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HomeMy WebLinkAboutR-90-0096J-90-68 1/29/90 RESOLUTION NO, 90"=W96 A RESOLUTION ACCEPTING THE BID OF OMNI SIGNS FOR THE FURNISHING OF A NEON SIGN AT A TOTAL PROPOSED AMOUNT NOT TO EXCEED $7,890.00 FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT #312015, ACCOUNT CODE NO. 299401-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received October 16, 1989 for the furnishing of a Neon Sign to the Department of Police; and WHEREAS, invitations were mailed to 17 potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase are available from the Capital Improvement Project No. 312015, Account Code No. 299401- 840; and WHEREAS, this service will be used by the Department of Police which is currently participating in a Community Relations campaign directed in making the department more accessible to the public, helping passersby locate the facility, and bring recognition to the Department. Part of that campaign is also directed at renovating the existing facility for the benefit of its employees; and WHEREAS, the City Manager and the Director of the Police Department recommend that the bid received from Omni Signs be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. ---------------- Section 2. The October 16, 1989 bid of Omni Signs for the furnishing of a Neon Sign to the Department of Police a total proposed amount not to exceed $7,890.00 is hereby accepted with funds therefor hereby allocated from Capital Improvement Project #312015, Account Code No. 299401-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of February ,1990. _ PREPARED A N''" PPROVED B — w r/ AL NDRO VILMLM IEF ASSISTANT CITY ATTORNEY oe r XAVIER L. SUAR?ZJMAYOR APPROVED AS TO FORM AND CORRECTNESS: ,A - a '�- . - JOR E L. FE N NDEZ a�G CITY ATTORNEY - 2 - -BID SECURITY LIST DID ITEM: Metal Signs with Neon Lights DID NO: 89--90-014 OATiE ®IDS RECEIVED: October 16, 1989 3: 00 p.m. BIDDER TOTAL BID AMOUNT ®ID BOND (or) CASHIER'S CFECK Bengis Associates $10f044.00 Crown Neon, Inc. $8,674.00 The Sign Collection Inc.. $9,582.00 i Omni Signs $7,890.00 Claude Neon Signs $10,350.00 NO .BID: . Deisgn Sales ECEIVED %< ( > envelopes on behalf of ICNED: / r? (City Depariment DATE: eceived the hereinabove described checks this day of , 19 i connection with the hereinabove cited bids, which ; ere handed to the un rsigne on half aT -the ccounting Division (or) CNED: (City Department) DATE: BID SECURITY LIST DID ITEM: Metal Signs with Neon Lights - — BID NO: 89-90-014 VAYE BIDS RECEIVED: October 16, 1989 3:0.0 p.m. BIDDER BITOTAL (or) D AMOUNT � CASHIEBRC SDC 1ECK ars } I Bengis Associates $10s044.00 Crown Neon, Inc. 1 $8,674.00 The Sign Collection Inc. , $9,582.00 Omni Signs I $7,890.00 Claude Neon Signs 1 $10,350.00 0610- "D Deisgn Sales ECEIVED t ) envelopes on behalf of (City epartment IC�lED: DATE: C �j-r (��� *ceived the hereinabove described checks this day of 19 i connection with the hereinabove cited bids, which were anded to the un rsigned on half 07 the accounting Division (or) ICNED: (City Department) ©ATE: LEGAL ADVERTISEMENT R EG UMEIQ BID NO.' 89-90-014 isas Dct �S " 2-- 31 MATTY HRAI CITY CLERK CITY OF 141011, FLA. Sealed bids will be received by the City of Miami City Clerk at her office located at 3500-Pap American Drive, Miami, Florida,not later than .m. October for the furnishing and installation o a on Lights for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The! City Manager may reject all bids and readvertise. (Ad No. 6329 Cesar H. Odio City Manager go line e�} "3 -Y M!7' ' Va� la"• F ,��' w .. v .-w,�w.w�.�gp.» �'p,l'•-...P �...-► --��R ww�-„li+-+. �w*Y 1�wYA}!f!. , ,wy�. i"RM'1114A.Sf.w4tiT9Sjf t'Ti'4rr•,• •i 7ifr{,1.. ».-N-'.a..1r'.n.