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HomeMy WebLinkAboutR-90-0250L J-90-246 3/23/90 RESOLUTION NO. 9V-02`�o A RESOLUTION ACCEPTING THE BID OF VILLA CLARA =_ STORE FOR FURNISHING FIFTEEN -HUNDRED AND EIGHTY-FOUR (1,584) UNIFORM TEE SHIRTS TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES IN AN AMOUNT NOT TO EXCEED $6,382.80; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NO. 280601-075; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO - ISSUE A PURCHASE ORDER FOR THIS ACQUISITI04. �i WHEREAS, pursuant to public notice, sealed bids were received February 7, 1990 for the furnishing of fifteen -hundred eighty-four (1,584) uniform tee shirts to the Department of Fire, Rescue and Inspection Services; and WHEREAS, invitations were mailed to twenty (20) potential suppliers and eight (8) bids were received; and WHEREAS, funds for this purchase are available from the 1989-90 Operating Budget, Account No. 280601-075; and WHEREAS, these tee shirts will be used by the Department of Fire, Rescue and Inspection Services to be worn by the Department's personnel as a work uniform to avoid unnecessary wear and tear to the more expensive dress uniform shirt; and WHEREAS, the City Manager and the Chief of the Department of Fire, Rescue and Inspection Services recommend that the bid received from Villa Clara Store be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COI*iMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are Hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMIS5I013 MEETING OF APR 12 1990 RESOLUTION W[0 25 REMARKS:__ Section 2. The February 7, 1990 bid of Villa Clara Store for furnishing fifteen -hundred and eighty-four (1,584) tee shirts to the Department of fire, Rescue and Inspection Services in an amount not to exceed $6,382.80 is hereby accepted with funds therefor hereby allocated from the 1989-90 Operating Budget, Account No. 280601-075• Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of April ,1990. ATTFAT : MATTY HIRAI, CITY CLERK PREPAR D APP-$0 D BYE? / r' // % ALAONDRO VIIrIRELLO EF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 4JO GE FN NDEL CITY ATTORNEY - 2 - -2 4____ XAVIER L. SUA E MAYO 90-025 .) Ili SECURITY LIST 12 0 W �II� ITEM. Uni.forr,is t--Shirts silkscreened) ---------� 131D NO: 89-90-066 ID/►TEI3iD5 RECEIVED: February 7, 1290 Z.JQ P.M. BIDDER13ID TOTAL AMOUNT BOND (m) ,x CASHIERSCHECK CASHIERS Jules Bros. Broken downby items Miami Silk Screen Industries " Innovative Incentives " Joy Silk Screen Product, Inc. " Public Safety Devices, Inc. Martin's Lamar Uniforms Unicommerce, Inc. Villa Clara Store/Unlimited " O BIDS: Metro Distributors, Inc. -- E1 r received ( ) envelopes on behalf of (Person receiving bids) on � Department) (date) Received the hereinabove described checks this day of 19 in connection with the herinabove cited bids, which were sent to Treasury Management by the City Clerk for appropriate posting. SIGNED: DATE: (Treasury Management) LEGAL, A)VERTISEt4EN1T BID NO. 89-90-066 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive Miami, Florida, 33133 not later than 2-3 p.m. February 199 for the furnishing of approximately - si kscreened) for the Department of Fire, Rescue & Inspection Services. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal. of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and. Women Minority Business Enterprises or. an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6467 ) Cesar H. Odio City Manager 0 If REQUISITION FOR PA©VERTISEM � ,, � r his number must appear the advertisement. DEPT/DIV. 280601- 287 ACCOUNT CODE _ (, < anttax 17 199f? 7 -� i1'I4 AP Cf1f D DATE ._ Y r _ PHONE PREPARED BY Sara Gunzai�-,z DIRECTOR OP 16SUING DEPARTMENT Publish the attached advertisement Or.t�`_ times. (number of times) Type of advertisement: legal ''"' classified display (Check One) Size: ��' qa 1 Starting date 24, 1 `a 9 0 First four words of advertisement: B,, (J No 8 9 - 9 01- 16 6 ;3 (-, f led 1. a_ ('-, vi i.:11 1) C ..... . Remarks: 1)r11i'O%ITl t317I' ci (p )Cl2 e`r )�IUCIi 1, 1990 clt:. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATES) OF ADVERTISEMENT INVOICE AMOUNT 0 Miami A-1 B-2 — C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc, Reference VENDOR INDEX CODE OBJEJ PROJECT 11 113 1 117 18 1 125t34 39142 45 50151 56 57 62 63 d6566 71 0 12 4 1 V P 202 2 8 1 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White - Purchasing Yellow - Finance Pink - Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To The Honorable Mayor and Members of the City Commission n " FROM Cesar. H. Odio =';.N.. City Manager. `1°� DATE AHR FILE 3 SLBJECT Recommendation for a Resolution and Award of Bid No. 89-90-066/ REFERENCES .Uniform Clothing Tee Shirts ENCLOSURES It is recommended that an award of bid be granted and a resolution passed to accept the bid submitted by Villa Clara Store located at 1951 West Flagler Street. This is the lowest responsible bidder with a bid of $6,382.80 for fifteen: hundred and eighty-four uniform clothing tee shirts. BACUROUND The tee shirts are worn by Fire, Rescue and Inspection Services Department personnel as a work uniform to avoid unnecessary wear and tear to the more expensive dress uniform shirt. Q jJi � BID;- $6, 382. 80 3 4._ OSTESTIMATE: 80% S.Q5T E�STZMATE: $7,920.00 SOURCE uF FUNDS Fire FY 89-90 General Fund .Account No. 280601-075 Entitled "Clothing City Purchase" ki ORI:TY REPRESENTATION: On February 21, 1990, Ms. Anne Whittaker of the Minority -women Business Affairs Office was consulted and agreed with the recommendation. PUBLIC HEARING /NOTICES : N/A ASSU.aAZL,.L PROJECT: N/A 90250 0 CITY OF MIAMI, FLORIDA - INTER -OFFICE MEMORANDUM — TO William Schaut DATE February 23, 1990 FILE Procurement Supervisor G.S.A. Department SUBJECT Bid No. 89-90-066 Procurement Management Division Uniform Clothing Tee Shirts Approvals = FROM REFERENCES. C. H. Duke, Chief Director of Fire, Rescue and ENCLOSURES Inspection Services Department — - This department has verified available funding with the Departments of Finance and Management and Budget that funds are available to cover the cost of the subject bid in the amount of =� S6,382.80, Account Code Number 280601-075, Purchase Requisition #18884, Fiscal Year 89-90• FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana, Director Department of Budget Eduardo Rodriguez CIP Manager Frank Castaneda, Director Community Development 90-0150 PAGE�� OF 1 CITY OF MIAMI BUDGET JUSTIFICATION EXPENSES,L FOR NON -OPERATING EXPENSES,, LES AND FRI14GE BENEFITS CAP CAPITAL OUTLAY OTHER 0 FISCAL YEAR 1989-90 rUBID r_L'*, A_11 _nbin DEPARTMENT FIRE MINOR OBJECT CODE bol-01� S ACCOUNT NAMErinTmN iTY PuRfau-SE DETAILED QUANTITY OF ITEM gP��RIPTIO OF_ ITEM FOR PURrHASE . PROJECTED I= pEtZCE �UAN'1 ITY EXPENDITURE % PRICE— PIA5E IJUSTI JUSTIFICATIONZR: jrX,j!END1T Uniforms, Protective (4uantity 6 Unit Prices Vary 4146,463 Ongoing Replacement of worn out and/or Damaged Clothing, and other City Purchased Cloth- City Provided Protective Clothing and Unforms. ing New Issue of Uniforms and Protective Clothing to New employees TOTAL $ 146,463 _ FY '89 ADOPTED $ 15.1,463 FY '90 $ 146,463 INCREASE (DECREASE)$- (5,000) DMB4 • 1 •1L}: 4_..• - ,•1� xav�':*Y'i14�M�� �'itt�. .• � .l'#i. _.""may"-w. ..-••..•,rr —w. ��..:.... ..5�+'aHt C-=�i,t AY':" `�T:'iwit��lII�P7rC.'T']:�"4^' .�. •r' ��.. y i'.. � .. - .. A v MIAMI , FLOR6 lA P.O QX 330708 7U1icMF.NT. MANA.GEMrNIT yin, FL 33233-o7U+' DIVISION TELEPHONE NO. 575-5174 0000000BID-NO. 89-90-066 BID SHEET -- IMPORTANT: BID SHEET ARID BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Tzrms: 3 n C40 Is (Include cash discount for prompt payment, if. any) Additional discount of � �b $ if awarded all items. 