Loading...
HomeMy WebLinkAboutR-89-1096J-89-1153 11/9/89 RESOLUTION NO. fJ!)-i09s A RESOLUTION ACCEPTING THE BID OF AAA COURTS, INC. FOR THE RECOATING OF PLAYING COURTS AT THIRTEEN (13) CITY PARKS FOR THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES, IN AN AMOUNT NOT TO EXCEED $47,806.10, ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 313318,ACC0UNT CODE NO. 589301-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received November 1, 1989 for the recoating of playing courts at thirteen (13) City Parks for the Department of Parks, Recreation and Public Facilities; and WHEREAS, invitations were mailed to ten (10) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchase are available from Capital Improvement Project No. 313318, Account No. 589301-860; and WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities for the purpose of recoating of playing courts at thirteen (13) City parks; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the bid received from AAA Courts, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: .............. Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 1, 1989 bid of AAA Courts, Inc. for the recoating of playing courts at thirteen (13) City parks for the Department of Parks, Recreation and Public Facilities in an amount not to exceed $47,806.10 is hereby accepted with funds therefor hereby allocated from Capital Improvement Project No. 313318, Account No. 589301-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of December ` 1989. i XAVIER L.§DAREZ MAYO i PREPARED AN PPROV 1 AL DRO V LLO CRTEF ASSISTANT CITY ATTORNEY i I .i APPROVED AS TO FORM AND CORRECTNESS: +00L. ANDSTTO, _ Y .BID SECURITY LIST BID MM: Recoating of 19 Basketball Courts and 7 Tennis Courts glp NO: 89-90-024 DATE BIDS RECEIVED: November 11,, 1�9 8 3 : 0 0 p.m. Tournament Courts Mccourt Construction, Inc. P.N.M. Corporation AAA Courts Agile Courts S & C Coatings, Inc. TOTAL Bo AMOUNT Broken down „ BID BOND (or) CASHIER'S CHECK It 1' rl' RECEIVED 1�) onvokpos on behalf of _ tty *tit+ont - i iiCt+iED: DATE: �� RMivred ft tweinaWv t descOW dwcks this; day of , 19 IR Onnect+on with the tneinsbpve cited bids wPc�wttr`�Tiierd to OiOlAdOiitned on if oho Acaunttng Division (or) (city rtmdnt) DATE: k }i 'BID SECURITY LIST WD ITEM: Recoating of 19 Basketball Courts and 7 Tennis Courts BID NO: 89--90-024 DATE SIDS RECEIVED: November I, 1989 3 : 00 p.m. BIDDER TOTAL IND AMOUNT 81D BOND (or) CASHIERS t*�IECK Tournament Courts Broken down Bv items McCourt Construction, Inc. " P.N.M. Corporation " AAA Courts NO BID• Agile Courts S & C Coatings, Inc. 4 Jj a a y LEGAL ADVERTISEMENT,��Y l�89 o fi BID NO. 89-90-024 MATTY CITY CLf CITY nc'{tdMi,it`L a. Sealed bids will be received by the City of Miami City Clerk at her office located at 350Pan pnerivan nrivA.t Miami oorida, 33133 not later than m• ° furnishing of all Labor and -Materials or the ecoatinthe g of 19 Basketball Courts andR7 Tennis Courts at ecreation and Public 14 City tiesarks for the Department of Parks, Bids submitted past such deadline and/ t responsive ubmitted to y o her location or office shall be deemed no be rejected. —' Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume anicof,alland expenditures Women Minority Goods and Business Services to Black, P Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to act the City Miami 300 Biscayne Boulevard Way Y/Suite Office, Dupont Plaza Center 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6633_ 8 Cesar H. Odio City Manager .-+t-T.....r �,�. i:.,.,.e....,� ....:;,,�np^C4's......,�r.v.-s'4-r",}'Z.7*s„^... .Mrz: r¢+f!.. �n.�gp?s!•n•�+pt�.. .-r. :»"I'w.waPF -r.. ...-.., - --a".sx� _ 1 CW(§qfi1W%ECE1VED o7bis number mini appear F4EQUISMON FOR ADVERTISE "Cr PW 2. i advertisement. iesqProcuremetfor Parks,.....Rec. Pub Faci it ' - DEPIVDIV.6338 MATTY HIRAI ACCOUNT CODE 313318-5893p1-287 - CITYCi,ERK � n October 1G, 19$_9 pWONE 575-5174 AP WdkMI. FLA DATE I. PREPARED BY Maria Abilalil DIREC R' ISSUING DE AATMIENT i' Publish the attached advertisement t One (1) times. t (number of times) XX i classified display Type o. f advertisem6nt: legal + . �+- -+ (Check One) f Legal i Starting date October 18 1989 Size: . First four words of advertisement: Bid!No. $9-90-024s Sealed bids will e Remarks: REcoating off 19 Basketball & 7 Tennis Courts (open 11 -ti A. BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DO NOT TYPE DATES) OF; INVOICE AMOUNT UNE PUBLICATIONADVERTISEMENT o Miami Review , — A-i f6 F7 F8 Fg F10 .l rs. D E DATE . IktC. RefBnertic8 VENDpR INDEX CODE Er. �JS VOUCHER YY MM DD ea 31 34 is ey n!4 `02'14 i5DESGRlPTKiN�MV . k pink --001pr r±t ► � /r AM& MR 1 i L' E �� Bid No. 89-90-021 ADVERTISEMENT FOR BIDS 1905 ��i`,g t A s� or "GRAND AVENUE PARK BUILDING RENOVATION" will be d b the Ci " IkApthe Cit Clerk of the City of Miami, Florida at •00 a m e TIUT e at the City Clerks office first