HomeMy WebLinkAboutR-90-0340►',
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J-90-344
5/11/90
RESOLUT ICON NO. 9 Q- 3.4 0
A RESOLUTION ACCEPTING THE BID OF PALMETTO
KAWASAKI IN AN AMOUNT NOT TO EXCEED
$184,653.00 TO FURNISH TWENTY SEVEN (27)
POLICE MOTORCYCLES TO THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION TO BE USED BY
THE POLICE DEPARTMENT; ALLOCATING FUNDS
THEREFOR FROM THE 1989-90 GENERAL SERVICES
ADMINISTRATION DEPARTMENT, FLEET MANAGEMENT
DIVISION, OPERATING BUDGET ACCOUNT NO.
420901-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PURCHASE.
WHEREAS, pursuant to public notice, sealed bids were
received March 20, 1990 for furnishing twenty seven (27) police
motorcycles to the Department of General Services
Administration/Fleet Management Division to be used by the Police
Department; and
WHEREAS, invitations were mailed to ten (10) potential
suppliers and two (2) bids were received; and
WHEREAS, funds are available from the 1989-90 General
Services Administration Department, Fleet Management Division,
Operating Budget Account No. 420901-850; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Palmetto Kawasaki be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE. COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
refEETINGA OF
kAY 'A -WA lb�J
1 kdLUf:aM 90 �- 340
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 20, 1990 bid of Palmetto Kawasaki in
an amount not to exceed $184,653.00 for furnishing twenty-seven
police motorcycles to be used by the Police Department to the
General Services Administration Department is hereby accepted
with funds that are available from the 1989-90 General Services
Administration Department, Fleet Management Division, Operating
Budget Account No. 420901-850.
_ Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
-' for these motorcycles.
9
s
Section 4. This Resolution shall become effective
-: immediately upon its adoption.
PASSED AND ADOPTED this 24th day of May 1990.
ATTZST
MAM HIRAI, CITY CLE
PREPARED ANDA- PP
ALE��0 VILARELLO _
CHI? ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS;
JORC� L. /FERNIfPWZ
CITY ATTORNEY/ /
- 2 -
XAVIER L. SUARAVW MAYOR
99- 340
SEcURIiY LIST
DID M9+�1: 30 Police P'iotorc cle5 _ _ - .-�
®ID NO: 89-90-082
HATE BIDS RECEIVED: March 19
1990 at 2.30 p.m.
received ( ) envelopes on behalf of
b'ds)
(Person receiving i �� d
on 3 r-
(City Department) (date)
Received the hereinabove described checks this day of , 19 ,
in connection with the herinabove cited bids, which were sent to Treasury Management by the City-lerk
for appropriate posting.
SIGNED: DATE:
(Treasury Management)
17-
LEGAL ADVERTISEMENT
BID NO. 89-90-082
9
! r.
Sealed bids will be received by the City of Miami City Clerk at
her office located a American Durlym Miami, Florida,
33133 not later than a30 .m., Marc , for the furnishing
of approximately thirty o ce o orcycles to the Department
of General Services Administration.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority/Women
Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way,
Suite 400, Telephone 579-3366.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 N.W. 20th Street, Second
Floor, Telephone 575-5174.
(Ad No. 6477 )
Cesar H. Odio
City Manager
14� /1
's��'�#�$1�"�'. �}rx `� ., . (s< :`. :.z.3���_, "- _ • r.u4.; Ada tip_ a".;-?1 � �� r b. r�:Eaw �'�,E��, €�-� ,� .. (� , �j-K
i Fn4)
b REQUISITION FOR ADVERTISEMENT
DEPT/DIV. GSA 1vt tl�izlr'c:t;'riE:il{
This number must appear
in the advertisement.
