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Home My WebLink AboutR-90-0268J-90-245 3/26/90 RESOLUTION NO. 9 268 A RESOLUTION ACCEPTING THE BID OF MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. FOR FURNISHING MAINTENANCE SERVICES TO 168 MTX RADIOS TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ON A CONTRACT BASIS FOR ONE. (1) YEAR WITH THE OPTION TO EXTEND FOR TWO ( 2 ) ADDITIONAL ONE YEAR PERIODS AT A TOTAL FIRST YEAR COST NOT TO EXCEED $13,910.40; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NO. 420601- 340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO ADDITIONAL ONE YEAR PERIODS SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to j,ublic notice, sealed bids were received January 24, 1990 for the furnishing of maintenance services to 168 MTX radios on a contract basis for one (1) year with the option to extend for two (2) additional one year periods for the Department of General Services Administration/Communications Division; and WHEREAS, invitations were mailed to eleven (11) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available from the 1989-90 Operating Budget, Account No. 420601-340; and WHEREAS, this service will be used by the Department of General. Services Administration/Communications Division for the purpose of providing maintenance services to 168 MTX radios owned by the City; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Motorola Communications and Electronics, Inc., be accepted as the only responsible and responsive bid; NOW, 'THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEET1140 Or Af'R de Q0 LBOLUTION No. Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 24, 1990 bid of Motorola Communications and Electronics, Inc. for the furnishing of maintenance services to 168 MTX radios on a contract basis for one (1) year with the option to extend for two (2) additional one year periods for the Department of General Services Administration at a total first year cost not to exceed $13,910.40 is hereby accepted with funds therefor hereby allocated from the 1989-90 Operating Budget,Account No. 420601 340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders -'' for this service and thereafter to extend this contract for two } additional one (1) year periods subject to the availability of funds. Section 4. This Resolution shall become effective �l immediately upon its adoption. PASSED AND ADOPTED this 12th day of April ,1990. XAVIER L. SUARE , MAYQA ATTES MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: _ AL AND IFOFORM CFi EF SSISTITY ATTORNEY APPROVED AS AND CORRECTNESS: 11. RNANDE Z CITY ATTOR EY l/The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including, but not limited to those prescribed by applicable City Charter and Code provisions. 2 _ #-BID SECURITY LIST WD ITEM: Maintenance of MTY Radios DID NO: 89-90-057 DATE OX)S RECEIVIED' January 24, 1990 2 : 30 p.m. 80DER TOTAL BID B(or) I IND AMOUNT CASHIEER�CHECK Motorola C. & R., Inc. $6.90 per un per month NO BID: aribbean Radio �a elf - �^tECEIVEp v ( D e�r+vei apes on behalf t SIGNED: DATE: �`_'�� ity _ rtrnent) -Reteived h' i hereinabave described Checks this _ n connection witr, the hereinabove Cited bids, w i2h were handed" to®the unC�ers�gned on behalt�o e Account jng Division (or ) _�SICNED: (City Department) DATE: VA T.F:��l�i, 1li�t%i,RT 1 �f:Mf?Id"i' (, �: (• I ; ` • t _ ` BID NO. 89-90-057 Sealed bids will be received by the City of Miami City Clerk at her office located at 3N2.:30 �a�+ Ame�icaxa--Qriue. Florida, 33133 rot later thar_ p.m. January 24, 1990 for the t furnishing of MTX Port aBir--ft -m—u "'ice trturnarc ervices on a contract basis for one (1) year for the Department of General Services Administration/Communications Division. -� Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Iiispar, ic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids -' and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second —. Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6463 ) Cesar H. Odio City Manager i REQUISITION FOR ADVEf-T �a C'�7f.itlit;;T DEPT/DIV. _ ACCOUNT CODE "� "i_l 6 Ci 1- -- r, 8 7 DATE ,J rziiLt 1. ) 9 PHONE 575 51 7 4 PREPARED BY' — Publish the attached advertisement Orlc { 1.) __ times. (number of limes) Type of advertisement: legal xx classified display _ (Check One) This number must appear in the advertisement. r TOR OF ISSU i DEPARTMENT Size: 7_C-qEL 1 Starting date LTA: tivary 10, .1990 f First four words of advertisement: Did N FD . 8 9 — `_ 0 — 0 5 *7 C. cv i 1.1 I � �' • . Remarks: iviint=cni�CE of :}.tac3it, d':30 --- DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 't-;iunli Rc-vicw A-1 B-2 C-3 _ D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER YY MM DD DUE DATE Adv. Doc. Reference _ VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117,18 1 125,54 3902 45 5051 56 57 62 63 65 66 71 0 1 2 4 1 V P 2 0 2 2 8 7 1 2 3 4 718 V P 1213 14 15 ; DESCRIPTION 36 64 DISCOUNT 6972 AMOUNT 80 5 2 0 0 2 0 1 _ Approved for Payment _y Whl e — Purchasing Yellow Finance Pink — Department �m6 1t::1�t3«v i �ja; �J>_V 11 lit_: U1,L1.i;( CITY OF MIAMI. FLORIDA CA=9 INTER-OFFICE MEMORANDUM TO. Honorable Mayor and Members of the City Commission FROM. Cesar H. Odi(s City Manager L DATE: I .� 7 (�(y?f? FILE: SUBJECT: Resolution Authorizing Award of Bid #89-90-057 Maintenance Services REFERENCES:for 168 MTX radios ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the furnishing of Maintenance Services for 168 MTX radios to Motorola Communications and Electronics, Inc., Mialr.i, Florida a non -minority vendor as the lowest most responsive bidder in accordant with bid ?