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Home My WebLink AboutR-89-1095J- 89-1152 11/9/83 RESOLUTION NO. 89-1095 A RESOLUTION ACCEPTING THE BID OF AAA COURTS INC. FOR THE RESURFACING OF TENNIS AND BASKETBALL COURTS AT FIVE (5) CITY PARKS FOR THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES, IN AN AMOUNT NOT TO EXCEED $38,963.65; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 313318, ACCOUNT CODE NO. 589301-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received November 1, 1989 for the resurfacing of tennis and basketball courts at five (5) City Parks for the Department of Parks, Recreation and Public Facilities; and WHEREAS, invitations were mailed to eleven (11) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available from Capital Improvement Project No. 313318, Account No. 589301-860; and WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities for the purpose of resurfacing twelve (12) tennis and basketball courts at five (5) City parks; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the bid received from AAA Courts, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2 The November 1, 1989 bid of AAA Courts, Inc. for the resurfacing of tennis and basketball courts at five (5) City parks for the Department of Parks, Recreation and Public Facilities, in an amount not to exceed $38,963.65, is hereby accepted with funds therefor hereby allocated from Capital Improvement Project No. 313318, Account No. 589301-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of December 1989.` PRE APP ATTORNEY Ywx-v-, i BID SECURITY LIST IND ITEM: Resurfacing if 5 Basketball INp NO: 89-90- 3 DATE BIDS RECEIVED: Nny _Wbnr 12B Q_.�:P.M. BID BOND (ar) sIDOER Amm DID AMOUNT CASHIER'S CHECK AAA Courts Broken down Mccourt Construction, Inc. I of It Tournament Courts 1 " P.N.M. Corporation ' 11 `i NO BIQ* Agile Courts l _gf, 3 1 &7- �Fj RECEIVED t�f envelopes on behalf of Procuremen CityDepartment) sic DATE: Received the hereinobove described checks this day of , 19 In co"ction with the hereinabove cited bids, w "sC were an d to the *don b0half of the Accounting Division (or) SICK : t sty Ritment) DATE: p. { h � a � �pyt 'BID SECURITY LIST -- BID ITEM: _ Resurfacing if 5 Basketball and 7 Tnnni ssraiy BID NO: � 89-90-023 DATE BIDS RECEIV®: Noyamber 1. 19819 2: 3 0 p.m. BIDDER TOTAL BID AMOUNT BID BOND (or) CASHIER'S CHECK AAA Courts Broken down McCourt Construction, Inc. ofit Tournament Courts to It P.N.M. Corporation " NO BID! Agile Courts RECEIVED {_I envelopes an behalf of —Procurement $ICNE : DATE: ity rtnvnt deceived the hereinabpve described checks this day of . 79 !� +Ctxmect�o� w�r;h the hereinabove cited bids, w �c were n d to the s�`ne+ slf awe "WritinE Division fori of �CNED: (Cityrtment) DATE: LEGAL ADVERTISEMENT RECEIVED HID NO.89-90-023 1909 OCT 16 P14 2: SO , d`i 1 T T Y 111RA1 CITY CLERK "ITI QF NIAMI, FLA, Sealed bids will be received by the City of Miami City Clerk at her office 3500 Pan Americ Drive, Miami, Florida not later thanm. November s , for the furnishing of all %gpile labor andng of five (5) Basketball and seven (7) Tennis Courts at five (5) City Parks for the Department of Parks, Recreation and Public Facilities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detail i specifications for the bids are available upon request at the City Procurement office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6337 ) Cesar H. Odio City Manager .ayg... .. �,.i., .,.,_At,.a. •-F.�,r .,.. ... ,..., y.... _.. ......-:. .,�,.. ,,..,. ,„�,,,.,,..,..- ..; .-.,n, _ w. <-q..a•{�,,.�...�+-.�„w+.�.yr. ,r•re...-ye*,�yrn..ir�p�.�.r--w..{-..:... w.. -... __ _ ... _y. ........ ,...