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Home My WebLink AboutR-89-1031J-99-1063 11/6/89 RESOLUTION NO._ .. _ /WITH ATTACHMENT, A RESOLUTION, AUTHORIZING THg CITY MANAGER TO AMEND THE CONTRACTi/FOR A COMPUTERIZED ACCOUNTS RECEIVABLE SYSTEM WITH MOORE GOVERNMENTAL SYSTEMS INC. TO INCLUDE ADDITIONAL PROGRAMMING WORK AND AN ADDITIONAL WEEK OF ACCEPTANCE TESTING AT AN ADDITIONAL COST NOT TO EXCEED $16,415 WITH THE ADDITIONAL FUNDS TO BE TRANSFERRED FROM CAPITAL PROJECT #311012 TO THE COMPUTER ACQUISITION CAPITAL PROJECT, #315231. WHEREAS, the City has a contract with Moore Governmental Systems Inc. to provide a computerized on—line accounts receivable system; and WHEREAS, the City has been working with Moore Governmental System to modify the system to meet the City's needs; and WHEREAS, it has become apparent that certain additional programming and testing that were not included in the initial contract will be necessary; and WHEREAS, the programming and testing will enable the City to improve collections and citizen/customer relations by timely updating property transfers to the billing systems; by more accurately calculating interest on liens; by showing all payments, adjustment, penalties, etc* on each monthly/bill statements; and to timely inform management of the status of collections; and WHEREAS, funds for these items will be transferred from Capital Project #311012 to the Capital Project established for s the acquisition of computer software; NOW7THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI' FLORIDA; Se0'ilon 1. The recitals and findings contained in the: Preaable to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth In this CITY C 9MMR 00 Theis further sub, ect to K ; eos;plisilice with all require*into that may be i;epased b tho Ci.t AttQrae ine—Indtne bur- not 3 - ' y Jr lirti,tsd to those prescribed b r o4alrroN llo.. ,, �., 0bertsr wad Code provisions. Section 2. The City Manager is hereby authorized to execute in substantially the attached fora, an amendment iko the contract,/with Moore Governmental Systems Inc., to include additional programming work and an additional week of acceptance testing, at an additional cost not to exceed $16,415 with funding to be made available from the Computer Acquisiti6n Capital Project (Project #31523L.) Section 3. The .amendment will increase the cost of the contract for specific programming and testing as follows: Assessment Lien interest calculation routine (Revolving) Information retrieved from City property data base (ARPS) Interface to City's current general ledger system (FAMIS) Printing all of customer account transactions on the bill Additional week of acceptance testing Total additional cost $ 1,360.00 255.00 1,700.00 5,100.00 8,000.00 $ 16,415.00 Section 4. Funding for these items will be transferred from Capital Project #311012 (Furniture Acquisition - Treasury Management) to Computer Software Acquisition Capital Improvement Project, (Project Number 315231). Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this30thday of November 1989. f %AVIER L. JR:ZZ s MAYOR ATTEST y 7✓F'` Y� MATT HIRAI, CITY CLERK 1J The herein authorization is further subject to yt compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable s4`x City Charter and Code provisions. 4E;: ..2�. 4 `` t h 4 0 CAPITAL RUDOET REVIEW & APPROVAL EDUARDO R DRIGUEZ CIP MANAGE PREPARED-iW AP ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO E WftNANDEZ CI A T,TORN Y AMSNbMINT TO APPLICATIONS SOVTVk11 AgREENIMT This AMENDMENT, to the accounts receivable contract made and entered into this day of , 19—, by and between the City of Miami, hereinafter referred to as the "CLIENT" and Moore Governmental Systems, Inc., (MGSI), a hereinafter referred to as the "CONTRACTOR". WITNESSETH: WHEREAS, the CLIENT required specialized electronic data j processing services as identified in this AGREEMENT and V CONTRACTOR represented as a qualified supplier of such product ( and services; # NOW, THEREFORE, the parties hereto do hereby mutually agree as follows: I. SCOPE OF SERVICES A. The CONTRACTOR agrees to provide such services as a 6 necessary for the modification and implementation ' ` of the following features to the CONTRACTOR's standard Accounts Receivable System.. These services are limited to: y 1. The addition of revolving bill codes for liens as, described in the final requirements study (16 hrs).§ 2. The addition of three special data tags to`"zN�*'- reference the City's property data base (ARPS) Y t hrs). 