HomeMy WebLinkAboutR-89-1019.I-89-1044
10/20/89
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF UNISYS
CORPORATION FOR THE FURNISHING OF COMPUTER
EQUIPMENT MAINTENANCE SERVICES FOR THE
DEPARTMENT OF COMPUTERS ON A CONTRACT BASIS
FOR ONE (1) YEAR WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
AT A TOTAL PROPOSED FIRST YEAR COST OF
$226,306.00; ALLOCATING FUNDS THEREFOR FROM
THE 1989-90 OPERATING BUDGET ACCOUNT CODE NO.
460401-670; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND,
THEREAFTER, TO EXTEND THIS CONTRACT FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS, SUBJECT
TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received August 30, 1989 for the furnishing of Computer Equipment
Maintenance Services on a contract basis for one (1) year with
the option to extend for two (2) additional one year periods at
the same price, terms and conditions to the Department of
Computers; and
WHEREAS, invitations were mailed to twenty four (24)
potential suppliers and seven (7) bids were received; and
WHEREAS, funds for this purchase will be available from the
1989-90 Operating Budget Account No. 460401-670; and
r
WHEREAS, this service will be used by the Department of
s
,J
Computers for the purpose of providing maintenance services to
the City's Computer Equipment; and
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the bid received from Unisys
f'
Corporation be accepted as the lowest responsible and responsive
^Ls,µ
bid; -
�
N0W, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY:
OF MIAMI, FLORIDA:
}
Section 1. The recitals and findingscontained in
L i a
Preaibl.e ' to this Resolution are hereby adopted 3�ir �cefereace
t F Ay
thereto and incorporated herein as if fully Bet forth in thin
Section.
Section 2 The August 300 1989 bid of Unisys Corporation
for the furnishing of Computer Equipment Maintenance Services for
the Department of Computers on a contract basis ilor one (1) year
with the option to extend for two (2) additional one (1) year
periods at a total proposed cost of $226,306.00 is hereby
accepted with funds therefor hereby allocated from the 1989-90
Operating Budget Account No. 460401-670.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service. 1�
Section 4. This Resolution shall ecome effective
immediately upon its adoption. _
PASSED AND ADOPTED this 3_ 0th day of November 1989.
,
XAVIER L. Z, MAYOR —
i -
ATT kIRAIII�TYCLER
MA K
PREPA AN AP R #ED Y •
)MIPWDRO VILARELLO
EF ASSISTANT CITY ATTORNEY `=j*
APPROVED AS TO FORM AND CORRECTNESS=..
_µ
Cl Y ATT6RN k p
-
i� The he�ceu authorizatioa i iuxther subject to oompliancs nth. £
all requirements that may be imposed by the City Attorney,
ig udiu but not .imi.tod to,thoas prescribed by appItoahle
City Charter and Code provisions.
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.BID KCURITY LIST
ITEM: CotCtputer Equipment Maintenance Services -.
JDATE BIDS RECEINW: Auaus t 3 0 , 19 8 9 _. _ _ 2 : O Q . p . m .
BIDDER
TOTAL
BID AMOUNT
BID BOND far) �► ��
CASHIER'S Ot ECK
saw
Financial Products Corp.
Broken down
bv items
Unisys Corporation
of It
CMS Computer Maintenance Serv.
i
"
Ketterman's Inc.
is
REACT Corporation
of
i
Universal Financial
�RECOM Associates, Inc..
NO BI
E.P.S.
Computer P
Control Data
Loumar Enterprises, Inc.
U-Comp Computer Center
Data Access System
s.
*m*10pes.Qn behalf of
DATE;
GSA -- Procurement +Office
ty rtmant :.
BID SECURITY LIST
IND 1'i` WI Com uter -Equipment Maintenance Services _
AID NO: 88-89-160__
DAT SIDS RE(MIM: August 30, 1989 2 :00 p.m.
I It
TOTAL
BID AMOUNT
BID BOND (or)
CASHIER'S CHECK �r
Financial Products Corp.
Broken down
bv items
Unisys Corporation
"
CMS Computer Maintenance Serv.
j Kette rman's Inc.
REACT Corporation
"
Universal Financial
i
'RECOM Associates, Inc..
3
j2
S
d
i
l
a
3
2
3
NO BID:
E.P.S.
-COMRUter Power
Control Data
Loumar Enterprises, Inc.
U-Comp Computer Center
Data Access System
77
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LEGAL ADVERTISEMENT
RFP NO. 88-89-160
Sealed proposals will be received by the City of Miami City Clerk
at her office 1 n Drive, Miami, Florida
not later than :00 .m. Au ust 30, 1989 for the furnishing of
Computer Equipment ----Maintenance ervices for the Department of
Computers. _
Proposals submitted past such deadline and/or submitted to any
other location or office shall be deemed not responsive and —_
rejected.
Ordinance No. 10538 established -a goal of
City's total dollar of all expenditures
Services to Black, Hispanic and Women
Enterprises on an equal basis.
awarding 51% of the
for All Goods and
Minority Business
Minority and women vendors who are interested in submitting
proposals and who are not registered with the City as minority
and women vendors are advised to contact the City Procurement
Office, 1390 N.W. 20th Street, Second Floor, Telephone No. 575- y'=
5174.
