HomeMy WebLinkAboutR-90-0075J-89-1094
11/7/89
RESOU"ION NO. 90 7 i
A RESOLUTION, WITH ATPACiMENl', AU`IHORIZING THE CITY
MANAGER, ON BEHALF OF THE CITY OF MIAMI AS A
PARTICIPATING PUBLIC AMICY TOGETHER WITH ME'I74DPOLITAN
DADE COUNTY, ME CITY OF MUM BEAOi, AND THE VILLAGE
OF BAL MPWOUR, TO MWC'UrE AN AMEr ENS TO THE
INTERIACAL AGREEMENT AND CONTRACT, IN SUBSTANTIALLY
THE A N3W FORM, WITH THE GREATER MIAMI CONVENTION
AND VISITORS BUREAU, INC., UNDER WHICH SAID BUREAU IS
TO CARRY OUT CONVE'NI'ION PROM?TIONS, BOOMING AND SALES
ACTIVITIES ON BEHALF OF THE PARTICIPATING PUBLIC
AGENCIES, THE TERM OF SAID AGREEMENT AND CONTRACT TO
BE FOR A ONE-YEAR PERIOD, WITH FUMDS THEREFOR BEING
ALLOCATED IN AN AMOUNT NOT TO EXCEED $100,000 FROM
METRO}-nADE TOMST BED TAX FUND M NIES .
BE IT RESMVED BY THE COMNIISSION OF THE CITY OF MIANII, FL UDA:
Section 1. The City Manager is hereby authorized, on behalf of
the City of Miami as a participating public agency together with Metropolitan
Dade County,
the City
of Miami
Beach, and
the Village
of Bal harbour, to
execute an
amendment
to the
interl.ocal
agreement
and contract, in
substantially the attached form, with Greater Miami Convention and Visitors
Bureau, Inc., under which said Bureau is to carry out convention promotions,
booking and sales activities on behalf of the participating public agencies,
the trim of said agrees ent and contract to be for a one-year period, with
fw,ds therefor hezrl)y allocated in an amount not to exceed $100, 000 from
Metro -Dade Tourist Bed Tax Fund monies.
Section 2. This Resolution shall becom effective immediately
upon its adoption.
PASSED AND ADOPTED this 2 5 th
_ day of January , 1990,
XAVIER L. , MAYOR
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APPRIDM AS TO FURM AND CORRECTNESS:
• C i �1•JCZ p CITY AT70M'Y
ATTACHMENTZI,
jNTAINFn
CITY COMmiSSION
MEETING OF
JAN� 25 1990
)N t+to', 0700f 5
t
19.89-90 INTERLOCAL AGREEMENT
BETWEEN
DADE COUNTY, CITY OF MIAMI BEACH,
THE CITY OF MIAMI* AND THE VILLAGE OF BAL iiARBOUR
AND
CONTRACT WITH GREATER MIAMI CONVENTION AND VISITORS BUREAU
The President of the Greater Miami Convention and
V-1sitors Bureau acknowledges that in 1988-89 the
amclint of Resort Tax revenues collected within the
City of Miami was $2.688 million. This sum represents
37% of the Tourist Tax dollars collected by Dade County
Government.
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TABLE OF CONTENTS
a:
Sections
Page
1
Contract with the Bureau ...............
2
1.01
Bureau Functions .......................
2
-_ 1.02
Reports, Records and Evaluation ........
4
1.03
Compliance with Law ....................
5
1.04
Status of Bureau as Independent
Contractor; Indemnification ............
5
1.05
The Bureau Board of Directors ..........
6
2
Funding ................................
6
2.01
Contributions from Each
Participating Public Agency;
Disposition of Special Event Monies ....
6
2.02
Public Funds to be segregated
from Private Sector Monies .............
8
2.02(a)
Method of Payment and
Disbursement...........................
8
2.02(b)
Prohibited Expenditures from
-
Public Funds ...........................
8
2.03
No Impairment of Bond
Obligat=on; Option to Appropriate
Altern:.:.ive Revenue Sources ............
