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Home My WebLink AboutR-89-1067i J-89-1046 11-8-89 t��.!1067 RESOLUTION N0. A RESOLUTION 9Y A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS Of THE CITY COMMISSION, ArTZR h DULY ADVERTISED PUBLIC HEARING, WAIVING THE Y REOUIREMENTS FOR SEALED BIDS FOR THE EMERGENCY REPURSISHING OF THE POLICE DEPARTMENT HEAbOUARTERS BUILDING AIR =_ CONDITIONING SYSTEM AND ACCEPTING THE PROPOSAL ON AN EMERGENCY BASIS FROM BUILDING SYSTEMS i SERVICES, A DIVISION OF CARRIER CORPORATION, AT THE PROPOSED COST OF *75.000.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/PROPERTY MAINTENANCE — DIVISIONJ ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET ACCOUNT CODE 9420401-570; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the General Services Administration Departrt:ent/Property Maintenance Division, pursuant to the — discovery of serious deterioration to the air conditioning system at the Miami Police Department Headquarters Building, initiated an evaluation and/or assessment of the system; and WHEREAS, tho findings indicated the overall condition of the system to be extremely poor and in need of immediate repair] �- and this report, along with in-house studies by the Department of Public Works,.were evaluated to determine the most appropriate course for immediate emergency action for resolution- of this issue; and WHEREAS, based on the Building Systems Services Division Y w of Carrier Corporation's report and the, fact that refurbishing ray be Completed at approximately ten percent (10%) of the cost of a new'syntem, both the Departments of Public Works and General' Services Administration recommended that the City pursue the =' herein refurbishing program, and WHEREAS, the &Cceptance:or the assessment proposal in lieu kz of t'ho formal bidding procedure was done in order to expedite the project following the City Manager's written finding that an enpergsncy existed, given the poor condition of the system and avoiding a,cbstly thrust failurer and y latNf:R K � ' funds for this purchase will he Aval 14ble from the ' 19sgyg0.,Qpesating Budget Account C6ds flo. 420401-6701 � �� ` Nowt THEAEpoRR, at IT RESOLVED BY THE COMMISSION Or tht CITY of Mit+Ml, FLORinA$ section i. The recitals and findings sst Earth in .the adopted as if fully set preamble to this Resolution are hereby forth in this Sections Section Z. Sy an a!lirmative vote of 4/5ths of the Members of the City Commission, after a duly advertised public hearing, Waiving the requirements for lort►al competitive healed bids for Headquarter th, refurbishing of the Miami Police Departmentt of General Builc..ng Air Conditioning System four the Depast e Services Administration/Property Maintenance Division is hereby waived, and the assessment proposal on an emergency basis from Building Systems & Services, a Division of Carrier Corporation, at a proposed cost of $75.000.00 is hereby accepted with funds therefor hereby allocated from the 1989-90 operating Budget Account Code No. 420401-670. Section 3. The City Manager is hereby authorized to Chief Procurement officer to issue a purchase Order instruct the for this service. 1 Section 4. This Resolution sha11 become effective immediately upon its adoption. -� of 1989. s PASSED AND ADOPTED this 3th _day i i i` AVIER L. S A Z, MA OR f • ,' AT T MelHIRJ1i, CIT ' CLE PREFAB A AP ED j p p AR EE ASSISTANT CITY ATTORNEY t APPROVED AS TO FORM AND CORRECTNESS$ c % n' r DEZ :i. CITY ATTO _ EX t b a Lek',;+; ,�� _,;r•+^�-�x>�a�<�. � ._... �.,,. ,. _ - ,. .. _ _ r, ��:.'�'� b C 1 Or V, .A% , FLORIDA INTEROFFICE MEMORANDUM The Honorable Mayor and Members of the City Commission &4� Cesar H. Odio City Manager . 77MV ITNIVIRIP rL E SuRAC'" RE rERENCE.5 ENCLOSoOEI- FILE Resolution Authorizing Acceptance of a Proposal for Refurbishment of MPD Building HVAC System It is respectfully recommended that the City Commission adopt the bids and - attached resolution waiving the requirements for sealed Building Systems and Services, accepting the proposal from Division of the Carrier Corporation. The estimated amount for " the refurbishing of the Miami Police Department Headquarters this, Building Air -Conditioning System is $75,000.00. Funds for Administration, purpose are available in the General Services Property Maintenance Division, Account P420401-670. BACKGROUND: The Department of General Services Administration, Property _ Maintenance Division, pursuant to the discovery of serious the Miami Police deterioration to the Air -Conditioning System at initiated _ Department Headquarters Building, 401 N.W. 2nd Avenue, by Building Systems _ an evaluation and/or assessment as conducted and Services, a Division of the Carrier Corporation. In general, findings indicated the overall condition of the HVAC system to be extremely poor. However, further recommendations suggested that - the system could be refurbished at a cost not to exceed $75,000. This report, along with in-house studies by the Department of appropriate Public Works, were evaluated to determine the most Based on the course of action for resolution to this issue. Carrier report, and the fact that refurbishing may be completed, _ at approximately ten percent (1o%) of the cost of a new system, both the Departments of Public Works and General Services Adt,�inistrat ion recommend that the City pursue the refurbishing x_ program.: !