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HomeMy WebLinkAboutR-90-0342El J-90-371 4/23/90 RESOLUTION NO. 90- 342 A RESOLUTION ACCEPTING THE BID OF ELECTRONICS USA FOR THE FURNISHING OF COMPUTER HARDWARE FOR THE POLICE PATROL SCHEDULING SYSTEM FOR THE DEPARTMENT OF POLICE; IN AN AMOUNT NOT TO EXCEED $24,860.00; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND PROJECT NO. 690001, ACCOUNT CODE NO. 290942; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received March 1, 1990 for the furnishing of computer hardware for the Department of Police; and WHEREAS, invitations were mailed to 64 potential suppliers and fourteen (14) bids were received; and WHEREAS, funds for this purchase are available from the Law Enforcement Trust Fund, Project No. 690001, Account Code 290942; — and --momR WHEREAS, the Police Department has been authorized to = purchase a Police Patrol Scheduling System by Resolution No. 89- 1018 and said hardware is necessary for the Police Patrol Scheduling System to operate;.and WHEREA.3, the City Manager and the Chief of Police recommend that the bid received from Electronics USA, a hispanic minority vendor, be accepted as the responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitnls and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this — Section. Section 2. The March 1, 1990 bid of Electronics USA, a hispanic minority vendor, for the furnishing of computer hardware to be used for a Police Patrol Scheduling System for the Department of Police in an amount not to exceed $24,86O.0O is hereby accepted with funds therefor hereby allocated from the Law Enforcement Trust Fund Project No. 690001 Account Code No. 290942. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of May , 1990. ATTE • MATTY HIRAI, CITY CLERK PREPARE AN �APP dV 1)R0 V I L A R E L L 0 C EF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO GE L. � N NDEZ CI Y ATTORNEY - 2 - XAVIER L. SUAR$1.7+,MA 90- 342 Ii SECURITY LIST BID 11T1EM: Cc)mpute-r 'Fquipment for_ Dept. of Pol s.cc DID NO. 89-90-072 MATE BIDS RECEIVED: March 1, 1990 2: 3 U p. m. BIDDER TOTAL BID AMOUNT BID BOND U0 CASHIER'S COCK Home Computers and Office Products Broken down b items AC3 Computer Center " National Data Products " Comark Inc Tresun Corporation " Trust Inc. Electronics U.S.A. Computer Archives Co. _ Compucare Center " Heath/Zenith CPT of South Florida Inc. " Intelec Corporation " Compunet Inc. " Trust Inc. " NO AID• AmeriCom Systems Corp Omnico Inc. Computer Sales Internationa, CCS Computer Products Inc. Comark Computer Support & Supplies, Inc. �.- Protective Materials Co. rt 4 1ii�_ ion receiving Ic V C�/rr ► (�/ " f received t ) envelopes on behalf of (Cit De — on y Irartment) (date) Received the hereinabove described checks this day of 19 in connection with the herinabove cited bids, which were sent to Treasury Management by the City Clerk for appropriate posting. SIGNED: _ DATE: (Treasury Management) Directorlf"TT; yj tt {- o�F J F��PQa f Cl i Y ct_EFt; r iT f of VlAi'll, Rfl . .. ADDENDUM NO. 1 February 15, 1990 BID NO. 89-90-072 COPIPUTER EQUIPMENT CESAR 11. ODIO City Manager THE PURPOSE OF THIS ADDENDUM IS TO NOTIFY YOU THAT THE OPENING Dti'^E HAS BEEN CHANGED TO THU RSDAY , MARCH 1, 1990 AT 2 : 3 0 P.M. AND TO CORRE^T THE SPECIFICATIONS ON ITEM #1. AND ITEM $5 (CORRECTED COPY ATTACHED) IF 'CHEST CHANGES AFFECT YOUR BID AND YOU HAVE ALREADY MAILED IT, ATTACHED PLEASE FIND A NEW COPY OF THE BID SHEET FOR YOU TO RESUBMIT. A MAILING ENVELOPE IS ALSO PROVIDED FOR YOUR CONVENIENCE. ALL OTHER INFORMATION AND REQUIREMENTS REMAIN THE SAME. SINCERELY, ----_ �kl,-LIAM J . SCHAUT PROCUREMENT SUPERVISOR GENERAL SERVICES ADMINISTRATION DEPARTMENT/Procurement Management Division 1390 N.W. 20th Street IN46mi, F) 33'142/1305� :'5-5174 11 FIR - 7} ri► ��r= t�E�t,t4l FLf4. LEGAL A0V RTISEMI,NT BID NO. 89-90-072 E] Sealed bids will be received by the City of Miami City Clerk at her office located at 350©_Pan American Drive -.,.,,Miami, Florida, 33133 not later than s00 p.m., February 21, 199_0.7for the furnishing of. Computer. Eqi i!