HomeMy WebLinkAboutR-90-0390J--90-366
`i/4/90
RESOLUTION NO.90- 390
A RESOLUTION, BY AN AFFIRMATIVE 4/5THS VOTE
OF THE CITY COMMISSION, RATIFYING, CONFIRMING
AND APPROVING THE CITY MANAGER'S FINDING OF A
VALID PUBLIC EMERGENCY RELATING TO THE WAIVER
OF FORMAL BID PROCEDURES FOR THE PROCUREMENT
OF CERTAIN ITEMS REQUIRED FOR THE CARIBBEAN
BASEBALL WORLD SERIES HELD FEBRUARY 5 THROUGH
11, 1990 AT THE ORANGE BOWL STADIUM; FURTHER
RATIFYING, CONFIRMING AND APPROVING THE CITY
MANAGER'S ACTION IN ACCEPTING INFORMAL BIDS
AS FOLLOWS: THE BID OF FENCEMASTERS, INC. FOR
FURNISHING AND INSTALLING FENCING AND
MATERIALS AT A COST NOT TO EXCEED $16,000
AND THE BID OF CONTEMPORARY SERVICES, INC.
FOR FURNISHING PERSONNEL SERVICES AT A COST
NOT TO EXCEED $30,000 FOR SAID 1990 BASEBALL
SERIES, ALLOCATING FUNDS THEREFOR IN THE
TOTAL, AMOUNT OF $46,000 FROM THE FY'90
ORANGE BOWL ENTERPRISE FUND OPERATING BUDGET,
TO BE REIMBURSED FROM THE PROCEEDS OF SAID
1990 SERIES.
WHEREAS, the Department of Parks, Recreation and Public
Facilities is responsible for the operation of the Orange Bowl
Stadium and seeks to secure the presentation of various sporting
and other events at said facility; and
WHEREAS, Polysport, Inc. conducted the Caribbean Baseball
World Series, ar• international sporting event, in said stadium on
February 5 through 11, 1990; and
WHEREAS, the Director of the Department of Parks, Recr.eatior•
and Public Facilities and the City Manager had determined that
modifications to the standard use charges, terms and conditions
as specified in the City Code were appropriate for said evert;
and
WHEREAS, the Department of Parks, Recreation and Public
Facilities prepared an agreement for the City Manager's signature
which delineated the various charges, terms and conditions for
said use, and which corstaired provision for the City to furnish
particular items for said evert; and
WHEREAS, under the terms of the proposed agreement, the City
was required to furnish certain improvements and services,
CITY COMMISSION
MEETING Of .4"
MAY 24 1990
90- 390
RESOLUTION No.
specifically, baseli.r.e and outfield fencing and ticket takers,
ticket sellers and ushers, i.n addition to the normal anal
customary facilities and services provided to stadium users; and
WHEREAS, said agreement and the modified charges, terms and
conditions were approved by the City Commission by Resolution No.
90-0069, adopted January 25, 1989; and
WHEREAS, as stated or that date, suffici.ert time dial not
exist for adher.er.ce to the requirements of formal sealed bid
procedures for the procurement of said fencing and personnel
services; and
WHEREAS, the City Manager has made a written finding that
the immediate procurement of said items for the 1990 Series was
necessary for the welfare and convenience of the City, thus
constituting a valid public emergency and justifying the waiver
of formal sealed bid procedures, specifically, waivi.rg the
requirement for public advertisement and allowing the use of
informal bid procedures; and
WHEREAS, the Chief Procurement Officer received i.rfor.mal
bids for said items; and
WHEREAS, award was made to the lowest responsive and
responsible bidders as follows: Fencemaster.s, Inc. for the
furnishing and installation of fencing and materials at a cost
not to exceed $15,000, and Conteporar.y Services, Inc. for the
furnishing of ticket takers, ticket sellers and ushers at a cost
not to exceed $30,000 for the seven day series; and
WHEREAS, Section 18-52.6 of the Code of the City of Miami,
Florida, as amended, provides for the City Manager to waive
competitive sealed bidding requirements based or a finding of an
emergency and directs that such procurement be made with as much
competition is practicable under the circumstances; and
WHEREAS, the herein resolution has been the subject of a
properly advertised public hearing before the City Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OP' MIAMI , FLORIDA:
0
Sect.ior. 1. rn reci.taIc; rortai r:ed it t_he Preamble to this
Resolution are hereby adopted by reference thereto ar:d
incorporated her.ei.r as if fully set forth it this Section.