floor of the MiamT— .all,"man Amulcan Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. The project consists of extensive interior renovations, as well as new windows and replacement of the roof of the existing community building. Bidders will furnish performance and bid bonds in accordV,-Marzo, th Resolutions No. 86-963 and No. 87- 915. For clarification of technices as presented in the documents and specifications, please contact Vic at (305)579-6865. Prospective bidders will be required to submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by Dade County, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Plans and specifications may be obtained from the office of aDirector of Public Works, 275 N.W. 2 Street, 3rd floor, Miami, Florida, 33128, on or after October 26, 1989. If bidders wish, a set of plans and specifications will be mailed to them by writing to the Department of Public Works and including a separate check for $8. There will be a $20 deposit required for the first set of p a-i ns and specificai%ns. Additional sets may be purchased for a fee of $20 p r set and this is not refundable. Deposits will be refunded only upon the return of one set of plans and specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10538 regarding allocation of contracts to minority vendors. This has been designated a minority set -aside construction project. Bidding will be restricted to City of Miami certified majority (51t) hispanic, black, or women -owned corporations and joint ventures. This certification process must be completed prior to the Affirmative Action Plan, as defined in said Ordinance, and as required in the Instructions to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreement." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305)579-6856. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids, and readvertise (8-2945 Req. 5557). Cesar H. Odio City Manager i n() REQUISITION FOR ADVERTISEMENT DEPTDIv. Public Works/Construction � t;nd.,1. rCT10#ie jd%*i2sement This number must if pear 5557 ACCOUNTC')DE Prolpat Mn- 1113112, Index No, 319201-287, Bid No. 89-90-021 DATE October 5. 1989 PHONE 579-6874 APPROVED BY: -PREPARED -BY (r - ._, PiCard rd DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement Type of advertisement: legal (Check One) once (number of times) X classified display times. Size: Starting date October 26, 1989 Sealed bids for "Grand . . . First four words of advertisement: Remarks: "Grand Avenue Park Building Renovation" B-2945 „t.0 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. -INE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT e7 A-1 lam' -,16-v 64> pe ockr « /CA7,0 B-2 C-3 D-4 E-5 F4 F5 F7 F8 F9 F10 F11 F12 TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT 13 17 18 5 34 39 42 45 50 51 56 57 62.63 65166 71 2 4 1 V P 2 10121 1 1 1 1 1 1 1 1 1 1 1218171 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT 72 AMOUNT 80 1010121011 White — Purchasing i Yellow - Finance Pink — Department Approved for Payment r C. TOF t',AV FOR DA CA=12 INTEROFFICE MEMORANDUM Honorable Mayor and Members November 9, 99 8� ` of the City Commission Resolution for Award of Bid Playing Court Recoating at 13 City Parks Cesar H. Odio, Bid #89-90-024 City Manager Recoamendation: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid and awarding the contract for the Recoating of 7 Tennis and 19 Basketball Courts located at 13 City Parks to the lowest responsive and responsible bidder, AAA Courts, Inc., a non -minority firm, at a total cost of $47,806.10; Funds for this purchase are available from the Capital Improvement Project No. 331318 entitled Citywide Playing Court Renovations. Background: he Department of Parks Recreation and Public Facilities has analyzed the bids submitted for the recoating of tennis and basketball courts at 13 City parks as detailed on the attached tabulation. The bid specifications called for the successful bidder to provide all labor, materials and equipment necessary for the work, which includes surface preparation, color coating and striping. The lowest responsive and responsible bid for all items was received from AAA Courts, Inc., a non -minority firm. Amount of Bid: $47,806.10 % of Cost Estimate: 79.6% Budgeted Amount: $60,000.00 Source of Funds: Capital Improvement Funds, Citywide Playing Court Renovations, Project No. 331318, Account No. 589301-860. Minority Participation: Bid invitations were sent to two (2) Hispanic -owned firms and courtesy notifications were sent to 30 minority firms and organizations. One (1) bid was received from a Hispanic firm. Public Hearings/Notice: Assessable Project: n/a one legal advertisement Attachments: funding memorandum award of bid tabulation proposed resolution C41z-1 lr� 1� Or t.' A%! F,.OR DA '"•'1(� �� �:'�`: ' INTER -OFFICE MEMORANDUM Wiclliam ,Schaut D4*t November 9, 1989 r-` Procurement Supervisor General