HomeMy WebLinkAboutR-89-1024J-89-1009
11/3/89 89�,0
RESOLUTION NO.
24
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A RESOLUTION RESCINDING THE PREVIOUS AWARD TO
RECI0 AND ASSOCIATES FOR THE FURNISHING OF
GROUNDS MAINTENANCE SERVICES AT SIX (6) CITY �^
PARKS AND FACILITIES AND TO SHARPE SOD &
LANDSCAPING, INC. FOR EIGHT (8) CITY PARKS;
AND AUTHORIZING AND APPROVING THE AWARD OF
SAID RESCINDED CONTRACTS TO THE SECOND LOWEST
RESPONSIBLE AND RESPONSIVE BIDDERS FOR EACH
OF THE ABOVE PARKS WHICH ORIGINALLY WERE PART OF THE BID UNDER RESOLUTION NO. 89-50Z
ADOPTED JUNE 7, 1989 TO PROVIDE GROUNDS
MAINTENANCE SERVICES AT FIFTY (50) CITY PARKS
AND FACILITIES ON A CONTRACT BASIS FOR ONE
(1) YEAR WITH THE OPTION TO EXTEND FOR FIVE
(5) ADDITIONAL ONE YEAR PERIODS FOR THE
DEPARTMENT OF PARKS, RECREATION AND PUBLIC
FACILITIES WITH REVISED AWARDS BEING MADE AS
FOLLOWS: ARTHUR LAWN SERVICE (HISPANIC) FOR
A PROPOSED AMOUNT OF $11,340.00, J. R.
ALVAREZ LAND CLEARING (HISPANIC) FOR A
PROPOSED AMOUNT OF $41,556.00 AND J. W.
MAINTENANCE (BLACK) FOR A PROPOSED AMOUNT OF
$54,828.00 FOR A TOTAL PROPOSED AMOUNT OF
$107,724.00; WITH NECESSARY FUNDS BEING
ALLOCATED FROM THE 1989-90 OPERATING BUDGET _
ACCOUNT CODE NO. 580302-340; AUTHORIZING THE
CIZ+Y MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS SERVICE AND THEREAFTER TO EXTEND
THESE CONTRACTS SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received March '20, 1989 and award was made June 7, 1989 by
Resolution No. 89-502 to five minority vendors to provide Grounds
Maintenance Services to fifty (50) City Parks and Facilities for -
a period of one (1) with the option to extend for five (5) _-
additional one year periods for the Department of Parks, ;-
r
Recreation and Public Facilities; and
WHEREAS, Recio and Associates was awarded six (6) City Parks
and Facilities for a proposed amount of $12,840.00 and after
being duly notified of the award refused the award, giving
the reason that it was not interested in doing only six parka;
3
and v �-
WHEREAS, Sharpe Sod & Landscaping Inc. wais awarded eight (8) xx
City Parks for a proposed amount of $24#918,00 and after
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servicing these parks for two months said firm notified the City �V—
that the company could no longer provide services for the prig . f
s
WHEREAS, funds for this service were allocated previously by
Resolution No. 89-502 from the 1989-90 Operating Budget Account
Code No. 580302-340; and
WHEREAS, the City Manager and the Director of the Parks,
Recreation and Public Facilities recommend that the awards to
Recio and Associates and Sharpe Sod & Landscaping be rescinded
and that contract awards be made to the second lowest responsible
and responsive bidder under Resolution No. 89-502 for each of
said parks and facilities as follows: Arthur Lawn Service
(Hispanic) in the amount of $11,340.00, J. R. Alvarez Land
Clearing (Hispanic) in the amount of $41,556.00 and J. W.
Maintenance in the amount of $54,828.00 for a total proposed
amount of $107,724.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The previous award to Recio and Associates
for the furnishing of grounds maintenance services at six (6)
City parks- and facilitiesand to.Sharpe Sod & Landscaping Inc. for
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eight (8) parks are hereby rescinded and the awards to the second
lowestresponsible and responsive bidder under Resolution No. 89-
502 for each of said parks and facilities, as follows: Arthur
Lawn Service (hispanic), in the amount of $11,340.00, J. R.
Alvarez Land Clearing (Hispanic) in the amount of $41,556.00 and
J. W. Maintenance in the amount of $540828.00 for a total
proposed amount of $107,724.00 for the furnishing of Grounds
Maintenance Services to fifty (50) City Parks and Facilities on a
contract basis for a period of one.(1) year with the option '.to
extend for five (5) additional one year periods for th+�
y,
Department of Parks, Recreation and Public Facilities with
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necessary funds hereby allocated from the 1989-90Oporati,g
Budget of the Department of Parks, Recreation and Public
Facilities Account No. 580302-340 are hereby authorized and
approved.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service and thereafter to extend these contracts 1�
_1
annually subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
S
PASSED AND ADOPTED this 30th day of November 1989.