—&i tt--for thie_.D aid police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6472 ) Cesar H. Odio City Manager DEPT/DIV.— VI ocG l ACCOUNT CODE 2 9 U 2 01- 1, 8 "% REQUISITION FOR ADVERTISEMENT r r 4Thi01.164er must appear in the advertisement. r DATE. s _ r PHONE D 7 -n- 517 4 APPROVED BY: i PREPARED BY i- a ri.tzc3 DIRECT6R OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal '* classified display (Check One) Size: ;,t c3�31 _ Starting date 17 / 9 0 First four words of advertisement: 13 i d N Q; . 6 (1) - 9 0 -- Q 1 ' ; a i i=, � ) i ii w i 'I 1 lir, Remarks: Octn�3trt�r Er,:tli �;n�r�t (it��z;:/119t) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 1li-a1La iL(2yi w C A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 125134 39 42 45 50151 56 57 62 63 65 66 71 0 1 2 41 I-T-VIPI I I I I 121OF2t I I I I I I i I I I I I I I 1 1 287 1 21314 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2101012101.L White - Purchasing Pi.it): Copy Yellow - Finance Pink - Department :>i.lv i',Ul:ltr: Z!.1:UC,LU1:t..11.l: ili.ic3 ._.,is Approved for Payment -0 # CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CAm15 TO: The Honorable Mayor and Members DATE :^ FILE of the City Commission I y 6 t9�10 SUBJECT: Recommendation for Resolution Award of Bid No. 89-90-072, Police Patrol Scheduling Syste FROM Cesar H . Odi REFERENCES: City Manager ENCLOSURES: ,It is respectfully recommended that a resolution be passed accepting the bid of Electronics USA, in the amount of $24,860, for the furnishing of computer hardware for a Police Patrol Scheduling System. BACKGROUND: The Police Department has been authorized to purchase a Police Patrol Scheduling System by Resolution No. 89-1018 . The hardware which is the subject of this bid is necessary for the system to operate. Electronics USA has been selected by the Police Department to supply the hardware. Although Electronics USA is not the low bidder it is a minority business and is located within the limits of the City of Miami. The two bidders that underbid Electronics USA are non -minority vendors and located outside the city. Electronics USA's bid is not more than 10% higher than the lower bidders. On February 6, 1990, invitations for sealed bids were sent to prospective vendors. Bids were opened on February 21, 1990, with fourteen (14) vendors submitting bids and six (6) vendors submitting "no -bids." Ms. Adrienne MacBeth was contacted in reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Electronics USA, in the amount of $24,660. Funding will be the Law Enforcement Trust Fund, Project No. 690001, index Code 290942. 3U-- 342 CA/5-1 El The Honorable Mayor and Members Commission Page 2 Amount of Bids $24,860 ..t Source of Funds: Law Enforcement Trust Fund Minority Representation: Minority Vendor/Hispanic Public Hearings /Notices : N/A W-4—WITMUMM Bid No 89-90-072 $ R Cost Estimate: 100% 90- 342 -Z, EJ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO:William J. Schaut DATE : ��� l��� � � FILE Chief Procurement Officer FRonn erry L. Anderson, Chief of Police SUa)ECT : Bid Approval, Bid No. 89-90-072 Police Patrol Scheduling System REFERENCES: ENCLOSURES: This department has verified that funds are available for the purchase of computer hardware for a Police Patrol Scheduling System at a cost of $24,860. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 290942. