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Home My WebLink AboutR-89-08818-9-89 J-89-796 RESOLUTION NO. 891.881 A RESOLUTION ACCEPTING THE BID OF LLOYD STEIR FOR THE FURNISHING OF THREE (3) PUREBRED GERMAN SHEPHERD DOGS FOR THE DEPARTMENT OF POLICE AT A PROPOSED COST OF $8,100.00; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGET ACCOUNT CODE #290201-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THE PURCHASE OF THESE DOGS. WHEREAS, pursuant to public notice, sealed bids were received May 30, 1989 for the furnishing of three (3) Purebred German Shepherd Dogs for the Department of Police; and WHEREAS, invitations were mailed to ten (10) potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase will be available from the Operating Budget Account Code No. 290201-840; and i WHEREAS, these dogs will be used by the Department of Police for the purpose of performing area searches and to detect the presence of narcotics; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bid received from Lloyd Steir be j' accepted as the most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The May 30, 1989 bid of Lloyd Steir for the furnishing of three (3) Purebred German Dogs for the Department of Police at a total proposed cost of $8,100.00 is hereby accepted with funds therefor hereby allocated from the Operating Budget Account Code #290201-840. F ISSION OF 1969 8-9-89 J-89-796 s9,r$81 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF LLOYD STEIR FOR THE FURNISHING OF THREE (3) PUREBRED GERMAN SHEPHERD DOGS FOR THE DEPARTMENT OF POLICE AT A PROPOSED COST OF $8,100.00; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGET ACCOUNT CODE #290201-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THE PURCHASE OF THESE DOGS. WHEREAS, pursuant to public notice, sealed bids were received May 30, 1989 for the furnishing of three (3) Purebred German Shepherd Dogs for the Department of Police; and i WHEREAS, invitations were mailed to ten (10) potential i suppliers and five (S) bids were received; and i WHEREAS, funds for this purchase will be available from the Operating Budget Account Code No. 290201-840; and WHEREAS, these dogs will be used by the Department of Police for the purpose of performing area searches and to detect the presence of narcotics; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bid received from Lloyd Steir be accepted as the most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The May 30, 1989 bid of Lloyd Steir for the furnishing of three (3) Purebred German Dogs for the Department of Police at a total proposed cost of $8,100.00 is hereby accepted with funds therefor hereby allocated from the Operating Budget Account Code #290201-840. CITY COMMISSION MEETING OF OCT 12 1989 • Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these dogs. Section 3. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 12th day of October , 1989. PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF ASSISTANT CITY ATTORNEY LEGISLATION/SPECIAL PROJECTS DIVISION APPROVED AS TO FORM AND CORRECTNESS: JOR E� L. FERN EZ CITY AT ORNE 2 'BID SECURITY LIST BID ITEM: (3) Purebred Male German She herd Dogs -- BID NO: 88-89-108 DATE BIDS RECEIVED: May 3 0, 19 8 9 2: 3 0 p. m. BIDDER TOTAL BID AMOUNT BID BOND (or) A► CASHIER'S CHECK Christel Training K. $8,400..00 fo 3 dogs Landmark Kennel $2,50G per d g Lloyd Steier Broken down by items Knight Investigative Services, Inc. $4,200.00 per dog H.G. Muller $9,000.00 per dog RECEIVED( V (: t ) envelopes on behalf of QSA s- Procurement Office SIGNED: DATE: ��j �'� !^City epartment Received the hereinabove described checks this day of 119 in connection with the hereinabove cited bids, which were handed to the un rsigne on alf owe Accounting Division (or) (City Department) SIGNED: DATE: r +V LEGAL ADVERTISEMENT RECEIVED °�9 11r1Y -8 ni In 06 BID NO. 88-89-108Ar CITY Cl_ �W�= -`� Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than lC"3V 'p.r."M for furnishing Three (3) Purebred Male German er ogs rom Germany for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6279 ) Cesar H. Odio City Manager n cKv (l.) w mom REQUISITION FOR ADVERTISEMENT DEPT/DIV. Procurr menu (for Police) ACCOUNT CODE 2 Q 0 2 01- 2 8 7 This number must appftr M the advertisement. 