HomeMy WebLinkAboutR-89-0882J-89•-843
8-17-89
RESOLUTION NO. 89-882•
A RESOLUTION ACCEPTING THE BID OF COMMERCIAL
FITNESS PRODUCTS FOR THE FURNISHING OF
GYMNASIUM EQUIPMENT FOR THE DEPARTMENT OF
POLICE AT A PROPOSED COST OF $55,750.00;
ALLOCATING FUNDS THEREFOR FROM THE LAW
ENFORCEMENT TRUST FUND, PROJECT NO. 690001,
ACCOUNT CODE NO. 290929-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THE PURCHASE OF THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received July 31, 1989 for the furnishing of Gymnasium Equipment
for the Department of Police; and
WHEREAS, invitations were mailed to 36 potential suppliers
and nine (9) bids were received; and
WHEREAS, funds for this purchase will be available from the
Law Enforcement Trust Fund Project No. 690001 Account Code No.
290929-840;1and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of refurbishing the Police Gymnasium; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Commercial Fitness
Products be accepted as the lowest responsible and responsive
bid, -
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The July 31, 1989 bid of Commercial Fitness
Products for the furnishing of Gymnasium Equipment for the
Department of Police at a total proposed cost of $55,750.00 is
hereby accepted with funds therefor hereby allocated from the Law
Enforcement Trust Fund, Project No. 690001, Account Code No.
290929-840.
1� Pursuant Co authorizing affidavit
executed May 5, 1989 by the Chief
of Police.
CITY COMMISSION
MEETING OF
OCT 12 19889
ESOLUTION No.���
116
11
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 12th day of October , 1989.
XAVIER L. U REZ, MAYOR
ATTES
MATT HIRAI, CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
O L--0FE7&fqqDEZ R�
CITY ATTORNEY
-BID SECURITY LIST
131D ITEM: Gymnasium Equipment (furnishing) -__Police --.-
DID NO: 88-89-139
DATE BIDS RECEIVED: July 31, 1989 2:00 p.m.
I BIDDER TOTAL BID I BID AMOUNT CASHIERR BON (or)
�� �� I
Universal Gym Inc. Broken down
bv items
Commercial Fitness Producets I It
to
Institutional Sales Corp It to
Fitness Showcase Equipment itit
Dunn's Exercixe EQuipment It
Life Fitness I to "
Exercise Essentials I " "
Passon's Sports I of
of
NO BID:
York Barbell
Ringside Products
Utility Industries, Inc.
Zipp Sportinq Goods
q— 0 k 2—
:ECEIVED (�) envelopes on behalf of - Procurement
-ICNED �� d---� (City epariment)
DATE: �_3/
X. 76113P
.received the ereinab�
described checks this day of n connection with the hereinabove cited bids, which were an �g
d to the un rsigne on half othe
;ccountmg Division (or)
(City Department)
ICNED: RATE:
LEGAL ADVERTISEMENT 1IVED
;� Er
/ BID NO. 88-89-139 +'`1 JUL 13 i„i 9' hIt i
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3rin Pneri� e, Miami, Florida,
33133 not later than :00 .m. Jul 431 11 9 for the furnishing
of Gymnasium Equipment Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 6406 )
Cesar H. Odio
City Manager
� - ,. ��t � '!?;' +�' .. .� ..:w. -. e..:?q -r. ,.,.. � •'+«.;7n,�p.�;p;, M..a, ...!s�r.,:r.emrar,
f
(njC4,, ,a C E I V E_* 11)
EQUISITION FOR ADVSRYI$II�NITI 3 h'I 9' tt ��in'the adveeitrimt apr
DEPT/DIV. Procurement (fpr Police)907
1,
, r
ACCOUNT CODE 2 9 0 2 01- 2 8 7 , + ,r. i a_ 0"t
, -
July 7 1989 579-5174 ry
DATE - PHONE 6VE 64
PREPARED BY Maria Oijhlil
DIRECTOR�OF ISSUING DEPARTMENT
Publish the attached advertisement One (1) times.
(number of times)
Type of. advertisement: legal XXi classified display
(Cheek One) I
I
Size:. Legal Starting date July 12 , 1989
First four words ofadvertisement: Bid No. 88-89-139: Sealed bids will be....
Gyinnasium E4uipment (open 7-31-89 - 2:00 p.m.)