-. m,._.rc -,. CMW 0 ffam nnj f QUISITION FOR ADVERTISE 'DiThis number must appear — %T J llnIhe advertisement- DEPT/DIV. Procuremettti (for; Parks, Rep. & Pub. Facilities] ' ;i�/ 6337 _ ACCOUNT CODE 331318-589301-287`�T�'�� cIty c� l DAB October 13, _1989 PHONE 575-5174 APdQ�, , -F PREPARED BY Maria Ab i j a l i l DIRECTOA OF ISSUING DEP Tme Publish the attached advertisement One (1) times. j (number of times) Type of advertisement (Check one) legal xx f classified display Size: Legal Startingdate October 17, 1989 First four words of advertisement: Bid• No. 89-90-023: Sealed bids will be.... f t Remarks: Resurfacing Basketball & Tennis Courts (open 11-1-89 - 2:30 g.m. ) i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION j DATE(S) OF ADVERTISEMENT INVPICE i AMOUNT 0 Miami Review &2 1 t C 3 D-4 E-5 1 F3 F4 F5 F7 FS F9 F10 F11 F1?'" " i LINE TRANS VOUCHER DUE DATE YY I MM DO Adv. Doc Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 g6134 39142 45 50 51 58 57 62 63; 65 66. 71 0 1 2 41 VP 1, 1 1 A 287.; ; 1 2 3 4 7 8 V P 12 314 15 DESCRIPTION 38 84WSCOUNTOG 77 AMDUNT 8Q' 612 0 0,2 0 1 Yellows Purchasing Pink cagy: Approved f" Payment Y41low - Finance Pink- t Silvia Mendoza, City Clerk�Ce Maria,Procureetmnt Office It CITY OF MIAMI FLORIDA CAml INTER-OFFICE MEMORANDUM Honorable Mayor and Members of the City Commission 05 Cesar H. Odio, City Manager DATE FILE November 9, 1989 SUBJECT Resolution for Award of Bid Playing Court Resurfacing at 5 Parks REFERENCES Bid #89-90-023 ENCLOSURES Reconsendat i on : It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid and awarding the contract for the Resurfacing of Tennis and Basketball Courts at five (5) City Parks to AAA Courts, Inc., a non -minority vendor and the lowest responsive and responsible bidder, at a total cost of $38,963.65, and allocating funds from Capital Project No. 331318 Citywide Court Renovations. Background: The Department of Parks, Recreation and Public Facilities has analyzed the bids received for the Resurfacing of seven (7) Tennis Courts and five (5) Basketball Courts at five (5) City Parks: Grapeland, Kinloch, Eaton, Southside and Range. The bid specifications and conditions called for successful bidder to provide all labor, materials and equipment necessary for the work, which includes surface preparation, layering of asphaltic concrete or fiberglass membranes, plexiglass sealant and restriping. AAA Courts, Inc. submitted the lowest responsive and responsible bid covering twelve (12) individual courts at the five parks, as part of the Citywide Neighborhood Park Renovation Program. Amount of Bid: $38,963.65 Budgeted Amount: $55,000.00 % of Cost Estimate: 70% Source of Funds: Capital Improvement Funds, Citywide Court Renovation Project No. 331318, Account No. 589301-860 Minority Participation: Bid invitations were mailed to two (2) Hispanic -owned firms and courtesy notifications were sent to 30 minority firms and organizations. One 'bid was received from a Hispanic vendor. Public Hearings/Notice: one legal advertisement Assessable Project: n/a C,4 -//-1 �i W C. T1' OF R,1 A'" F-ORIDL INTER -OFFICE MEMORANDUM William Schaut Procurement Supervisor General Services AdminigFtration 6, Alberto Ruder, Director �' = Department of Parks, Recreation and Public Facilities DAT[ November 91 1989 r,,_E su6:c- Funding for Bid Award: Resurfacing Playing Courts PC EA:'�i.ES Bid #89-90-023 ENC:OS�.�pES This department has verified with the Departments of Finance and Budget that funds are available to cover the cost of the subject bid in the total amount of $38,9§4. from Account Code 589301-860, Project No. 331318 (Capital Improvement Project entitled "Citywide Playing Court Renovations"). FINANCE REVIEW AND APPROVAL: Carlos Garcia, Director Department of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: cor7 Eduardo riguez, Capital Program Manager cc: D. E. Johnson Kevin Smith Alex Martinez Jon Lindemon Charles Hudson BUDGET REVIEW AND APPROVAL: Manoha,r Sur a, Director Departlment , f Budget 9 XOR TY OF MIAMI, FLORI P.Q. -IX 33C;08 JCUREMENT MANAGEME0 Miam., F�ti3233-0708 DIVISION TELEPHONE OO. 575-5174 BID 80. 