HomeMy WebLinkAboutR-90-02523%23 yC�
RESOLUTION NO. 90--0252—
A RESOLUTION ACCEPTING THE BID OF P & M
RECREATION AND SPORTING GOODS, INC. FOR
FURNISHING MISCELLANEOUS PARK EQUIPMENT FOR
THE EAST BAY VISTA PARK TO THE DEPARTMENT OF
PARKS, RECREATION AND PUBLIC FACILITIES IN AN
AMOUNT NOT TO EXCEED $11,475.00; ALLOCATING
FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT.
PROJECT NO. 331303, ACCOUNT CODES NO. 589301-
840 ($3,590.00) AND 589301-717 ($7,885.00);
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received January 8, 1990 for the furnishing of miscellaneous park
equipment to the Department of Parks, Recreation and Public
Facilities; and
WHEREAS, invitations were mailed to thirteen (13) potential
suppliers and two (2) responsive and two (2) non -responsive bids
were received; and
WHEREAS, funds far this purchase are available from the
Capital Improvement Project No. 331303, Account Codes No. 589301-
840 ($3,590.00) and No. 589301-717 ($7,885.00); and
WHEREAS, this equipment will be used by the Department of
Parks, Recreation and Public Facilities for installation at the
East Bay Vista Park as part of the City-wide Park Renovation
Project; and
WHEREAS, the City Manager and the Director of the Department
of Parka, Recreation and Public Facilities recommend that the bid
received from P & M Recreation and Sporting Goods, Inc. be
accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findirigs contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section. F
TY Coim,4ISSION
MEETING OF
Apo 12 1990
RLSOLUTiON No.` 0-02.5,
Section 2. The January 8, 1990 bid of P & M Rerreation and
Sporting Goods, Inc. for furnishing miscellaneous park equipment
to the Department of Parks, Recreation and Public Facilities in
an amount not to exceed $11,475.00 is hereby accepted with funds
therefor hereby allocated from the Capital Improvement Project
No. 331303, Account Code No. 589301-840 ($3,590.00) and No.
589301-717 ($7,885.00).
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of .April. ,1990•
/ r
C
XAVIER L. SUARE MAYOR
ATTE
T HIRAI, CITY CLERK
PREPARED ,AND APPROVF �R1,
AL J DRO V ILOE1;LO
CH2*RF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JORGE' FE NANDEu "
CITY ATTORN Y
- 2 -
90 252
B)p SECURITY LIST
IND ITEM: Parks Equipment
DID NO: 89-90-054
PATE DO$ RECEIVM: January 8-, .1 9,R-a 2: 3 0 p. m
RECEIVED
*nvticPes On be
ilCNEDh4
.
Z/L DATE:
-Welved thehtK,
ralONAki— A-
Vw Lmd CntCK% this handeday of 19
-M connect ton v* ith the hereimabove cited bids, wgich were-
Accc)unl ins Division (or tO 'undersigned OnlbWh—alf o7t�hL-
SICINIED: (City Department)
DATE:------------
If of
12:emu r-
, )
ity Department)
LEGAL, ADVERTIS PIMENT l 1 %7
131D NO, B9-•90-054
Sealed bids will be received by the City of Miami City Clerk at
her office located t2:30
Pan American Drive, Miami, Florida,
33133 not later than p;;�
az forthe furnishing
of One (1) Playground u Free .3 Picnic Tables, Three
(3) Benches, and One (1) Grill for the Department of Parks,
Recreation and Public Facilities.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for. All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority/Women
Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way,
Suite 400, Telephone 579-3366.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 N.W. 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 6459 )
Cesar H. Odio
City Manager
coo fm
REQUISITION FOR ADVERTISEMENT
DEPTIDIv Procurement (poi: P111),
ACCOUNT CODE 5 8 9 5 0 3 `: 6 1_ 3 313 0 3
This number must appear
in the advertisement.
DATE f ooc mbc-r 19, 19 8 `' PHONE =, 7 5 - 31 7 `1 APPROVED BY: 7
PREPARED BY Dlia r .i. ri Ab i � i 1 i 1
DIi!ECTOR OF ISSUINi DEPARTMENT
Publish the attached advertisement _ 011E (1) times.
(number of times)
Type of advertisement: legal "l' classified display
(Check One)
Size: regal _
Starting date
Ur ceicibei_
' ,
19,119
First four words of advertisement:
_ !1 i. i1 N o . `.:) - `_f 0 - () 5
S < r::1. t: d
)a i ci ,- I.w i i 1_
bc2 ...
