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HomeMy WebLinkAboutR-89-1094J-89-1123 11/21/89 RESOLUTION NO. 89-1094 A RESOLUTION ACCEPTING THE BID OF A M MULTIGRAPHICS FOR THE FURNISHING OF TWO (2) OFFSET DUPLICATORS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/GRAPHIC REPRODUCTION DIVISION AT A TOTAL COST NOT TO EXCEED $25,694.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NOS. 420501-850 ($19,500.00) AND 420601-- 840 ($6,194.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received October 2, 1989 for the furnishing of two (2) Offset Duplicators for the Department of General Services Administration/Graphics Reproduction Division; and WHEREAS, invitations were mailed to twenty two (22) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase will be available from the 1989-90 Operating Budget Account Nos. 420501-850 ($19,500.00) and 420601-840 ($6,194.00); and WHEREAS, this equipment will be used by the Department of General Services Administration/Graphic Reproductions Division for the purpose of increasing overall productivity in our internal printing operations by providing larger volumes of printing in a timely and efficient manner; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from A M Multigraphics be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incarnorated herein as if fully set forth in this L f Section 2. The October 2, 1989 bid of A M Multigraphics for the furnishing of two (2) Offset Duplicators for the Department of General Services Administration/Graphics Reproduction Division at a total cost not to exceed $25,694.00 is hereby accepted with i funds therefor hereby allocated from the 1989-90 Operating 'i Budget, Account Nos. 420501-850 ($19,500.00) and 420601-840 if ($6,194.00). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order r for this equipment. Section 4. This Resolution shall become effective i immediately upon its adoption. PASSED AND ADOPTED this 7th day of December 1989. dANDRO VILARELLO EF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 'O.t. - 2 - BID SECURITY LIST SID IMM- Two Offset Duplicators 131D NO: 89-90-005 DATE BIDS RECEIVED: October 2, 1989 3: 00 p.m. 1 TOTAL BID BOND (or) ' BIDDER DID AMOUNT CASHIER'S COCK i 1 AM Multigraphics Broken down t bX items Spinola it is S A & D Printing Corp of " { Appell & Macke Machinery " i i i i i Gestetner Corp Atlantic Duplicator i i RECEIVED Sic ( 6 ) envelopes on behalf of GSA Procurement Of f ice -.SIGNED; DATE:__Lity rtment .— Received the hereinabove described checks this day of 19 in �nnection with the hereinabove kited bids, w Tc were an d to the un rsigne on aif ort-he —.Accounting Division (or) (City Department) _ DATE: t. L• 'BID SECURITY LIST BID I'•EM- Two Oftset Duplicators BID NO: 89-90-005 DATE BIDS RECEIVED: October 2, 1989 3:00 p.m. BIDDER TOTAL BID AMOUNT BID BOND (or) ♦ �� CASHIERS CHECK AM Multigraphics Broken down bv items Spinola it A & D Printing Corp " Is Appell & Macke Machinery " Gestetner Corp Atlantic Duplicator —RECEIVED _tic (6 ) envelopes on behalf of GSA R Procurement Office DATE: D SICNED•• j r ity rtment j, �� � - ------ 4-------- —Received the hereinabove described checks this day of 19 in connection with the here inabove cited bids, w rc were ended to the under s i gn­eon aIf owe -Accounting Division (or) ( ity rtment) =S1t�}ED: DATE: y{ ppT t -1 LEGAL ADVERTISEMENT' BID NO. 89-90-005 W RECEIVED I°99 SEP 15 AM 9: 50 PIAT7 y ffial CITY CLERK PIT e OF: NIAMI. FLA. Sealed bids will be received by the City of Miami City Clerk at her office 1 ican Drive, Miami, Florida not later than :00 p.m. October 2, 19= Ifor the furnishing of Two (2) New Of sale of two (2) City owned Offset Duplicators for the Department of General Services Administration/Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6323 ) Cesar H. Odio City Manager 1.`.S ,.. -.. m-v ..... T ..r+. .. .... �- „.. ......... -.... .,_ _...:Y.E...TV"T6rR,t�....;�......