#89-90-057. The total cost associated with this purcha is estimated to be $13,910.40. Funds are available from tie General Services Administration Department, Communication Services Division's Account #420601-340. The General Services Administration Department, Communication Services Divisions has analyzed bids received pursuant to bid 89-00-057, for the furnishing of Maintenance Services for 168 MTX radios. Only one vendor responded to this aid. As a result of otir bid evaluation, it is recommended that an award be granted to Motorola Communications and E ctronics, Inc., the only responsive bidder in accordance with bid #89-90-057. It has been determine that this maintenance plan is the most cost effective program available for providing continuance maintenance services for our MTX radios. This purchase is estimated to be approximately $13,910.40. Funds for this service remain available from the General Services Administration Department, Communication Services Division's Account # 420601-340. AMQUNT OF BID: $13,910.40 ;z4��.�F�S2F FUNDS• General Services Administration Department, Communication Services Division's Account #420601.-340. L9INQRU PARTTCIPAT1ON Award is to a non -minority vendor. Attachment: Proposed Resolution „nw .rrt_ III HF--1c-'?0 T ” U r4 : 4 4 UEF' T ,. 0 P B 11Ur,ET r•1evR -- 1 1--- 94) 14E17 1 4 : `.z5 C:e1 V% e,iTY OF MIAMI. FLORIDA INTER -OFFICE MWORANOUM P _ 0 L r , 102 ro William J. schaut vn» Prot. ut•ement Supervisor Procurement. Management. Division GuEwt" Bid #s9-90-057 Maintenance Service for 168 MTX Radios FROM REFEAENCF3 on 1:. W 1 iskqirector General Services Administration c��c>aSVAEa This department has verified available funning with the Departments of Finance and Management and Budget that funds are Available to cover the cost of the subject bid in the amok}nt. of $13.49.1QA4D— Account code Number FfMANCE REVIEW & APPROVED BYs (Except for funds a 1 reaay approprt4ted or items Included in FY hudg&,,f ) Getrlols Gar4ia, Director Department of Finance BUDGETARY REVIEW 6 APPROVED BYS Manohar- Surana, Director Oepartrne-,nt. of Management. anti Rudgat AUDITIUNAL APPROVAT,P, (if required) IVA Sergio Rodriquez, uirector Planning Department. Frank�cantaneda, Director Community Havel opment J., Z i i ��P ��II,�?9I, ELOf:LUA P.Cr34X 3307r)�i MANN'1EMENT 'iiami, i'L 33233-;i7oe! TELEPHONE NO. 575-51^� DID NO. 89-90-057 am t) 513 F li'r IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETLf &'i 8D r. N DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY AID NUMBEIR, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT JE ACCEPTED UNLESS THE DEPOSIT OR GOND IS SUBMITTED IN THIS ENVELOPE:. terms: Net 10 days (Include cash discount for prompt payment, is any' ,vil itional discount of 0 % if awarded all items. ,larranty and/or guarantee: 120 parts and labor from ship date State any variances to specifications (use separat;: sheet iIt necessary): ii none DeIivery:1pon recalundoar dayshrequirearupon receipt of Purchase ,Or,ler. Delivery Point(s): General Services Administration/Communications Division 1080 N.W. 20th Street Miami, F1 33127 in accordance with the Invitation to [aid, the Specifications, Gener-i_ C:.ir,di--ions, Speciai Conditions, and General information to Bidders, w,� -agree to furnish the Item(s) at Prices indicated on the .attached hi-4 sheet(s). NAMES OF COMPANY OWNER(S): Public Corporation NAMES OF COMPANY OFFICERS: Arthur P. Sundry Ronald J. Greenwell. Dick Day (Please use the back of this page if more space is necessary Vame of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE u-idersigned bidde: acknowledges that it has received a ccL.y .rdinance No. 10538, the Minority Procurement Ordinance of the City and agrees to comply with al.1 applicable substantive Arl.,: _:rocedural provisions therein, including any amendments :hereto. NIA Signature:,y ✓� company name Print Name: c= :ndicate if Minority Business: Dae: January, 1.5, 1990 F'AILL`tZE TO CCM.PLZTE, SIGN, AND EtLTUFUI '1` is FOi4m wba DISQUALIFY -mi; S AWARI ITEM; Maintenance Services for 168 MT.X Radios DEPARTMENT: General Services Administration TYPE OF PURCHASE: Contract for one (1) year with the option to extend for two additional one year periods. REASON: It has been determined that this maintenance program is the most cost effective method available in order to provide continued maintenance services for the MTX Radios in a timely and efficient manner. POTENTIAL BIDDERS: 11 BIDS RECEIVED: 1 Motorola Communications $13,910.40 and Electronics, Inc. FUNDS: 1989-90 Operating Budget Account No. 420601-340 14INORITY PARTICIPATION: Invitations to Bid were sent to one 1 Black, and two (2) Hispanic owned firms engaged in the radio maintenance business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Register 3. Yellow Pages Telephone Directory No Minority response. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitations to Bid: Categcry Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Zion -Minority Courtesy Notifications Late Bids Totals Number of Bid Invitations Mailed 0 0 0 0 1 2 0 8 19 30 Page 1 of 2 Number of Responses 0 0 0 0 0 0 1 1 2 0 0 Reasons for "No Bid" were as follows: I. Caribbean Radio - No bid. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. FOR A TOTAL PROPOSED AMOUNT OF $13,910.40. Procurement Supervisor Date Page 2 of 2 90000268