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LINE. I PUBLICATION ADVERTISEMENT INVOICE AMOt1NT
F3
LINE
it
T0 1
1 2
5 2
Remarks:
4 � 718 V P 12h3114115
WhitqQ - Purchasing
Yellow copy:
Pink copy:
DESCRIPTION
36
72
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-7
11
21
TO : The Honorable Mayor and Members DATE : OCT - 2 1989 FILE
of t City Commission
SUBJECT: Recommendation for Resolution
Award of Bid No. 88-89-139,
Police Gymnasium Equipment
FROM : Cesar H . Odio REFERENCES:
City Manager
ENCLOSURES:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of Commercial Fitness
Products - Concept 90, in the amount of $55,750, for furnishing
gymnasium equipment.
The Police Department has analyzed the bids received on August 2,
1989, for the furnishing of gymnasium equipment, as authorized by
Resolution No. 89-531. This equipment will be utilized by all
individuals of the Police Department as part of the Police
Wellness Program. Although Commercial Fitness Products was not
the lowest bidder it did provide the most responsive bid. The
four lower bidders did not meet the department's specifications
which called for Paramount Equipment. The substitutes.offered by
the lower bidders are unacceptable as they will not withstand the
intensive use experienced by the Police Department equipment.
Experts in the field were contacted and comparisons of equipment
were evaluated in making the determination to utilize Paramount
Equipment.
On July 11, 1989, invitations for sealed bids were sent to
prospective vendors. . Bids were opened on July 31, 1989, with
nine (9) vendors submitting bids and three (3) vendors. submitting
"no -bid."
Ms. Adrienne Macbeth was contacted reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, thetefore, recommended that the award of bid be made to
Commercial Fitness Products - Concept 90 in the amount of
$55,750. The Department's specifications have been met, and the
funding source will be the Law Enforcement Trust Fund, Project
No. 690001, Index Code 290929-840.
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$55,750
Cost estimate%Bueted Amount:
$55,750
Sourceof Funds:
Law Enforcement Trust Fund
Minority_ Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
Bid No.
88--89-139. _ .._._
% of Cost Estimate:
100%
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To: William J. Schaut
Chief Procurement Officer
FROM
Perry L. Anderson, r.
Chief of Police
DATE :
SUBJECT
REFERENCES:
AUG 17 1989 FILE :
Bid Approval, Bid No. 884 9-139
Gymnasium Equipment
ENCLOSURES:
This department has verified that funds are available with the
Departments of Finance and Budget to cover the cost of gymnasium
equipment at a cost of $55,750. Funding is to be from the Law
Enforcement Trust Fund, Project No. 690001, Index Code 290929-
840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
t
anoharr$urana, Director
Departm nt of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
CITY OF MIAMI, FLORIDA P.O. BOX 330708
PROCUREMENT MANAGEMENT Miami, F1 33233-0708
DIVISION TELEPHONE NO. 575-5174
BID NO. 88-89-139
BID SHEET
IMPORTANTs BID SHEET AND BIDDER ACKNOWLEDGEMENT [MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE _IDENTIFIED BY_,BID NUMBER, TIME
AND DATE OF BID OPENING* IF SECURITY IS REQUIRED, A BID in1lt,L C�IOT' 'T
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: Net'30 " " ' (Include cash discount for prompt payment, if any)
Additional discount of " " ' 2% 3 if awarded all items.
warranty and/or guarantee: _See enclosed Warranty Specification Sheet
State any variances to specifications (use separate sheet if
necessary): Non
Delivery: 30-35�calendar days required upon receipt of Purchase Order.
Delivery Point(s): Miami Police Department
400 N.W. 2nd Street
Miami, F1 33128
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(e) at Prices indicated on the attached bid'
sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICERS:
-' 4�■ Beam. Jr- rl7f.and R R�riii , Jr Pn C_ jApniF
Ddward B. Beam, Sr. Michael J. Shed - Vide President
Please use the back of this page if more space is necessary
Name; of individual holding license in this profession (if applicable)
N/A
MINORITY PROCUREMPSUT COMPLIANCE
.The undersigned bidder acknowle qes that It has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDERS
company name
Indicate It Minority Business:
C ] Slack C )Hispanic ( ) Women
E. S
0
AWARD OF BID
Bid No. 88-89-139
ITEM: Gymnasium Equipment
DEPARTMENT% Police
TYPE OF PURCHASE: Single purchase
REASON: This equipment will be utilized by all
individuals of the Police Department
as part of the Police Wellness Program
POTENTIAL BIDDERS: 36
BIDS RECEIVED: 9
TABULATION: Attached
FUNDS: Law Enforcement Trust Fund Project No.