Remarks; 'ark Ecluilamc i-0U- (opcn 1-8-89 - 1::30
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
iiilc TCl1 Re:viow
A-1
B•2
C-3
D-4
E-5
F3
'
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1
1 17
18 1 125134
39,42
45
50
51 56
57 62
0 65
166 71
0
1
2
4
1
V
P
2
0
2
2
g
7
1
2
314
718
V P 121314
15 DESCRIPTION
36
64 DISCOUNT69
72 AMOUNT 80
5
2
0
0
2
0
1
aL
Approved for Payment
White — Purchasing Yellow Finance Pink — Department
:.
1.i._11.C:[+✓ �.-%j�'f : `.11V] <_ 1'':i:21GC•'�;.::, 1.`,',_ i',C..1E.1`1\::i C)I:.; (:c:-
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CITY OF MIAMI, FLORIDA CA -
INTER -OFFICE MEMORANDUM -
TO DATE v i 1,
r.
Honorable Mayoand ,
Memberof the City Commission SUBJECT Resoluti.or for Award of Bid- �--
Purchase of Park Equipment -
for East Bay Vista Park
`J-
FRera Cesar H. Odi.o REFERENCES Bi.d tt89-90-054
City Manager—
!`✓ PACLOSURES --
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid and awarding of the
contract for the purchase of one (1) playground structure, three
(3) picnic tables, three (3) benches, and one (1) grill for East —
Bay Vista Park to P & M Recreatior. and Sporting Goods, Inc., a
black -owned firm located in West Palm Beach, Florida, and the =
lowest responsive and responsible bidder meeting the _
specification as r.equi.red, at a total cost of $11,475.00.
Allocation of funds for this are from Capital Project No 331303,
"Citywide Park Renovations".
BACKGROUND
The Department of Parks, Recreatior. and Public Facilities has
analyzed the four. (4) bids received for the purchase of one. (1)
playground structure, three (3) ni.cni.c tables, three (3) benches,
and one (1) grill, for East Bay Vista Park. The bid ---_—
speci.fi.cations and conditions required the successful bidder to
provide and deliver to the Parks, Recreatior. and Publi.c
Facilities Department the aforementioned equipment. P & M
Recreatior. and Sporting Goods, Inc. submitted the lowest
responsive and responsible bid, meeting the required •=-_
specifications, for the park equipment.
Amount of Bid: $11, 475.00 —
Budgeted Amount: $11,268.00 % of Cost Estimate: 101.8
Source of Funds: Capital Project No. 331303, "Citywide Park
Renovations".
Minority Participation: Bid invitations were mailed to 11 firms.
Five firms were nor -minority, one was black -owned, one was
hispanic -owned, and four were women -owned. Award is recommended
to a black -owned f i. r1m.
Public Hear ings/Notice :
Assessable Project: N/A
One legal advertisement
90-0252
0F1Io_(
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO
William Schaut
Procurement Supervisor
General Services Administration
DATE FILE
SUBJECT Funding for Bid Award for.
Installation of Park Equip-
- ment at East Bay Vista Park
FROM / CIEFERENCES
Alberto Ruder., Director.
Parks, Recreation and ENCLOSURES
Public Facilities
This department has verified with the Departments of Finance and
Budget that funds are available to cover the cost of the subject bid
in the total amount of $11,475.00 from the following account codes:
Picnic tables Project # 331303
Account Code #589301-840 $1,641.00
Benches Project #331303
Account Code #589301-840 $1,679.00
Grill Project #331303
Account Code #589301-840 $ 270.00
Playground Project #331303
Structure Account Code #589301-717 $7,885.00
FINANCE REVIEW AND APPROVAL: BUDGET REVIEW AND APPROVAL:
N/A
Carlos Garcia, Director
Department of Finance
CAPITAL IMPROVEMENT FUNDING
REVIEW AND APPROVAL:
EDUAf?W-�RIGUEZ
CAPITAL PROGRAM MANAGER
cc: Kevin Smith
Alex Martinez
Jon Lindeman
D.E. Johnson
Leo Garcia
N/A
Manohar Surana, Director
Department of Budget
90252
�c la:1L, ,L)RI*
r,: l?-.:;?Sri'• din �.-'e,v_:MF;V�'
to l i) :S8. E E:T
t,
P�U. ` `?X 33Q7Q-1
BID tin. 89-90-054
rMPORTANT:
BID SHEET AND BIDDER
ACKNOWLEDGEMENT MUST BE
RETU[,..,;rf) t.
DUPLICATE
Iti THE ATTACHED ENVELOPc?. IDENTIFIED 3Y BID NUMB::R,
AND DATE
OF DID OPENING. II' SECURITY IS P.EOUIRED, A BID
WILL NOT 's :
ACCF TED
UNLESS THE DEPOSIT OR
BOND iS OUBMIiTTED IN THIS
ENVE:.i,c:f"!':
?rms:
(Include c.3sh
discount `or pr��mpt payment,, is ar,;•'
1,9:Cional
discount of "��® "'
f-
i-awarded awl , . s.