Detailed specifications for the proposals are available upon
request at the City procurement Office. a
The City Manager may reject all proposals and readvertise.
(Ad No. 6319
City of Miami
.
Cesar H. Odio,
k
City Manager
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REQUISITION FOR ADVERTISEMENT f1i►i� �ur�l>w�f+t�l� ` {
- ; DE'tYDIV.... Procurgment (for Computers
in
ACE 460l01-287 .,
DA1`I= 57 5-517 4
Autitt9t" 1989 PHONE APPROVED BY:
) ria Abi a 4
PREPAhED EY _ O j 1 i 1—
DIRECTOR ISSUING
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Publish tNe One (1) times s h { ;, x� „ `e
(numbef d Umes) j s i y fiy
Type advertisement;legal XX classified display
tcx ona�
legal. Starting date Au u e t 11, 1989
FOWAairwords ofadverisoment: -RFP No. 88-89-160: Sealed pzoposals wi1'i be.
n�
computerEquipmentMaintenance.Services. (open 8-3 -83
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DO NOT TYPESE Oi
.BELOW THIS LINE. FOR U~ FINANCE D „ EP Aii7�'dIEMTr ONLY �,�,�.
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AD�IEA sEMENT
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CITY OF MIAMI, FLORIDA
CA 6.
INTER -OFFICE MEMORANDUM
J.. i 17
TO: The Honorable Mayor and Members DATE: NOV 11989 MCI _
of the City Commission SUBJECT. I08 FOR RZWLUT101 t
r. AMBD OF BID NO. 88•-89-160, .
C:0l�P[Tr88 BQUIPl�1'!
Mom:
�Z Call SzI�
Cesar H. Odio
City Manager ENCLOSURES: -
i
i
RECOMMENDATION
{
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid from Unisys Corporation as the
lowest bidder to provide, computer equipment maintenance service•to ,
d the city'a users for a period of three years to the Department'"of
Computers. The total annual cost for these services'is $226Q6 for —
which funds for the dg
first annual payment are `available in the buet '
i of the Computers Department. a};
BACKGROUND
Since 1983, the,City has been providing•equipment maintenance service #_
for all Cit users. fhb cost of this service has traditionall�
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escalated at an annual average of 'five percent`5$ along with_
immediate Iadditional charges for' add ` on: •equipment. Th+s < r g
implementation .of the three year, fixed rate schedule will save the:-'
City the ' escalation of maintenance, prices over this time patios. yyyr Y -
Unisys not only, provides oa-site central depot `service at asirest_ `
cost savings'.over other vendors; 'but also offers indirect
savings through 'the -unique featgres, and°` aftantages °c� ceattal ,d g< n
service, over.. other alternatives: The advantages, to 'be
..
City by selecting Unisys on-site'`central +depot 0ervices are: • ,�ti�h ��' s �` -
.Y:,
y' 10 finis' s offered a concessionL'to 'defe ` billiii ' on sA �►`
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Page 2
The Honorable Mayor snd Members
of the City Commission
One concern in handling the laser printers as local depot
is that the City does not maintain spares in the City
depot stock due to the high cost per unit. Most of the -
laser printers are in strategic locations, such as
Commissioner's offices, Law Department, Fire Department,
and Police Department where minimizing downtime is crucial
to user operations.
3. In the current central on -site depotarrangement,
equipment can be brought into the depot a minimum of two
timesa day. This procedure ensures a quick turnaround on
t malfunctioning equipment and ensures k healthy amount of
spare equipment
4. Occasionally, equipment coming out of vendor depot repair
} fails quality assurance testing by City personnel. When
this occurs in an on -site central depot environment, the
r
equipment can be returned to the depot within a few- t`
minutes.
1
S. In the past, Unisys has been very cooperative on.marginalp
questionable/accidental, or "cosmetic" problems, such as-
screen brightness or water or other fluid damage. Son* =
maintenance vendors, in an effort to keep costs down, draw
more strict guidelines on when equipment requires repair`-
and/or assess an additional charge for user negligence*
—
6. There is additional flexibility with the on -site central
depot arrangement in that if there is a critical problosg that is aggravated by a lack of spares or leck of time_fO�C
effective• troubleshooting, in the interest of -*gold
customer/vendor relations, Unisys has gone to. the` usr
site at no additional charge and resolved the' £� problem,
This service has enhanced user environment and; tho'
would not necessarily receive the same 469'reg _
flexibility from another type of maintenance or another
vendor. - The. Unisys on-sito central depot maintenance solution will, .040
established service levels given the ` large amount Qf cat
eequipment in the City, while protecting the City's invostmoat, i�
i oomps Leer equipment, in addition to working wolf a oencrert; r ;
City' a currant cc��+ntsr equipment depot p�►2.iciee d �r�1�i�
whi4 a reducing projected cost increases over the west "t1tre� ..�+�a���►� *�x�
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The Honorable Mayor and Members
.of the City Commission
Estimated Amount: $226,306 $ of Cost Estimate: 100%
Budget Amounts $226,306 =
Source of Funds: FY'89/90 De artment of Computers General Fund=
Account No. Ol-670, "Repair Maintenance --Outside".