3. The addition of an interface for City's accounting } systems (20 hrs).'i "- k. The addition of the ability to print traasatt on history on bills, letters, reminders, etc. {b� 4}`� bra). xk = k , 5! Extra week of pro -acceptance testia8 (60hex) #pt k i 7f'1� rba_ tvo people at the City of ami r I Y tl• r. S rs- y C 5 p- 6. The CONTRACTOR will provide source code for the Y modifications identified by this AMENDMENT* goatee code will be delivered on magnetic media written in z COBOL-74. i. The CONTRACTOR will appropriately modify the documentation for each application. II. PROJECT SCHEDULE A. The CONTRACTOR agrees to provide the services defined in Section I, Paragraph A, in a manner consistent with the projected installation date of the accounts receivable system which is currently April 1990. COMPENSATION A. The CONTRACTOR will provide all services as described in this AGREEMENT for a one time fixed fee of Fifteen Thousand Two Hundred Fifteen ($15,215) Dollars plus - travel and expenses not to exceed $1,200. B. The CLIENT agrees to compensate the CONTRACTOR in accordance with the following schedule:' 1. Eighty percent (80%) of the one time fixed fee upon completion, installation and acceptance of 3 the modifications. :fit= 2. Twenty percent (20) of the one time fixed fee and travel expenses upon expiration of the product's 90 day warranty period. *� " i 4 Est a "t {. 1 5= 4 t7Yy:+,i ik r k I . 3: - k C_ IN WITNESS WHEREOF, the patties hereto have caused this — AMENDMENT to be executed by their duly authorized representative as of the date first written above. FOR THE CLIENT: FOR THE CONTRACTOR: (signature) (signature) (date) (date) — - A — _ - Sj a r , —_ - H f e'�- n a 7 . Mks Y f tom= i 0, x .( CITY OF MIAMI, FLORIDA _ INTER -OFFICE MEMORANDUM CA=20 TO: Honorable Mayor and Members Nov'ember.' '-�, Of the City Commission DATE: �,• �� FILE: Agenda Item - Amendment _! sua►ECT: to contract with Moore Governmental System — . FROM : Cesar Ho Od i o REFERENCES: City Manager ENCLOSURES: I i ,t RECOMMENDATION: fIt is recommended that the attached resolution authorizing the City Manager to amend the contract for a computerized accounts receivable system with Moore Governmental Systems Inc. to include additional programming work and an additional week of acceptance testing at an additional cost not to exceed $16;415 with the additional funds to be transferred from Capital Project #311012 _ y' to the Computer Acquisition Capital Project, s315231 be approved. `j BACKGROUND: • The Finance and Computers Departments are currently working with ?- ' Moore Governmental Systems to modify and implement an on-line consolidated accounts receivable billing system. In the process of refining the specifications for the system it has become necessary to request certain enhancements that were not included in the basic contract. These enhancements will enable the City '! to improve collections and customer/citizens relations, by more timely u ! Y updating g property transfers to the billing systems; more t' ' accurately calculating interest on liens; by showing all PaYnents, adjustments, penalties etc'. for a month _on each bill:;' I and more . timely informing management of the status of; „t>x 3' collections. r t�� gat In addition since four billing sy.steos will be consolidated after 4 {' iwplamentation the acceptance teatin , p g period must be eatead d icy ,# one weak., Since the City will consolidate four syslte>a�a We$te, Assessaent Lines, Occupational Licenses and CIO rtific;s ►`Ap r4 2' Use into this on e system, this syste>ws must be tasted four The initial testing period of one week is insufficient it 4 one- �s 4 of ' the four systets encounter problems. 4� The additional ,progra>sming eud 'testing rewired is as, fo%,X, �x W k i" RF 'Srn• Y i}''��y4�l�Z �� +'"� 'i�l "``•{.r+ I'd - t ,+; i➢—..,�u r.` f -,�_ - •YT. x �F� Assessment Lien interest calculation routine (Revolving) $ 1,360.00 Information retrieved from City property data base_(ARPS) 255.00 f Interface -to City's current general !_ ledger' system (PAMIS) 1,700.00 Printing all of customer account F _. transactions on the bill 59100.00 Additional week -of acceptance testing 81.000.00. Total additional cost $ 16,415.00 k F;- _ •:... _ ._ -,',. .' - ,. .n :.tt She c , 'A } _ 04- �y 2 - ni, 5: a � �ei•�1 y � Y-' . � ..+`A t 1 ;.� . .. ". • :� 3 •t. i '-„w ,iel.'1f,`K'A�-"''` ' ?GR"iT; xsd { !N t- .. 1 �"5'LLq F e M 1 Y x ! t S` s ! •� �t r_i ,:4 -.. J, Y,'�.. f; **33 (( i {}�y