HomeMy WebLinkAboutR-89-08773-89-804
8/30/89
RESOLUTION NO. S9"."" 8% i
A RESOLUTION ACCEPTING THE BIDS OF HECTOR
TURF INC. FOR FURNISHING OF ONE (1) ROTARY
MOWER IN THE AMOUNT OF $9,985.00 AND DEBRA
TURF & EQUIPMENT FOR FURNISHING ONE REEL TURF
MOWER IN THE AMOUNT OF $12,669.00 TO THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/FLEET MANAGEMENT DIVISION AND
AUTHORIZING THE PURCHASE OF TWO (2) RIDING
MOWERS UNDER A CURRENT STATE OF FLORIDA
CONTRACT NO. 515-630-89-1 FROM DEBRA TURF &
EQUIPMENT IN THE AMOUNT OF $10,298.00 FOR A
TOTAL PROPOSED AMOUNT OF $32,952.00;
ALLOCATING FUNDS THEREFOR FROM 1988-89 PARKS
RECREATION AND PUBLIC FACILITIES ACCOUNT CODE
#580202-850 ($9,985.00); ACCOUNT CODE NO.
580202-840 ($12,669.00) AND ACCOUNT CODE NO.
580303-840 ($10,298.00); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received November 23, 1988 for the furnishing of tractors, mowers
and attachments for the Department of General Services
Administration/Fleet Management Division; and
WHEREAS, invitations were mailed to 26 potential suppliers
and 3 bids were received; and
WHEREAS, the Parks, Recreation and Public Facilities
Department needs to purchase two (2) riding mowers available
under a current State of Florida Contract No. 515-530-89-1 from
Debra Turf & Equipment at the proposed amount of $10,298.00; and
WHEREAS, funds for this purchase are available from the
1988-89 Parks Recreation and Public Facilities Account Code No.
580202-850 ($9,985.00); Account Code No. 580202-840 ($12,669.00)
and Account Code No. 580303-840 ($10,298.00); and
WHEREAS, this equipment will be used by the Department of
Parks Recreation and Public Facilities in the grounds maintenance
at the Melreese Golf Course and other City facilities; and
WHEREAS, the City Manager and the Directors of the
Departments of General Services Administration and Parks,
Recreation and Public Facilities recommend that the bids received
from Hector Turf, Inc. in the amount of $9,985.00 and Debra Turf
CITY COYMUSSION
MEETING OF
OCT u *89
RESOWTION N0.897 #
oC ►.6 DI[C.
i
& Equipment in th amount of $12,669.00 foie total proposed
amount of $22,654.00 be accepted as the lowest responsible and
responsive bids and the purchase under State of Florida Contract
No. 515-630-89-1 from Debra Turf & Equipment in the amount of
$10,298.00 be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The November 23, 1988 bids of Hector Turf, Inc.
in the amount of $9,985.00 for the furnishing of one (1) Rotary
Mower and Debra Turf & Equipment in the amount of $12,669.00 for
the furnishing of one (1) Reel Turf Mower to the Department of
General Services Administration/Fleet Management Division at a
total proposed amount of $22,654.00 is hereby accepted with funds
therefor hereby allocated from 1988-89 Parks Recreation and
Public Facilities Department Account Code Nos. 580202-850
($9,985.00) and 580202-840 ($12,669.99).
Section 2. The purchase under State of Florida Contract
No. 515-620-89-1 for two (2) riding mowers from Debra Turf &
Equipment at the proposed amount of $10,298.00 is hereby approved
with funds therefor hereby allocated from Parks Operations Budget
Account Code No. 580303-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 12th day of Oc 989.
e
VAVIER L. SU A REZ, ah3f R
PREPARED AND APPROVED BY:
IP e:gLz Z G 1
ROBERT F. CLARK
APPROVED AS 0 FORM AND CORRECTNESS:
O GE FE ANDEZ
CITY ATTORN
2 -
DID SECURITY LIST
BID ITEM: Tractors, Rake, Mowers, Trimmers, Blades, Etc.
BID NO: 88-89-021
DATE BIDS RECEIVED: November 23, 1988 2: 00pm
BIDDER
TOTAL
BID AMOUNT
BID BOND (or)
CASHIER'S CHECK
Fast Enterpirses Corp
Broken down
Ace Lawnmowers
of to
Glinton Sales Inc.
is It
Tradewinds Tractor Corp
to"
Growers Ford Tractor Co.
if
Alamo Group
"
Hut-Kwick Corporation
"
Richards Tractors & Itlplement
"
DeBra Truf & Equipment Co.
