HomeMy WebLinkAboutR-89-0891J-89-947
9/27/89
RESOLUTION NO.89-891,
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 1,#IN SUBSTANTIALLY THE
FORM ATTACHED, TO AN AGREEMENT BETWEEN THE
CITY OF MIAMI AND DELOITTE HASKINS AND
SELLS, CERTIFIED PUBLIC ACCOUNTANTS, IN
ASSOCIATION WITH SHARPTON, BRUNSON &
COMPANY, P.A., VERDEJA, IRIONDO & GRAVIER,
CPAS AND WATSON & COMPANY, FOR ASSISTANCE
WITH THE IMPLEMENTATION OF THE NEW
PAYROLL/PERSONNEL AND ACCOUNTS RECEIVABLE
SYSTEMS, WITH FUNDS IN AN AMOUNT NOT TO
EXCEED $609000 THEREFOR ALLOCATED FROM THE
FISCAL YEAR 1989 OPERATING BUDGETS OF THE
DEPARTMENTS OF COMPUTERS AND FINANCE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is hereby authorized to execute
Amendment No. 1, in substantially the form attached, to an
agreement between the City of Miami and Deloitte Haskins and
Sells, Certified Public Accountants, in association wj.Ln
Sharpton, Brunson & Company, P.A., Verdeja, Iriondo & Gravier,
CPAs and Watson & Company, for assistance with the implementation
of the new Payroll/Personnel and Accounts Receivable Systems,
with funds in an amount not to exceed $60,000 therefor allocated
from the fiscal year 1989 operating budgets of the Departments of
Computers and Finance.
Section 2. This resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 12th day of October _, 1989•
• GARCIA, DIRECTOR
FINAL E DEPARTMENT
MANOHAR, SUUnq DIRECTOR
BUDGET DEP MENT
APPROVED AS TO FORM AND
CORRECTNESS:
Y
AMENDMENT NO. 1
This is an Amendment to the Professional Services Agreement
hereinafter ("Agreement") dated by and
between the City of Miami, a municipal corporation of the State
of Florida (hereinafter "CITY"), and Deloitte Haskins & Sells,
Certified Public Accountants; Sharpton, Brunson & Company; P.A.;
Verdeja, Iriondo & Gravier, CPA's; and Watson & Company
(hereinafter "CONSULTANTS").
RECITAL
WHEREAS, the City is in the process of implementing new
computerized Payroll/Personnel and Accounts Receivable systems.
WHEREAS, these new systems must be reviewed by the City's
external auditing team composed of the CONSULTANTS to ascertain
that proper controls are in place and audit trail is maintained
during the conversion process.
WHEREAS, the Agreement with the CONSULTANTS allow for the
performance of extra work.
NOW, THEREFORE, the parties agree to amend the Agreement as
follows:
Article VI, Section D shall read:
"Compensation to the CONSULTANTS for extra work
required for their assistance with the
implementation of the CITY's Payroll/Personnel and
Accounts Receivable systems acquired from Moore
Governmental System will not exceed $60,000".
It is further understood that all conditions outlined under
the original Agreement dated shall remain in
full force and effect without modification except to the extent
:codified herein.
Witness our hands and seals this day of
1989.
f
ATTEST:
RATTYIRAI, ITY CLERK
ATTEST:
CORPORATE
APPROVED BY:
VICKY LEIVA
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM
AND CORRECTNESS:
JORGE L. FERNANDEZ
CITY ATTORNEY
CITY OF MIAMI, a municipal
corporation of the State
of Florida
By: CESAR H. ODIO
CITY MANAGER
CONSULTANTS:
By:
LLS
By: •SHARPTONt BRUNSON & CO.v
P.A.
By:
GRAVIER, CPA' S
By: _
WATSON & COMPANY
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
,o Honorable Mayor and Members DATE FILE
of the City Commission 0 CT - 4 1989
OUYJECT � Agenda Item -
Amendment to Agreement
with External Auditors
Vp��" CAt� REFERENCES.
City Manager
ENCLOSURES
RECOMMENDATION:
It is respectfully recommended that the attached resolution
authorizing the City Manager to execute Amendment No. 1, in
substantially the form attached, to an agreement between the City
j of Miami and Deloitte Haskins A Sells, Certified Public
Accountants, in association with Sharpton, Brunson A Company,
1-.A., Verdeja, Iriondo A Gravier, CPAs and Watson A Company, for
assistance with the implementation of the new Payroll/Personnel
and Accounts Receivable systems, with funds in an amount not to
exceed $601.000 therefor allocated from the fiscal year 1989
' operating budgets of the Departments of Computers and Finance, be
approved.
BACKGROUND:
The City Commission has approved the acquisition of new
Payroll/Personnel and Accounts Receivable computerized systems
from Moore Governmental Systems. The implementation process
review of the City's external auditors, headed by Deloitte,
Haskins & Sells, is required to ensure existence of adequate
controls.
1 The Departments of Computers and Finance recommend adoption of
attached resolution authorizing the City Manager to execute an
amendment to the agreement with the external auditors, to allow
for:
i
Review of the systems application controls, to determine if
additional control related modifications are needed prior
to finalizing arrangements with vendor.
Review of conversion and system test plans, testing of data
prior to conversion, and post conversion review to
determine if additional modifications are required.