- iQSIBCE OF FUNDS: Funds for this service is available from the General Services Administration Department, Property Maintenance Division, Account 0420401-670, Amount $75,000.00, for the refurbishing of the air _ conditioning system at the Miami Police Department Building, 4y 1Y �34M Arj yf 1^ - ti T t.-j& 1_4 't U E 1 0 t It btptl 11bp Oc I -as —a* "ON 1 at 1154 a a a P - 1112 Cot y 01 MIAMI, I LONDA 1r4JEft.0rFJ0t MEMORANDUM DACE fete W121isim S. 60hAut Procorement supervisor Procurement Management Division Refurbishment or mPD Building HVAC system on WL113ams, Director General Services Administration This department has verified available funding with the 061P8rtv%&nt@ of Finance and Manaqamant and Budget that funds are available to cover the Cost of the subject bid in the amount Of Account Code Number A20.401-620. FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROV.%LS (Except for funds already (it required) appropriated or items Included in ry bmiiget) Carlos Garcia,, Director Sergio Rodriguez, Director Departnent of Finance Planning Department BUWETARY REVIEW i APPROVED BY: Pik Frank Cast&nddaf Director Department of Management community Development and fludget September 15, 1989 Mr. Janes Thomas iit� of Miami, GSA F'roperty Management Division 1975 S.W. 12th Avenue Miami, FL 33136 Dear Mr. Thomas: Thank you for the opportunity to assist you in assessing the condition of the H%AC system at the Miami Police Administration Building. In general, we found the HVAC system to be in poor condition. The following is a list of deficiencies which we feel are contributing to the cooling problems in the building. We have also provided budgetary figures to corrc-ct the problems. i ]. Thp condenser coil on the Carrier 30GA045 air cooled chiller is dots-rivrated and should be replaced. Replacement cost . . . . . . . . . . . .$11,129.00. 2 The c.�:�dPnser coils on the S air cooled computer room units — >; art. deteriorated and should be replaced. Replacement ccict . . . . . . . . . . . . .$14,356.00. — 3. The chilled water coil in air Dandling unit 3-5 needs to be } replac►-d. _ Repincemont --ost . . . . . . . . . . . . .S 9.169.00. 4. The chilled wat-r coil ;n air handling unit 2-4 needs to be replaced. Replacement cost . . . . . . . . .S 7,672.00. y Pressure clean air handling unit ?-1. 1f it can not be cleaned satisfactorily it should be replaced. , Clean coi 1 . . . . . . . . . . . . . . . . . S 265.00. I're-sure glean .sir handling unit 1-2. If it can not be cleaned satisfactorily, it should be replaced. Clean coil . . . . . . . . . . . . . . . . . S 265.00." 7. Pressure clean air handling unit 4-7. If it can not be T cleanrd satisfactorily, it should be replaced. Clew coil . . . . . . . . . . . . . . . . .S 345.00. -05 t f • 1:. 1'res-,ure r1rail Air handling unit I it can nut. be (l-arled sat isfac•tori l� . it should be- replaced. Clean coil . . . . . . . . . . . . . . $ 345.00. '4. Pressure clean air harldlillg unit 1-3. If it can not be cleaned satisfactorily. it should be replaced. Clean coil . . . . . . . . . . .S 320.00. 1C. Tll• discharge dampers on air handling units 2-4. 3-5 and 4-6 are not upr:•rable and need to be replaced. Replace dampev S 449.00 ea. l:. Roth Carrier 191W chillers need a major inspection to check the thrust bearings.. They also need oil and filter, change and tube brushing. Parts and labor . . . . . . . . . . . . . . . S 6,602.00. 12. Cooling tower needs to be drained and cleaned. Labor . . . . . . . . . . . . . . . . . . . . S 345.00. Uf feel the major inspection and winter shut down on the Carrier chillers it tiv first hr•.ority. We feel this shotild be performed to minimize a --t!� 'hrust f:titure. We fNe1 the roils should be cleaned now and r; Ig• emer:t coils Lead tits, vn replacement coils is 6-8 weeks. fi T'. :e`il�. �: be stored and replaced during the cooler winter months. ct)eic- otll-jr hroblers we liscover-d which are contributing to the problems st r: Th- st••m L-is boon w•i t.huut eater treatment for 9 months, clear, ul•, i.i' ON .•tle ral ri-r (•!.i 1 leyr has b,•-n improperly illstallPtl and a condense-r �•.��Pr F'lyml has L«•erl t•em'»••d for re•l,nir, which prevents both chillers from ••,`era'i::g tee sufficiently c•o"l the buildings. I%e will work with you to 1- l%e the at a ••ost of S51.00 per hour, our preferred rate. ;lyink % a f •r• % gut . itlfid-tict• itt Cart ier. t+•• would like the opl-ortunit-, .'T�1.v�.t. � � �L�- •� I fix` ,Ai G `tis:hsl;: '•1 ,:'1- t I n_ li••[tr`r•,•�11 ::-.t l �. _ ,�= k r s - f � }}yy A