6279 Ma 3 1§89 5r75--5174 ' DATE �' PHONE APPROVED BY: ' PREPARED BY Ma` S lim j a l i 1 ._ _._ f- DIRECTdR OF ISSUING DEPARTMENT Publish the attached advertisement One (1 ) times. i (number of times) Type of advertisement: (**ck One) Size: Legal First four words of advertl: Remarks: 4legal X classified 1 display Starting date *ay of 1989 ..Bid No. 88-89-108: Sealed bids will be.... le(3) German Shepherd Dogs (open 5-30-89 - 2 :30 P..m. ) ''DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. t DATE(S) OF - - -- LINE PUBLICATIONt ADVERTISEMENT INVOICE AMOUNT 0 Miami Review_ A-1- t B-2 C-3 D-4 1 � 1 as jM r� iE-51 -".. C -3 F4. F4 F7 F8 F9 Y10 C711 F12 1NE TRANS t VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROTECT 1 13 1 11718 1 ) 12S.34 39.42 145 50 51 56 57 62.63 65 66 1 2 4 1 VIP I It I I I I I I 1 1 12101212 9171 2 3 4 7 8 V P 12 314 15 DESCRIPTION 36 64DISCOUNT B 72 AMOUNT 2 0 0 2 0 1 Pink Copy: Maria- Procurement Yellow Copy: Silvia Mendoza _ City Clerk's r . i Approved f r Payment Yell ow Ftnlutce Plnk-Department Ms. Ann Whitaker was Participation and she recommendation. CITY OF MIAMI, FLORIDA CA=6 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of City Commission FROM: Cesar H. Odi o City Manager RECOMMENDATION: DATE : O C T t 1989 FILE : SUBJECT : Recommendation for Resolution & Award of Bid No. 88-89-108, Purebred German Shepherds REFERENCES: ENCLOSURES: I It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Lloyd Steier, in the _ amount of $8,100, for the furnishing of three Purebred German Shepherd Dogs to be utilized by the Miami Police Department Canine Detail. BACKGROUND: The Police Department has analyzed the bids received on May 30, 1989, for the furnishing of three Purebred German Shepherd Dogs- These dogs will be utilized by the Canine Detail to perform area searches and to detect the presence of narcotics. The Department has found Lloyd Steier to be the most responsive bidder. On May 8, 1989, invitations for sealed bids were sent to rospective vendors. Bids were opened on May 30, 1989, with five 5) vendors submitting bids. The bid of Landmark Kennels was the lowest bid but was unacceptable for the following reasons: 1. Metro Dade County, Hialeah and Homestead Police Departments have all purchased dogs from Landmark Kennels in the past and have received inferior dogs, resulting in legal action to rectify the problem. 2. The City of Miami Police Canine Detail also had to resort to legal remedies to stop Landmark Kennels from advertising that it trained our police canines. All Miami Police Department canine training is done in- house. contacted reference to Minority concurs with the Department's It is, therefore, recommended Lloyd Steier. The Department's the funding source will be Budget, Index Code 290201-840. that the award of bid be made to specifications have been met, and the Police Department Operating The Honorable Mayor and Members Bid No. of the City Commission 88-89-108 Page 2 Amount of Bid % of Cost Estimate: $8,100 100% Cost estimate/Budgeted Amount: $8,100 Source of Funds: General Operating Budget Minority Representation: Non -Minority Vendor Public Hearings/Notices N/A Assessable Project: N/A CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE : J U L 0 7 1989 FILE William J. Schaut Chief Procurement Officer FROM Perry Z. Anderson, Jr. Chief of Police SUBJECT : Bid Approval, Bid No. 88-89- 108, Purebred German Shepherds REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Budget and funds are available to cover the cost of three German Shepherd Dogs at a cost of $8,100. Funding is to be from the Police Department General Operating Budget, Index Code 290201-840. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: an ar fikirana, Director De rtm t of Budget ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez, Director Planning Department (This form properly signed is part of the recommendation package to be placed on the attached to the resolution cover memorandum.) 