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Mano ar Surana, Director Dep tment of Budget ADDITIONAL APPROVALS (IF REQUIRED) NIA Eduardo Rodriguez, CIP Manager City Manager's Office Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 90— 342 Eli Ez i' ,IF ,lI���II, FLJkZ P.O. 'SOX 3307UH ....,)R MEIJT MhNAGeMtO r 1 3333-0708 TELEPHONE NC). 575-5174 BID NO. �-90--OS 2 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF DID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. terms :_(Include cash discount for prompt payment, if any Additional discount of '% if awarded all items. Warranty and/or guarantee: fj./�cl Y4L-.t.4 Z - State any necessary): variances to specifications (use separate sheet if Delivery:, --calendar days required upon receipt of Purchase Order. Delivery Point(®): DEPARTMENT OF POLICE -- PROPERTY BUREAU 400 NW 2ND AVENUE MIAMI, FL 33128 In accordance wit the Invitation to Bid, the.Speci icatons, General Conditions, Special Conditions, and General Information to Bidders, w'� agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s).,, NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: 106'� �/v IdLe� -41101-21'--1?-- - Please use the ?pack of this page if more space is necessary Mane of individual holding licensee in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder: acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City :�f Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. (company name) indicate if Minority Business: :.lackP<3 Hispanic j ]. Women Signature: � .��- Print Name: Date: f FAILURE TO COMPLETE. SIGN, AND RETURN THIS FORM MAY' DI5QUA..LIFY THIS DID. ( v. C ITLM: DEPARTMENT: mvnP. nth "??nnli A 0" _ REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: ii FUNDS: AWARD OF BID Bid No. 89-90-072 Computer Hardware for a Police Patrol Scheduling System Police Single Purchase The Police Department has been authorized by Resolution No. 89-1018 to purchase a Police Patrol Scheduling System. The hardware which is the subject of this bid is necessary for the system to operate. 64 14 Attached Law enforcement Trust Fund, Project No. 690001, Account Code 290942 MINORITY PARTICIPATION: Invitations to bid were sent to sixteen 16 Hispanic, sixteen (16) Black and six (6) Woman - owned firms engaged in the computer hardware business as located in the following source: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Office Register. 3. Previous bids on file in the Procurement Office. Minority response consisted of bids received from two (2) black, five (5) hispanic and one (1) woman -owned firms. BID EVALUATION: Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non --Minority Courtesy Notifications "No Bids" Number of Bid Invitations Mailed 0 2 0 3 16 14 6 23 17 Totals 81 Number of Responses 0 0 0 0 2 5 1 6 R 20 Page 1 of 2 00- 342 OWN Reasons for "No Bid" were as follows: 1. AmericCom systems Corp. - "Do not handle service for these machines". 2. Omnico Inc. - "Can not supply". 3. Computer Sales Int. Inc. - "Unable to respond". 4. CCS Computer Products - "No Bid" 5. Comark - "Can not match, specifications" 6. Computer Support & Supplies Inc.- "Can not supply at this time". 7. Protective Materials Co. - "Do not manufacture". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ELECTRONICS USA AT A TOTAL PROPOSED AMOUNT NOT TO EXCEED $24,860.00. Procurement Supervisor �112_ D ate 90- 342 Page 2 of 2 I I III I I I i , II.I ini I I I li IIIIII II I ii II it i� ll ., city Menever. City Clerk A. M. Recsi«ed by @he City commessien. City Cl..k. City of Miami. fletids as-P. M. 6iddor /t Ind Ce ., mot•. 1 "4:ii: � c°c7Rb r;� y JU RG3,t,✓ G'U.Q%' T sv,✓ Gut C 3 h,A.f /,Z? 5� / 15/ oli/1,)-4'. `'aiw/ 15 / rw,:t wir Nw/ /Y� Si./ �i. C7. tia4. /+►, 1-+� �Y• P/ / jv, le 13 f ;7< t ? ,v>>M :'L 7l `f) r 141Ar:At/ G ..,�� �L 330-�7 n►„cj+�.