8
3 Public Record and Open Meetings
Policy................................. 9
4 Duration of This Agreement ............. 9
5 Notices ................................ 9
-
F99RT'H-AMENDED-AND-RESTATEB 1989-90 INTERLOCAL AGREEMENT
'=
AND
CONTRACT .WITH GREATER MIAMI CONVENTION AND VISITORS BUREAU
THIS FGWRTH-AMENDED-AND--RESTATES 1989-90 INTERLOCAL AGREE-
MENT AND CONTRACT is made and executed as of this 1st day of
October, 1988; 1989, by and between DADE COUNTY, a political
subdivision of the State of Florida (the "County"), the CITY OF
MIAMI BEACH, a municipal corporation organized and existing under
the laws of the State of Florida ("Miami Beach"), the CITY OF
MIAMI, a municipal corporation organized and existing under the
laws of the State of Florida ("Miami") the VILLAGE OF BAL
HARBOUR, a municipal corporation organized and existing under the
—
laws of the State of Florida (the "Village"), and GREATER MIAMI
CONVENTION AND VISITORS BUREAU, INC., a Florida not -for -profit
corporation (formerly Tourism Industry Coalition of Greater
—
Miami, Inc.) (herein the "Bureau"):
RECITALS:
_
A. By Interlocal Agreement executed as of October 1, 1984,
recorded in Official Records Book 12329, Page 288, of the Public
Records of Dade County, Florida, as amended by Amendment to
Interlocal Agreement recorded in Official Records Book 12400,
Page 443, of the Public Records of Dade County, Florida as
amended by a Second Amended & Restated Interlocal Agreement dated
as of October 1, 1986, recorded in Official Records Book 13159,
at Page 297, of the Public Records of Dade County, Florida, and
as amended by a Third Amended and Restated Interlocal Agreement
dated as of October 1, 1987, recorded in Official Records Book
13651, Page 980, of the Public ReCordS of'Dade County, Florida,
and as amended by a Fourth Amended and Restated Interlocal
Agreement dated October 1, 1988, recorded in Official Records
Book 14148, at Page 2582, of the Public Records of Dade County,
Florida (together herein collectively referred to as the "Inter -
local Agreement,,), Dade County, Miami Beach, Miami and the
Village (together the "Participating Public Agencies" or individ-
ually the "Participating Public Agency") created a consortium
pursuant to the authority granted to each such Participating
QI
Public Agency in Part I of Chapter 163, Florida Statutes (the
si "Act"), for the purpose of establishing a unified effort in the
_;
M
=� promotion and marketing of conventions and convention sales in
-! Dade County, Florida.
B. Pursuant to authority granted to the Participating
Public Agencies under the Act, a contract was entered into with
the Bureau, under which the Bureau agreed to carry out tourism
and convention promotions, booking and sales activities on behalf
of the Participating Public Agencies (reserving to each Partic-
ipating Public Agency the continued right, at its option, to
separately promote and book certain special events). It is the
goal of the Participating Public Agencies that such services be
conducted in the most efficient and effective manner possible,
utilizing a larger fund of public tax dollars and privately
contributed resources, which the individual Public Agency would
not otherwise have available alone, with the additional advantage
of having available the experience and participation of all
segments of the business community itself.
C. The Participating Public Agencies and the Bureau desire
to amend-the-lateeleeal-Ageeeiaent-IR-eeetain-paetieelaes;-tRelud-
iRg-madify€Rg--eeEtain-previsieris--regarding-epee€al--events--and
€#Raaelal-paetleipatieR- enter into a 1989-90 Interlocal Agree-
ment to advance the above -stated goals;
NOW THEREFORE, the parties agree as follows:
SECTION 1. Contract with the Bureau.