6uarantei'_ ih the Eveo7' 44 C' defect i" "iAerig15= warranty and/or guarantee: Or t���l<»�4n.shi�. U1e�11 t-et�t�.cQ or ref'�cnd. State any variances to specifications (use separate sheet if - necessary) : ,V 0 h e Delivery; 30 calendar days required upon receipt of Purchase Order. Delivery Point(s): Fire Rescue 6 Inspection Services Department c 1151 N.W. 7th'Street (Fire Garage) Miami, Florida 13136 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(3). NAMES OF COMPANY" OWNER(S): NAMES OF COMPANY OFFICERS: _ f•�En� rear -do Akeman- V-P S-% Please use the back of t9is page if more space is necessary � - Name of individual holding License in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidda:: acknowledges that it has received a copy of Ordinances No. 10538, the Minority Procurement Ordinance of the City f Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 'DL'ER: i L/a n , /I �M''e_cgignature: compdny name Print Name:___ Indicates if Minority Business: Date: r I :lack [ L-3 Hispanic [ ] Women FA1LUR,E TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS 90250 IEJ I 0 I TEMI : DEPARTMENT: TVDV (IV Dryno Acr. AWARD OF BID Bid No. 89-90-066 Uniform Tee Shirts (Qty. 1,584) Fire, Rescue and Inspection Services Single Purchase REASON: The Tee Shirts are to be worn by Fire, Rescue and Inspection Services Department personnel as a work uniform to avoid unnecessary wear and tear to the more expensive dress uniform shirt. POTENTIAL BIDDERS: 20 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: 1989-90 Operating Budget Account Code No. 280601--075 MINORITY PARTICIPATION: Invitations to Bid were sent to four (4) Black, five (5) Hispanic and four (4) Woman -owned firms engaged in the printed tee shirts business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from two (2) Hispanic and two (2) woman -owned firms. BID EVALUATION: Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 1 0 Woman 1 1 Non -Minority 3 2 New Bidders Black American 4 0 Hispanic American 4 2 Woman 3 1 Non -Minority 4 2 _ Courtesy Notifications 24 - "No Bids" - 1 Late Bids -- - Totals 44 9 Page 1. of 2 90-0250 �J Reasons for "No Bid" were as follows: 1. Metro Distributors, Inc. - "Can not meet specifications" RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO VILLA CLARA STORE FOR A TOTAL PROPOSED AI40UNT OF $b,382.80• Procurement Supervisor Date Page 2 of 2 900 S Rece.•ed br —llle l� lilll i I�I III �Illlt �ll.IV Ih lip —' — - TABULATlC�t�d tF F310S FOR C,fy u..� : 3n CityManager, City f `t,orn;, flonde a►" P. M. ,.q Yl,!lA'1 t .S. �/� -' }.,'E•S �>i/�%ri1/Jl'%� _,C:kG5. S i% l U/• ' !a.tr F_J/� ._ /YC.,i %! ti 1 A11 C q.>> Ta►al »n. t Un,t unit Tatel 1Jn.► Total o,.ce Total Price price OtiLe Total ?nCe Price � ��, .`r'r 3.':�' �c! y.,zt� Y�l•,:� ~/yam `oy Z i ?s,/ 72 ti 7,Z y z.z 7. � y rY ;Zz,S"l s>s T:fal y �r 0 11 f II 16 ',' tlllil I I,I Mild I I, . II II IIII III. II Bill yi IIII nI�IB��II Il,lli Iy Ry1 I LL Irl IIIIIIJIJI III, IIII ,IIIIIIII Iql I g, ++ JJ i fM I I I IIII I I� � I �u d III II ii i� IIIII�. iii !i�,I I I� TABUL_ATIO_N OF E310S FOR City wanoo.., City CI.. ; ,30 Reco,+td by City of Viall Florida m i` M. ?.,,.. I i IIII u!..6111 ��I�d��il� �i �� 1 III I� � II � 11 IIII j 11, � — l.c*nsta 3 lnswrt^J -is Per C,fy C'd. 1, Us,,% Ord. � ��c (' vl �cli J 8.4 Bold Amo,,,f Irrcw:ar,Lts i�D,.rA/1/�uwN., , /✓Di�A'1% lrr,f Ka OFSCRIPTiON kr+11 Unit Pr.c• Total Unit ?r.zt Total Un.t Pnc• T�t� Ill Total) Unit Total Unit T ,31 orrce Price Price GC '-V1W S /A/ (lllele'W'S - S IZ16 / /Y ! IFO �./'�f' :s r Sn Sl / 0 .ZSTU. YU s� .�D ,Z17/ • .2 0 X 4 62-1- s io z93z 6o s. •30 3��s • 80 It �tikCr� 7" � act 9.S S00-Yo I I I I I jI 1 1 Jay �r . ••I III I III y I III I I III I I IR I '� III11T;III�11��lIluM91��lp�lll 11�11�P1�IIwlq,�ll��41111�,;1 III,Il ,llIIIIM A P1I