�,nt 6L- 3ri cti N�aJ�'/ii I i>"BSI It� not Nnff `Serol Unit nit N/UM1N►if LA; TH/t' Total Unit Unit Ne. DESCRIPTIO14 jy Price Priu Total Ptiu Total Prles Piies Tavel Prles Total T ..�� ,�tiz -i wf�. Syr��� 6 /� 2 87L y _ N 9Yo G 57ro c 9 yy7 J7 -Mr /1Z.�a Z� �tr9 s��c� 1 r�2 _ 1 i LoAYH fy y /6y0 �troxy 3 5�0 @ 3,Zy n/ /„Z ry A44p F �, �, r;,f t i. »✓, !.?.+-- _� / ! 4 .7 g a " Z p /,? o Z ; >ry 120 / fro `1 R 3 _%, 3SC� lliw .Z9� ry_ /,/(oo @ aZ9a ! ll•a !9 .2f�`/q 9D 7�a ZZ �� G7Z �7.so 7c� 7R•Sv G•7G -9 IAIc 3 Y,3/z >F .z 860 3r'zs1• So 3ko 37 /CZV 1 cv�r e- IRREGULARITIES LEGEND. : Te- CrfzL -" 1 A _ lie Pe.+er_of- Atterrier IT IS RECOMMENDED THAT — its Allide-it as to Capitel S Surplus el Se -Jong Corn'sny iFC� /1//Q S L� y {p C — ca"ected Ewte„ei.ris p _ Pnopolpal Unsigned or irnproperty Signed er He Corpse"+• Seel G I —i?��{ :I 1i11111.11 re. lie►t NI 1 Ied Ihil 81D �— f ^� 7 7' f 4° — IwIll .spop AW lend It _ Collected 1194 aol? tto. a— Prte. By? 9 I II ! I ®� , +,11 11fill I :� i�' I� I II ioi Dili, I�'� I II1 II 1 I I i III InI I III IIIIY III1I Ili 1I1.1 kldlll I1111 I IIIII L�i 11l i1 I, III� I _L� N�i�ll11 l_. I1 `� 1`ll 1 ' C,L W 1�+ is • ' 1 ALSULA41 OU14 Utr t*tr.i= r%ar9 , City Manager, City Clo'k A. M. Recei.et) t,y the C,ty Cowantssien, City Clark. City or Womi. Florida ae P./'Mt. 9isi�tt 4%= Z[...: ni (�(J�y c(t'4.?4° COA :t��11 iY1e4 I /G ; 7s�.Ua✓ ,vXiv ec• W76/ If e. /V y/.T GY`7 t.I-. zA �y7oi a�4Lctl. rc• 334tL h, 6 L arc .stir. CL Sd:?c /u cN l ror 141 /}Ni Nora latwl s3/1 :ruu h_d- i-L. 3 eil Umt Price Twat Unit Price tarot Unit Price Totot �DDnipI >z it/ Totel Unit Tstst Unit •Tatar flow Rie. DESCRIPTIpN TY Price Pries plies ,2677 Scv ,S t.SPw_�zc G.•,.Incf i2 .�vr £ -v,lm G�ti „y 7, /o�Y f Ss?1 x c v L�/!•-roc!^-4�J �f�/'.c.�� _� ;�., � bE L- �• ., ; - �z.-sue+ /�o vo 7 Y 7g3u yf.Z e 150x /y�o Gt«' �JY 7a /�� �f,?o 7Y W Y t _ S' o0 3 TZ cb 1RRCZLV .AR1TIES I.EG NO. A _tie Pow.s of. AR'll IT IS RECOMMENDED THAT If — No A114o it no to Co}+:tet S Swplws of Be-4ang Carl C _ Cswroctod Rosa te►ane Q _ Prwv eel Unil or improperly S91we4 at He Corporate Soul E —Qtiv :i fcfifti.t E t-C rif,t IN t Ind [htl 8!D ♦i — {olopmow ish? sonof H � ri.erreCtllt �i� 1 � e _ Joe NQ, - Rroe_ 8N! Ciry Moeepet. City C tw,c CH at liia.o{, Florida e1 —r• on. Iteiei.ed ►y 0,4, Cloy Ce.ar+e.o•ien. City Co..&. y /� ,r'o...,AJZ K Cc+» Ff TA 4N Ic' T;�tli,- �,.'G.+/' fr y C75�rvz✓ �.4 A,-`- q. 31t d a �t�,) , /u y l sT _� y---- 141, ,t%1F. LL jt,; Apt+ } gidi•e GJ,7jr„/✓S3 S+� cfi%9N� ;L C 1a1 _s�.r ya+a Iry c[3 grh ewir S- _ v.__.__ ___ Nl c pew a L /b4 N"�i+t`^• 6, 33/!.(i Unit Unit Torte{ T.rm1 �. /•ri., tc 1 Unit ��RNf ` Uelr level Total Price a— Price Price Un.t p.a, DESCRtPT{tti Price Total Price TY , 57� y (3 tY4 r� yr� jc Ztfc 77- : Frs �—'�=ham — — - �.• /� „�,�r sGec•G,ct7:rtf 3sS J3Ya 3 rhly 3 J`Jfo y;4c•.tJ ' 24cc 5z Z,cc tfA' ro f it -712 E'gfi, fr ,e '• »h �� I CIO f(l�i:s ...._..r-- 5' .____------ _iJd32 7t0 — -- - trrlJ �7" Y r31 sz t CD rUL A _RI TIE� l !� IT IS RECOMMENOEO X - ito Pr.w+-et. Rtr«ney Aliide•it ee ee Capitol &------------- Sv.P{us et 6and,np Comp. Y C . Ca+roktad Enta+^a.ana IA G _ Prapeew) UweiQned er J.".P.0or Me Cerperate Seat k-tjru•a lrrnu;tlre N,tt 17111ell thtt E� Now Band � N _ Ce.rected bid I_ i- 0 AFFIDAVIT 0 _ I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the purchase of a p,Qjice Patrol Scheduling -System, at _ an _ approximate cost of S1114.600, complies with the provisions of Section -932.704, Florida Statutes. Perry L. Anderson, Jr. =- Chief of Police City of Miami Police Department Ld zo Zip Date zm&z' SUBSCRIBED BEFORE ME THIS 1989. / DAY OF dA PUBLIC My C ission Expires: NOTARY MLIC STATE OF FLORIDA NY CONNISSION EXP. AUG. 4.1921 DATE OONDED INRU GENERAL INS. 940. -� 90- 342 /C)