SECTION 1.01 Bureau Functions. The Participating Public
Agencies hereby contract with the Bureau for the performance by
the Bureau of the following tourism and convention sales and
-promotion functions:
(a) To develop, promote, market, book and secure
conventions, trade shows and group business;
C
i
(b) To expand, develop and promote tourism in the
domestic and world markets, through consumers,
travel agents, tour operators, wholesalers,
airline marketing, media, advertising, and other
modalities determined by the Bureau;
(c) To maintain programs and services, where practica-
ble, in connection with the marketing and promo-
tion of conventions and tourism, including conven-
tion services, tourist reservation services, and
other operational and administrative programs in
connection therewith; to prepare and distribute
brochures, pamphlets and other advertising infor-
mation, in a manner generally accepted in the
tourism and convention industry, disseminating
information about the Dade County area and the
Participating Public Agencies; to cooperate with
segments of the private tourism and convention
business community for the booking of hotel
reservations, tour packages, car rentals, and
other such services, and conducting activities
normally provided by like convention and visitors
bureaus in other parts of the nation;
(d) To engage in tourism and convention research and
planning, and to conduct campaigns of information,
advertising, publicity, marketing or sales relat-
ing to tourism, conventions and convention events;
(e) In general to conduct or assist in the, conducting
and carrying out of any program or project de-
signed to attract visitors and conventions within
the market areas of the Public Agencies, and to
encourage and cooperate with public and private
organizations or groups, hotels, motels, restau-
rants and other tourist related entities in their
efforts to promote and attract tourists and
conduct conventions;
3
(f) To employ, engage, compensate and discharge
personnel necessary to carry out the foregoing
functions, and to budget, administer and implement
the funds received by it;
(g) To accept, receive and expend private monies,
gifts, fees, revenues and donations, in addition
to the public funds transferred to it by the terms
of this Agreement;
(h) To enter into contract with agencies, corpora-
tions, persons, or other entities, to accomplish
any or all of the above;
(i) To perform any other function reasonably related
to the policy and purpose of this Agreement.
The Participating Public Agencies acknowledge that priority
for booking shall be given to convention and group business that
results in hotel room occupancy.
SECTION 1.02 Reports, Records and Evaluation. The Bureau
agrees: te--prepare-and--retaiaT--and-permit--any--Partieipating
Publie-Agency-te--knspeetT-all-reeerds--a€-the-Bureau--ma#Ata4aed.
€er--the--purpeses--a€--earryimg--eut--the--previsieas--a€---this
AgreemeatT--The--Bureau--agrees (1) to provide to each of the
Participating Public Agencies, within ninety (90) days after the
end of each fiscal year of the Bureau, an annual audited report
covering the receipt and expenditure of public and private funds,
prepared by an independent certified public accountant, in
accordance with generally accepted accounting principles and
practices consistently applied; (2) to prepare and submit to all
Participating Public Agencies, by October 31,
1989► a copy of the Bureau's budget for that fiscal year:
The-Bureau-agrees-€urther-that ; (3) to permit any Participating
Public Agency may to carry out monitoring and evaluation activ-
ities in such manner as will effectively insure the cooperation
of the Bureau and its Board of Directors in the performance of
the Bureau's functions, so long as such inspection and monitoring
does not unreasonably impede or interfere with the functions of
4
901FW75
the Bureau:--The--Bureau--agrees, and such monitoring and evalu-
ation activities may include inspection of records of all expen-
ditures from public and private funds; (4) to provide to the
Participating Public Agencies such reports as may be reasonably
requested by them, and to provide, not less often than quarterly,
an activity and financial report, setting forth generally the
activities of the Bureau during the previous quarter!--it-ls--the
iRteRtieR-e€--these--previsions--tHat--the--PartteipatiRg--Pdblie
AgeRetes-will--be-kept--iR€ermedT--eR-aR--eRg8iRg-Hasts?--a€--the
aetiv€ties-e€-the-BureauT-and--that-a-ItRe-a€-eeMMURteatieR--will
always-be-open-between-sueh-PartielpatiRg-Publie-AgeReies-and-tire
BiireataT --- E; (5) to permit each Participating Public Agency shall
have -the -right to conduct, at its own expense, a full and de-
tailed annual audit of the Bureau's records to determine how the
Bureau utilized public money contributed under this Agreement-
- Eaeh-AgeRey-may-also and to permit each Agency to conduct, at its
own expense, quarterly inspections of the Bureau's records to the
extent that those records relate to public funds. Any such
audits or inspections shall be conducted in such manner and at
® such times so as not to unreasonably interfere with the day to
day operations of the Bureau.