Hector Turf, Inc.
"
Case Power & Equipment
NO BTn!
Shelley Tractor & Equipment Cc.
The Miami Lawn machine
W.E..
RECEIVED C14 ( ) envelopes on behalf of GSA - Procurement Office
/,ten (City Department _
SIGNED- ^y DATE: i iC
Received the hereinabove described checks this day of , 19
in connection with the hereinabove cited bids, which were�ianded to the un rsigne on alf of he
Accounting Division (or)
(City Department)
SIGNED: DATE:
r
CITY OF MIAMI, FLORIDA CA=2
INTER -OFFICE MEMORANDUM
TO : DATE : FILE
Honorable Mayor and Members O C 1T - 2 1989
of th City Commission SUBJECT
Award of Bid & Authorization
to Purchase Mower Equipment
FROM: Cesar H. Odio
City Manager
RECOMMENDATION:
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution for the purchase of mower equipment for the
Department of Parks, Recreation and Public Facilities, for use at
the Melreese Golf Course and various parks as follows: awarding
bids to the lowest responsible and responsive bidders in
accordance with bid #88-89-021 to Hector Turf, Inc. for one (1)
rotary mower in the amount of $9,985 and to DeBra Turf and
Equipment for one (1) 72" turf mower in the amount of $12,669,
and authorizing the purchase of two (2) riding mowers under a
current State of Florida Contract (#515-630-89-1) from DeBra Turf
and Equipment at a cost of $5,149 each. The total cost of these
purchases is $32,952, with funds to be allocated from the
Melreese Golf Course Enterprise Fund budget and from the General
Fund operating budget of the Parks Operations Division as shown
in the table below.
I
BACKGROUND:
The Departments of General Services Administration and Parks,
Recreation and Public Facilities provided information for this
legislation.
The Fleet Management Division of G.S.A. has analyzed bide
received pursuant to bid #88-89-021 to furnish Mower Equipment
for maintenance of the Melreese Golf Course. The equipment
consists of a rotary mower and a 72" reel turf mower that are ,
regularly used in the golf course maintenance industry. As a
result of our bid evaluation process, it is recommended that an
award be granted to Hector Turf, Inc. and Debra Turf & Equipment,
I respectively, as the lowest and most responsive bidders for the
two (2) pieces of equipment.
I -
r
Honorable Mayor and Members
of the City Commission
Purchase of Mowing Equipment
page 2
The Department of Parks, Recreation and Public Facilities has
also requested the purchase of two (2) 36" riding lawn mowers for
regular use by our mobile crews in maintaining various city
parks. Procurement Management Division of G.S.A. has determined
that this equipment is available under a currently effective and
competitively bid State of Florida contract. The lowest
responsive and responsible bidder under State Contract
#515-630-89-1 is also DeBra Turf and Equipment, at a unit cost of
$5,149 for the specified equipment, for a total of $10,298.
The total cost associated with these purchases is estimated to be
$32,952.00, which funds are available from the FY 89"operating
budgets of the using divisions of the Department of Parks,
Recreation and Public Facilities.
Source of Funds: Individual FY 89 operating budgets of the using
divisions, as follows:
ITEM
FUND/FACILITY
INDEX
AMOUNT
Enterprise Fund Budget/Melreese
Golf Course Division
One (1) Rotary Mower
580202-850
$
9,985.
One (1) Turf Mower/reel type
580202-840
$
12,669.
General Fund Budget/Parks Operations Division
Two (2) 36" Riding Mowers
580303-840
$
10,298.
TOTAL
$
32,952.
i Minority Participation:
For Bid No. 88-89-021, bid invitations were
minority vendors, and no response was received.
Public Hearings/Notices one legal advertisement
Assessable Project: n/a
funding memoranda
award of bid
tabulation
proposed resolution
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE : FILE
William Schaut
Procurement Supervisor SUBJECT
General Services Administration Funding for Purchase of
Mowers under State Contract
FROM/4 : i t'REFERENCES
Alberto Ruder, Director Contract #515-630-89-1
..:�� Department of Parks, Recreation ENCLOSUREsReq. #22091
and Public Facilities
This department has verified with the Departments of Finance and
Budget, as applicable, that funds are available to cover the cost
of the subject purchase in the total amount of $10,298 from the
FY 89 operating budget of the Parks Operations Division, Account
Code 580303-640.
FINANCE REVIEW AND APPROVAL: BUDGET REVIEW AND APPROVAL:
n/,a
D
Carlos Garcia, Director Surana, Director
Department of Finance #'n-ol#r
pa went of Budget
cc:' Alex Martinez
Jon Lindeman
i
t 8 877
i
A1_1q N,1.N.1 :i�\, �n� wT..r'.
