HomeMy WebLinkAboutR-90-0051J--90--21
1/2/90
RESOLUTION NO. 9051
A RESOLUTION, BY A.4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING THE CONTRACT RENEWAL OF MAINTENANCE
SERVICES ON A CONTRACT BASIS FOR ONE YEAR,
RENEWABLE ANNUALLY, ADJUSTING THE MONTHLY
RATE FOR CHANGES, ADDITIONS, DELETIONS OF
EQUIPMENT AND INFLATION COST INCREASES FOR
THE FINGERPRINT COMPUTER SYSTEM USED BY THE
POLICE DEPARTMENT FROM DE LA RUE PRINTRAK,
INC., THE SOLE SOURCE VENDOR FOR THIS
SERVICE, AT A PROPOSED ANNUAL COST NOT TO
EXCEED $80,760.00 FOR THE DEPARTMENT OF
COMPUTERS; ALLOCATING FUNDS THEREFOR FROM THE
1989-90 OPERATING BUDGET, ACCOUNT CODE NO.
460201-670; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND
THEREAFTER TO RENEW THIS CONTRACT ANNUALLY,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, the Department of Police purchased an Automatic
Fingerprint Computer System in 1981 which was designed and
manufactured by the De La Rue Printrak, Inc. and is the only
vendor known to provide computer maintenance services for this
specialized computer system; and
WHEREAS, the Department of Computers currently is
responsible for the maintenance of this system and since there is
no vendor known to provide this service they recommend that this
contract be renewed with De La Rue Printrak, Inc. on a contract
basis for one year, renewable annually, at an estimated annual
cost of $80,760.00, adjusting the monthly rate for charges,
additions, deletions of equipment and inflation cost increases;
and
WHEREAS, funds for this purchase are available from the
1988-89 Operating Budget, Account No. 460201-670; and
WHEREAS, this contract was originally approved by Resolution
No. 82-685 on July 22, 1982; and
WHEREAS, the Chief Procurement Officer has adopted a finding
herein that De La Rue Printrak, Inc. is the sole source of supply
for this service; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the findings of the City Manager;
and
CITY- COMMISSION.
MEETING OF.
J AN 11 1990
140.
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirement for competitive formal sealed bids
be waived and the purchase of maintenance services from De La Rue
Printrak, Inc. be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The recitals and findings contained in the =
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of 4/5ths of the Members
of the City Commission, after a duly advertised public hearing,
waiving the requirements for competitive sealed bids for the
renewal of maintenance services on a contract basis for one year,
renewable annually, adjusting the monthly rate for changes,
additions, deletions of equipment and inflation cost increases
for the Fingerprint Computer System used by the Police Department
from De La Rue Printrak, Inc., the sole source vendor for this
service at a proposed annual cost not to exceed $80,760.00 is
hereby approved.
Section 3. The City Manager is hereby authorized to instruct
the Chief Procurement Officer to issue a purchase order for this
service, and thereafter to renew this contract annually, subject
to the availability of funds.
Section 4. This R esolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this llth day of January , 1990.
/04'a XAVIER L. S'A Z, MARYOR
ATTE
MATTY HIRAI, CITY CLERK
PREP ZDD P
RO V 0
C F ASSISTANT CITY ATTORNEY
APPROVED AS T FORM AND CORRECTNESS:
4
JO E . FMANDEZ
CITY ATTORN - 2
11
C
CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members PATE:
of t City Commission
SUBJECT.
FROM Cesar H. Odio REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
KPI
DEC 2 E
�QQ99 FIL,
RESOLUTION At�THORIZING
RENEWAL OF CONTRACT TO DE
LA RUE PRINTRAK, INC. FOR
THE PROVISION OF
FINGERPRINT COMPUTER
MAINTENANCE FOR THE DEPT.
OF COMPUTERS
it is respectfully recommended that the City Commission adopt the
attached resolution renewing the contract for De La Rue Printrak,
Inc, to provide fingerprint computer maintenance for the Department
of Computers. De La Rue Printrak, Inc. is the only vendor known to
provide computer maintenance services for this specialized, computer
system. Total cost of these services is $80,760.00 for FY'89/90 in
which funds are available in the budget of the Computers Department.
BACKGROUND:
The Department of Police purchased the Automatic Fingerprint Computer
Systems in 1981 which was designed and manufactured by De La Rue
Printrak, Inc. The warranty period expired in June 1982, since then,
the system has been maintained by its manufacturer thru the
Department of Computers. After issuing bids for these services, the
only company capable of maintaining this equipment is De La Rue
Printrak, Inc. Recently, the City purchased additional equipment to
enhance the existing system.
De La Rue Printrak, Inc. has agreed to maintain and service the
automatic fingerprint computer system on a contract basis for one
year at a total cost of $80,760.900 with an option to renew annually,
adjusting the annual rate for changes, additions, deletions of
equipment, and inflation cost increases. Since there is no vendor
known to provide this service other than De La Rue Printrak, Inc. it
is recommended that this contract be renewed with them.