The-Bureau--agrees-te--reRder--te-the--Participating--Pubile
Ageneles-an--annual--audited--report--eevertng--the--reeeipt--and
expenditure-a€-pubiie-€uadsT-prepared-by-aR-indepeRdent-eerti€ied
publle-aeeeuRtaRt;-iR-eeserdanee-with-geReeally-aeeepted-aeeeunt-
ing-priReiples-and--praetiees-eeRsisteRtlY--applied?--Tie--report
shall - be- submitted-within- -90-days-a€ter-the--end-a€-eaeh--€#seal
year-e€-the-Bureauz
SECTION 1.03 Compliance with Law. The Bureau shall comply
with all applicable laws of the Federal, state and local govern -
meets relating to its activities.
SECTION 1.04 Status of Bureau as Independent Contractor;
Indemnification. The parties hereto understand and agree that
the relationship of the Bureau to each Participating Public
Agency is that of an independent contractor. In carrying out its
functions under this Agreement, the Bureau is not, nor shall it
5
ever be construed as, the agent or representative of any Partic-
A
ipating Publ-ic Agency, and this Agreement is not intended to
establish a partnership, a joint venture, or the relationship of
principal and agent. The Bureau shall indemnify and hold harm-
less each Participating Public Agency from any claims, suits,
demands or liability, of whatever nature, brought by others
wherein any Participating Public Agency is made a party, through
suit, claim, demand or otherwise, arising out of any activity of
the Bureau under this Agreement. The Bureau shall take out and
~ maintain adequate liability insurance, in reasonable amounts,
consistent with general practice§ in the industry, insuring
against those types of claims, suits or demands normally covered
by liability insurance relating to convention and visitors
bureaus, and shall ,name the Participating Public Agencies as
co-insured by endorsement. Policies or certificates of such
—
insurance shall be available to any Participating Public Agency
if and when requested.
SECTION 1.05 The Bureau Board of Directors. The Bureau
shall be managed by a Board of Directors, having such number of
members and such composition as may be determined from time to
time by the Bureau. At the option of any Participating Public
Agency, the Mayor of such agency or his (her) designated repre-
sentative (who shall be a member of the elected governing body of
the Participating Public Agency) may sit as a voting member of
the Board. The manager or manager's designee of any such Partic-
ipating Public Agency may also attend such Board meetings ex
officio, without a vote. The Board of the Bureau may act through
an Executive Committee, which shall meet between meetings of the
- Board. The composition of the Executive Committee shall be as
determined from time to time by the Bureau.
SECTION 2 Funding.
SECTION 2.01 Contributions from Each Participating Public
Agency; Disposition of Special Event Monies. The manner in which
each Participating Public Agency will provide financial support
A
for the purposes set forth in this Interlocal Agreement shall be
as follows: -
(a) The County shall contribute annually sixty percent
(60%) of its Tourist Development 'Pax revenues,
collected pursuant to Section 125.0104, Florida
Statutes, and Dade County Ordinance No. 78-62, as
amended from time to time, less an amount allowed
by law for collection costs, and less the sum of
$500,000 for distribution by the County at its
discretion for special events and other tourism
related activities:
(b) Miami Beach shall contribute annually the lesser
of (1) fifty percent (50%) of the net revenues
collected from its municipal resort tax, levied
pursuant to Chapter 67-930, Laws of Florida, and
the respective municipal ordinances applicable
thereto, as amended from time to time less
$250,000 annually for special events and less
$125,000 for collection costs, or (ii) the net
revenues collected from its above referenced
municipal resort tax, less any and all payments
required under any resolutions or ordinances
pursuant to which bonds or other indebtedness of
the City of Miami Beach are issued which are
secured by the resort tax, and less $250,000
annually for special events, and less $125,000 for
collection costs. In the event Miami Beach
contributes the amount described in (ii) it shall
also contribute an amount equal to the difference
between (i) and (ii) from an alternative revenue
source other than the municipal resort tax as
provided in SECTION 2.03 below.
7
(c) The Village and Miami shall. contribute annually an
amount that is agreed upon in writing with the
Bureau. ne-later--than-4A-days-priev--€e-€he--eeFA-
meneement-a€-eaeh- jiseal-year:
(d) Miami-shalom-eentribate-OIGG TOGO-anaxally:
The contributions described in this section shall
only be used for purposes authorized by the Florida Local Option
Tourist Development Act.
SECTION 2.02 Public Funds. The Bureau shall maintain
public funds in an account or accounts segregated from and not
commingled with any privately raised funds.