Section 2. The City Manager's fi.r.di.r.g of a valid public
emergency, relating to the waiver of formal bid procedures for
the procurement of certain items required for the 1990 Caribbean
Baseball World Series held February 5 through 11, 1990 at the
Orange Bowl Stadium, is hereby ratified, confirmed and approved.
Section 3. The City Manager's action in accepting informal
bids as detailed herein is hereby ratified, confirmed and
approved, with funds therefor hereby allocated in the total
amount of $46,000 from the FY'90 Orange Bowl Enterprise Fund
Operating Budget to be reimbursed from the proceeds of said 1990
Baseball Series: the bid of Fencemaster.s, Inc. for furnishing and
installing fencing and materials at a cost not to exceed
$16,000., and the bid of Contemporary Services, Inc. for
furnishing ticket takers, ticket sellers and ushers at a cost not
to exceed $30,000.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 24th day of ,/- MMZ,'1990.
XAVIER L. S[J1�REZ
MAYOR VV
MATTY HIRAI, CITY CLERK
PREPAREL�i'// /-AN' AP/. O F.'� j
WZANDRO V7LARF.LLO
IEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JO GE
4FE ANDEZ t
CITY ATTORN .Y
- 3 - 90- 390
31
CITY OF P,, 10,1I, FLORIDA -
INTER -OFFICE MEMORANDUM
TO DATE tl FILE --
Honorable Mayor and Members
of the Ci. ty Commi.ss lon
FROM A�6�
Cesar H. Odi.o
City Manager.
SUBJECT
Resolution Appr.ovi.r.g Emergency
Purchases for. the Caribbear
Baseball World Series Gaines
REFERENCES
ENCLOSURES
Background
It is respectfully recommended that the City Commission adopt the
attached Resolution ratifying the City Manager's emergency
finding and his award of informal bids for the procurement of
fencing and per.sorrel services required for the the Caribbean
Baseball World Series presented by Polysports, Inc. at Or.ar.ge
Bowl Stadium on February 5 - 11, 1990.
Recommendation
The Department of Parks, Recreation and Public Facilities, with
the Saw Department and City Manager's office, diligently worked
to complete arrangements for. the 1990 Caribbean Baseball World
Series games at the Orange Bowl Stadium. Presented by
Polyspor.ts, Inc., the Series r.ar. February 5 - 11, 1990. At the,
City Commission meeting of January 25, 1,990, Resolution No.
90-0069 was adopted which established special charges,'terms and
conditions for this event.
As presented to the Commission, the agreement conditions included
the requirement that the City provide certain equipment and
services that are not normally provided to stadium users,
specifically, outfield fencing and barriers, and ticket takers,
ticket sellers and ushers. At that point, sufficient time did
rot exist for formal advertising and receipt of sealed bids for
these items since they had to be in place prior to the first game
on February 5, 1,990.
'1'�:
F 1^
Honorable Mayor. and Members
of the City Commission
Resolution Concerning the
Car.ibbear. Baseball World
Series Oames at Orange Bowl
page 2
In acor.dance with Section 18--52.6 of the City Code, the City
Manager has made a written finding that the immediate procurement
of these items was required for the welfare and convenience of
the City, thus constituting a valid public emergency.
Accordingly, informal buds were solicited by Procurement
Management, and the bids received from the lowest responsive and
r.eponsible bidders were awarded by the City Manager.. They are:
Fencemaste.r.s, Inc. for furnishing and installing fencing and
related materials at a total estimated cost of $16,000., and
Contemporary Services, Inc. for furnishing ticket sellers, ticket
takers and ushers for the seven-day event at a total estimated
cost of $30,000. Funds for these items are available from the
stadium operating budget, to be reimbursed from the proceeds of
this event.
