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HomeMy WebLinkAboutR-90-0094J-90-70 1/29/90 RESOLUTION NO. 90-W94 A RESOLUTION ACCEPTING THE BID OF ZIMY ELECTRONICS, INC. FOR UPGRADING THE FIRE ALARM SYSTEM AT THE OVERTOWN SHOPPING CENTER, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/PROPERTY MAINTENANCE DIVISION AT AN AMOUNT NOT TO EXCEED $4,925.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET ACCOUNT CODE NO. 420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received November 8, 1989 for upgrading the fire alarm system at the Overtown Shopping Center by the Department of General Services Administration/Property Maintenance Division; and WHEREAS, invitations were mailed to 25 potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase will be available from the 1989-90 Operating Budget Account Code No. 420401-670; and WHEREAS, this service will be used by the Department of General Services Administration/Property Maintenance Division for the purpose of upgrading the fire alarm system at the Overtown Shopping Center; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Zimy Electronics, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMIS$ION MEETING OF FEB 7 1990 S: II Section 2. The November 8, 1989 bid of Zimy Electronics, Inc. for upgrading the fire alarm system at the Overtown Shopping Center for the Department of General Services Administration/Property Maintenance Division at an amount not to exceed $4,925.00 is hereby accepted with funds therefor hereby* allocated from the 1989-90 Operating Budget, Account Code No. 420401--670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of February , 1990. PREPARE � A DFj% -- C EF ASS i m VILARELLC ISTANT CITY ATTORNEY XAVIER L. SUARW , MAY APPROVED AS TO FORM AND CORRECTNESS: A r7x- 'BID SECURITY LIST DID 17EM:..Upgrading Fire Alarm System at Overtown Shopping Center DID ND: 89-90-026R DATE BIDS RECEIVED: November 8 th , 1989 - ®!DOER TOTAL BID BOND (cr) �P BID AMOUNT CASHIERS CMCK Protect Service Ind. 1 $ 7,437,881 11 Protection Services I $ 5,920.00+ limy Electronics, Inc. I $ 4,925.00t Ascom Systems, Inc. I $ 8,600.00' Fire Com Systems, Inc. 1 $ 9,200.00. Lynco Electrical Contracting I $ 7,500..00- Alanis Security, Inc. $ 5,437.80 NO BID: Biscayne Fire & Safety Equipment Co. 1Lo,9r tECEIVED1 ( I envelopes on behalf of -Procurement ►ICNED• 11.CityDepartment) DATE: teceived the hereinabove described checks this day of o 19 n connection with the hereinabove cited bids, wFich were anded to trhe un FiTg_nec1 on behalf OT he ,ccount in& Division (or) �tGNED: (City Department) DATE: R.Ec E`vED 1589 CC, 24 M1 9. 13 gAT Y HIRAi Alt CL-RK ClT tF ltIAR11. FLU:. LEGAL ADVERTISEMENT BID NO. 89-90-026R 0 ON Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan..American Drive Miami, Florida, 33133 not later than :30 p.m. Plovember 8„ 198 or the furnishing of all labor an materials as required for the upgrading of the existing Fire Alarm System in the Overtown Shopping Center for the Department of General Services Administration/Property Maintenance Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed. not responsive and will be rejected. �- Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business — Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women' _ vendors are advised to contact the- City of Miami Minority/Women Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City, Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertiise. - (Ad No. 6339 Cesar H. Odio City Manager = —12 CITY OF MIAM1. FLORIDA � INTER -OFFICE MEMORANDUM CA 8 The Honorable mayor and Members To: of the City Commission DATE` ��NN '� �'1�n FILE: R)�blu`tion Authorizing sue�ECT: ,Award of. Bid No. 89-90 -026R; Upgrading of. Fire Alarm System at FROM: Cesar H. Odio R£FERENCES:Overtown Shopping Center City Manager ENCLOSURES: One Recommendation It is respectfully recommended that the City Commission adopt the attached resolution for the upgrading of the fire. alarm system. at the. Overtown Shopping Center; to be awarded to- Zimy - Electronics, Inc.; as the lowest most responsive bidder:,•.in,- - accordance with Bid No. 89-90-026R. The total cost of this purchase is estimated to be $4,925.00, which, funds are available 771 from,the operating budget of the Department of General Services Administration, Property Maintenance Division. _ Background a The General Services Administration Department has analyzed the bids received pursuant to Bid No. 89-90-026R, for the upgrading of the fire alarm system at the Overtown Shopping Center. Seven (7) bids and one (1) no -bid were received; one (1) Hispanic, one - (1) Black, two` (2) Women, and three (3) non -minority. Zimy - Electronics, Inc., a woman -owned company, was the; lowest most responsive bidder at a cost of $4,925.00. Funding for this purchase is available from the FY189-90 _ operating budget of the General Services Administration Department, Property Maintenance -Division, as indicated below. Amount of Bid: $4,925.00 Source of ­Funds: 1989-90 General Services Administration,` Property Maintenance Division, account - code #420401-670 Minority Participation: Seven (7) bids received - one: (1) Hispanic, one (1) Black, two (2) Women, and three (3) non -minority. Woman -owned company recom- mended for award of bid. 90 i; ZP w w a Aj AJ r- I y r jo AJ t V". _ .