HomeMy WebLinkAboutR-90-0123J-90-65
1/31/90
RESOLUTION NO. �0123
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, THE ACTION OF
THE CITY MANAGER FINDING THE REMOVAL OF PCB
CONTAMINATED TRANSFORMERS AND DEBRIS
SURROUNDING THE CITY'S PROPERTY MAINTENANCE
DIVISION AREA AS AN EMERGENCY; AUTHORIZING
THE ISSUANCE OF AN EMERGENCY PURCHASE ORDER
TO RESOURCE RECOVERY OF AMERICA, THE VENDOR
PROVIDING THE LOWEST, RESPONSIVE, AND
RESPONSIBLE QUOTE, AT A TOTAL COST NOT TO
EXCEED $6,443.00; ALLOCATING FUNDS THEREFOR
FROM THE GENERAL SERVICES ADMINISTRATION
DEPARTMENT/PROPERTY MAINTENANCE DIVISION
1989-90 OPERATING BUDGET ACCOUNT NO. 420401-
670.
WHEREAS, the General Services Administration, Property
Maintenance Division, had several out of service transformers and
debris surrounding the area tested and the results were positive
for PCB contamination; and
WHEREAS, pursuant to Federal Law, these items must be
properly disposed of by an Environmental Protection Agency
registered company at an approved high temperature incinerator
and/or chemical waste land fill; and
WHEREAS, because of the safety condition of City employees
and time constraints for this removal, written price quotations
were received from various vendors in order to eliminate the
safety hazardous concerns for City employees; and
WHEREAS, the City Manager determined that waiver of the
competitive sealed bids method was necessary and that- f-ha
issuance of a purchase order to Resource Recovery of America,
the vendor providing the lowest, most responsible, and
responsive quote was required; and
WHEREAS, funding to cover these purchases is available in
the General Services Administration/Property Maintenance Division
Account No. 420401-670;
1.1
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of four fifths (4/5ths)
of the Members of the City Commission after a duly advertised
public hearing, the City Manager's written finding that due to
positive test results of PCB contamination of several out -of -
service transformers and debris surrounding the Property
Maintenance Division area posing a threat to City employees, and
to comply with Federal Law, written price quotations were
received making necessary the waiver of competitive sealed bids
and the issuance of a purchase order in an amount not to exceed
$6,443.00 to the vendor providing the lowest, most responsive,
and responsible quote to be the most appropriate action is hereby
ratified, approved, and confirmed with funds therefor hereby
allocated from the General Services Administration/Property
Maintenance Division,Operating Budget Account No. 420401-670.,
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of February ,1990.
}CAVIER L. SUARE , MA'--'ORATTEST:
MATTY HIRAI, CITY CLERK
PREP
EJANDRO U ILARELLO
IEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
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CITY ATTORIJaY
2
5
TO Honorable Mayor
Cit Commission
FROM : Cesar H. Odio
City Manager
CITY OF MIAMI, FLORIDA 221.
INTER -OFFICE MEMORANDUM
and Members of theDATE : JAN 3 01990 FILE :
SUBJECT: Resolution Ratifying
Emergency Removal of PCB
Contaminated Transformers
REFERENCES :and Debris
ENCLOSURES: Emergency Approval
Proposed Resolution
RECOHMENDATIONS 2
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying the findings of the City Manager
that the competitive sealed bids method was not practicable nor
advantageous to the City. This situation resulted in the waiver
of competitive sealed bids procedures for this project,, further
ratifying, approving, and confirming the emergency removal of the
PCB contaminated transformers and debris, an emergency *action of
the City Manager. 'The' removal of the PCB contaminated
transformers and debris was awarded to Resource Recovery of
America, at an estimated cost of $6,443.00, which- funds remain.
available from the General Services Administration'Department,
Property Maintenance Division FY 189-190 operating budget
#420401-670.
�� rt2C'17TNT
The General Services Administration, Property Aaintenance
Division made the necessary arrangements to have. several out, of
service transformers and the debris surrounding them tested, As
a result of the test, all items tested positive for PCB
contamination. Pursuant to Federal Law, i.e., the. Code of
Federal Regulations as governed by the Environmental Protection
Agency (EPA), these items must be properly disposed of by an EPA,
registered company at an approved high' temperature incinerator
and/or chemical waste land fill. Because of the safety condition
of City employees and time constraints for this removal, written
price quotations were received from various outside vendors in
order to eliminate the safety hazardous concerns. for our
employees. For -this reason, the City Manager determined that
waiver of the competitive sealed bids method was necessary'. The
emergency approval and issuance of a purchase order was found to
be the most appropriate action. The total cost associated with
this project is $6,443.00,which: funds remain available from the
General Services Administration, Property Maintenance Division,
Account Code No. 420401-670.
5
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1 v,
J
LLI
L -1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANOUM
TO
Cesar R. Odto DA4E: AUG 15 198� PH/64e
City Manager F1Li:
Authorization for
• SUBJECT:
emergency Purchase
Order for Disposal. of
�4 �•A PCB Contaminated
FROM Ron E. 'Jilliams, Director RErERENccs: Electrical Transformers
General Services Administration and Debris
ENCLOSURES:
This is to request your approval in authoriz.ing an emergency
purchase to contract the services of Resource Recovery of America
for the disposal of PCt containtnate:d transform,!rs and debr. to :it u
coat of $6,443.00.
BACKGROUND
The General Services Administration Department, Property
Maintenance Division, is currently housing six (6) electrical
ransformers and two (2) oil switches, City -owned and removed
from service, which have been tested as "positive" for PCB
contamination. This site also houses five (5) drums of
coataininated send and debris. Pursuant to Federal Law,' i.e., the
Cede of Fedecat Regutations .Is governed by- the Environmental
Protection Agency (EPA), these units must be properly disposed of J.
by an EPA registered company at an approved high temperature
Incinerator and/or chemical waste landfill.
RECOMMENDATION
This department has solicited three
recommended by the State of Florida
Regulations, and one (1) proposal
follows:
Recommended by State:
(3) proposals from companies
Department of EnvLronmeatal
from a local company, as
Chemical Waste Management' $ 6,060.08
Resource Recovery of America - $ 6,443.00
GEX Services $141,338.27
Local Company:
Fnviropact, Inc.
(s alt o W J
$ 7,005.00 -two (2) week services
$ 5,304.07-four (4) week service
3
Cesar ii. Odio
-2-
AUG 15 1989
This process of requesting Laformal bids in lieu of the formal
'�iddLa, procedure was done in order to expedite the project,
,,Even the aenstttvLty and potential dangers involved with
hazardous waste materials. The low proposer, Chemical Taste
tianagement ($6,060.08), has advised the City that their quote is
considered to be an estimate and could increase udder certain
conditions. They would prefer not to provide an addittonat
insurance proviso naming the City of Miami as an addtttonat
insured due to the lengthy time restraints, strict provisions
involvmtt, and the fact that they are self -insured.
I am recommending Resource Recovery of America; Which maintains
General Liability Insurance in the amount of $5,000,000 -per
occurrence and general aggregate, because they can offer the
needed insurance proviso without delays and can commence on -rite
work within ten (10) Working days following receipt of -'an
authorized purchase order.
I am, therefore, requesting your authorization of an emergency
purchase to contract the services of Resource Recovery.of Amarica
At a cost of $6,443.00. By your signature below, I will initiate
the purchase order process.
14
Approved:
Cesar H. Odio'
City Hannger
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