ACCOUNT CODE 4 2 0 9 01- 2 7 _
DATE'PHONE 5'15--51_[ 4 APPROVED BY:
PREPAREDBY 11aritza Paucs
DIRVCTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(n6:nber of times)
z�
Type of advertisement: legal X classified display _
(Check One;
Size: 1 C r4 :! 1 Starting date. 1990
First four words of advertisement: 1 i d 14 0 6 9 9 0- O n ti S Ca 1Q L ti 11.;_, w i 11
Remarks: `thirty (30) Police Mot.orcyclet, (o )eii 3_/19/90 - 2:: O
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
V"J.aad R(2,v ie-W
A-1
113-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10 F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX GDOE OBJE
PROJECT
11
13
17
18 25,34
39,42
45
50
51 56
57 62 63 65 66 71
0
1
2
4
1
V
P
2
10121
2
8
7
1
2
3
4
7
8 V P 121314
15 DESCRIPTION
36
64DISCOUNT 6 72
AMOUNT
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow -Finance Pink —Department
yc 11c74J C Uri" . :,i.LV i., %j l Cit "'a, cit,cd CrrI C�w
cui.,4i, AM-111L ,C0CLII:1-lllt._:tL. 1•:�.11c?.' �'Ti;..i!f�.
r 1� . s
-17
1.1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor and Members DATE.
of the City Commission
SUBJECT
FROM Cesar H. Odlo REFERENCES:
City Manager ENCLOSURES:
CA=13
MAC 16 1990 FILE
Resolution Authorizing
Award of Bid #89-90-082
Purchase of (27) Police
Motorcycles
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the purchase of twenty-seven (27)
police motorcycles to Palmetto Kawasaki of Miami, a non -minority
vendor, as the lowest most responsive bidder, in accordance with
Bid #89-90-082. The total cost associated with this purchase is
estimated to be $184,653.00. Funds for this purchase shall be
subject to the availability of funds from the General Services
Administration Department, Fleet Management Division's Account
#420901-850.
The General Services Administration Department, Fleet Management
Division has analyzed bids received pursuant to Bid #89-90-082,
to purchase twenty-seven (27) 1990 police motorcycles. A total
of two (2) vendors responded to this bid. As a result of our
bid evaluation, it is recommended that an award be granted to
Palmetto Kawasaki of Miami as the lowest most responsive bidder,
in accordance with Bid #89-90-082. This purchase is estimated to
be approximately $184,653.00. Funds for this purchase shall be
subject to the availability of funds from the General Services
Administration Department, Fleet Management Division's Account
#420901-850.
AMOUNT OF BID: $184,653.00
Funds for this purchase shall be subject to the availability of
funds from the General Services Administration Department, Fleet
Management Division's Account #420901-850.
Award is to a non -minority vendor.
Attachment: Proposed Resolution
Bid Tabulation
90- 340
OP13-1
t�
MIAMI, FLO*A P.C6fgOX 330708
03 qff ..JfiEME.iT MANAGEMENT Miami, F 1 33233-07;:8
iv15tON TELEPHONE NO. 575-5174
Spe, BID NO. 89-90-082
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE
ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE.
rerms,A4 i 301)4y (Include cash discount for prompt payment, if any?
Additional discount of � ' $ if awarded all items.
warranty and/or guarantee:
State any variances to specifications (use separate sheet if
necessary):
DeLivery:calendar days required upon receipt of Purchase Order.
Delivery Point(s): City of Miami - GSA/Fleet Mandgement Division
1390 NW 20 Street
Miami, FL 33142
1n accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICERS:
Please use the back of this page if more space is necessary
Mane of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder: acknowledges that it has received a copy of
Ordinance No. 10538, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
a-IDDER: 146- 2-141jaASAAC, Signature: -. Ps _.e.
�
company name
Print Name:
Indicate if Minority Businesss Date;
j Mack [ 3 Hispanic [ I Women
90- 344
FAILURE TO CO"LETE, SIGN, AND RETURN THIS FOR14 MAY DISQUALIFY THIS
0
Is
AWARD Of BID
Bid No. 89--90-082
ITEM: Twenty-seven (27) Police M otorcyles
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Single Purchase
REASON: These motorcycles will be used by the
Police Department.
POTENTIAL BIDDERS: 10
BIDS RECEIVED: 2
TABULATION: Company Name Total
Palmetto Kawasaki $184,653.00
Harley Davidson $236,250.00
FUNDS: 1989-90 Operating Budget Account Code
No. 420901-850 subject to the
availability of funds.
MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to
two (2) Hispanic owned firms engaged in the motorcycles business
as located in these sources:
1. Vendors applications on file in Procurement Management
2. City of Miami Minority Vendor Director,►
3. Previous bids on file in Procurement Management
4. Yellow Pages Telephone Directory
No minority response received.
— BID EVALUATION:
All bids
meet the specifications.
Following
is an analysis of the
Invitation
to Bid:
_
Number of
Bid Number of
Category
Invitations
Mailed Responses
Prior Bidders
' Black American
0
0
Hispanic American
1
0
Women Owned
0
0
= Non -Minority
3
2
New Bidders
Black American
0
0
Hispanic American
1
0
Women Owned
0
0
Non -Minority
5
0
_ Courtesy Notifications
21
0
"No Bids"
-
1
Late Bids
0
Totals
31
3
page 1 of 2
0- 340
3
11
LA
Reason for "too Bids":
Hartman Cycle Center - "Can not meet specifications".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PALMETTO KAWASAKI IN THE
PROPOSED AMOUNT OF $184,653.00.
S
/°- Procuremen
Da e
upervisor
page 2 of 2
90 - 349
Ll
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
TABULATI02N _0F81D5_REC_EIVED ftARCH _2_0j1990
OTM 4 no-on-nQ10
BID TITLE &
DESCRIPTION
BIDDER
MAKE & _MODEL
UNIT PRICE
OPTIONS
TOTAL PRICE
WARRANTY
DELIVERY
COMMENTS
27 Police
Palmetto Kawasaki
$6,839
$184,653
1 Yr
30/45
Lowest
Motorcycles
KZ 1000P9
Days
Responsiv�
Bidder
1990
Minority
Harley-Davidson of
$8,750
$236,250
1 Yr
60 Days
Non -
Miami, Inc.
Minority
FLHP
1990
Harley-Davidson of
$6,500
$175,500
1 Yr
60 Days
Does Not
Miami, Inc.
Meet
FXRP
Specifi-
cations
Non
Minority
--------
Hartman Cycle
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
Center
4
N
J-90-3 44
5/1.1/90
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF PALMETTO
KAWASAKI IN AN AMOUNT NOT TO EXCEED
$184,653.00 TO FURNISH TWENTY SEVEN (27)
POLICE MOTORCYCLES TO THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION TO BE USED BY
THE POLICE DEPARTMENT; ALLOCATING FUNDS
THEREFOR FROM THE 1989-90 GENERAL SERVICES
ADMINISTRATION DEPARTMENT, FLEET MANAGEMENT
DIVISION, OPERATING BUDGET ACCOUNT NO.
420901-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PURCHASE.
WHEREAS, pursuant to public notice, sealed bids were
received March 20, 1990 for furnishing twenty seven (27) police
motorcycles to the Department of General Services
Administration/Fleet Management Division to be used by the Police
Department; and
WHEREAS, invitations were mailed to ten (10) potential
suppliers and two (2) bids were received; and
WHEREAS, funds are available from the 1989-90 General
Services Administration Department, Fleet Management Division,
Operating Budget Account No. 420901-850; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Palmetto Kawasaki be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Oa- 340
Section 1. The recitals and findings contained in the
Preamble
to
this Resolution are
hereby adopted
by reference
thereto
and
incorporated herein as
if fully set
forth in this
Section.
Section 2. The March 20, 1990 bid of Palmetto Kawasaki in
an amount not to exceed $184,653.00 for furnishing twenty-seven
police motorcycles to be used by the Police Department to the
General Services Administration Department is hereby accepted
with funds that are available from the 1989-90 General Services
Administration Department, Fleet Management Division, Operating
Budget Account No. 420901-850.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for these motorcycles.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this day of
1990.
XAVIER L. SUAREZ, MAYOR
ATTEST:
NATTY HIRAI, CITY CLERK
0
PREPARED D PR B
= ALE O VILARELLO
CHI ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
n
AJL-ORC�tL. /'F-ERN0qtZ
CITY ATT RNEY
2 -
90-- 340
A 03_ 7