{....wY1 Vi+e+W �f+Kf . F, i •t�.t: . V RECEIVED'.. ADVERTISEMENT 0Thla tiumCier rruip +� Y f I4EQUISITION FOR f Procurement (for Police) DOT/Div. r � i MATTY OiR � A£COU�VT OODE _ 2 9 0 2 01,8 k� CIT G�� " _ 9 27! 89 DATE ' PfibNE 575-5174 APPRO :1' Marie Abijali = PREI�ARED SY - --- (' DIRECTOR b7F. ISSUING 0 PA�ITM�N�` Publish the attached advertisement i ©ne (1 i "mos. ' (mm w of Ames) — Type of advertisement: legal XX classified - - display Site: LoQal Starting date October 2, 10,89- { < _ ; Di � NO. 89-90-�014: Sealed bids will. be. o`... Firoffb yr brdsofadvertisement: Furnishing $txc Installation of a Metal Sign with Neon &, ghts�' t Rem> _ (open 10-16-89 3:00 poti � DO NOT TYPE a j ELOW THIS UNE. FOR USE OF FINANCE DEPARTME ONLY . i DATE(S) OF i r UNE.:. , .. PUBLICATION i ADVER71SEMENT: INVOICE A10 o. Miami' Review t' t i; E-5 777 r f yrjsh —� F3 :154 FS F7 Fit F9 F14 � D E DATE t UNE .TRANS VOUCHER YY MM DD Adv. Dm Rel x�a VENDOR INDEX CODE 3 r. 11 13 r A ' 17 i 8 ' S 34 38 42 45 50 5i 5e3 57 �',82 45 � 4rw { VIP 1 2 3 �; 7. 8 V P 12 314 15 DESCRIPTIOhi 36 DISCOUNT 7,' ," 5 2 0 1] 2 4 i_; :White- urde8eing 'rf�larw-Finance Pink-Departmer� } !allow Copy: Silvia nendoza, City Clerks Office P3,nk Gapy Maxia, propurement Management CITY OF MIAMI, FLORIDACA 1 O'., INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members DATE : �A FILE of the ity Commission FROM : Cesar H. Odio City.Manager 11 U I U SUBJECT: Recommendation for Resolution & Award of Bid No. 09-90-014, Neon Sign - REFERENCES: ENCLOSURES: B�.�.QMI�EriRATION : it is respectfully recommended that a resolution be passed accepting the bid of Omni Signs, in 'the amount of $7,890, for furnishing a neon sign for the City of Miami Police. Department facility. BACKGROUND: }t The Police Department is currently participating in a community relations campaign directed at making the department more. accessible to the public. Part of that campaign is also directed at renovating the existing facility for the benefit of its employees. A new sign depicting the name .and location of the building will help passersby locate the facility and bring recognition to the department. On September 29, 1989, invitations for sealed bids were sent to prospective vendors. Bids were opened on October 16, 1989, with five vendors submitting bids and one (1) vendor submitting a "no bid." Ms. Adrienne MacBeth was contacted in reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Omni Signs, a minority vendor, in the amount of $7,890, for the furnishing of a neon sign. Funding will be the Capital Improvement Bond Project, Project No. 312015, index Code 299401:-- 840. s The Honorable Mayor and Members Bid No. 89-90-014 of the City,Commission Page a AinoLnt of Bid o£ Cost $7,890 100% Cget estimate.laudaeted Amount: Estima _ $7,890 i' �o �rce of _ nd i = Capital Improvement Bond Project • - Minority aepresenton Minority Vendor / Hispanic - Public Heari nas f Notices. N/A - "aessahle Projectt N/A { .ia �i 3 90-00 7 CITY OF MIAMI, FLORIDA L. INTER -OFFICE MEMORANDUM DECO 8 1989 TO: William J. 5chaut DATE : FILE.: Chief Procurement Officer SuaiECT : Bid Approval, Bid No. 89-90-014, Neon Sign FROM :' perry L� . 'Anderson, Jr. .�� REFERENCES Chief of Police ENCLOSURES: This department has verified that funds are available. for .,the, purchase of, a Neon Sign at a cost of $7, 890. Funding is to be - from the Capital Improvement Bond Project, Project No. 312015, Index Code 299401-840. f - FINANCE REVIEW & ' APPROVED BY: ADDITIONAL, APPROVALS (IF REQUIRED); s Carlos.GaJrcia, Director Eduardo Rodriguez, CIP Manager Department of Finance City Manager,:s Office BUDGETARY REVIEW & APPROVED BY: iF Ma.nohar Surana, Director Frank Castaneda, Director = Department of Budget Community Development -- (This form properly signed is part of the bid evaluation and recommendation package to be placed on the 'agenda and must be attached to the resolution cover memorandum.) 