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Home My WebLink AboutR-90-00421;0 J-90-8 1/3/90 RESOLUTION NO. A RESOLUTION BY 4/8THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION RATIFYING, APPROVING AND CONFIRMING THE ACTIONS OF THE CITY MANAGER IN FINDING THAT VALID PUBLIC EMERGENCY EXISTED AND IN RESCINDING THE AWARD TO E & L LAWN AND TREE SERVICE FOR THE REMOVAL OF EIGHTEEN (18) FICUS TREES AND RESETTING OF FOUR (4) FICUS TREES AT MELREESE GOLF COURSE FOR THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES SINCE IT COULD NOT PROVIDE THE SERVICES DUE TO PERSONNEL PROBLEMS; FURTHER, IN HIS ACCEPTING THE BID FROM JUELLE, INC. THE SECOND LOWEST RESPONSIBLE AND RESPONSIVE BIDDER AT A TOTAL PROPOSED COST NOT TO EXCEED $19,990.00, USING FUNDS THEREFOR PREVIOUSLY ALLOCATED UNDER RESOLUTION NO. 89-608, ADOPTED JULY 13, 1989,1/ FROM THE 1988-89, OPERATING BUDGET; ACCOUNT CODE NO. 580202-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received May 18, 1989 and a contract was duly awarded July 13, 1989 by Resolution No. 89-608 for the removal of eighteen (18) and resetting of four (4) fious trees at the Melreese Golf Course for the Department of Parks, Recreation and Public Facilities; and WHEREAS, E & L Lawn and Tree Service, the lowest bidder, was awarded the contract and was not able to provide the servioe due to personnel problems; and WHEREAS, funds for this service were allocated previously by Resolution No. 89-608 from the 1988-89 Parks, Recreation and Public Facilities/Golf Course Division Operating Budget, A000unt Code No. 580202-340; and WHEREAS, the City Manager's finding that a valid public emergency existed and his reoision of the award to E & L Lawn and 1� An additional $1,750.00 is hereby allocated from the same source by this Resolution. CITY CONIIMIlSS1O14 MEETING OF JAN 11 1990 RESOLU1ION i !R[t�ARiSS; Tree Service and his award of the contract to Juelle, Inc . , the second lowest bidder, in the amount of $19,900.00 are hereby ratified, approved and confirmed; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By an affirmative vote of 4/5ths of the members of the City Commission, the actions of the City Manager in finding that a valid public emergency existed and in rescinding the award to 8 9 L Tree Service, under Resolution No. 89-608 , adopted July 13, 1989 ,1 /for the removal of eighteen (18 ) and the resetting of four (4) fious trees at the Helreese Golf Course for the Department of Parks, Recreation and Public Facilities since it could not provide this service due to personnel problems and in awarding the contract to Juelle, Inc., the second lowest bidder, at a total proposed cost not to exceed $19,900.00, using funds therefor previously allocated under Resolution No. 89-608, adopted July 13, 1989, from the Parks, Recreation and Publio Facilities Department/Golf Course Division 1988-89 Operating Budget, Account Code No. 580202-340, are hereby ratified, approved and confirmed. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. 1� An additional $1,750.00 is hereby allocated from the same source by this Resolution. -2- 4 . PASSED AND ADOPTED thin Ilth day of January , CITY CLERK � { PREPARED AND- PFROVBD; BY i A F RO VILARELLO a ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 1 ioprxE I L. FB EZ CITY ATTORNEY AV/ebg/M1324 -3-- XAVIER L. MA' CITY Cr' MIAM1, FLORIDA Ir INTER -OFFICE MEMORANDUM 29 TO The Honorable Mayer and DATE DEC 2 v 1989 F(LE Memb rs of the City Commission SUBJECT Bid # 88-89--105 Tree Removal at Melreese Golf Course Rescinding of Award FROM. ar H�.O di c REFERENCES City Manager ENCLOSURES RECOMMENDATIONt It is respectfully recommended that the City Commission ratify the action of the City Manager in declaring a valid public emergency in authorizing the