HomeMy WebLinkAboutR-90-02510
J-89 -112.4
11/21/89
RESOLUTION NO. k
A RESOLUTION ACCEPTING THE 131D OF SAT/COM,
INCH FOR THE FURNISHING AND INSTALLATION OF A
TURNKEY TVRO STATION (SATELLITE RECEIVING
STATION) FOR THE DEPARTMENT OF FIRE, RESCUE &
INSPECTION SERVICES, AT A TOTAL COST NOT TO
EXCEED $9,844.00; ALLOCATING FUNDS THEREFOR
FROM THE FIRE BOND PROJECT NO. 313228,ACCOUNT
CODE NOS. 28940.1-670 ($3,000.00) AND 289401.-
840 ($6,844.00); AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received October 11, 1989 for the furnishing and installation of
a Turnkey TVRO Station (Satellite Receiving Station) by the
Department of Fire, Rescue & Inspection Services; and
WHEREAS, invitations were mailed to fifteen (15) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase are available from the Fire
Frond Project No. 313228 Account Code Nos. 289401-670 ($3,000.00)
and 289401-840 ($6,844.00); and
WHEREAS, this equipment will be used by the Department of
Fire, Rescue & Inspection Services and other City departments for
the purpose of receiving direct satellite programming as well as
sending line satellite signals to all City facilities; and
WHEREAS, the City Manager and the Director of the Department
of Fire, Rescue & Inspection Services recommend that the bid
received from SAT/COM, Inc. be accepted as the lowest responsible
and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
CITE" COMMISSION
MEETING OF
APR 12 1990
�N P00 251
13
e('f.7.()n 2.
The Oc,tchi-r 11.,
1989.bid of Si1T1C(..?"1, In(-- for
the furnishing
and installation of
a Turnkey TYRO Station
for the
Department of
fire, Rescue & Inspection
Services,
at a total
proposed cost.
of $9,844.00, is
hereby accepted
with funds
therefor hereby
allocated from the
Fire Bond Project
No. 313228,
Account Code
Nos. 289401-670
($3,000.00) and
289401-840
($6,844.00).
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this purchase.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of April 1989.
ATTE
- t4-40��—
MATT HIRAI, CITY CLERK
PREPARED AP R E Y:
,11
ALE UN-0—TFEAR LLO
C F ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
zap
O E L. F q ANDEZ '
C1T ATTORNE
- 2 -
XAVIER L. SUA , MAYO
90-0251
90
BID SECURITY LIST
B BID
ITEM:
Tu.r. n}cey TYRO Station
BID
NO:
89--90-008
C ?ATE BIDS RECEIVED.
- A
October 11, 1989 2:30 p.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or) f �o
CASHIER'S CHECK
Miami Cable Connection
$18,752.00
SAT/COM, INC.
$9,844.00
-------------
—_
RECEIVED '7' ,
envelopes on behalf of �f, ��
�
51CNED: �'"`�'`� DATE Department)
Received the hereinabove described checks this day 19
in connection with the hereinabove cited bids, which were handed toof
undersigned on beha/lf�of the
Accounting Division (or)
SICKED: (City Department)
DATE:
LEGAL ADVERTISEMENT
BID NO. 89-90-008
1'39 SEP 2G P11 2: 16
�°if1! I f I?IiiJ�
CI I Y (,1..FRT;
�►T #, FL 1.
Sealed bids will be received by the City of Miami City Clerk at
her office aC-��
5U0 Pan Americ e, Miami, Florida not
later thano1for the furnishing,
installatioance of a Turn ey TVRO Station for the
Fire, Rescue and Inspection Services Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of tiie
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority/Women
Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite
400, Telephone 579-3366.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 N.W. 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 6326 )
Cesar H. Odio
City Manager
x n
C° sN (0__ ef IRMA
REQUISITION FOR ADVEI" TI 1 1 -This number must appear,
in the advertisement.
DEPTIDIV. ciC:tl�t: 11rE�;Gt. , ! .' F� 1.3�- }�« f t�iiC _s!
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13
ACCOUNT CODE 3 13
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DATE -_` ?''>r.`, 1 , 1 `.3 9PHONE _� 1 ;;- 51.! �41 idVEv�BY;�.Ar 1-it. F
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i
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement Or,rs (:1) times.
(wimber of times)
Type of advertisement: legal classified display
(Check One)
Size: i.tecc �. ___ Starting date
First four words of advertisement: i', tc1 r10 , z>'? - l? u : .3 3. 1 Cl }�� }_,:; �a1.i J.
i'u�:nk�at� I -AFRO �tat.iot�
Remarks: '-
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
1;3cttitl_
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
J6365
PROJECT
11
13
17
18 125134
39142
45
50,51
56
57 62
66 71
0
1
2
4
1
V
P
2 0
2
1
2
3
4
7
8 V P 1213
14
15 DESCRIPTION
36
64 D13COUNT6
72
AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White - Purchasing Yellow - Finance Pink Department
Co� :�_. 1.c. l..:1:Cit ,Yu t �" 1 i�..�li:_ O
10
LM
CITY C;G ',.*,A!," PI__nR DA
INTER -OFFICE MEMORANDUM
To The Honorable Mayor and
of the City Commission
FROM
Cesar H, Odic,
City Manager
RECCM!!ENDATION :
Members DATE
, BJECT
REFERENCES
ENCLOSURES
October 27, 1989 ---
Recommendation for
Resolution. and Award
of Bid. No. 89-90-008:
Turnkey TVRO Station
It is recommended that an Award of Bid be made and a Resolution
be passed accepting the Bid from SAT/COM, Inc., of Miami,
Florida, as the lowest bidder for the supply and installation of
a Turnkey TVRO Station at a onetime cost of $9,844.00.