(a) Method of Payment and Disbursement. Each partici-
pating Public, Agency shall transfer to the Bureau its
required share of the tax revenues described herein
within 30 days after receipt of the funds by the
Participating Public Agency.
(b) Prohibited Expenditures from Public Funds. The
Bureau shall be--respensibleT--from--revenues--derived
seleiy-€rem-private--seeter-€uRdsT--ter-the--€ellewtng+
not expend public funds for the following: Bureau staff
travel and entertainment; any matters relating to the
Bureau s function as an Association including but not
limited to membership dues and salaries of personnel
whose duties relate to membership marketing; the
salary, benefits and perquisites of the Chief Executive
Officer; and for expenses relating to activities beyond
the scope of this Agreement.
SECTION 2.03 No Impairment of Bond Obligation; Option to
Appropriate Alternative Revenue Sources. In the event any
Participating Public Agency determines that the allocation of tax
revenues required to be made under Section 2.01 above may impair
the obligation of any contractual arrangement between the Partic-
ipating Public Agency and the holders of its bonds secured by
S
E.
said tax revenues, the Participating Public Agency may shall
appropriate to the Bureau an alternative revenue source equal to
that amount of the Municipal Resort Tax or County Tourist Devel-
opment Tax, as the case may be, that would otherwise have been
required by the Participating Public Agency during the then
current fiscal year (the "Substituted Revenue Source"). In the
event the Participating Public Agency upon making a determination
that its bond obligations would be impaired, fails to contribute
to the Bureau a substituted revenue source, said Participating
Public Agency's participation in the Interlocal Agreement shall
be forthwith terminated; provided, -however, that in the event of
such termination, said Participating Public Agency shall continua
to be bound by any prior committed contract, convention reserva-
tion or other commitment duly made by the Bureau. Eaeh--Paettei-
pating-Publie-Agexey-agrees-that-it-will-Het,--dtiEing-the-term--e€
this-Agreement,-er-any-extended-term-th.eeee€;-pledge-ee-eemmit--a
bead-#ssae,--peeseat-er--€titdeer-nay--€t��ids-€eem--its--eespeet#ve
existing-publ#e-tax-se►Tees--:3ted--abeve;-whiek-weald-impair--its
ability-te-meet-its-ebl#gat#ens-Bader-this-#Rteeleeal-Agreemeaty
SECTION 3 Public Records and Open Meetings Policy. The
Bureau shall adhere to the policy attached as Exhibit A to this
Agreement regarding access to its Board of Directors and Execu-
tive Committee meetings as well as its corporate records.
SECTION 4 Duration of This Agreement. The term of this
Interlocal Agreement shall be for eeRewable-peeied-a€-eRe--year:
onye year. Any Partici ating Public Agency may terminate its
obligations Under this Agreement at the end of any fiscal year of
that Participating Public Agency, by adopting a resolution prior
-to the commencement of the succeeding fiscal year stating its
intent to withdraw from this Agreement. In such event, said
Agency's participation in this Agreement will terminate as of the
end of the then current fiscal year, but this Agreement shall
remain in effect, among the remaining parties until the expiration
�1 §
m
-72
of the Agreement, provided that any remaining Agency may exercise
the terminat-ion provisions of this section.