rescinding award of a contract for the removal of (18) Ficus Trees and the resetting of (4) Ficus Trees at Melreese Golf Course to E & L Lawn and Tree,Serv. and authorizing the award to Juelle, Inc., the second lowest bidder, and a minority female/owned firm. BACKGROUND: The Department of Parks, Recreation and Public Facilities has worked with the Procurement office to prepare this legislative item. The contract for removal of the trees was awarded originally under Resolution No. 89-608 (adopted July 13, 1989). The lowest bidder was notified of the award. E & L Lawn and Tree, Serv. notified the Department of Parks, Recreation and Public Facilities by phone and in writing to procurement management that their company was not able to provide the services due to personnel problems. Therefore it was necessary to rescind the award of the removal of _ the tree for the Melreese Golf Course. The service contract for the Golf Course is now recommended for award to the second lowest responsible and responsive bidder for the increased amount of $1,750.00 for a new total proposed amount of $19,990.00. Funds for this service were available in the 1988-89 budget of the Parks, Recreation and Public Facilities/Golf Courses Division Operating Budget and were carried over to the Budget for Fiscal Year 1989-90. 11 J-q -I , GrTY or Wmi. rtt11110A INTUI-OrrlCE MEMOnANDUM { ), �,r._� �,; .,•*• A, in Cesar Fi. Odio City Manager .41-- / Alberto Ruder,'Dirertor, +nrnu Parks, Recreation and Public Facilities Dept. 1,Atr October. 1.7, 19139 ME s,rr,irr., Public Emergency/ Removal of Ficus Trees/ Melreese Golf. Course nrr rill 1Jr.1. ; . -raa tstna The Department of Parks, Recreation and Public Facilities is requesting that a valid Public Emergency be declared in rescinding award of a contract for removal of eighteen (10) Ficus Trees and the resetting of four (4) Ficus Trees at Melreese Golf Course and authorizing award to the second lowest bidder. The second lowest responsible and responsive bidder in accordance with Bid No. 88-89-105 is Juelle, Inc., a female -owned firm. The Juelle, Inc. bid is $19,990,00, which i, an increase of $1.750.00 over the previous award- Said funds were allocated in the 198I3- 89 Operating Budget, Account Code No. 580202--340 and will be rea pj)r. opr inted into the 1989-90 Operating Budget by an amendatory Ordinance. The previous Did was awarded to E. & L. Lawn and Tree Services, Inc., untler Resolution No. 99-608 (adopted July 13, 1989). L. L. Lawn and Tree Services, Inc. has nolA(ied the Departments of Parks, Recreation and Public Facilities and GSA, Procurement Management, that they will be unable to fulfill the contract due to a shortage of personnel in the company. 7'his is an extreme emergency in that the trees at Melreese Golf Course are becoming a public hazard as the trees are dead and falling as golfers are playing. Also, Juelle, Inc. is willing to liol.d their price of $19,990.00, even though 90 days has passed since the award of the original contract. It you approve of this emergency action, Procurement Management. _ will. insure an immediate PurclicaseOrder to the second lowest bidder, Juelle, Inc., as this company will promptly begin the work required. Commission ratification of this action will b sought at the next _.' possible City Commission meeting. Approver�� Cesar It. Odio .q l City Manager Date i 90_%M AWARD SHEET Bid No. 88-89-105-Rescinding Award ITEM: Tree Removal at Mel.reese Golf Course DEPARTMENT: Parks, Recreation and Public Facilities TYPE OF PURCHASE: Short term contract REASON: Removal of eighteen (18) Ficus Trees and resetting four (4) Ficus Trees at Melreese Golf Course RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO JUELLE, INC. FOR A TOTAL PROPOSED AMOUNT OF $19,990.00. Date