HomeMy WebLinkAboutR-89-0876J-89-835
8/11/89
RESOLUTION NO. 89" '876
A RESOLUTION ACCEPTING THE BID OF CALAN, INC.,._
FOR THE FURNISHING OF AN INTEGRATED SWEEP
SYSTEM AND SPECTRUM ANALYZER FOR THE
DEPARTMENT OF COMPUTERS AT A TOTAL PROPOSED
COST OF $19,960.00; ALLOCATING FUNDS THEREFOR
FROM FY'88-89 SPECIAL REVENUE FUND ACCOUNT
CODE NO. 540101-840; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received July 12, 1989 for the Furnishing of an Integrated Sweep
System and Spectrum Analyzer to the Department of Computers; and
WHEREAS, invitations were mailed to 40 potential suppliers
and 1 bid was received; and
WHEREAS, funds for this service are available from the
FY'88-89 Special Revenue Fund Account Code No. 540101-840; and
WHEREAS, this service will be used by the Department of
Computers/Communications Division for the purpose of
significantly reduce downtime on the data Network and improve the
integrity of the I -Net; and
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the bid received from Galan, Inc. be
accepted as the lowest responsible and responsive bid. -
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
i'
OF MIAMI, FLORIDA:
Section 1. The July 12, 1989 bid of Calan, Inc. for the
Furnishing of an Integrated Sweep System and Spectrum Analyzer to
the Department of Computers at total proposed cost of $19,960.00
is hereby accepted with funds therefor hereby allocated from
_ FY'88-89 Special Revenue Fund Account Code No. 540101-840.
CITY COY -MISSION
MEETING OF
OCT 12 1989
RESOLUTION No. 1387"
La
J-89-835
8/11/89
RESOLUTION NO. 89 "876
A RESOLUTION ACCEPTING THE BID OF CALAN, INC.,.
FOR THE FURNISHING OF AN INTEGRATED SWEEP
SYSTEM AND SPECTRUM ANALYZER FOR THE
DEPARTMENT OF COMPUTERS AT A TOTAL PROPOSED
COST OF $19,960.00; ALLOCATING FUNDS THEREFOR
FROM FY'88-89 SPECIAL REVENUE FUND ACCOUNT
CODE NO. 540101-840; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received July 12, 1989 for the Furnishing of an Integrated Sweep
System and Spectrum Analyzer to the Department of Computers; and
WHEREAS, invitations were mailed to 40 potential suppliers
and 1 bid was received; and
WHEREAS, funds for this service are available from the
FY'88-89 Special Revenue Fund Account Code No. 540101-840; and
WHEREAS, this service will be used by the Department of
Computers/Communications Division for the purpose of
significantly reduce downtime on the data Network and improve the
integrity of the I -Net; and
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the bid received from Calan, Inc. be
accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The July 12, 1989 bid of Calan, Inc. for the
Furnishing of an Integrated Sweep System and Spectrum Analyzer to
the Department of Computers at total proposed cost of $19,960.00
is hereby accepted with funds therefor hereby allocated from
FY'88-89 Special Revenue Fund Account Code No. 540101-840.
CITY COMMISSION
MEETING OF
OCT 12 1989
RESOLUTION No. 8.7- ""
4�
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 12th day of October , 1989.
PREPARED AND APPROVED BY:
&-a'A
ROBERT CLARK
APPROVED AS TO FORM AND CORRECTNESS:
c
4O GE F RNANDEZ
CI Y AT O EY
3
'BID SECURITY LIST
DID ITEM: Sweep System and Spectrum Analyzer
DID NO: 88-89-122
DATE BIDS RECEIVED: July 12, 1989 2:00 P.M.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or) ♦ "�
CASHIER'S CHECK
Calan, Inc.
Broken down
i
NO BID:
Networks, Inc.
Advanced Network
AT & T Paradyne
KSM Electronics, Inc.
