief of Police
City of Miami Police Department
8
Date
S ORN TO D SUBSCRIBED BEFORE ME THIS
1989.
DAY OF
NO
PUBLIC
My
Commission Expires:
NOTARY PUBLIC STATE OF FLORIDA
. AUG. 8.1991
DATE BONDED THRU GENERAL INS. UNO.
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