� �y N.N1•�.Mlww .i
siJ•c�� -�-st+ rrc: i e1 a� a�a
P r o 2
CITY Of MIAMI, I'LONOA '
INTRMt-OFFICE MEMORANDUM
'O William J. Schaut nAT&
Procurement Supervisor
Pro em t Management Division 800T: purchase of Mowers
rRpM : On E. W 1 is I3•, Di r@CLOY RfFERFNC.EB
General Services Administratton
1 nnaArluncA
This department hag verified available funding with the r
Departments of Finance and Budget that tunas are available: to
cover the cost of the subject bid in the amount ofAe
Account Code Number amount of f 12,669.00 Account
Cowie Number S80202-84 t am bnt of $9,985.00 Account Zoae Number„3
580202-8SO P - * `
FINANCE REVIEW §2APPROVED BYe ADDITIONAL APPROVALS
(Except for funds already (if required)
appropriat2d or items included
An YY. budget)
/M
Carlos daarc at� A rector 8e>cg' o -Jguaa,- D`1 rec" or
Department of Finance planning Department
BUDGETARY REVIEW 6 APPROVED BYi
AftV f NIA
ano ar wver",,
rectorsrP ca stane a, t5'�re�c" FrDepa:+rtmegement Community DeVelopment
and flu
K
0
CI14w OF MIAMI , FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-021
BID SHEET
4PORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
!rms: NET (Include cash discount for prompt
payment, any)
ditional discount of NONE $ if awarded all items.
rranty and/or guarantee:
ate any variances to specifications (use separate sheet if
•pessary):
:ivery: calendar days required upon receipt of Purchase
ier.
.ivery Point(s):
GENERAL SERVIC9S AD14INISTRATION PARKS, RECREATION & PUB. FACILITIES
FLEET MANAGEMENT DIVISION OPERATIONS DIVISION
1390 N.W. 20th STREET 1000 N.W. 20th STREET
_MIAMI,_ FL 33142 m1ramIr VT »,
accordance with the Invitation to Bid, the Speci cations, Genera
ditions, Special Conditions, and General Information to Bidders, we
ee to furnish the Items) at Prices indicated on the attached bid
et(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
James R. Mantey - President
Angelo J. Noce - Executive Vice.President
Ralph J. Baxter - Vice President
Gloria M. Nowak - Secretary
a,ase use the back of this- page if more space is necessary
MINORITY PROCUREMENT COMPLIANCE
undersigned bider acknowledges that t has received a copy of
nance No. 10062, the Minority Procurement Ordinance of the City of
! :i, and agrees to comply with all applicable substantive and
'edural provisions therein, including any amendments thereto.
ER: HECTOR TURF, INC. Signature:
company name
Print Name
sate if Minority Business: Date: • November 18, 1988
Slack C Hispanic C Women
IRE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
�1.i FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-021
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR 'BOND IS SUBMITTED IN THIS,
ENVELOPE.
Terms: Net 10th Prox. (Include cash discount for prompt
payment, if -any)
Add-tional discount of 00 % if awarded all items.
'warranty and/or guarantee: As noted next to each item
State any variances. to- specifications (use separate sheet if
necessary) : ITEM 8 - 21" cutting widtit
Delivery: 30 calendar days required.•upon receipt of Purchase
.-)r de r .
Delivery Point(s): Destination
GENERAL SERVICES ADMINISTRATION PARKS, RECREATION & PUB. FACILITIES
FLEET MANAGEMENT DIVISION OPERATIONS DIVISION
1390 N.W. 20th STREET 1000 N.W. 20th STREET
MIAMI FL 33142
n accordance with the Invitation to Bid, the Specifications, General
'onditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Priced indicated on, the attached bid
heet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
DeBra Turf & Ind. Eq. Co. is a subsidiary of
RSI Corporation, Greenville, S.C. David L. DeBra - President
Judson N. DeBra - Vice President
Tliomas G. Cowan - Secretary
lease use the back of this page if more space is necessary
MINORITY PROCUREMENT COMPLIANCE
,e undersigned bidder acknowledges that it has received a copy of
dinance No. 10062, the Minority Procurement Ordinance of the City of
ami, and agrees to comply with al'1 applicable substantive and
ocedural provisions therein, iiacluding any amendments thereto.