}FyR'gX" ,.- _.. . .. ... .... ......� -.... .. .......... _ .. _ 1 REQUISITION FOR'ADVERTISEMENT (, Th4s-rit:ir►ber must e� �9 SEA 15 'IF ad 80MO t. DEPVDIV. Procurement Gear GSA -Graphic Rely. Division) }� (�; ��; �4205.01`.287 {' ACCOUNT CODEMATTY 111RAi ' DATE Septembidr , 13,1198IPHONE 575-5174 APPROVED x CITY CL' 'K i - � PAEPAAEDEY Maria Abijalil {: DIREWOR OF ISSUIN EPARTMENT 3 Publish the attached ad(rertisement one (1) times. { I (number of Umes) Type of advertisement:: legal XX classified display (Check One) i We: Legal } Starting date September 18, 1989 j I Bid No. 89-90-005: Sealed bids will be... First four words of advertisement: Remarks: Twp (2) Offset Duplicators (open 10-2-89 - 3:00 p.m.) i 4 , DD NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLiCAT10f1 ADVERTISEMENT INVOICE AMOUNT i S 0 14jami Review A-1 } ;Gs na E-5 F3 F4 F5' F7 F8 F9 F10 F11 F12. 3JNE TRAM ` ' VQUICHEH W DUE HATE MM DO Adv.Doc. Reference VENDOR INDEX CODE OEUECI PROJECT 1 � 16 34' 39 42 45 50 51 56 57 162 83 65,86 71, 0.1 2 14111 :. VP 202 2g7717 ' "`. 1 2 3 4 :: "" 8 V P 92 314 15 DESCRIPifON 36 DISCOUNT 72 •`' AIIAQIiN'( 80 51, 002'01 ! i AWoved br Paytymm Wh PurCit6rsi Yellow -Finance ink-De�t Xelow cop,t Silvia Mendoza, City Cgerks ce Pink copy: Maria, Procureaent Management r CITY OF MIAMI, FLORIDA CAw9 INTER -OFFICE MEMORANDUM To : Honorable Mayor and Members of the DATE : NOV '�09 FILE City mmission v suaJECT : Bid #89-90-005 Purchase of two (2) Duplicators FROM : Cesar H. Odio REFERENCES: City Manager ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution for the purchase of two (2) 1218EI Offset Duplicators for the General Services Administration, Graphic Reproductions -Division, to be awarded to A M Multigraphics as the lowest responsive vendor. The total cost associated with this purchase is estimated to be $25,694.00. Funds for this purchase are available from the General Services Administration, Graphic Reproductions Division Account #420501-850, amount $19,500.00, and account #420601-840, amount $6,194.00. The Department of General Services Administration, Graphic Reproductions Division has analyzed bids received pursuant to bid #89-90-005 to furnish two (2) 1218EI Offset Duplicators which will increase overall productivity in our internal printing operation by providing larger volumes of printing in a timely and efficient manner. The new equipment will improve printing quality, larger images, flexible sheet sizes and standardization of printing plates. The present nine (9) year old equipment that these units are replacing -will be sold separately from this bid for -approximately $4,600.00. As a result of our bid evaluation process, it is recommended that an award be granted to A .M Multigraphics as the lowest most responsive bidder in accordance with bid #89-90-005. The total cost associated with this purchase is estimated to be $25,694.00. Funds for this purchase are available from the General Services Administration Department, Graphic Reproductions Division Account Code #420501- 850, amount $19,500.00 and account #420601-840, amount $6,194.00. �� \•U 0 ice)\ A non -minority vendor N04'— 7--99 -T-UX.�.e� '3 DEPT OF JBUI)AT a Noy— R• 02 CITY OF MIAMI. FLORIDA INUR-®FFICE MEMORANDUM 14 liilliam J. Scheut UM! November S, 1909 Procurement Supervisor cuJel Management Division surRrecr Bid 89.90-005 _ - Purchase of two (2) _ YoAr Duplicators FROM Director REFERINCE& : Gener1 e dmini,stration• wNo�o+wMaa c This department has verified available funding with the Departments of. Finance and Management and Budget that funds are available to !cover the cost of the subject bid in the amount of Account Code Number 420801!:-8.5^nd in the amount of 115"24,90_ Account Code Number 9.240.itS44 ,k FINANCE REVIEW i APPROVED BY: ADDITIONAL APPROVALS (Except for funds already (if required) appropriated or items included in ry budget 