89-90-023 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REOUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: (Include cash discount for prompt payment, if any) Additional discount of I if awarded all items. warranty and/or guarantee: 1 State any variances to specifications (use separate sheet if necessary): none W. Deliveryt2veehs calendar days required upon receipt of Purchase Order. Delivery Point(*): As indicated in the Bid Sheets in accor ance with the Invitation to Bid, the Sp4cifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OMNER(SY: NAMES OF COMPANY OFFICERS: :.illiam t'. East (Tillian A. East Please use the back o this page if more space is necessary Name of individual holding license in this profession (if applicable) il, tl t lian anst MINORITY PROCUREMENT COMPLIANCE :'he undersigned bidder acknowledges that t has received a copy of ardinance No. 10538, the Minority Procurement Ordinance of the City of 'diami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: ""; G Lri-s-4-`ec • Signatuze: comp any name "�"'"-��---�-- PriOt :dame: A' l l'zT EArt Indicate if Minority Business: Date: Nov n' 1989 ] Black [ ] Hispanic [ ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS 3 [I AWARD OF BID W Bid No. 88-89-023 ITEM: Resurfacing of Tennis & Basketball Courts at Five (5) City Parks. DEPARTMENT: Parks, Recreation and Public Facilities TYPE OF PURCHASE: Short term Contract REASON: Twelve (12) Tennis and Basketball Courts at five (5) City Parks: Grapeland, Kinloch, Eaton, Southside and Range need to be resurface. This project is part of the citywide Neighborhood Park Renovation Program POTENTIAL BIDDERS: 11 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: Capital Improvement Funds Project No. 331318 Account Code No. 589301-860 MINORITY PARTICIPATION: Invitations to bid were sent to two 2 Hispanic firms engaged in the Resurfacing business as located in the following sources: 1. Dade County Minority Registers 2. Yellow Pages Telephone Directory Minority response consisted of one bid received from a hispanic firm. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" L B'd . Number of Bid Invitations Mailed • • • 0 2 0 9 30 ate s - Totals 41 Reason for "No Bid" was as follows: Number of Responses I 0 1 0 3 0 1 0 5 I. Agile Courts - "Not able to meet time schedule." Page Iof2 i 3 i RECOMMENDATION; IT IS RECOMMENDED THAT THE AWARD BE FOR _ MADE TO AAA COURTS, INC. A TOTAL PROPOSED AMOUNT OF $38,963.65. Procurement Supervisor J7 Dat Page of 2 4} TABULATION OF BIDS BID NO. 89-90-023: PLAYING COURT RESURFACING BIDDER: AAA COURTS Minority Class. (non -minority) ITEM/PARK I. Grapeland Park 4 tennis cts. $7,018.65 2. Kinloch Park 1 basketball ct. 3,190.00 3. Eaton Park 1 basketball et. 4,333.00 — 4. Southside Park 1 basketball ct. 3,360.00 _ 5. Range Park 2 basketball cts. 6,710.00 6. Eaton Park 1 tennis ct. 5,700.00 7. Range Park 2 tennis cts. 8,652.00 MCCOURT CONSTRUCTION (non -minority) $13,600.00 3,353.00 4,842.00 6,148.00 8,953.00 1/5.460.00 12,864.00 PNM CORPORATION (Hispanic) $26,800.00 9,000.00 9,800.00 9,400.00 16,900.00 6,900.00 13,800.00 TOURNAMENT COURTS (non -minority) $15,748.00 4,224.00 5,031.00 5,031.00 9, 518.00 5,631.00 9,601.00 TOTAL $38,963.65 $55,220.00 $92,600.00 $54,784.00 AWARD 1/ While McCourt submitted the low bid for this individual item, the savings does not :4x justify the administrative expense of splitting the award. 40 a