HomeMy WebLinkAboutR-89-10261k
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J-89-984
9/18/89
RESOLUTION NO.
139--1d26
A RESOLUTION ACCEPTING THE BID OF BARTEC
CORPORATION FOR THE FURNISHING OF A DIALLED
NUMBER RECORDER FOR THE DEPARTMENT OF POLICE
s
AT A TOTAL PROPOSED COST OF $4,895.00:
ALLOCATING FUNDS THEREFOR FROM THE LAW
ENFORCEMENT TRUST FUND PROJECT NO, 690001
ACCOUNT CODE NO. 290928-840; AUTHORIZING THE
_
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
=
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 9, 1989 for the furnishing of a Dialled Number
Recorder to the Department of Police; and
WHEREAS, invitations were mailed to seventeen (17) potential
i
suppliers and two (2) bids were received; and
—
WHEREAS, funds for this purchase will be available from the
-
Law Enforcement Trust Fund Project No. 690001 Account Code No.
290928-840; and
WHEREAS, this equipment will be used by the Department of
Police/Internal Security Unit to assist in conducting its
investigations; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Bartec Corporation
be accepted as the lowest responsible and responsive bidt
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The August 9, 1989 bid of Bartec Corporation for
furnishing a Dialled Number Recorder to the Department of Police
-
at a total proposed cost of $4,895.00 is hereby accepted with
funds therefor hereby allocated from the Law Enforcement Trust
Fund Project No. 690001 Account Code No. 290928-840.
YR°
Section 2. The City Manager is hereby authorized toXYY
instruct the Chief Procurement Officer to issue a► Purchase OV40
for this equipment.
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Section 3. This Resolution shall become
immediately upon its adoption pursuant to law.
effective
PASSED AND ADOPTED
this 30th day of November,...,.- 1989. #="
XAVIER L. Z, OR
ATTES .
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MAT HIRAI, CITY CLERK
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APPROVED AS TO FORM AND
CORRECTNESS:
-
ORE FE DEZ
.
CI ATTORNE
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•61D SECURITY LIST
DID ITEM: Dial Number Recorder System
IND NO: 88-85.143
MATE SIDS RECEIVED: 8-9-89 2: 00 P.M.
BIDDER
Voice Identification Inc.
Bartec Corp.
NO BID:
Sargent Sowell Inc.
TOTAL BID BOM tor)
BID AMOUNT CASHIER'S WECK •
Broken down
American Communication Sciences.
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t;�,ECEIVED -4&u�
is it
O envelopes on behalf of
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t000
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Ii�NEO lM.
p�1TE. - � � —
fI$eceived the hereinabove described checks this day of,'�
''An Connection with the hereinabeve cited hidc_
No M: Dial Number Recorder System
Bit) 1O 8 8"8 9 =-14 3
DATE BIDS RECEIVED: 8 -9-8 9 2 : 00 p.m.
_ TOTAL BID BOND (W) rr
BIDDER BID AMOUNT CASHIER'S CHECK
Voice Identification Inc.
Bartec Corp.
Broken down
It of
NO BID:
Sargent Sowell Inc.
_
American Communication Sciences.
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_ a fifty
P'
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`RECEIVED - c„ f envelopes on behalf of
....,.
Vsty Departrr
ant ,
DATE.
,{Reeeived the hereinsbove described checks this dsy of
€ �A Connection with the hereinsbove Cited bids, wFM7were d to the un. s
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z't Ccountins Division (or)
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RECEIVED
r LEGAL ADVERTISEMENT
1'39 JUL 21 A'l °' 217
BID NO. 88-89-143 ifl! ! Y
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Sealed bids will be received by the City of Miami City Clerk at i=
her office located a , Miami, Florida. t
33133 not later than 00 .m. August 9, 1989 for the furnishing
of a Dial Number "Recor er System, accessories and Data Base
Program for the Department of Police. .