1 .. carios Garcia, Director Department of Finance BUDGETARY REVIEW i APPROVED BY$ ano r Surana, Director ®apartment of Management and Budget Sergio Rodrigunz, Director Planning Department Frank castaneda irector Community Developiaent TY OF MIAMI, FLORIDA 000 PROCUREMENT MANAGEMENT DIVISION BID SHEET P.O. BOX 330708 Miami, F1 33233-0708 TELEPHONE NO. 575-5174 BID NO. $9-90-005 IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME" AND DATE OF BID OPENING. IF SECURITY IS REQUIRED,•A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. - Terms: NET (Include cash discount for prompt payment, if any.) Additional discount -of NA 1 if awarded all items. warranty and/or guarantee: State any variances to necessary): 1 YEAR PARTS e 6 MONTHS LABOR specifications (use separate sheet if Delivery:_ 445 calendar days required upon receipt of Purchase Order. Delivery Point(s): General Services Administration Department urapnic Reproauctions ulvision 1390 N.W. 20th Street Miami, F1 33142 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): PUBLICLY OWNED CORPORATION NAMES OF COMPANY OFFICERS: HERLE BANTA, PRESIDENT/CHAIRMAN JERRY MCCONNELL, DIVISION V.P. lease use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER. AM MULTIGRAPHICS Signature. company name Print Name:r V.-CHUCK ME CRAFT Indicate if Minority Business: Date: �•.��� [ ] Black [ ] Hispanic [ ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS .y Is AWARD OF BID Bid No. 89-90--005 ITEM: Purchase of two (2) Offset Presses DEPARTMENT: General Services Administration/ Graphics Reproduction Division TYPE OF PURCHASE: Single purchase REASON: This equipment is needed• to increase - overall productivity -in our internal printing operation by providing larger • volumes of printing in a timely and efficient manner. POTENTIAL BIDDERS: 22 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: 1989-90 Operating Budget Account Code Nos. 420501-850 ($19,500.00) and 420601-840 ($6,194.00) MINORITY PARTICIPATION: Invitations to bid were sent to one 1 Black, four (4) Hispanic firms engaged in the sale of Printing Equipment business as located in the following sources: 1. -New vendors Applications 2. City of Miami Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of one bid received from a Hispanic firm. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" Late Bids All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Invitations Mailed 0 1 0 7 1 3 0 a.0 - 18 40 Page 1 of 2 Number of Responses 0 0 0 0 0 1 - 0 3 - 0 2 0 6 Reasons for "No Bid" were as follows: _ 1. Gestener Corp. - "Unable to meet specifications." 2. Atlantic Duplicated -,"Do not work on this equipment." RECOMMENDATION! IT IS RECOMMENDED THAT THE AWARD •BE MADE TO A M MULTIGRAPHICS,.INC. FOR A TOTAL PROPOSED AMOUNT OF $25,694.00• - Procurement Supervisor Dat ♦ ftF' } K� Page o : < , P ISM. n.i Sf a T } Tabulation of Bid No. 89-90-005 Purchase and Sate of Two (2) Oftset Oupikators i�li(1r * AI ttireler �. Y� Um ft do �IM4 �■or� rer brMee ISM-18 ego" 1101brtiee bC�ieu0 1 1$1,366.41 taw rad w (M.) 0.170.32 (mo.) SM-97 (M.) $617.94 (mo.) (yr.) S2.M.82 f12.847.00 $25.694.00 AM Mutlipraptft 835.109.80 $70219.20 $18.5311.20 $37,078.40 each total each total — -- each 10111 each total SM.19 (mo.) 81.078.38 (mo.) SM-65 (me.) $711.30 (mo.) 81,530.00 (y►•) $3,060.00 815.070.00 S30.140.00 S22,720.00 $45.440.00 Sodom printers Supply $32.351.40 SP.M.80 821.11M.00 4ZO78.00 each total each total each total each total each total A80priftCorp. -0- 0- -0- -0- -0- -0- -0- 0- 0- 0 $325.47 (W.) 8840.07 (mo.) $2.278.00 S4,578.00 SK310.00 S28.620 00 • Appel ti Macke —` _ $19,528.00 $2,404.20 each total each total — each total (year awrape) • Eq Omit does not meet Speciliations. 2 (Pub N City Owned Equ4~Q rear I A.B. N* >a I lu. Od m �J AM MulUpr*Jm - 0- -0- Y u SpYiob Pmar's Supply 81.600.00 62=00 AN Prittlitp Corp. 0 $3,000.00 , Appd i Wdte S 350.00 8 750.00 t3"