Services Adminis JI-ation 5�6':i' Funding for Bid Award: \ Playing Court Recoating Alberto Ruder, Director Bid #89-90-024 'Department of Parks, Recreation P.;Los.,R« and Public Facilities This department has verified with the Departments of Finance and Budget that funds are available to cover the cost of the subject bid in the total amount of $47,807. from Account No. 589301-860, Project No. 331318 (Capital Improvement Project entitled "Citywide Playing Court Renovations"). FINANCE REVIEW AND APPROVAL: Carlos Garcia, Director Department of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Eduar o Rodriguez, Capita rogram Manager cc: D. E. Johnson Kevin Smith Alex Martinez Jon Lindeman Charles Hudson BUDGET REVIEW AND APPROVAL: Manohar Sura Director Department o Budget M CITY OF MIMI, FLO u F.O. PDX 3JU7C8 e�F)CUREMENT MANAGEI � Miat F1 33233--0708 �:vISION TELiF ZONE NO. 575-5174 BID 80. 89--90-0__24_ BID SHEET IMPORTANT: DID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY DID NUMBER, AND DATE Op BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED in THIS ENVELOPE. Terms: (Include cash discount for prompt payment, if any) Additional discount of $ if awarded all items. warranty and/or guarantees 1 Year warranty State any variances to specifications (use separate V. sheet if necessary): none - Deliveryic��calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Bid Sheets In accor ante with the Invitation to Bid, the Specificationi, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): 4. r.ast NAMES OF COMPANY OFFICERS: t ePlease use the back of this page if more space is necessary Name of individual holding license in this profession (if applic r0 .iilia� � L:st MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy Ordinance No. 10538, the Minority Procurement Ordinance of the City '4iami, and agrees to comply with all applicable substantive a procedural provisions therein, including any amendments thereto. BIDDER: Signature: company name t Print Name: Indicate if Minority Business: Date: E ] Black [ I Hispanic [ ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS 11115. U. AWARD OF BID ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: Bid No. 88-89-024 Recoating of Playing Courts at 13 Parks Parks, Recreation and Public Facilities Short term Contract Twenty six (26) Courts located at thirteen (13) City Parks need to be refurbished, this project is part of the Citywide neighborhood Renovation Program 10 4 Attached Capital Improvement Funds Project No. 331318 Account Code No. 589301-860 MINORITY PARTICIPATION: Invitations to bid were sent to two 2 Hispanic firms engaged in the Courts Refurbishing business as located in the following sources: 1. Dade County Minority Registers 2. Yellow Pages Telephone Directory Minority response consisted of one bid received from a hispanic firm. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 0 0 Black American 0 0 Hispanic American 2 1 Woman 0 0 Non -Minority s 3 Courtesy Notifications 30 0 "No Bids" - 2 Late Bids - 0 Totals 40 6 - Reasons for "No Bid" were as follows: --` 1. Agile Courts - "Not able to meet time schedule." 2. S & C Coating, Inc. - "Outside our area of expertise." 9 �t li t r} �00 . i of 2 ttF4 a i 4 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO AAA COURTS, INC. FOR A TOTAL PROPOSED AMOUNT OF $ 47,806.10. Procurement Supervisor D e TABULATION OF BIDS BID NO. 89-90-024: PLAYING COURT RECOATING BIDDER: AAA McCOURT PNM TOURNAMENT COURTS CONSTRUCTION CORPORATION COURTS Minority Class. (non -minority) (non -minority) (Hispanic) (non -minority) ITEM/PARK 1. Coral Gate Park 1 basketball ct. $1,420.10 $2,419.00 $4,800.00 $1,939.00 2. Grand Ave. Park 114,216.00 2 basketball cts. 4,450.00 9,600.00 5,656.00 3. Grapeland Park 1/3,778.00 2 basketball cts. 3,990.00 4,238.00 9,400.00 4. Moore Park 2 basketball cts. 3,216.00 4,238.00 9,400.00 5,171.00 5. Morningside Park 1 basketball ct. 1,420.00 2,199.00 4,900.00 1,839.00 6. Orange Bowl Plygr'd 113,678.00 2 basketball cts. 3,990.00 4,033.00 9,400.00 7. Robt. King High Park 1 basketball ct. 1,450.00 1,848.00 4,900.00 2,049.00 8. Reeves Parks 1 basketball ct. 1,450.00 2,566.00 4,900.00 2,953.00 9. Riverside Park 1�3,778.00 2 basketball cts. 3,990.00 4,116.00 9,600.00 10. Shenandoah Park 113,376.00 2 basketball cts. 3,990.00 9,600.00 4,820.00 11. Virrick Park 1 basketball ct. 1,450.00 2,167.00 4,900.00 2,711.00 12. Went End Park 1/3,778.00 2 basketball cts. 3,990.00 4,385.00 9,600.00 13. Grand Ave. Park 2 tennis cts. 3,450.00 4,120.00 6,400.00 4,607.00 14. Kirk -Monroe Park 5 tennis cts. 9,520.00 10,208.00 17,000.00 12.119.00 TOTAL $47,806.10 $54,129.00 $114,400.00 $58,876.00 AWARD 1/ � These individual low hi-= ­)t recommended for award because the limited savings do not jr° _+le •tive expense of splitting the award, and prohibit the sta­ .<,r,iization of materi.:ii-; and uniformity of appearance.