Minority Participation: Non -minority vendor. All bidders were non-
minorityendors: The bids have been reviewed by Adrienne MacBeth.
Public Notice: N/A Assessable Project: N/A
- Attachment: Proposed Resolution
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CITY OF MIAMI, FLORIDA
INTER-O!1FIC6 MKMORANDUM
Ron Williams DAMOctober 17, 1989
Director
General Services Administration SUBJECT: Bid #88-89-160
Maintenance Service For
Computers
FROM:lly'/�i ��•�!,�
REFERENet{:
Carlos F. Smith
Director ENCLOSUREi: i
Department of Computers
This department has verified funding with the Department of Budget
that funds are available to cover the cost of the subject bid in the
amount of $226,306; Account No. 460$01-670.
BUDGETARY REVIEW & APPROVED BY:
�■i no a surana, D rector F`
Depart eat of Budget
_9 i Y `�-I♦
141
w J1,
i
mi AMI FLORIDACITY 0 P.O. BOX 330708
PROCUREMENT MANAGEMENT Miami. PI 33233-0708TELEPHONE NO. 579-6380
DIVISION Rrp No. 88-89.!!.-160
RFP SHEET
IMPORTANTs PROPOSAL SKEET AND PROPOSAL aZMNTATTACHED IDENTIFIED BY
RETURNUM IN DUPLICATE III THE OF PROPOSAL OPENING. IF SECURITY
W
PROPOSAL HUMBER& TIME AND DATE ILL 8" BE ACCEPTED u8LZSS THE DEPOSIT
Is REQUIRED, A PROPOSAL
OR BOND Is SUBMITTED III THIS EWZLOPE- Terms: t' it any)
-.—(Include cash discount for prompt P&Ymen
As noted"
.0 if awarded all items -
Additional discount 0
L
Warranty and/or guavanteez
variances
to specifications (use separate sheet
if
State any
necessary): As noted On format'
Delivery: 0 calendar days required upon receipt Of Purchase
Order.
Delivery Point (s)t C facility and/or
City of Miami Depot
6161 Blue Lagoon Drive - UniffP Facility . ......
In accor dance__Witt
i
he =nvitat ion to Proposal# the Spec
General Conditions, Spec ial Conditions, and General Information to
Proposers, we agree to furnish the Item(s) at Prices indicated on the
attached proposal sheetW-.
"y,OpFICZRSt
OF COMPANYOWER(S)t NAMES OF CORP
MAKES
A Stock COUPInY W. M. Blumenthalq CEO
J. A.
P a- ase use if more *Pace s necessary)
Name of Individual holding license in this profession applicable)
T
IN
KINORI -SEW 92M.,
ih.
The undersigned proposer acknowledges that t as received a copy 0
of -
Ordinance No. 10 the Minority Procurement Ordinance Of theCity
andagrees to COMPlY with. -all &p;)licable substantive
Joao therein# including any amendments thereto.
procedural prOVIN
0cpMajon - Sign4turof PROPOSSp I
Wdap C_
ap4ay a no,
Print same$
sty 40640*648
110mon
'SIGN, into
- 'OT !�:rh
z� Mmxzzr�
k `
Bid No. 88-W460
ITEMS Computer Equipment Maintenance
Services
DPAR'�MENi' Computers
TYPE OP PURCHASEt Contract for one (1) year with the =
option to extend for two (2)
additional one (1) year periods
RZA ONt Services needed to provide the City
with computer equipment maintenance
POTENTIAL BIDDERSt 24
BIDS RECEIVEDs 7
FUNDSt 1989-90 Operating Budget Account No. -
460401-670
MINORITY PARTICIPATIONt Invitations to bid were sent to two
2 Black firms engaged in the Computer business as located
in the following sources: -
1. City of Miami Minority Register
2. Previous Bid on File in the Procurement Office
No Minority response was received.
_ BID EVALUATION: Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders h
B acc Amer can 0 0
Hispanic American 0 0
Woman 0 0
Non -Minority' 0 0
New Bidders 0a
Black American 2
Hispanic American 0 0
Woman 0. 0
Non -Minority 22 7�
Courtesy Notifications 18 0,
"No Bids" - 6 .
s z
Late Bids - 0
Totals
42 13
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Reasons for "No Bid" were as followst
1. EPS - "No offices in Miami."
2. Computer Power Specialties - Unable to provide service."
3. control Data "Do not provide service for this
equipment.,*
4. Loumar Enterprises - "Unable to got spare parts."
S. U-Comp. Computer Center - "No Bid."
6. DAta Access System .. "Cannot service all the equipment
stated."
RECOMMENDATIONt IT IS RECOMMENDED THAT THE AWARD BE
MADE TO UNISYS CORPORATION FOR A TOTAL
PROPOSED FIRST YEAR COST OP
$226,306.00.
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