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be -
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume
Hispanic all
and expenditures
Minority Goods
Business
Services to Black,
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
-
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390 }
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request at the City Procurement Office. _--
The City Manager may reject all bids and readvertise. ,—
5 {Ad No. 6411
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Cesar H. Odio �-
City #' ax
Manager
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-
TO : The Honorable Mayor and Members DATE : Nov g i939 FILE -
of the City Commission
SUBJECT : Recommendation for Resolution -
Award of Bid No. 88-89-143, -
{ Dialled Number Recorder
; Cesar H. OdiO
FROM REFERENCES
} City Manager _
ENCLOSURES:
Y
RECOMMENDATION:_
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of Bartec Corporation, as
to item number one of the bid specifications, in the amount of '
F $4-,895, for furnishing a dialled number recorder. r
BACKGROUND:
The Police Department has analyzed the bids received on August 9, +'a
1989, for the furnishing of a dialled number recorder .:and <
accessories, as authorized by Resolution No. 89-493. This. `
equipment will be utilized by the Internal Security Unit to.
assist in conducting its investigations. s�
On July;, 19, 1989, invitations for sealed bids were sent to
prospective vendors. Bids were opened on August 9, 1989, with
two (2) vendors submitting bids and two (2) vendors submitting`
"no -bids." Bartec Corporation provided the lowest responsive bide: �7A
on item number one. The Police Department is requesting that,_:1
,.r item number one be purchased at this time.,,.
r �
. ` Ms. Ann Whitaker was contacted reference to lMinQr3t►fi
Participation and she concurs with the Depsrt>mant".
recommendation. H
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It is, therefore, recommended that the award of bid ba madeo°a,
Bartec Corporations in the amount of $4,8,95. The Departinpu
specifications have been met, and the funding source will be �h� .ram r3
Law Enforcement• Trust fund, Project No. 690001, 1ndel�
290928-840 •� -
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$' xy
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4'S fie.} t• �':#�, #' i fA[ ---
- x ��� � ��� . f�.r.:� a&strr�r.'r�e.-3�ir+$=rr x2.w.•.,a. �'eta;V+^i5#;:6,3.�R¢�lay3i,*�+ht*�i
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The honorable Mayor and Members
Bid No. _
of the City Commission
88-89-143
Page 2
iN
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Amount of Bid
t of Cost Estimate:
$4,895
100%
-34
Cost estimatSIB�eted Amount:
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$4.895
Source of Funds:
=-
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Trust Fund
Law Enforcement
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Minority resentation:
'-
Non -Minority Vendor
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Pu 1 is a2arings1notices
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Assessable Project:
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CITY OF MIAMI, FLORIDA
Is.a.}li
INTER -OFFICE MEMORANDUM PRC��;5�,��'E�'E'�
---
SEP60 7-:� $9 ►'�; �,. �fJFILE
;,
TO: William J. Schaut
DATE
Chief Procurement officer
SUBJECT: Bid Approval, Bid No. 88-89-143 _-
4+
Dialled Number Recorder'
er "
'+
FROM.:
erry Anderson,
REFERENCES:
Chief of Police
ENCLOSURES:
'f
This department has verified
that funds are available with the
Dialled
Departments of Finance and Budget to cover the cost of a
'
Number Recorder at a cost of
$4,895. Funding is to .be from the
'
Law Enforcement Trust Fund,
Project ,No. 690001, Index Code _ -
290928-840.
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FINANCE REVIEW & APPROVED BY:
ADDITIONAL APPROVALS -
;
(IF REQUIRED)
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Carlos Garcia, D rector
Eduardo Rodriuez, CIP Manager 4
I
Department of Finance
City Manager's Office ._:emu A ,
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''BUDGETARY REVIEW & APPROVED BY:
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..`/'- �" ,l{♦{•. -
.. ., ; sit,•_. s
Mano r Surana 0, D rector f'ra Caatane a, D rectorr
Daps t neint of Budget Community DeveTopmer t
(704o . fog properly aigned Le part Q toe hid
ce>nlndaiiQ�n ;: package to- be - placed on ' the , agonda �Ad
attached to nn cover,
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CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT
DIVISION
BID SHEET
P.O. BOX 3307U8
Miami, F1 33233-0708
TELEPHONE NO. 575-5174
BID N0.,88-89-143
IMPORTMT& BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETORNED IN
DUPLICATS Is THE ATTACHED ENVELOPE IDENTIFIED BY BID dUMBER, TIME
AND DATE OF BID OPENING-
IF SECURITY IS REQUIRED, A BID WILL NOT
Big ACCEpTEO UNLESS THE, DEPOSIT OR BOND I3 SOBMITTED IN THIS
ENVEMPE.