3 f IV io CITY OF MIAMMI, FLORIDA- PROCUREMENT MANAGEMENT DIVISION BID SHEET P.O. BOX 330708 Miami, F1 33233-0708 TELEPHONE NO. 575-5174 BID NO. 89-90-014 IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE in THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACQBPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE - Terms: Atrt1mWa, Ainclude cash discount for prompt payment, if any) Additional discount of„�,_ $ if awarded all items. warranty and/or guarantee: a. f r 6,(-D State any variances; to specifications (use separate sheet if necessary): / _ AE.JV j 0 A 7 L e4M.„_-Iyy2 C n n y:g & Delivery:_.30 _calendar days required upon receipt of Purchase Order. Delivery Point (s) : �- City of Miami Police ,Department 400 N.W. 2nd Avenue Miami, Fl 33135 n accor ance with the Invitation toiBiZr, the SpecUlcations, enera Conditions, Special Conditions, and General Information.to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNERM : NAMES OF C014PANY OFFICERS: MIGUEL E.ESTEVEZ MiGUEL E. ESTEVEZ SiHERA ESTEVEZ (Please use the bacR of t s page if more apace Iq necessary Name of individual holding license in this profession (if applicable) .__JOSE MIEDES... _v._.._. MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No.,10538, the.Minority Procurement Ordinance of,the City of Miami, and agrees to'comply with all applicable substantive and procedural provisions therein, including any amendments thereto. SIDDERt company name Indicate if Minority Business: 3 Black PQ Hispanic C Women VC42 ►LIB7C R'HIB.:. ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: Tf TA[� �1N/�T]Tf1RA TABULATION: FUNDS: Bid No. 99-90-014 Neon Sign Police Short term contract Due to a community relation campaign directed in making.the department more accessible to the public. Part of this campaign is also directed at renovating the existing facility for the benefit of its employees 17 5 Attached Capital Improvement Project No. 312015 Account Code No. 299401-840 MINORITY PARTICIPATION: Invitations to bid were sent to one _ (1) Hispanic and one (1) Woman -owned firms engaged in the Neon Sign business as located in the following sources: 1. New Vendors Applications on file in the Procurement. Office. 2. City of Miami Minority Register 3. Previous Bid on File in the Procurement Office Minority response consisted of bids received from one (1) hispanic (the recommended vendor) and one (1) woman owned firms. BID EVALUATION: Category Prior Bidders Black Amer can Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids* Late Bids Totals The bids meet the ;specifications. Following is an analysis of the Invitation to Bid: E Reasor. for "No Bid" was as c 1. Design Sales - "Not 011ow.s: our item." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE '- MADE TO OMNI SIGNS IN THE PROPOSED AMOUNT OF �.7,890.00. Procurement Supervisor Date - ---- ■ TABULATION C?F PIDS FOR z City Mana*er. City Ciee,k A. k Received by 0w Cwty Commossle", City CI«k. City of Miami. Floeids as P. M. Budder '4' eA1615 e(, -wj Abw .LA %J' z jisw &Iecr/ Aua/ 6,sAis 0 AM 1 loom DESCRIPTION lJml Price Total Unit Plies Tstoi Unit Price Total Unit lefiee Told Unit Ptice Total Unit Pelee Tetai ei' G wah Atee 6Nrs j g. &7q. JRj3F t kRITIE5 1..EQ'EN©. IT IS RECOFAMENDED THAT DAJN/ Sl6AIS Bieetl A .� b'is Power- ei. J►tlarAq _ A — He AlliaNlt its to Capitol L Seeplws of be"dens Company -i5_ ear d .9s 7h ' e tkmdo irae • •%7 a -,leQA1 SI6tAIS C _ corroci&A fossmseofts a -• Psrwpassi Unsigned a* ispeoperly Segaad or No Ceepotees Seal t3tet•s:�tituntnft>~ Newt Milled Attt BID 4i'lis �lw meows JIM, .� . cer"C"d 11sa SV Joe too. I 0 0