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HomeMy WebLinkAboutR-90-0363J--90--3 42 5/1.1/90 RESOLUTION NO. 0wo 363 A RESOLUTION ACCEPTING THE BID OF CAMILO MUEBLES IN THE AMOUNT OF $11,566.00 AND DECORA OFFICE FURNITURE IN THE AMOUNT OF $17,407.00 FOR FURNISHING OFFICE FURNITURE TO TO THE DEPARTMENT OF POLICE FOR A TOTAL AMOUNT NOT TO EXCEED $28,973.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODES NO. 290201-840 ($11,566) AND NO. 290201-850 ($17,407); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received January 31, 1990 for the furnishing of office furniture for the Department of Police; and WHEREAS, invitations were mailed to twenty (20) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase are available from the 1989-90 Operating Budget, Account Codes No. 290201-840 ($11,566.00) and No. 290201-850 ($17,407.00); and WHEREAS, this equipment will be used by the Department of Police for the purpose of replacing old and worn out items in various offices; and WHEREAS, the City Manager and the Chief of the Department of Police recommend that the bids received from Camilo Muebles and Decora Office Furniture be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 31, 1990 bids of Camilo Muebles in the amount of $11,566.00 and Decora Office Furniture in the amount of $17,407.00 for furnishing office furniture for the Department of Police for a total amount not to exceed $28,973.00 is hereby accepted with funds therefor hereby allocated from the 1989--90 Operating Budget, Account Codes No. 290201-840 ($11,566) and No. 290201-850 ($17,407) . Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this equipment. Section 4. This Resolution shall became effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of May , 1990. ATTESW : 0 HIRAI, CITY CLERK PREPAREgjAN9,APPR9VED,B� , NNDRO VILARELLO F ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: J" Ji} GE L F N CIY AT'Y'ORNE !/ -- 2 - XAVIER L. SUARE� ,{ MAYOR e.- k 90W 363 .1 E IRID SECURITY Ll E BID rTEM: MISCELLIANEOUS OFPTCE FURNITURE �---- --� _ 89-90-056 I ND 140: VATE BIDS RECEIVED: January 314 1990 3:00 P.M. Camilo *Muebles, Inc. L & L Business Interior's OTAL AMOUNT TDID en Down by item BID BOND W 0► 0,# CASHIER5 CHECKBIDDER Internationa Business Equip. LONG Office Supply Co. " AFP Industries Decora Office Furniture " NO BID: Joyce Office Product The Pine Factory Ltd. received ( ) envelopes on behalf of (Person receiving bids) PROCUREMENT on (City Department) (date) Received the hereinabove described checks this day of , 19 , in connection with the herinabove cited bids, which were sent to Treasury Management by the City Clerk for appropriate posting. SIGNED: DATE: (Treasury Management) — -�� LEGAL, ADVERTISEMENT r 7 08 BID NO. 89-90-056 Sealed bids will be received by the City of Miami City Clerk at her office located at 35 Miami Florida, 33133 not later than 3. :00 M. January 31, for the furnishing of miscellaneous i or the Police Department. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 6464 ) Cesar H. Odio City Manager n �W U b p ° a v= ( v/ � Mm - REQUISITION FOR ADVERTISEMENT ►This number must Appear Fl:c�eu1_'t tnr zit (lc,�- 1?c l�-cc�) r:�r ttir� j, �tlrtieertisement. pF9T/DIV _----- i :,i i <<i, j - ACCOUNT CODE ' 9 a 2 01 P.8 7 DATE �fxllluc3xy 9, 1990 PHONE 5l`d-51.7� 1_? i+ APPROVED l�Y+ 1 � PREPARED BY l�,�x!a A"-! DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement 01 { 1 times. (number of times) Type of advertisement: legal X _ classified _ display (Check One) Size: 3��={ial Jaiiii ir�, 17 .1990 Starting date 1 bid Nc). 