A
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! XAVIER L. SU REZ, r-R
ATTEST: -
MATTY I, CITY CLERK
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PREPARED P Y:
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DRO VILARELLO
CHIEF ASSISTANT CITY ATTORNEY
_# APPROVED AS TO FORM AND CORRECTNESS:
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- JO GE L. FE EZ„#
1 CI Y ATTORN Y wx{
-4 1/ The herein authorization is further subject to
compliance with all requirements that may be
imposed by the City Attorney, including but
{ not limited to those prescribed by applicable-
-City Charter and Code provisions. w �»
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B� ITEM. Grounds Maintenance at, approximately 49 City Parks
BID NO: 88-89-079
DATE BIDS RECEIVED: March 20, 1989 2: 30 p.m..
TOTAL BID BOND (or) RM 0
BIDDER BID AMOUNT CASHIERS COCK
Thomas Maintenance Service Broken down
bv i m -
Recio & Associates, Inc. It It
Arthur Lawn Service Corp. to It
J.W. Maintenance & Lawn Servic
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"
Sharpe Soc? & Landscaping Inc.
-
J.R. Alvarez Land Clearing
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Coconut Grove LDC
Armando Fojon
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C & C Landscaping Lawn Service
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MAY" HIRAI CMAR H. 0016
City Clotic City MAftAj&
N
January 5, 1990
Stephen L. Raskin, Esq. -
7000 S.W. 62nd Avenue
Penthouse A
South Miami, FL 33143
Dear Mr. Raskin:
Pursuant to your request, we have researched our files
trying to identify any contracts the City might have
entered into with Recio & Assocates, Inc., Landscaping
Contractors, for calendar year 1989.
We have been unable to find any contracts. However,
we have found Resolutions 89-502 and 89-1024, which
we have certified for you.
The first Resolution (#89-502) awarded Recio & Associates
(among others) a City contract for six City parks and
facilities. The second Resolution (#89-1024) rescinded the first Resolution, since Recio & Associates, Inc.
refused the award, and authorized and approved the
award of said rescinded contracts to the second lowest
responsible and responsive bidders.
As previously agreed with you, receipt of the herein
certified Resolutions will exempt any member from the
City Clerk's staff from being present at the hearing. ;.
Kindly acknowledge said agreement by signing in the `
space provided hereinbelow, and return to this office
in the enclosed self-addressed envelope.
F
y truly yours. = L"
y HiraXtt
,YY
City Clerk
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Enc. a/s
ACKNOWLEDGED: Datesi,
Stephen L. Raskin, Esq.ABC
OFFICE Of THE CITY 1tK/Chy Ha1V3io0 Pon Amerkan tNive/►,Osox
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Grounds Maintenance at
City Parks & Facilities
FROM: ('@$$r • OdiO REFERENCESe$cinding of Award
FROM: Cgh��
City Manager
ENCLOSURES:
g$QODATION; ----
j
It is respectfully recommended that the City Commission adopt the
attached resolution rescinding award of a contract for the
furnishing of Grounds Maintenance at six (6) City- Parksand
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Facilities to Recio and Associates and eight (8) City Parks
F-„
Sharpe Sod & Landscaping Inc. and authorizing the .award .to. the.:;
second Lowest bidders, which originally were awarded part of this a;
bid. These services are being used by the Department of Parks,; z
Recreation and Public Facilities to provide grounds maintenance
_
to fifty (50) City parks and facilities.. The revised award ;for.
these fourteen (14) city parks and facilities will be distributed
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as follows:
Arthur Lawn Service (Hispanic) two (2) additional parks in the `
antiount of $3, 420.00 per year for a new total annual amount of ; u
$11, 340.00 .
J.R.. Alvarez. Land. Clearing (Hispanic) five (5) additional parks.��
'
in the amount of $25, 200.00 per year for a new total mnnial n`
amount of $41,556.00. :
J. W. Maintenance (Black) three (3) additional parks and four, (4, ,
City Facilities in the amount- of $17,020.00 per .year for
total 44=tl amount of $54,828.00* h ry
These are t_ he sacond lowest responsible and respoans��re b�,dc�era
accordance with B .d , No, 88 89�-Q79 , The tQta� pasropos f i 4.1 + s "
cost of this service in now $107,724.M an ncsa
fUAds to a�aca =#ram
,over the previous award, with said
14.89-90 operating Budget Account Code Wow 500302-440.