IR-the-event-e€-the--withdrawal-e€-any-PartielpatlRg--Publie
Ageney-€rem-the-interleeal-Agreement;-the-remaining--partie#pants
may-eleet-te-eentiaxe-the-interleeal-Agreement-by-adept#en-o€--an
apprepriate-reselxtieR-af--the-geveraing-body--e€-eaeh--remaining
partielpantT--la--the-event--the--TematRiRg-partleipants--de--Aet
eleet-te--eentinxe--the--iRterleeal--Agreement7--thto--interleeal
Agreement-shall-axtematleally-ter irate-as-a€-the-end-a€-#she-theA
exrrent-€iseal-yearT
SECTION 5 Notices. All notimes, demands and requests which
are given by the parties shall be in writing and shall be deemed
to be properly given if sent by United States mail, postage
prepaid, addressed as follows:
As to the County: Attention: County Manager
Metropolitan Dade County
Suite 2900
Metro -Dade Center
111 N.W. First Street
Miami, FL 33128
With copy to: County Attorney
Metropolitan Dade County
Suite 2810
Metro -Dade Center
111 N.W. First Street
Miami, FL 33128
As to Miami: Attention: City Manager
City of Miami
3500 Pan American Drive
Miami, FL 33133
With copy to: City Attorney
City of Miami
1100 AmeriFirst Building
One Southeast Third Avenue
- Miami, FL 33131
As to Miami Beach: Attention: City Manager
�z City of Miami Beach
=` 555 - 17th Street
Miami Beach, Florida 33139
With copies to: City Attorney
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
visitors and Convention
Authority
555 17th Street
Miami Beach, Florida 33139
10
75
`j
As to the village: Attention: village Manager
village of Bal Harbour
655 - 96th Street
Bal Harbour, Florida 33154
With copy to: village Attorney
Village of Bal Harbour
655 - 96th Street
Bal Harbour, Florida 33154
As to the Bureau: Attention: President
Greater Miami Convention
and Visitors Bureau
4770 Biscayne Boulevard
Miami, Florida 33137
Any such names and addresses may be changed at any time upon
the giving of written notice of such change sent by United States
mail, postage prepaid, to the other parties affected by the
change. A copy of any notice sent by one party to another shall
be sent to all other parties noted above.
IN WITNESS WHEREOF, the Participating Public Agencies have
caused this instrument to be duly executed in their name and on
their behalf by their duly constituted officers, and the. Bureau
has caused this instrument to be duly executed by its duly
authorized corporate officers, all as of this first day of
October, -1988: 3.989.
1 Approved as to form and
legal sufficiency
3
As3istan oun TyAttorney
(Seal)
Approved as to form and
legal sufficiency
r
CJ Deputy C1 qrj"..
i •�� C04l•.
0
CITY OF MIAMI BEACH
By:
Mayor
Attest:
City Attorney Clerk
t (Seal)
(SIGNATURES CONTINUED ON NEXT PACE)
11
L-
'ITY OF MIAMI
By:
city Manager
-- Attest:
C er
(Seal)
VILLAGE OF BAL HARBOUR
By:
Village Manager
Attest: _
Clerk
ti (Seal)
GRE
VIS
By:
IAMI CONVENTION AND
BUREAU, INC,I n /-' /
P-resident
Attest:
Secretary
Authorized by Dade County
Resolution No. A —/D%U-8r7
Authorized by City of Miami Beach
Resolution No.
Authorized by City of Miami
Resolution No.
Authorized by Village of Bal Harbour
Resolution No.
12
11
ACKNOWLEDGMENTS
STATE OF FLORIDA )
)ss:
COUNTY OF DADE )
Before me personally appeared the Dade County Manager and
Deputy Clerk, or their designees respectively, on behalf of DADE
COUNTY, FLORIDA, known to me to be the persons described in and
who executed the foregoing instrument, and acknowledged to and
before me that they executed said instrument for the purposes
therein expressed.
WITNESS my hand and official seal, this day of
1989.
Notary Public, State of F on a
at Large
My Commission Expires:
STATE OF FLORIDA )
)ss:
COUNTY OF DADE )
Before me personally appeared the Mayor and City Clerk, or
• their designees respectively, on behalf of CITY OF MIAMI BEACH,
FLORIDA, known to me to be the persons described in and who
executed the foregoing instrument, and acknowledged to and before
me that they executed said instrument for the purposes therein
expressed.
WITNESS my hand and official seal, this day of
1989.
No ary Publ1c, State of Florida
at Large
My Commission Expires:
STATE OF FLORIDA ) '
)ss:
COUNTY OF DADE )
Before me personally appeared the City Manager and Clerk, or
their designees respectively, on behalf of CITY OF MIAMI,
FLORIDA, known to me to be the persons described in and who
executed the foregoing instrument, and acknowledged to and before
me that they executed said instrument for the purposes therein
expressed.
WITNESS my hand and official seal, this day of
1989.
STATE OF FLORIDA )
)ss:
COUNTY OF DADE )
Before me personally appeared the village Manager and Clerk,
respectively, or their designees on behalf of VILLAGE OF BAL
HARBOUR, FLORIDA, known to me to be the persons described in and
who executed the foregoing instrument, and acknowledged to and
before me that they executed said instrument for the purposes
therein expressed.