� .e •' CITY OF MIAMI, FLORMA 6V !.I/*. INTEROFFICE MIMORANDUTA 'a I aailfmin a. 8©Uaut DATE ProQtsr*%6nt r apexvirsor PraTremant Management Division FRoM on E. il1 pireatar sverFcr : Sid No. 99-90-26 - Alarm System for _- overtovn Shopping center AiS3EReNCE6 derierei cervices Administration ewAosvms Thin derartment has Verified avallable Funding with the, Departments of Finance and Management and Budget that tundt� are availabid to cover the coat of the sub3oot bid amount of, 14,225,110. Account #42o4ai-s7.i?• IPTNANCE REVIEW 6 APPROVED BY: ADDITIONAL.APPROVAL•9 (txcept for funds already tit regmired) appropriated or items included In FY budget) Carlos Garcia,' u�a eter serglo Rodriguez, Direotor Department of finance Planning Department BUDGETARY REVIEW !ic APPROVED BY: ,. (�',� CITY OF MIAMI, FLORID" PROCUREMENT MANAGEMEb,_ DIVISION P.O. BOX 330708 Miami ?1 33233-0708 TELEPhvNE NO. 575-5174 BID NO. 89-90-025R BID SHEET IMPORTANTs BID SHEET AND BIDDER ACKNOWLEDGEMET MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTRD UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: + Net 30 (Include cash discount for prompt payment, if any) Additional discount of none $ if awarded all items. warranty and/or guarantees, One year State any necessary): variances to specifications (use None separate sheet if Delivery: 30 calendar days required upon receipt of Purchase Order. Delivery Point(s): Overtown Shopping Centex 1490 N.W. 3rd Avenue Miami, Fl n accordance with t e Invitation to Bid, the Speciftcations, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid aheet(s). NAMES OF COMPANY OWNER (S) : WILHELM ZiVERMAN HANA ZIPMERMAN NAMES OF COKPANY OPFICERS: WTt.�! M ZT MFRfAau (Please use the SacR of this page if more space is necessary Name of individual holding license in this profession (if applicable) WILHELMZI-MMERMAN „ MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance, of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: ZIMY F4ECTRONICS, INC. Signature: company name Print games VAN Indicate if Minority Business: Date: N��., t,gqo„- C ] Black C ] His -panic (XXI women 94 F�Yi,�tOi� fiA PY'�iOl►_v�+f�Q Qrn_u wun nwu,�n�� rwnw�a ea�e.0 aw:�u ..r.,...��. ..�.� �....._ 4 T AWARD OF BID Bid No.-89-90-026R ITEM: Upgrading Fire Alarm System at the overtown Shopping Center DEPARTMENT: General Services Administration TYPE OF PURCHASE: Short term contract POTENTIAL BIDDERS: 25 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1989-90 Operating Budget Account, Code No. 420401-670 MINORITY PARTICIPATION: Invitations to bid were sent to two 2 Black, two 2) Hispanic and two (2) Woman -owned firms engaged in the sale of Fire Alarm System business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Register 3. Previoua Bid on File in the Procurement Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from. one (1) black, one (1) Hispanic and two (2) woman -owned firms, including Zimy Electronics, Inc. recommended for award. BID EVALUATIONi The bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Category Invitations Mailed Prior Bidders Number of Responses Black American 0 0 Hispanic American 1 1 Woman 0 0 Non -Minority 3 1 New Bidders Black American 2 1 Hispanic American 1 0 Woman 2 2 Non -Minority 16 2 Courtesy Notifications 49 0 "No Bids" - 1 Late Bids - .._ 0 Totals- 74 8 Page 1 of 2 Reasor. for "No Bid" was as follows: 1. Biscayne Fire & Safety Equipment Co -`We do rot install Fire Alarm Systems." IT IS RECOMMENDED THAT THE AWARD BE MADE TO ZIMY ELECTRONICS, INC. IN THE PROPOSED AMOUNT NOT TO EXCEED $4,925.00. �-- Procurement Supervisor Date Page 2 of 2 `V Ott 1 f Sj �4 CITY OF MIAMI �I GENERAL SERVICES ADMINISTRATION PROPERTY MAINTENANCE DIVISION _ —_ TABULATION OF BIDS - BID NO. 89-90-026R MINORITY VENDOR COST CLASSIFICATION - Zimy Electronic, Inc. $4,925.00 (W) Alanis Security, Inc. $5,437.80 (B) Honeywell Protection $5,920.00 N-M - Services, Inc. Protect Service, Inc. $7,437.88 N-M Lynco Electrical Contracting $7,500.QO N-M Ascom Systems, Inc. $8,600.00 (H) Fire Com Systems, Inc. $9,200.00 (W) Biscayne Fire & Safety No Bid --- Equipment Co.