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Thy ?a rtt ent of yarkn, Recta atioa And ' Publ i.o ,
r+o d �, the Proctr nt ic+� t
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d0 e
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wn.°°_ �.::,..Q.. -: �,;�aa.a.n ' ..A,re a ...aa nn�*d #C did �+£ �'&-- a :=�f►t�r +iuelr
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- notified the Procurement Department that he was not interested in
doing just a few parks, that he was interested. in the whole
contract. Mr. Sharpe from Sharpe Sod & Land, Inc., after
accepting the contract and servicing those parks under` -his
contract for two months, notified the Parks, Recreation and
PublicFacilities Department that his company can no longer
provide service to those facilities awarded to them for the price
that he had quoted.
Therefore, it is necessary to rescind the award of the Grounds
Maintenance services for the six City Parks to Recio and —
Associates and eight City Parks to Sharpe Sod and Land, Inc. The
service contracts for these parks are now recommended for award
to the second lowest responsible and responsive bidders for the
increased amount of $8,682 00 for a -new total proposed amount .o' f- —
$107'724,00. Funds for this service are available�in-the'1989-90
1udget of the Parks, Recreation and Public 'Facilities/Operations
Division..Operating Budget.
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a' William J. Schaut
DATE October 11 1989
Procurement Supervisor
sua,ECT: Bid #88-89-79, (Grounds
Maintenance Services/
Approvals
j FROM ; Alberto. Ruder, Director +��!
REFERENCES
Parks, Recreation and
f Public Facilities
ENCLOSURES:
_
This department has verified
available funding with the
Department -of Finance and Budget
that funds are available to
cover the increased cost of the
subject bid in .the amount.. of
8' 682,00 - for a total amount of $107,124.00
Account Code Numbex
_
580302-3 0
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FINANCE REVIEW a APPROVED BY:
m G r
(Except for funds already,.
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appropriated or items included in
FY budged
s i
I've"Al
Carlos LGarcia, Director 2
Department of FinanceAA
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s
BUDGETARY REVIEW 8 APPROVED BY:
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OMM+y�. u anAlq/D� xector-
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COMPARISON
OF AWARDS
Original Award
-
number of
of
Annnal
of
-
Vendor
Facilities- Facilities
Cost
Total Cost -
Recio & Associates
6
12%
$ 12,840
13%
(Hispanic)
Arthur Lawn;Service
8
16%
7,920._
88—
-
(Hispanic)
J.R. Alvarez, Land
8-
16%
16,356
17$..-
_,
(Hispanic)
3 & W Lawn Maint. Ser.
20
40$
37,008
37$
(Black)
Sharpe .Sod--&. Land, .
Inc 8
16%
24, 916
(Blank)' ..
_
... Totals s
50
1000 $
990042
100t
N Ysy f
AwAv-A- wAnnindfnQ --Contract to Recio
i A►ssociate
• 40
Y OF MIAMI ,-*LORIDA
PROCUREMENT M. o.QEMENT
DIVISfi�N •
DID $"SET
'Poe* box 330708 -
liasi, F1 33333-0708
TELEPHONE NO. SIS-3174
BID NO. 88-22r079 ....
ltgwmI DID SnEET AND BIDDER ACRAC)MLEDGEMENT MUST BE R1t URNC4 -
JXjpLjcATz IN THE ATTACSIED RNVSLOPR IIDENTIVIED BY OID NUMBRAt
AND RATS Oh DID OPENING. IF 88CURITY 19 RZOUIR200 A Dtb MI1.4 N�
8E ACCEPTSD UNLESS THE DEPOSI'r OR BOND 18 SUBMITTED IN .TN-
errvlcl.�ts.
Tersasere
a cash discount for prompt payment,ifSft
Additionsl discount of'' ll • it awarded all items.
Warranty and/or guaranties �•� -
State any variances to specifications (use separate sheet t
necev�axy�i
beIivery s�ealendar days required upon receipt of Purchase order.
Deliver Point(s)sAs indicated in the Spec if&-c6lions
n accordance i th the nv Cation to aid, the Spool 9 JcZtions.. anerai -
Condition*. Special Conditions, and 4enaral Reformation to Bidders;``we
agree to furnish the Item(s) at Prices indicated on the attache:j bie
sheet(s).
NAMES OP COMPANY ONNER(S) = MAKES OIP COMPANY 0FFICtR82
Tll*aso use t e ack o this page if more space Is necessa_rf
a&" of individual holding license in this profession of applicable) —
MINORITY PWCURLMCIiT' COMPLIANClC .
Thu under*= nod bt er A#%1fn^W1&A e• - t st ,. t�f'iae received a cop of
Ordinance No. 10062, th@-Minojeity Procu,r sent "Ordinance of. the=Ct-Ly-; ..
