The URL can be used to link to this page

Home My WebLink AboutR-89-1092J-89-1125 11/21/89 RESOLUTION NO. 89" 9.092 A RESOLUTION APPROVING THE PURCHASE OF PHOTOGRAPHIC SUPPLIES FROM PITMAN PHOTO, INC., A MINORITY VENDOR, UNDER EXISTING DADE COUNTY BID NO. 0989-7/90, FOR THE POLICE DEPARTMENT/IDENTIFICATION UNIT AT A TOTAL COST NOT TO EXCEED $63,700.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NO. 290201-722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SUPPLIES. WHEREAS, the Department of Police wishes to purchase photographic supplies under existing Dade County Bid No. 0989- 7/90 from Pitman Photo► Inc., a minority vendor, at a total proposed cost not to exceed $63,700.00; and WHEREAS, said contract constitutes a responsible and responsive bid that meets the City's specifications for these supplies; and WHEREAS, the Miami Police Department Identification Unit is responsible for photographing crime scenes and also handles the photographing of prisoners and any other individuals within the Police Department; and WHEREAS, funds for this purchase are available from the 1989-90 Operating Budget, Account No. 290201-722; and WHEREAS, the City Manager and the Chief of Police recommend that the purchase of said supplies from Pitman Photo, Inc. be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COM USSION MEETING ^V DEC 7 i989 I J-89-1125 11/.21/89 RESOLUTION NO. WHL092 A RESOLUTION APPROVING THE PURCHASE OF PHOTOGRAPHIC SUPPLIES FROM PITMAN PHOTO, INC., A MINORITY VENDOR, UNDER EXISTING DADE COUNTY BID NO. 0989-7/90, FOR THE POLICE DEPARTMENT/IDENTIFICATION UNIT AT A TOTAL COST NOT TO EXCEED $63,700.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NO. 290201-722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SUPPLIES. WHEREAS, the Department of Police wishes to purchase photographic supplies under existing Dade County Bid No. 0989- 7/90 from Pitman Photo, Inc., a minority vendor, at a total proposed cost not to exceed $63,700.00; and WHEREAS, said contract constitutes a responsible and responsive bid that meets the City's specifications for these supplies; and WHEREAS, the Miami Police Department Identification Unit is responsible for photographing crime scenes and also handles the photographing of prisoners and any other individuals within the Police Department; and WHEREAS, funds for this purchase are available from the 1989-90 Operating Budget, Account No. 290201-722; anO = WHEREAS, the City Manager and the Chief of Police recommend that the purchase of said supplies from Pitman Photo, Inc. be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMISSION MEETING OF DEC 7 19s� a Section 2. The purchase of Photographic Supplies under existing Dade County Bid No. 0989-7/90 from Pitman Photo, Inc. for the Police Department at a total cost not to exceed $63,700.00, is hereby approved with funds therefor allocated from the 1989-90 Operating Budget, Account No. 290201-722. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for these supplies. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of December 0,1989. PREPAREDIND APPRO D BY: ALWANDRO, VILARELLO QITEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: r 2 - CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=5. TO: The Honorable Mayor and Members of th City Commission FROM : Cesar H. Odio City Manager DATE : N p V Z 7 1989 FILE : SUBJECT : Resolution Awarding Bid for Photographic Supplies -_ REFERENCES: ENCLOSURES: It is respectfully recommended that a Resolution authorizing the purchase of photographic supplies, under an existing Metropolitan Dade County Contract, from Pitman Photo, Inc., a minority vendor (woman), at -a cost of $63,700, be approved. BACKGROUND: The Miami Police Department Identification Unit processes crime scenes. A significant portion of the processing consists of the taking of photographs. They also handle the photographing of prisoners and any other individuals within the police department. In order to complete these tasks it is necessary that they have various types of supplies, including: film, developing chemicals, paper, batteries and flash bulbs. I.D. is also responsible for the dispensing of these supplies to other units such as Task Force/S.N.U. and S.I.S. The utilization of Pitman Photo, Inc. is pursuant to County Contract Number 0989-7/90 which was a county wide bid. The solicitation of formal bids would result in additional time and expense to the City and most likely would result in the same award. It is, therefore, recommended that the Resolution utilizing Pitman Photo, Inc., for the provision of photographic supplies, under the existing Dade County Contract, and allocating funds therefor in the amount of $63,700, funding to be provided from the Police Department General Fund, Index Code 290201-722, be approved. 1 The Honorable Mayor and Members of the City Commission Page 2 Amount $63,700 Cost estimate/BudaetectAmount: $63,700 _ Source of_Funds: Police Department General Fund Minority Representation-: Minority Vendor - Woman. Public HearinqsfNotices N/A Assessable Project: - N/A r % of Cost Estimates 100% CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : William J. Schaut DATE : OCT I 3 1989 FILE Chief Procurement Officer FROM: rry L Anderson, Jr. *1 Chief of Police SLIWECT : Bid Approval, Supplies REFERENCES: ENCLOSURES: Photographic__ This department has verified that funds are available with the Departments of Finance and Budget, to cover the cost of purchasing photographic supplies, at a cost of $63,700. Funding is to be from the Police Department General Operating Budget, Index Code.-290201-722. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: f •-ranohar Surana,yDirector Department orudget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and most be attached to the resolution cover memorandum.) . 3 ft CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID SHEET P.O.'-BOX 330708 Miami, F1 33233-0708 TELEPHONE NO. 575•-5174 BID NO. IMPORTANTs BID BURT AND BIDDER ACIJNOMLEDGZ14ZMT MUST 8E RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER. TIME__ AND DATE OF BID OPENING. IF SECURITY I8 REOUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPO¢IT OR BOND IS SUBMITTED IN. -THIS ENVELOPE. _ Terms::).,�/.lCeoM &k3o" (Include cash discount for prompt payment,. if any) Additional discount of d — i if awarded all items* warranty and/or guarantee: State any necessary): variances to specifications (use separate sheet -if Delivery:calendar days required upon receipt of Purchase Order. Delivery Point(s): City of Miami PoliceDepartment -• Property Bureau only 400 N.W. 2nd Avenue Miami. F1 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY ONVER(8)2 NAMES OF COMPANY OFFICERS: (see other side) MARGARET C. PITMAN, CHAIRMAN BOARD MICHAEL L. WERNER, PRESIDENT LOWELL H. ELSEA, VICE PRESIDENT Ple,nse use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinarnce of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDERS t v► Ao) C- company na e Indicatt It Minority Busine : C 1 Black [ ] Hispanic Women FAILURE TO COMPLETE _8IGMy AND RI Signature: Print Name: % o:,tJc: k . E Date s f -ZOT7.7 A t OWNERS MARGARET C. PITMAN . • - 59.8 $ LOWELL H. ELSEA & MARGARET L. ELSEA 10. MICHAEL L. WERNER . . . . . . . . . 7.55 MARGARET L. ELSEA • . - 7.55 CAROL J. TOBER . . . 7.55 CINDY M. HINDS . . . 7.55 `