WITNESS my hand and official seal, this day of
1989.
Notary Public, S ate of F oriaa
at Large
My Commission Expires:
STATE OF FLORIDA )
)ss:
COUNTY OF DADE )
Before me personally appeared the Chairman and Secretary,
respectively, on behalf of GREATER MIAMI CONVENTION AND VISITORS
BUREAU, INC., known to me to be the persons described in and who
executed the foregoing instrument, and acknowledged to and before
me that they executed said instrument for the purposes therein
expressed
WITNESS my hand and official seal, this day of
1989.
Notary PubliC, State of FFlcrid
at Large
My Commission Expires:
NOTArr rt:N ;C. STATE OF FLORIDA.
. CO"'S3i'-;! E\riky:;NOV. 3.l9$i,
GOMDCP TM[iJ l/"A"I' " Je "GRO I NITSM6
14
EXHIBIT A
POLICY XTA22x 1'
March 11, 1981
This document constitutes a policy statement of the Greater
Miami convention i Visitors Pursau as it relates to the media
bu
and the reav's Intorlocal Partners on the issuee of
attendants at meetings of the beard of Directors and 2socutiva
contained,inend the filss�ands r9cartds of the bureoa.vhich may be
The bureau is incorporated under the laws of the !late of
Florida as a private not•tor-protit organization and its
contract for de tition marxeting sarvicam specifically
precludes it trom-nadoing business as an agent of its Interlocal
Partners. rdless, and. Irk the spirit of eoopesation, the
Bureau reao�es the importance of providing the media and
the bureau,• taterlocel ""more access to board and Rxacutive
ab�ilittyy to oruco�eegetinge �tulilwco�u� ti�ae in � marketplace, awe, enorr AW Su
ability to function •tleatively.
==1 As bus been the practice, representativso of the msdle and the
Interlocal Partnership will continue to have full access to
all meetings of the board of Directors and lascutive
committee, subject to the understanding and limitations
outlined below:
if at any time the Chairman of the bureau believes
an item to be discussed is of such a sensitive and
proprietary nature that it could hurt the bureeu0s
= efforts to br!ng business to the Greater Miami
area or would Impair the bureau'a efforts Co
operate in an effective manner in rsacbd Its
that thhe matterlbbee treatated�unoauf"idonual bj
those attending the msetisq.
in that situation, reporters say continue to sit
in on that meotitq and take notes, but would agree
to write nothing without first discus Uq that
intention with the Chairman. It, after
convorsatione between the chastman and tha
reporters, they are unable to agree on whether a
story is warranted. the Chairman may take the
matter to the senior editors of the new
organization gar discussion. The reporters will
hold off writing a story, it atfy, until the issues
have been fully discussed by the chairman and the
senior editors.
In addition, the bureau will also make all of Its records
available for inspection by the media and the bureaus•
Interlocal Partners subject, however, to the some limitatioraa
and exclusions set forth above, and any disagreements will be
resolved in a manner similar to that outlined for confidential
matters arising tram meetings of the board at Directors and
Lxocutivs committee.
METRO -DARE COUNTY DISCLOSURE AFFIDAVIT
I� George Kirkland being first duly sworn, state:
1. The full legal name and business address* of the person or entity contract-
ing or transacting business with Dade County are:
�.. Grnater, Miami -Convention and Visitors Bureau
Miami. Florida 33131
2. If the contract -or business transaction is with a corporation, the full legal
name and business address* shall be provided for each officer and director
and each stockholder who holds directly or indirectly five percent (5%) or
more of the corporation's stock. If the .contract or business transaction is
with a partnership, the full legal name and business address* shall be
provided for each partner. If the contract or business transaction is with
a trust, the full legal name and address* shall be provided for each trustee
and each beneficiary. All such names and addresses are:
_ 3. The full legal names and business address* of any other individual (other
than subcontractors, materialmen. suppliers, laborers, 4r lenders) who .
have, or will have, any interest (legal, equitable, beneficial or otherwise)
in the contract or business transaction with Dade County are:
DATE: _September 21s__t___ . 1989
SWORN t and subs c abed before me
this , _A%ay of
z PUBLIC, State of Florid
at large
My Commission Expires;: fOTNT posit[ ST&Tf 6f FLORIDA
�.� W COFNIMCY EKF JUUE 20,1991
j k.. 88M THAV GEKAAL 19S. UMO.