Miaai, and agri00 to . Comply with all-, applicable ubstant/f ve =' afii
'proceddral° provisions therein, including any :mer�dme &here+
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®iDDERa 4''V oer r' Signatures i
�coapany naffs �� �,
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• - Print Disease /�'
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Indleat♦
i! sty Suaineso• Dates
( .a black
[ IifPpanic, ( women ...
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i:OMlLERTi' "dIG[! AND RR7URlI
!!AY
t AL,I . THl
OF�• WON OWN"
CITY OF 141AMI0 ~ )RIDA
FROCUUMENT MMAUEMENT
w'`h. BdX 330705
P1 33233-0708
TELEPHONE NO. 575-SI74
DIVISION
DID ... I "et T-
= DID MEET AMD BIDDER ACRNC�NLtDG9M`S8T � a DE sum
O k lx,"a
XMt� CA?6 1M TUS ATTACH 6EV lC 1DLw"I'
AND �a of DID Op6NXNH• it ex TR v� 1BSos� �3 SUBMITTZD in TH s
Ills AOcsrva b ue�Ltsa e
Et111'WA 0 t payment. it any)
Zexase fit (%nelade cash discount for proap p Y
Additional discount of
I It awarded all itaoa•
Warranty and/or q
uarantee: A
State art varianess to specifications (use separate sheet i#
s
necessary t -
peliverye /J /� caiendac days regained upon receipt o! Purchase Order.
Delivery p
As indicated in the S ecificat s !
the ec cat ens, Generale
n accor anee M t t o nv tation to si • P
Conditions, BP sh the oitemts)satand
p csseral Information to Bidders. indicated on the attached bid
agcs� to iurni
sheet(s)•
- NANES OF COMPANY OPPICERS8
IIAM S Or COMPANY OMNER(S) a
sasw ue• t e ac o t • page it more space • nseessary
llasw o! individual bolding license in this profession(iit aPP
licia
1111EIRITT r uRet�trr
The undesaigned bi eat ae know a gal: at~'iti as= seeetaed . a copy. di
Ordinance No• 10062, the Minority Procur.esent Ordinance of the City n
piaai, an4 ogress to couply,with all applicable substantive ar�d —
erocedurai pravisions therein, including any amendments thereto-
;ds_
.000REMENT MANAGEMENT Mibasr� t'1 astss-v:vu
DIVISION TZLkPHONB NO, 575-5174
06 No. - B S- 0 9 -0 7 2,,,_-
Bib up?
IMPORTIs SID WEST AND BIDDER ACKHOW1,2WWWAT MUST 111I RETURHED IN
UPIGIC ►TS IN THE ATTACHED ENV8l#OP2 IDSATIFIED BY 610 MUMSER, TxMlt
AND DATE OP AID OPENINO. IF SECURITY 18 REQUIRED, A BID MILL NOT
ACCt"zo OYLE8E THE DEPOSIT OR NOYD 18 8UBRITTED IN THIS
Termse-41'r2 �(,;,:;r„(IncIdde cash discount for proldpt payment, if any)
Additional discount of,;A1111- „+•I if awarded all itess.
wa:rsnty, and/or guarantee:
state anyy v4riancres to specifications Oise separate sheet
necessaryls
Delivesys-:_, calend^r days required upon receipt of Purchase Order.
Delivory Points)s` As indicated _In th_e Speitication_,s„
n accordance ;it;ith the nv tat on to 013, the i;*c1fications, eneraI
Conditions. Special Conditions, and General Informatioh'to Bidders, we
agrfe to furnish the less(*) at Prices indicated on the attached bid _
sheet(*).
NAMES OP CONFAMY OUMBR(S)s NAMES OF COMPANY OFFICERSs -
04Li.+ .... HOC �- L✓aS .,�.�
a ease use t s Sack o th s page it note space Is necessary
Sam* of individual holding license in this pcofeasion (if applicable)
MI RITY PROGUX ME" COMP42ANCE
The undersigned bidder ac now a gem that t-has received a copy of
Ordinance Duo. 10062, the Minority Procurement OrdInarice of the City of-
Niami, and agrees to comply with All applicable substantive and
procedural provisions therein. including any amendments thereto.
'.,Sirv.cs„
BIpDitt ,k.J• %1G:n+�t. .� Signatures
company nave :.,
Inc*t' if Mimwity pusineass
E:d zlaek (Ml80seiic Women
LA�I-LL-IR_R_ TD �t10MPLET61_SIGII. .JIIID RE'lURt1 THIS.ARM NX 218WAt-Irt. To 4�?
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