)DER; DeBra Turf & Industrial Equip. Co ' gneture: _.
company name 1
Print Name: D.L. DeBra- --Prasidenr
ticate if Minority Business: Date.-- November 18, 19a$
Black [ i Hispanic C ] Women
Y
LURE TO COMPLETE, SIGN, AND RJ
THIS FORM MAY
40,-
., O-
R
AWARD OF BID 40
Bid No. 88-89-021
ITEM:
Purchase of four (4) mowers
DEPARTMENT:
General Services Administration /Fleet
Management Di -vision
TYPE OF PURCHASE:
Two mowers will be purchase under the
above Bid number and two mowers will
be purchase under State of Florida
Contract No. 515-630-89-1.
REASON:
These mowers will be used for grounds
maintenance at the Melreese Golf
Course and various City facilities.
POTENTIAL BIDDERS:
26
BIDS RECEIVED:
3
TABULATION:
Attached
FUNDS%
1988-89 Parks Recreation and Public
Facilities General Fund Budget/Parks
Operations Division Account No.
580303-840 ($10,298.00) and Enterprise
Fund Budget/Melreese Golf Course
Division Account No. 580202-850
($9985.00) and Account No. 580202-
840($12669.99).
MINORITY PARTICIPATION: Invitations to bid were sent to three
3 Black and five (5) Hispanic firms engaged in the sale of
tractors and mowers equipment as located in the following
sources:
1. New Vendors Applications on file in the Procurement
Office.
2. City of Miami Minority Register
3. Previous Bid on File in the Procurement Office
No Minority response received.
BID EVALUATION:
The bids meet the specifications.
Following is an
analysis of the
Invitation to Bid:
Number of Bid
Number of
Category
Invitations Mailed
Responses
Prior Bidders
Black American
0
0
Hispanic American
2
0
Woman
0
0
Non -Minority
10
3
New Bidders
Black American
3
0
Hispanic American
3
0
Woman
0
0 .
Non -Minority
8
0
Courtesy Notifications 18
0
"No Bids"
-
3
Late Bids
„�
0
Totals
44
6
0"877
Page 1 of 2
\46
Reasons for "No Bid" were as follows:
1. Shelley Tractor & Equipment Co. - We are unable to bid
on this equipment.
2. Miami Lawn Machine - "NO BID"
3. W. E. Johnson Equipment Co. - "We do not distribute this
equipment".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO HECTOR TURF, INC. IN THE
AMOUNT OF $9,985.00 AND DEBRA TURF &
EQUIPMENT IN THE AMOUNT OF $12,669.00
AND UNDER STATE OF FLORIDA CONTRACT
NO. 515-630-89-1 $10,298.00 FOR A
TOTAL PROPOSED AMOUNT OF $32,952.00.
Procurement Supervisor
F-3/- e.7
Date
Page 2 of 2
i T
FLEET MANAGEMENT DIVISION
•
BID
#88-89-021 I'URCiiASE
OF: -TRACTORS,-RAKE, MOWERS, TRIMMERS, }3LAl)iS_��'�= I I
TABULATION 01'
BIDS kgtiEIV)JD
BID TITLE
MAKE & MODEL
UNIT COST
TOTAL WARRANTY
DELIVERY COMMENTS
DESCRIPTION
BIDDER,
XI
Equip. & E
Turf urq.
$9, 379.00
$9, 379.00 2 years
3o days Non -minority
Does not meet specifications
ITEM
Ft. Lauderdale, FL
One 11) Rotary
33021
Mower Toro Grounds
Jacobsen TurfCat T422D
master 322D-Model
#66132
No. 30782
`
Jacobsen Turf Cat.
!
Mdl. D-w-224
Hector Turf, Inc.
$9,985.00
$ 9 , 9 8 5.0
Non -minority
Deerfield Beach, FL
P:z &Labor
-
33442
Toro Groundsiriaster
022-D
Kut-Kwick Corp.
$9,607.12
$9,607.12 1 year
30 days Non -minority
Does not meet specifications
I
P. o. Box 984
or
1500 hrs.
Brunswick, GA 31521
I�.
Kut-Kwick CL24-72
IT M XII (0m) 1
DeBra Turf & Fqu•pmen t
$12,669.00
12, 669.00 1 year
30 days Non-minority
Ft. Lauderdale, FL
72" Reel Turf Mower
33021
14-16 hp,. Ryder
Jacobsen Tri-King 1471
3e
Jacobsen Tri-King
#67718
1471-30.)
(10
A41
Two.() geckendorn'
Debra Turf & 'Equinen'
$5,149.00
$10, 298.0
it iq 'Lawn Mo er
State Contract
V
k
HoAei #�73901
No. 515-630-89-1
Commodity No. 515-639-640-0360
(expires 1/90)