690001 Code No. 290929-840.
MINORITY PARTICIPATION: Invitations to bid were sent to one
1 Black three (3) Hispanic and one (1) woman -owned firm
engaged in the Sale of Physical Fitness Equipment as located
in the following sources.
1. New Vendors Applications
2. City of Miami Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
4. New Vendors Applications
No minority response was received.
BID EVALUATION:
Following is an analysis of the
Invitation to Bid:
-
Number of Bid
Number of
Category
Invitations Mailed
Responses
Prior Bidders
Black American
0
0
_ Hispanic American
0
0
Woman
1
0
Non -Minority
3
1
New Bidders
Black American
1
0
Hispanic American
3
0
Woman
0
0
- Non -Minority
28
8
Courtesy Notifications
18
0
"No Bids"
-
3
Late Bids
-
0
Totals
54
12
Reasons for "No Bid" were as follows:
1. Zipp Sporting Goods - "We have no arrangement for
intallation work."
2. Utility Industries, Inc. - "No longer in business."
3. Ringside Products - "We do not sell this kind of
equipment."
Page l of 2
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO COMMERCIAL FITNESS PRODUCTS
FOR A TOTAL PROPOSED AMOUNT OF
$55,750.00.
rocurement Sunervisor
Date
Page 2 of 2
Safit of .3
ETA
LATION OF BIDS FOR
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TABULATION OF BIDS FOR
G r
CITY Manager, City Oark FI i.A et P N
Received fay tlrf Call, C•ewerssi•ne City Clerk. City of Miaiels
of
joitkIbAggg c GOar_ Preto
$o —1 n COMM
! �IllrNni
Um, Unit Tel
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tatttrr ILAM rigs LEGEND
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A — h/o PfMr-:1. MNrnq
A .,14 Affidavit as to Capitol !1 Surplus el Benigns [oe�poor
Poft+esd Unsigned or impeoperly Save or No Cerpaels
Seol
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BID 88-81- t31
L]
TABULAT110t4 I OF E31DS FOR
A. IL
City Mien City Clark it. Clow *1 seat, P.M.
Rec"I'.4 161 flio Cloy C-6610". CAII C,
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unit Will
Unit Until Told Unit Told Pelee Told plies,
Total Plies Total plies Poles
loom DESCRIPTION TY Plies
a-
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of Company
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Cafitoe*94 feds'"S"a"S
fly S.1404 a# fle, colpolas seat
G Gatisove-flief 16n4
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IT 19 RECOMM"O") THAT
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TA"LATTION OF BIOS FOR
IL
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Ciir Y.w a. Citty CC eo
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A.c•i,.•i fry IM Gif C•.•w...l.w. Clryr pe.l�. CMf •1 Mler_!, flNii. N• Y.
WOK
.....,.:.�..� ARITIES LEGEND.
w lllii>i�i1 �a N Cirilel ! Sv.Plua el 9sn�,n� Ce.n�en1
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IT IS RECOMMENDED THAT
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JABULATION OF BIDS FOR
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�RpE6 )LARITIES LEGEND•
Pe..«_•i_I►.tein.IF
IT IS RECOMMENDED TNAT
9 —No A f#iae-It as to Capital S Svrpiu t of e.hdong Co"eny
'
+C _ Collected Flameown
v — Proposal unaip.ea or lwp.eperlp S.ened or me Corporate
Seel
BID �' 3
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of
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TABULATIONOF ■
FOR
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ir
mom
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city monagm, city affig
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TIES -LEGEND.
IT IS RECOMMENDED THAT
Po AIIW@41 as to Capitol It SwPl-s Of 96-41-11 C*mPO-V
• s •i t
i
• 1
m
lip a
7
AFFIDAVIT
I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do
hereby certify that the aforementioned request for expenditures
from the City of Miami Law Enforcement Trust Fund, for the
Renoy_ation of the Police Department Gymnasium, as Part of a
Police Wellness Program. at an aQproximate cost of S85.000,
complies with the provisions of Section 932.704, Florida
Statutes.
Perry L. Anderson, Jr.
Chief of Police
City of Miami Poli a Department
Date
SWORN TO AND SUBSCRIBED BEFORE ME THIS �' DAY OF
1989.
N ARY UBLIC
My Commission Expires:
DATE