Dote: Ratification is requested of the emergency finding on the
basis of the need to safeguard the welfare and convenience of the
City by the immediate procurement of fencing and personnel
services for the 1990 event, because insufficient time existed
for formal advertising and receipt of sealed bids and because the
City's failure to provide these items would have resulted in a
loss of revenue.
Z
94.6 390
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO William Schaut
Procurement Supervisor.
General Services Administration
hW
FROM Alberto Ruder, Director
'T Parks, Recreation and
Public Facilities
DATE January 29, 1990 FILE
SUBJECT . Funding for Purchases
Relating to Caribbean Baseball
World Series
REFERENCES'
ENCLOSURES
This department has verified with the Departments of Finance and
Budget that funds are available to cover the cost of the subject
bid in the total estimated amount of $51,500.00 from the
following account codes:
Item
Orange Bowl Enterprise
Fund/Operating Budget
Fencing Rental
(and installation) Account Code #580402-610
Shade Cloth Account Code #580402-70G
Personnel Services Account Code #580402-340
Scoreboard Account Code #580402-840
Estimated Amount
(not to exceed)
$16,000*
1,500
30,000*
4,000
$51,500
All of the above were procured on a fast -track basis for. the 1990
Caribbean World Baseball Series. The items over. $4,500 (*) are
the subject of the attached resolution ratifying the City
Manager's emergency finding.
It is understood that these accounts are to be reimbursed from
the proceeds of this event by an amendment to the appropriations
ordinance, if required at a future date.
FINANCE REVIEW AND APPROVAL: BUDGET REVIEW AND APPROVAL:
N/A
Carlos Garcia, Director. Manohar Surana, Director.
Department of Finance Department of Budget
cc: Max Cruz
Jon Lindeman
D.E. Johnson
`, 3
90- 390
i
I j 1 r r J tllAtll I I I I[ MIA
IN f V-_P - VV1CP MEMt)!l/itdDUM
T(' FILE
Z_sio, IIn I;
f I{ �I�
City Manager
11I, ; rt'.1!1.I
Jantuiry 26, 1990 FItT
l,mergerncy 11indi.ng: Waiver
of L•orma l 13id Procedures
for Caribbean Baseball World
Series at the Orange Bowl
This memorandum serves as the written finding of a valid public
emergency for the immediate procurement of rental chainlink
fencing and personnel. services (ticket takers, ticket sellers,
and ushers) for the 1990 Caribbean Baseball World Series to be
held February 5 - 11, 1990 at the Orange Bowl Stadium. This
finding is based upon the following;
* The Orange Howl. Stadium is a vital recreational resource and
public facility that depends upon revenue from its special
events to support its on -going operation and maintenance and
to fund needed capital improvements.
* The 1990 Caribbean Baseball World Series is scheduled to take
place at said stadium be -ginning February 5, 1990, and is
anticipated to bring in a significant revenue contribution to —_
the stadium in the form of use fees, ticket surcharge,
parking concessions and food and beverage concessions.
The ,administration h:js just completed negotiations on t
agreement with Poiysports, Inc., the promoter of this
which requires the City to provide the above -referenced
in time for the first tgamu of the Series.
Sufficient time does not exist for compliance with aL1 formal
competitive sealed bid requirements, namely. advertisement
and the receipt of :sealed bias, for the procurement of these
items.
Failure to provide_ these items may result in the City's loss
of this event, and its revenue, to another local facility,
which would impose a hardship on the City deleterious to the
welfare of its citizen) and to the convenience of municipal
affairs.
0
0
MEMO TO FILE
Emergency Findinq: Waiver
of Formal Did Procedures
for Caribbean Baseball. World
Series at the Orange Bowl
page 2
In order to have said items in place by February 5, 1990, formal
competitive sealed kid procedures shall be waived for the
procurement of chainlink fencing on a rental basis and for the
procurement of the services of ticket takers, ticket sellers and
ushers for each ballgame as required for this event, pursuant to
Section 18-52.6 of the City Code. Informal bids shall be
obtained for these materials and services, and shall be awarded
by the City Manager through the Chief Procurement Officer, to the
lowest responsive and responsible bidders. Ratification of this
finding and the City Manager's action will he sought at the next
available City Commission Meeting.
9A- 390