89--90--056: St_a-L-:d ?bi.ds will be.... — First tour words of advertisement: - Remarks: 1-lisceliane:bu:s i)icc i't:znittxrG (c�,->i ;1 1 --90�3:G0 j).i:;. 1 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY, LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 L-iiala.1 Revicw A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13 1 17 18 1 25134 39 42 45 50.51 56 57 62 63 65 66 71 0 1 2 4 11 1 P 2 0 2 2 8 7 1 2 314 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 011 I Approved for Payment White — Purchasing Yellow - Finance Pink — Pepartment 1lV�ii(:tt:;> C`1Ui_1 , 1:11:, 1;:_t91;.;'J.!' Ili �p CITY OF MIAMI. FLORIDA. INTER -OFFICE MEMORANDUM CAxw16 TO The Honorable Mayor and Members PATE}' , 139� FILE of the City Commission SUBJECT FROM . Cossar-`H: Odio City Manager REFERENCES. Recommendation for Resolution Award of Rid No. 89-90-056, Miscellaneous Furniture ENCLOSURES. It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Decora Office Furniture, in the amount of $17,407, and Camilo Muebles, in the amount of $11,566 for a total amount of $28,973 for furnishing miscellaneous office furniture. The Police Department has analyzed the bids received on February 9, 1990 for the furnishing of miscellaneous office furniture. These items will be utilized on the fifth floor in various offices, as replacement for old worn out items. On January 16, 1990, invitations for sealed bids were sent to prospective vendors. Bids were opened on January 31, 1.990, with seven vendors submitting bids and two (2) vendors submitting "no -bids." Decora Office Furniture and Camilo Muebles provided the lowest bids meeting the Department's specifications. Items 6, 7, 10 and 11 will not be awarded at this time. Neither vendor is located within the limits of the City of Miami. The only vendor located within the City to submit a bid, Longs Office Supplies, did not meet the Department's specifications and is currently going out of business. Ms. Adrienne Macbeth was contacted reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Decora Office Furniture, in the amount of $17,407 and Camilo Muebles, in the amount of $11,566 for the furnishing of miscellaneous furniture, in the total. amount of $28,973. Funding will be the Capital Improvement Bond Project, Project No. 312018, Index Codes 299401-840. CAA0 -/ 90- 363 11 El. The Honorable Mayor and Members of the City Commission Page 2 Amount of Bid $28,973 CQSt estimate.lBudgeted Amount $28,973 Sourge of -Funds: Capital Improvement Bond Project Minority Reggesentation• Bid No. 89-90-056 I of Cost Eatimate: 100% Camilo Muebles is a Minority Vendor / Hispanic Decora Office Furniture is a Non -Minority Vendor Pub?ic ea gefNot ces N/A Assessable Prgiect: N/A 90- 383 Z-- CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO William J. Schaut DATE : Chief Procurement Officer SUBJECT: FROM REFERENCES: Perry L. Anderson, J Chief of Police ENCLOSURES: MAR 1 5 1990 FILE Bid Approval, Bid No. 89-90-056 Miscellaneous Furniture This department has verified that funds are available for the purchase of miscellaneous furniture at a cost of $28,973. Funding is to be from the General Fund, Index Codes 290201-850, in the amount of $17,407 and 290201-840, in the amount of $11,566. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance ,.. BUDGETARY REVIEW & APPROVED BY: p� Manoha urana, Director Deliart� nt of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIF Manager City Manager's Office Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) I 00-' 363 gyp, n' G I` :' 1 I A,1 i . x :a C, A ;1ANAGEME,4T ►,LEE�t#ONC t30. 