Amount: $80,760.00 % of Cost Estimates: 85%
Budgeted Amount: $95,000.00
Source of Funds: 1989-1990 Department of Computers Budget, General
un ; Account Na. 460201-670, "Repair/Maintenance - Outside
Minority Participation: Not a minority vendor.
Public Notice: N/A Assessable Project: N/A
Attachment: Proposed Resolution
DEC —20-•esb t-JE)o 1 e 2 1 GSA
P . +0 2
• De La Rine Printrak Inc.
September 20, 1989
1210 yore tutttn AMenve
AnaAtirrt, Cs11torwit 92P07 t% S A
Trieph4ne 17141 ebb POP
(tlet, 113097
With Repre"mation 1r.:
Bethesda, Mantana
Mr. H. Frank 9honber er Beaingstnke. enSIani
Identification Unit Su ervixor Men+""' 8.hra+"
Crisinal Identification Unit, AooA $18 sinjhp°"
VIAMI POLIC3 DEPARTMENT
400 N.IY. ' Second Avenue
Miami, FL 33128
Dear Frank:
Pursuant to our telephone conversation September 29, 1989, we are pleased to
offer Miami Police Department the same pricing structure for saintsnance
which ate presently offer FDLE per Article 27 of the FDLE contract.
The new Maintenance Agreament Mill cover one year from October 1, 1989
through September 30, 1990. The total price for one year will be 180,760.00
and is calculated in the following canner:
Equipment Rate
YiamI. FUA
8 5480/>sonth
for
12
months
Hatcher
150/month
for
8
woothx
after 120 day
warranty
DV'T
b00/month
for
d
aontbs
after 120 day
warranty
Orion LWS
956/month
for
8
months
after 120 day
warranty
In other words, the maintensce cost
will
be
$5460
per month for
the first
four months, then will
increase to 87385
for the tessiaing eight
months.
Frantic, we would like to apologise for any inconvenieace or anxiety this
issue may have caused you. It is the intent of Customer Strvice
Operations to offer a high standard of field service for a fair
compensation. Therefore, we would like to advise You that the annual rate
will increase per the FDLE contract, then is effect, for your budgetary
considerations.
Sincerely,
DE LA WE PRTNTM INC.
Lou . Wentworth
Director
Field Apsratioou
encl : Maintenane-t; Agree scut
LJif/ly
A Metut» at the De La Rut Group of Cot11p►aW
4
CITY OF. MIAMI, FLORIDA
.. - ( j-
s'iti=6410E MEMORANDUM
')•. C5
TO, Cesar H. Odic
City Manager
eon
FROM Williams
;Chief Procurement Officer
DATE DEC 71989 FILE
SUBJECT Sole Source
Justification for
Renewal the Fingerprint
REFERENCES Computer Maintenance
ENCLOSURES
The Department of Computers wishes to renew the Fingerprint
Computer Maintenance contract with De La Rue Printrak, Inc., the
only vendor known to provide maintenance for this specialized
computer system.
This system was purchased originally an 1981, the warranty period
expired in June 1982, since then, the system has been maintained
by De La Rue Printrak, Inc. We have issued bids forthese
services, but to the present, the only company capable to
maintain this equipment is De La Rue Printrak, Inc. Recently,
the City purchased additional equipment to enhance the existing
system.
Accordingly, the Chief Procurement Officer is recommending that
the requirements for competitive bidding be waived and . that the
maintenance contract be extended annually, subject to the
availability of funds for succeeding years. The estimated annual
cost is $80,760.00 which is available in the 1989-90 Computers
Department budget.
cc: Carlos Smith
Approv d A4.,e
City Manager
CITY OF MIAMI, FLORIDA E `J .
FKtll,UCP'CS1 i i ".I
INTER -OFFICE MEMORANDUM „';-,• � ,
D11't.:lL
(.. 7 L
TO, Ron Williams DATE October 27, 1989 RILE
Director
General Services Administration SUBJECT: Renewal of Contract to
De La Rue Printrak, Inc.
for Fingerprint Computer
FROM: /�+� �• REFERENCES. Maintenance
Carlos F. Smith
Director
L•'NCLOSURES:
Department of Computers
This department has verified funding with the Department of Budget
that funds are available to cover the cost of the subject contract in
the amount of $80,760.00; Account No. 460201-670.
BUDGETARY REVIEW & APPROVED BY:
10 Manghar rana, Director
Dep9tme t of Budget
AWARD SHEET
Bid No. RENEWA;-1 OF CONTRACT
ITEM; Fingerprint Computer Maintenance
DEPARTMENT.- Computers
TYPE OF PURCHASE: Sole Source contract for one (1) year
with the option to renew annually
REASON: To provide maintenance services to the
Fingerprint Computer System
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO DE LA RUE PRINTRAK, INC. FOR A
TOTAL PROPOSED FIRST YEAR AMOUNT OF
$80,760.00.
Procurement Supervisor
12 C f"`
3
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