Post office box asi esses not acceptable.
If
Use separate attached pages if necessary.
SOUTH AFRICA/NANIIBIA AFFIDAVIT
In compiiance with Metro -Dade County Resolution Number 1044-88, I,
gqorge gj rkl&nd , being first duly sworn, state that the firm (indi-
vidiu'a'f,' organization; corporation, etc.) submitting this bid or proposal or
receiving this contract award:
(Check the appropriate box)
M Is not:
1. engaged in the sale or export of goods or services, either directly or
indirectly, to South Africa or Namibia, or
2. engaged in the buying or importing of goods or services, either
directly or indirectly, from South Africa or Namibia, or
3. a party to, and has no interest in, any franchise, licensing, or man-
agement agreement with any entity, either public or private, in South
Africa or Namibia, or
4. engaged in, and is not a party to, any investment, deposit, loan,
borrowing, or credit arrangement or involved in any other financial
dealings, including those for the purpose of trades, with any entity,
either public or private, in South Africa or Namibia, or
S. owned or controlled (as defined by the beneficial possession of more
than five (5) percent of the firm's common stock) by any entity,
either public or private. in South Africa or Namibia.
C] Has been declared eligible, by special action of the County, to conduct
business with the County.
0 Has been granted a waiver. by special action of the County, to conduct
business with the County with respect to specific goods or services.
Q Does not fall into any of the above categories.
BY: f ReDt mb r 71 . 3 989
1ignalm o tant Date
Prign`tted Name at offant and itie
Greater Miami Convention and Visitors Bureau
Printed ame of rirm
701 Brickeil Avenue Suite 2700, Miami, Florida 33131
Address o irm
SWORN and sub r_ribed before me
this ay of 19f
ROTARY PUBLIC. State
at Large
My Commission Expires:
MAST fOELIC STATE Or rLORtOA
We twisstal Ea► JUKE 20.1211
TIN 6ElUM INS. M.
CITY OF MIAh1I, FLORIDA
INTER -OFFICE MEMORANDUM
To. Cesar Qdio DATE,January 11, 1990
City Manager MILE:
SUs.E,T:Agenda Item Jan. 25th •1990
FROM: J , L . P1umm Ij Jr • REFERENcETnter-local Agreement
Commiss o with The Greater Miami Convention
ENCLOSURES:& Visitors Bureau
Please place the above reference Item on the January 25th, City
Commission agenda for consideration.
Thank you.
cc: Aurelio Perez-Lugones, Legislative Administrator
3-/
1„Aw Orr10Es
GneeNeRRG, TRAURIG, HOrrm^N, UPorr, RoSXN 81.1Q1JEWt1eL', R. A.
1221 80111ICAELL. AVENUE ^7 !„
MIAMI, 1rLOPVI*^ 33131 ash
ONOWANO OrrICZ MIAMI (305) 579.0500 • •RowARO (303) 623.81w-1 � WEST PALM •EACH OrrICE
SOO EAST SROWARO •OULEVAPO TELEx 190.3124 1601 rORuM PLACE • SUITE 301
SUITE 1350 TELECOPY (303) 579-0717 WEST PALM ®EACH. rLORIOA 35'+01
rORr LAuOEROALE. rLO1VI0A 33304 (AO7) 683.6611
(305) 788.0500 TELECOP� (407) 683.84AT
TELECOPY (309) 7813 -1477
1.UCIA A. OOUOMERTY PLEASE MEPLY TO:
$79. 0603 MIAMI OFFICE
October 24, 1989
Mr, Cesar Odio
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33131
Re: 1989-90 Interlocal Agreement
Dear Cesar:
Please find enclosed a copy of the Interlocal Agreement passed by
Metropolitan -Dade County. I would appreciate very much your
placing this matter on the next City Commission agenda for
approval.
As you will note, the most noteworthy changes from last year's
agreement are:
1. Required Bureau audit submissions.
2. increased governmental monitoring;
3. Adoption of an open meeting and public records policy.
Thank you for your .•oopera-cion.
sAci-Dougherty
y,
L