9 El CITY OF MIAMI, FLOF=A PROCUREMENT MANAGEMENT DIVISION BID SHEET P.OSOX 330708 Miaarr, F1 33233-0708 TELEPHONE NO. 575-5174 BID NO. 88-89-108 IPIPORTANTs BID SBa= AND BIDDER ACRdOMLEDGEMM MUST BE RETURNED IN DUPLICATE Ig THE ATTACHED ENVEWPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS RROUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENviLorp. Terms: 30'days ".;(Include cash discount for prompt payment, if any) Additional discount of--* 't if awarded all items. warranty and/or guarantee: Guarantee 'a State any variances to 8 8jpe9c-iations (use separate sheet if necessary) sResponsibi'lity for dog's health and w-i i _t-Gi ng Delivery: AnPoliccalKgendaiah%% %g tequired upon receipt of Purchase Order. Delivery Point(*): Miami Police Department 400 N W 2nd Avenue Miami. FL 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY ONNER(S)s NAMES OF COMPANY OFFICERS: Lloyd Steipr President Vice President .� FranCpAghni or, (Please use t • back of this page if more space is necessary Name of individual holding license in this profession (if applicable) y Not. Applicable X-119- OSITY PVAMREMEM't COMPLIANCE The undersigned bidder acknowledges that it has received a copy of. Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto,. BIDDERS Lloyd St ie ccapany name Indicate i! Nimmity 8vsinesss [ I Black ( 3 Rispanic C ]-women FAILURE Signatures 0 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS% BIDS RECEIVED: AWARD OF BID Bid No. 88-89-108 Purchase of three (3) Purebred German Shepherd Dogs Police Short term Contract To be utilized by the Canine Detail to perform area searches and to detect the presence of narcotics 10 TABULATION: Attached FUNDS: Operating Budget Account Code No. 290201-840. MINORITY PARTICIPATION: Invitations to bid were sent to one 1 Hispanic and one (1) woman -owned firm engaged in the Sale of Purebred Dogs as located in the following sources. 1. Previous bids on file in the Procurement Mgmt. Office 2. New Vendors Applications Minority response consisted of bids received from one (1) Hispanic and one (1) woman -owned firms BID EVALUATION: Following is an Invitation to Bid: Number of Bid Category Invitations Mailed Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" Late Bids Totals 0 1 0 6 0 0 1 2 18 28 Page 1 of 2 analysis of the Number of Responses 0 1 0 1 0 0 1 2 X 0 5 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO LLOYD STEIR FOR A TOTAL PROPOSED AMOUNT OF $8,100.00. F-lo, " Date 9idder loots Ne. DESCRIPTION TABULATION F BIDS FOR ��St of_ ►+a�<�PuRnEn 1��SrtnF��,ss City Manager, City Clark A. W Raceived by the City Comm+$Sion, City Clark, City of Mi.;. Florida of P. M. unit n r 1 Total P Total ' Price s Total - I Tet*I r Price QIna ov #1,?w -05 . ho Ef lrvlam,Y 1w;0• IRREGULARITIES LEGEND. A—NePeaar-al•Attamay IT IS RECOMMENDED THAT^ a No Alfidewa as to Capital t Surplus of Bending Company [7/J L7E &61ex) % J61,x) c✓s S T `�tJiC . C _ Carrecteti Eetensteae LGes/I) rST626 u .. IPspnsd Unsigned et iteptoperly Signed at No Corporate Seat E—Questionnaire Not Filled Out F_ ,t , ds..da�tsaar�ii3lsnd Ui �cineewaid l_ Ptee. S f�nYr- c ,j unit Price Total Price Total 10 THU 1 3 G 4m GSA P.02 CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM TO : W i l li am J ►Qh 4-DATE : J U L 0 7 1989 FILE: c e#u Chi f Proourement Officer FARM .. C<;? Perr L. Anderson, Jr. Chief of Police SUBJECT: Bid Approval, Bid. No. 88-89- 108, Purebred German Shepherds REFERENCES: ENCLOSURES: Pursuant* to public notice, the Police Department evaluated sealed bide received May 30, 1989, for furnishing three Purebred German Shepherd Dogs, at a cost of $8,100. The bid of Lloyd 8teier, a non -minority vendor, met the Police Department's requirements and specifications and provided the second lowest bid. Landmark Kennels provided the lowest bid and is unacceptable for the following reasons: 1. Metro Dade County, Hialeah and Homestead Police Departments have all purchased dogs from Landmark Kennels in the past and have received inferior doge, resulting in legal action to rectify the problems. 2. The City of Miami Police Canine Detail also had to resort to legal remedies to stop Landmark Kennels from advertising that it trained our police canines. All Miami Police Department canine training is done in- house. Me. Ann Whitaker was contacted reference to Minority Participation and she conei;rs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Lloyd 8teier, in the amount of $8,100. Punds are available through the Police Department General Operating Budget, Index Code 290201-840. PLA:tjr