TermstN'Pj'36. 3 •ri•(Include cash discount for prompt payment, if any
i
Additional discount o YS " ' _It if awarded all items.
warranty and/or guarantee: 18 MONTHES LIMITED
State any variances to specifications (use separate shre i ed
necessary): ITEM 1A INCLUDES LP OR RE
compatible w/DNR SYSTEM) -
Delivery: 0 AROcalendar days required upon receipt of Purchase Order.
Delivery Foint(s): FOB MIAMI
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the it.em(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S) : NAMES OF COMpAIlIY OFFICERS s
,.
ti
BARTEC ORp THOMAS E. BARTLETT
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Please use theack of this page If more space is necessary
mane of individual holding license in this profession (if applicable)" k
MINORITY PROCUREMENT COMPLIANCE"
The undersigned bid er ac nowle ges that t has received a'cop qf.}
Ordinance No. 10062, the Minority Procurement 0rdinan'Ce of th.Clty Qi.
Miami, and agrees to comply with all applicable substantive a0d+
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procedural provisions therein, including any amendments thereto
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BIDtiL'R: Signatures �� e� a,
Company name
indicate it M#socity Business:
�) n).uck Biapanic E I Woman
i%nWsff-"W _ IRMO _ "n ` W
4-
AFFIDAVIT
I Perry L Anderson, Jr., Chief of
Police,
City of Miami, do
i
hereby certify that the aforementioned request for expenditures
from the City of Miami Law Enforcement Trust Fund, for the
purchase of a B;*'*e^ Dialled Number gagorder. a Dial V2 SlaMS
unit and n Advanced Features Packag2 at an anomYinate cost of
S4,900, complies with the provisions of Section 932.704, Florida
Statutes.
AWARD OF ]BID
Bid No- 88y-89-1.43
ITEM: Dialled Number Recorder
DEPARTMENT tpolice
purchasele
TYPE OF PURCHASEt Singthe
will be used by
REA ON: This equipmentUnit to assist in
Internal Security
conducting its investigations
POTENTIAL BIDDERS: 17
BIDS RECEIVED: 2
TABULATION: $4,895.00
Bartec Corporation 4,945.00 =
Voice Identification. Inc.
Law Enforcement TxusNoFu290928j840 No. -
FUNDS: 690001 Account Code _
'PARTICIPATION: Invitations to he dwere sent to
Communica ions
MINORITY/WOMANengaged in t
one 1 woman owned firm
business as located in the following sources: -
1. New Vendors Applications
es notifications were sent to fifteen (15) Minority
courtesy
Organizations.
No Minority response was received.
bids meet the specifications.
BID EVALUATION:
The
Following is
an analysis of
the
Invitations to
Bids
Number of Bid`
Number of
'.
Invitations Mailed Responses
a }
Cate o
`
Prior Bidders
0
Black American
p
Hispanic. American
0
Woman Owned
0
0
Non -Minority
0
s "
F
P
,
New Bidders
0
Black American
Hispanic American
p
0
0
Woman Owned
1
16
2
,..,
,
Non -Minority
courtesy Notifications 15
,.-----
2
"No Bids"
Late Bid-------
Total$
3
4
for "No aid" were as foil.ows"ME
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asox�
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f
No dQ.
no fir
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d+i�"
Pro
Ma i
tiv�
ij5' 51,A 1$ " S q 2
r a - ,
-
RECOMMENDATIONIT IS RECOMMENDED THAT THE AWARD BE
MADE TO BARTEC CORPORATION FOR A TOTAL
PROPOSED AMOUNT OF $4,895.00.
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