575-5174 BID NO. ,§9-90-056 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACrulOWLEDGEMENT MUST BE RETUP"NED L N DUPLICATE IN THE ATTACHED ENVMOPB IDENTIFIED BY BID NUMBER. TIME AND DATE OF DID OPENING. IF SECURITY IS REQUIRBDo A BIA WILL. NOT BE ACCEPTED UdLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. terms:(Include cash discount for prompt payment, ff any Additional discount of V p- 4 if awarded all items. warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary)* Delivery: " calendar days required upon receipt of Purchase Order. Delivery Point(s): City of Miami Police Department 400 N.W. 2nd Avenue Miami. Fl 33128 in accordance witwitH the Invitation to Bid, the pet cat ons, Genera Conditions, Special Conditions, and General Information to Bidders, W'I agree to furnish the Items) at Prices indicated on the attached bid sheet(s). MAKES OF COVANY OW ER(S) z . NAMW OF COMPANY OFFICERS t _> > 4�� w• A. 14, w; i(i j m --yrl E We Fl26 Please use t o hacR of thIs page If more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREZ4ENT COMPLIANCE The undersigned bid tide:.: acknowledges that it has received a copy of ordinance No. 10538, the Minority Procurement Ordinance of the City -�f �di-mi, and agrees to comply with all applicable substantive an"' procedural provisions therein, including any amendment's thereto. company name) Indicate if Minority Business: ] .1ack [ ] Hispanic [ ] women Signatures Print Nasae: i Date: t:AILURE TO COMPLETE, 'SIGN, AND RETURN THIS FORM MAY DISOUALIFY THIN R "Y .e � PIP Ot a>.0 t' .30 N0 4tr i` P. X 33070�3 m , F1. 33;33-t.a7- TCLCPHONE NO. 575--51 ! 4 lilt? NO. 89-90-•056 DID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETUPANED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME: AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A HID WILL NOT 6.% ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Iarms: Net 30 (Include cash discount for prompt payment; if any' Additional discount of % if awarded all items. warranty and/or guarantee: The products manufactured by Amotek/Luse are guaranteed against defects in Workmanship b material for a period of five yours. State any variances to- specifications (use separate sheet i! necessary): Dalivery:2 - t calendar days required upon receipt of Purchase Order. Delivery Point(s): CitX of Miami Police Department 400 N.W. 2nd Avenue Miami, F1 33128 • In accordant® with the Invitation to Bid, the Spec i ications0 General Conditions, Special Conditions, and General Information to Bidders, 4.s agree to furnish the Item(s) at Prices indicated on the attached bi.9 sheet(s). NAMES OF < 014PANY OWNER (S) : Camilo Lopez President Camilo Lopez. III Vice -President Jose Lopez Secretary Luis Lopez Treasurer Ricardo Lopez Vice -Treasurer Pease use the back o this page NAMES OF COMPANY OFFICERS: if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUR&4ENT COMPLIANCE Tne undersigned bidde.: acknowledges that it has received a copy ordinance No. 10538, the Minority Procurement Ordinance of the City :Miami, and agrees to comply with all applicable substantive arty ,.,race ducal provisions therein, including any amendments thereto. ;,.DOER: Camilo Muebl.es, Inc. Signature; Oila-11_ company name Print `acne: Camilo Lopez Indicate if Minority Business; Date: _ oil 'a 1 /q U ] -lack [.X] Hispanic [ ] Wo..men FAILURE TO COMPLETE, SIGN, AND RETURN THIS NORM MAY DISQUALIFY THIN 15. �1 90� 363 AWARD OF BID Bid No. 89-90-056 ITEM: Miscellaneous Office Furniture DEPARTMENT: Police TYPE OF PURCHASE: Single Purchase REASON: These items wi1.1 be uti 'Liz ed in various offices to replace old and 'worn out items. POTENTIAL BIDDERS: 20 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1989-90 Operating Budget Account Numbers 290201-840 ($11,566) 290201- 850 ($17,407)• MINORITY PARTICIPATION: Invitations to Bid were sent to three 3 Black, two 2) Hispanic and three (3) Woman owned firms engaged in the office furniture business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from two (2) black, two (2) Hispanic and two (2) Woman -owned firms. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 1 1 2 3 2 1 1 9 19 39 Page 1 of 2 Number of Responses 1 1 1 1 1 1 1 0 2 9 90- 363 Reasons for "No Bid" were as follows: I. Joyce Office Products - "Can not be price competitive". 2. The Pine Factory Ltd. - "Can not meet spcs". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CAMILO MUEBLES IN THE AMOUNT OF $11,566.00 AND DECORA OFFICE FURNITURE IN THE AMOUNT OF $17,407.00 FOR A TOTAL PROPOSED AMOUNT OF $28,973.00. C� 31 Procurement Supervisor D to Page 2 of 2 sa- 363 W t 1 1 1 1 i&.* i i TABULAtION OF BIDS P ^ r t City Manatert City C►ert A. a r.._ r__-•--`-- r•i._ rt_.t rt... -1 ut—t_ ltl..etda .t P. Y_ 'f 4ori%Su -, . '- .. , t 31�ci J3o Pil. 5a as J , . r M.N 37% � _ H1S r 1 ltr„ Na. DESCRIPTION .Y Umt Prise TotalPrice Unit Teeo) Unit Price Total Unif Price Total Unit Prise Tate Unit P►!aa Tefet /'Yl ?33 / _ st. a •41 YY.by 5 S b5 ? o. - ,ct0. - _ ( P, a. J / 94.- 219.99 ill •3A t Ina.�is Midi - t / i r k f`•�. Et/' 33i5�"LiP / �r , t "- ' 1P; E S�• / 16C 3 p. $8_ i 7�.�$ qs i�•?0 60 .' 359. b3 10 S p"1 .84 ngs, IN - 172 e .S9m- i� 163 t6 3.- - c).r, o!�• bGt - e- - 12 0 75 -3• � t ea r % 33 {, ca 3 J 69/ 90 IRREGULARITIES LEGEND. bps b� P.wG-�e�Q A -tie Pe.-er-of. Au -nay IT IS RECOMMENDED T"AT )) ++�� j�pP nY 6 - He All..6"ir as to Capitol 4 Su.plu♦ e) Be nd.we Caeyanr + _ _ //yy .5r tL ft Iee t'Y.Irn, LAF4 in ilI C 'y17,Y0 i i� ol•:Jc,n` O_t C- CwrocwlEerone,one Oi, .00 l..'rM,�0 �.(},r�,,, G - Proposal Unsiynod or tmp.epwlr S.ened o. No Cwpwote Seel !I f1 n t ¢L r(� T�A ��g / /3• ( + 'Jjl i1 =i?,t,• :l I.etui:tltt• IJ,ftI I lo,l trtti �or% Lt �®ID�_�,� F I � ' NO f fjG' lL�lcL.�dlat._ �iOG' G _ i,ptopw raid BOnd � .iO >r..CJ 42144 . Ik _ Canot.e4 Bid 1 tOti atO. - 1 J i7�"1 Km I.I�,Ili ��IIIIIu�il� IIItldlllICIII��el•III�.II�, ,llui ,v,IhillIIIll IIII.IIIIIIIIIIIJ11111I I,IIIL.III..I.IIII I,IIIIA..I1 d, I, III 1.1.1 �1i;I -11II11 1,II 1IfiIIIIIIII. IIH L.....III•.I1 t i I II n TABULATION OF BIDS FOR I�Sn ��9-CjO-5t� ►r.<,&lie, MeGv� OrFlr'e F"q'v►>%o..• Clow Meneoer. City Cio►k A. 14. Received by eM Ltrr beeaereara.r, w097 -.-.-. —•-r ---._._--r - -- Birder g _... `•{ ter�o�S Y 0 o �e � Itee° DESCRIPTION 'cy Un.e Plies Total Unit Prig Teed Unit Prit:te Teed Unite Peet• Teed Unit Plies Teed Unit •Telel Pulse a ems' , Ll u ^,,�bl y � a ►,wrz CA -R 8�� a ^' `1 U,� r v rr:.tcl � , .,•} t e _ .� � f y " y� r b- N � —�.. p.-• vaor�k Ciq+,ov y?s '•�,tpt I -_Z 3oSS- fo 03 ' 43t ��. vl �� D�� PRE EY- `o o�► •95" k,, ©o t,t �� e♦ Iori oRp%A-4 r —Q - IRREC,iULARiTIES LEGEND. 14 Power- *I. A61Mne+ B - Ns Allide-h as to Capitol ! Sv.pl..a of Bend.n* Co"*nr C - Cettected Eelerauvns �? - Propoeai Unsigned or Improperly S►f.ted or He Corporate $eal :i Ic►ttti:Ilre r4owljt I I,-ti Ihtt E_ G - iwpeear $id Bend Corrected Bid II- Qi C43 -1j J/y. Yr • / v _jQ/. o0 i 6 3.�lI IT IS RECOMMENDED TNAT — BID ul 11 I � I � � � I � Ir � I ' I I '9 I 111 III I •' I ! III I II 1I I � � j I �I �' III I� III II � loll I III �� pl I III III^ III Ili a II I lr III ! III III III ��I il' I III . III, I III I I II ' ....�a �w�.::... .... .,:..�,•� ., IIIIIIII I, I I�IiIII II I11I�1� Illllil�l I III III I �I �III��I� q l�l Ilhll�ll�l q I i, IR ' I I IIII� �il!� p °1�I I � III 11111 � � it l sl I lid l lil 111 I j I I% � � I I� JI IIIII � � I jl� � I I i�l�ll III I II IIII � �