BACKGROUND:
This Turnkey TVRO Station (Satellite Receiving Station) will be
utilized by the Department of Fire, Rescue and
Inspection Services, as well as other City Departments, to
receive direct satellite programming emanating from the
Emergency Educational Network and the Federal Emergency
Management Agency. Capability for teleconferences and receipt
of many other programs suitable for City use will also be
possible. This equipment will connect to I -NET and will make it
possible to send live satellite signals to all City facilities.
Amount of Bid: $ 9,844.00 of Cost Estimate: 984
Cost Estimate: $ 10, 1 15.00
Source of Funds: Fire Bond Account Code 313228-289401-
670 ($3,000) and # 313228-289401-840
($6,884) entitled "Video Production
and Training Assistance".
Minority Representation: This recommendation agreed upon by
Ms. Adrienne Mac Beth and Giovanni
Felipe, Video Production Coordinator,
on October 23, 1989, in that only two
vendors responded and both were
minorities.
Public Hearing/Notices:
Assessable Project:
N/A
N/A
90-0251.
CITY OF M✓II.A',11. FLORIDA-���•,r�,.'
INTER -OFFICE MEMORANDUM
TO William J. Schaut
DATE October 21, 1989
Procurement Supervisor
_ Procurement Management, GSA Dept.
SUBJECT Bid No. 89-90-008
(Turnkey TVRO Station) =_
( ' /7
FROM V
REFERENCES
C. H. Duke, Chief
Director of Fire, Rescue
ENCLOSURES --
and Inspection Services
--
_ This department has verified
available funding with the
Departments of Finance and Budget
that funds are available to
_—
cover the cost of the subject bid in
the amount of
$9j844.00 split out as follows:
=_ ACCOUNT CODE NUMBER 313228-289401-670: $3,000.00 -_
ACCOUNT CODE NUMBER -i3?_2 -29401-
0: $6,844.00
FINANCE REVIFW & APPROVED BY:
ADDITIONAL APPROVALS
N/A
Carlos Garcia, Director
Eduard,6 Rodriguez
Department. of Finance
CIP Ma r
BUGETARY REVIEW & APPROVED BY:
Mano ar S. Surana, Director
Bud t Department
N/A
Frank Castaneda, Director
Community Development
Z
1951
/F MIAMI, FLORIDA P.O. ,OX 330708
AIREMENT MANAGEMENT Miami,, Fl 33233--0708
/4SION TELEPHONE NO. 5 75-5174
BID NO, 89�90--OQ8
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGFJ49NT !JUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF HID OPENING. IF SECURITY IS REQUIRED, A AID WILL NOT BE
ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ZW LOPE.
Terms: N/A (Include cash discount for prompt payment, if any)
Additional discount of N/A I if awarded all items -Ins tallat-on 90da
Electronics 2 years
Warranty and/or guarantee: Manufacture guarantee:Antenna 5 years
Receiver 3 years
State any variances to specifications (use separate sheet if
necessary): N/A
Delivery: 3 da s c`atendar"'*aa` sole SfFg n '
y•� rY q �SR receipt of Purchase Order.
2 weeks, Fo om Y of t
Delivery Pbint is) : Eic£y Vick' a h4 Fait TD patz�.94nt Safety & Training
aci y
3425 Jefferson Street
Coconut Grove, F1 33133
In accordance with the Invitation to Bid, the Spec chi ations, General.
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
7t�an Ga1)io
NAMES OF COMPANY OFFICERS:
Please use the back of this page if more space is necessary
Mane of individual holding license in this profession (if applicable)
N%:1
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10538, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: SAT/CON, II4C.
company name
Indicate if Minority Business:
[ ] Black [ ] Hispanic [ ] women
Signature:
Print Name: JOHN _c:,B!O •
Date: September 27th, 1989
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
90251
4#_
AWARD OF DID
Bid No. 89-90-008
ITEM: Furnishing and Installation of a
Turnkey TVRO Station
DEPARTMENT: Fire, Rescue & Inspection Services
TYPE OF PURCHASE: Short term contract
REASON: This Turnkey TYRO Station (Satellite
Receiving Station) will be utilized by
the Fire, Rescue and Inspection
Services as well as other City
Departments to receive direct
satellite programming. This equipment
will connect to I -Net and will make it
possible to send line satellite
signals to all City Facilities.
POTENTIAL BIDDERS: 15
BIDS RECEIVED: 2
TABULATION:
COMPANY NAME AMOUNT
SAT COM, Inc. $ 9,844.00
Miami Cable Communications 18,752.00
FUNDS: Fire Bond Project #313228 Account Code
Nos. 289401-670 ($3,000.00) and
289401-840 ($6,884.00)
MINORITY PARTICIPATION: Invitations to bid were sent three (3)
Hispanic firms engaged in the sale of TV Station Satellite
business as located in the following sources:
1. New vendors Applications
2. City of Miami Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of two bids received from Hispanic
firms, including SAT/COM, Inc., the recommended vendor
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
New Bidders
Black American
Hispanic American
Woman
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of. Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
2 0
0 0
3 2
0 0
10 0
18 0
0
33 2
Page 1 of 2
90-025 .
RECOMMENDATION:
IT IS RECOMMENDED
MADE TO SAT/COM,
PROPOSED AMOUNT OF
THAT THE AWARD 8E
INC. FOR A TOTAL
$9,844.00.
Procurement Supervisor
! Vej?
Nat
905i
Page 2 of 2