RECEIVED ( ) envelopes on behalf of GSA - Procurement Office
13 SIGNED: DATE:
-�( ity epartment
Received t4 hereinabove described checks this day of , 19
in connection with the hereinabove cited bids, which were ended to the undersigned on behalf oche
Accounting Division (or)
(City Department) •
SIGNED: DATE:
1P
LEGAL ADVERTISEMENT
BID NO. 88-89-122
f
Sealed bids will be received by the City of Miami City Clerk at
Zer office located at S.■P#nalyzer
c- e, Miami, Florida,
33133 not later than :00 p.mfor the purchase of
a Sweep System and S combination to perform a
non -interfering, high -resolution Sweep for CATV and LAN Systems
for the Department of Computers/Cable Communications.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 6297 )
Cesar H. Odio
City Manager
���Ex'°.[?r;m aa».�:�-.,ry .. ps�y�n.,p e .r..-....mow °� c,-:-.;-w,,....�:t. ...:�,..a, a ... e��z ,r✓?^_ ,t.. . -- ,: , ); F: YS- `:"4.'Mi'd. ��y'.+Y+.. ^'tyrt�7+t,�}'�°"'" v•n<.r:..--,w, . -tom � rs� -q�`
i
«'nv
�'h .n;,r�ber must appear
i RQUlSITIC�N FOR ADVERTISEMENT, JIJ! 26 r
in, eertlsement.
bEPt/OIV, Procufement ( for Computers -Cable Comm.)
ACCOUNTCODE 54Q201-287 .,,i#`i'
DATE June 22, :,1989 0ol..i'
PHONE 5 7 5 v 517 4 AP -RIOV b Y'
PREPARED BY Maria Abijalil ` !
DIRECT OP ISSUING DE ARTMENT
Publish the attached advertisement One (1) times.
(number of times)
Type -of advertisement: legal xx classified display
(Check One)
Size: Legal Starting date June 27, 1989,
First four words of advertisement: Bid No. 88--89-122: Sealed bids will be....
Remarks: _— Sw6ep System and Spectrum Analyzer (open 7-12—W — 2: 00-_-
ti
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE,'
PUBLICATION i
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
Miami Reciew
A-1'
B-2
C_3
f
!1-.A
4
t
F3
F4
F5
F7
F8
F9
F10
F11
F12-
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
11718
1 125,34
39,42
45
50
51 56
57 62
63 65
W- 71
1
2
4
1
VIPI
I
I
I
I
I
I
1
1
12101212
817
t.
2
3
4.
7
8 V P 121314
15 DESCRIPTION
36
64DISCOUNT 6
72 AMOUNT'' 80
5"200:201
i
White — Purchasing
Yellow copy:
Pink copy : r
-.j
Approved f r Payment
Yellow - Finance P nk-AAepaorle g
Silvia Mendoza, City Clerks Of ice
Maria, erocurement Management Otfice
i
CITY OF MIAMI, FLORIDA CA=1
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members n
To ` of -the Cl ty Comm I ss I on oarE : OCT-- f2...1989 FILE
Recommendation for
sue�Ecr : Resolution & Award of
Bid/No. 88-89-122,
L Sweep System & Spectrum
FROM : Cesar H . Od l o REFERENCES: Analyzer
City Manager
ENCLOSURES:
RECOMMENDATION:
It Is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid from CALAN, Inc. of
Dingmans Ferry, Pennsylvania, as the only responsible and
responsive bidder to provide an integrated Sweep System and
Spectrum Analyzer with all the features required by the City's
users to the Department of Computers. The total one time cost of
this integrated Sweep System and Spectrum Analyzer is $19,960,
for which funds are available in the budget of the Cable
Communications division of the Computers Department.
BACKGROUND:
The 'integrated Sweep System and Spectrum Analyzer wlII allow
Cable Communications division technical staff to fully test,
maintain, and troubleshoot any part of the I -Net system
(including amplifiers, modulators, translators, and modems) and
the Bicentennial Park communications system without disturbing
the data and video transmissions being carried. This equipment
will significantly reduce downtime on the data network and
Improve the Integrity of the I -Net.