V
-. _ rarity and/or guarantee:
t
State any va r i a nc esMl to specifications (use separate: she-ct
r.--! ce a sa ry Ugask
✓livery: W`3 calendar days re,4uir#--u upon receipt of Purchase
Delivery Poi.nt(s):City of Miami, Parks Recreation & Public Facilities
6pera ions Division
1000 N.W. 20th Street
Miami, F1 33136
a:.cordance with the Invitation to did, the Spec,.fications, Gener
Sp'?clal Conditions, and General Information to Bidders, �
L:O frlrnizh the Item(s) at Prices indicated cn the attached
"-ANY OWN E R ( S j
NAMES OF COMPANY OFFICERS:
Name of individual holding license in this profession, (if applicable)
P. m I N
MINORITY PROCURF-4ENT COMPLIANCE
:N undersigned bidder: acknowledges that it has received a cop:
.rr:ir;ance No. 10538, the Minority Procurement Ordinance of the Ci ray _
;i I.-Ii, and agrees to comply with all applicable suhsta:itive a+;..:
r-,ce(lural provisions therein, including any amendments thereto.
nam
e)
�c.�rn�,a.l•� Hume
Pr inL. Name;�c-
n- ic:ate if rrlinority Business: i).atc:
./ %iclt L J Ij1Spar,l+= [ J N1(D:ftE::l ...
FAILURE `CO CGKPLETE, SIGN, AND RETDW; THIS FORN MAY DISQUALIFY Ttit':
e1_D.._.' _ ___ --
N
2
.AWARD OF BID
Bid No. 89-90-054
ITEM:
Miscellaneous Park Equipment for East
Bay Vista Park
DEPARTMENT:
Parks, Recreation and Public
Facilities
TYPE OF PURCHASE:
Single Purchase
REASON:
One playground structure, three picnic
tables, three benches and one grill to
be installed at the East Bay Vista
Park as part of the City Wide ParK
Renovation Project.
POTENTIAL BIDDERS:
13
BIDS RECEIVED:
2 Responsive and 2 non -responsive
TABULATION:
Attached
FUNDS_:
CIP Project No. 331303 Acc. No.
589301-•840 ($3,590.00) and Acc. No.
589301-717 (S7,885.00)
MINORITY PARTICIPATION:
Invitations to Bid were sent to two
2 Black one 1)
Hispanic and four (4) Woman -owned firms
engaged in the park equipment and installation business as
located in the following
sources:
1. New Vendors
Applications on file in the Procurement
Office.
2. City of Miami
Minority Register
3. Previous bids
on file in the Procurement i•Igmt. Office
4. Yellow Pages
Telephone Directory
Minority response consisted of bids received from two (2) black -
owned firms.
BID EVALUATION:
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
B1acK American
Hispanic American
= Woman
Ncn-Minority
New Bidders
Black American
Hispanic American
Woman
Non-Lvlinority
Courtesy Notifications
"I4o bids"
Late bids
`I'atals
Vumber of Bid
Invitations Mailed
0
0
0
1
1
4
6
27
40
Page
1 of 2
Number of
Responses
1
0
0
0
1
0
0
2
4
g
90 2,%2
V
N
3
Reasons for "No Bid" were as follows:
1. Constructive Playthings - No Bid.
2. Hasner & Assoc. - "Can not meet specifications"
3. Florida Playground & Steel Co. Inc. - "Our current
schedule will not allow us to bid"
4. Neumade Products Corp. - "Unable to supply at this time"
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO P & M RECREATION AND SPORTING
GOODS, INC. FOR A TOTAL PROPOSED
AMOUNT OF $11,475.00.
Procurement Supervisor
Date
Page 2 of 2
BIDDER:
MINORITY CLASS:
ITEM
1. playground
Structure
2. picnic Tables (3)
3. Benches (3)
4. Grill (1)
TOTAL
TABULATION OF BIDS
BID NO. 89-90-054
PURCHASE OF PARK EQUIPMENT FOR
EAST BAY VISTA PARK
P & M RECREATION AND
SPORTING GOODS, INC
po. L90 X -VAI/- idt-T Fkim
(BLACK) Se."11
$ 7,885
$ 1,641
1,679
270
$11,475
PETE ASSJ%] I EFFREY
�fflt§jU
(NON -MINORITY)
D.L. KIRBY, INC
117
(BLACK)
6,999-
$ 9,314
1,899
$ 21007
1,197-
$ 2,037
No BID
$ 377
$10,095
$13,735
(For Items 1,
2 and 3 only)
*Non -responsive bids, did not meet specifications
UNIVERSAL BLDG
SPECIALTIES
I - / -41 "'J. '91-.
(NON -MINORITY)
No BID
NO BID
$1,260*
NO BID
$1,260
(For Item
3 only)
n