Estimated Amount: $19,960
% of Cost Estimate: 80%
Source of Funds; FY'88-89 Department of Computers Cable
Communications Division Budget, Special Revenue Fund; Account No.
540101-840, "Equipment --New."
Mingr,lly PArticio$tIgn.i Non -minority vendor. A total of Z4
minority owned companies, Including 11 black owned, seven
Hispanic owned, and six female owned companies, were notified by
mail and no responses were received.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Ron E . W 1 I I I ams DATE : August 2, 1989 FILE
Chief Procurement Officer
General Services Administration SUBJECT; Bid No. 88-89-122
(Sweep System & Spectrum
Analyzer)
/,0�%%fLApprovals
FROM: Carlos F . Smith REFERENCES: For C . C . Mtg . 9- 1 4-89
Assistant City Manager
Director, Department of Computers ENCLOSURES:
This department has verified available funding with the
Department of Budget that funds are available to cover the cost
of the subJect bid in the amount of $19,960 In the following
account code:
FY'88-89 Department of Computers Cable Communications
Division Budget, Special Revenue Fund Account No.
540101-840, Equipment --New."
BUDGETARY REVIEW AND APPROVED BY:
Man ar rana, Director
Dep rtm t of Budget
CFS:MSS
•
C -TY'OF MIAMI, FLORIDA P.O. BOX 330708
PROCUREMENT MANAGEMENT Miami, F1 33233-0708
DIVISION TELEPHONE NO. 575-5174
BID NO. 88-g9-l2..�..,_
BID SHEET
-- -. - - .IMPORTAPT s _ . BID SHEET_ . AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER. TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BB ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: .30 Net-• * (Include cash discount for prompt payment, if any)
Additional discount of'" " S if awarded all items.
Warranty and/or guarantee:._ van' -
State any variances to specifications (use ,separate sheet if
necessary):None
Delivery: 3Q calendar days required upon receipt of Purchase Order.
Delivery Point(s) : City of Mia.*ni - Department of Computers
Cabie Communications Division
2600 S. Bayshore Drive, 2nd Floor
Miami, F1 33133'
in accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and -General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
ljlef0/4 (/eN ?l jCg5 /�7CIIVV 19, Sydney F1uck, President
f ✓ c Ile -Al l Ll/Pyr C!C-leP Paul Chudoba, Vice President___
<- yON6Y t-'_ Zvck � 4� A
(Please use the baCX of his page if more space is necessary
Name of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordiname of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
SIDORRs CALAN, Inc.
conpany, name
indicate it Minority snsiness:
C 3 Black [ 3 Hispanic C 3 women
FAILURE TO COMPLETE SIGN AND RETURN TO
�r
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
AWARD OF BID
Bid No. 88-89 122
Integrated Sweep System & Spectrum
Analyzer
Computers
Single Purchase
This equipment will significantly
reduce downtime on the data network
and improve the integrity of the I Net
MIN
1
Calan, Inc.
$19,960.00
FY'88-89 Special REvenue Fund Account
Code No. 540101-840.
MINORITY PARTICIPATION: Invitations to bid were sent to eleven
11 Black, eight (8) Hispanic and six (6) woman -owned firms
engaged in the Computer Equipment business as located in the
following sources.
1. Dade County Minority Register
2. Yellow pages telephone Directory
3. City of Miami Minority Register
4. New Vendors Applications
No Minority response was received.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
New Bidders
The bid meets the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid
Invitations Mailed
•
•
•
•
Number of,
Responses
•
•
•
•
Black American 11 0
Hispanic American 8 0
Woman 6 0
Non -Minority 15 1
Courtesy Notifications 18 0
"No Bids" - 4
Late Bids - 0 ,
Totals 58 5
Reasons for "No Bid" were as follows:
1. Networks, Inc. - "We do not carry this kind of
equipment."
2. Advance Networks - Can not meet specs."
3. AT&T'Paradyne - "We do not provide equipment requested."
4. KSM Electronics, Inc. "No Bid"
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO CALAN, INC. FOR A PROPOSED
AMOUNT OF $19,960.00.
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