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Home My WebLink AboutR-90-03391: ■,. J-90-207 4124/ 90 RE13'OLUTioN 140. A RESOLUTION ACCEPTING THE BID OF MAROONS CHEVROLET IN THE TOTAL AMOUNT NOT TO EXCEED $245,496.00 TO FURNISH TWENTY "-'FOUR (24) VEHICLES TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION TO BE USED BY THE POLICE DEPARTMENT'S PUBLIC SERVICE AIDES; FUNDS TO BE I4ADE AVAILABLE FROM THE PROCEEDS OF THE CERTIFICATE OF PARTICIPATION NOTES AND WHICH SHALL BE APPROPRIATED TO THE 1989-90 GENERAL SERVICES ADMINISTRATION DEPARTMENT, FLEET MANAGEMENT DIVISION OPERATING BUDGETI ACCOUNT NO. 420901-850; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE VEHICLES SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received April 2, 1990 for furnishing twenty five vehicles to the Department of General Services Administration/Fleet Management Division to be used by the Police Department's Public Service Aides; and WHEREAS, invitations were mailed to 16 potential suppliers and 2 bids were received; and WHEREAS, funds shall be made av«ilable from the proceeds of the Certificate of Participation Notes and Which shall be appropriated to the 1989-90 General Services Administration Department Fleet Management Division Operating Budget Account No. 420901-850; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Mlarool:e? Chevrolet: h P AC..01-nt.o(i taa tho In--"4- responsible and responoive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE; C0141-1I:36ION OF THE CITY OF MIAMI, P'LORIDA: CITY CONIMISSIUP MEETING OF y, MAY 24 1990 RESULtlnaN No J 0 ` 3 3 oil Section 1 The recitals and findings contained in the Preamble to this Resolution are he.rebadopted by reference thereto and incorporated herein as if fully set forth in this Section. - Section 2. The April 2, 1990 bid of Maroone Chevrolet in the total amount not to exceed $245,496.00 for furnishing twenty- four vehicles to be used by the Police Department's Public = Service Aides to the General Services Administration Department - is hereby accepted with funds that shall be made available from the proceeds of the Certificate of Participation Notes and which -j shall be appropriated to the 1989-90 General Services - _y _ s - Administration Department Fleet Management Division Operating Budget)Account No. 420901-850. - =i Section 3. The City Manager is hereby authorized to s instruct the Chief Procurement Officer to issue a Purchase Order for these vehicles, subject to the availability of funds. Section 4• This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of May 1990. n :WAVIER L. SUAR MAYOR ATTEST MATTY IRAI, CITY CLERK PREPARE A AP /yROVED D R 0 1 L C' EF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: FERANDEZ ' CI 'Y ATTORNF 90- 339 SECURITY LIST Rll� �jEk�: 25 1 id- Soze 4-d00r Sedan ��ehi.�les DID= - 0 3:00 •m• PATE BIDS RECEI�: TOTAL ®IDDER 13ID AMOUNT See attached Tamiami Automotive, Inc. bid Maroone Chevrolet, Inc. 11 BID BOND hex) t/,- oll CASHIER'S COCK f �� received ( 2 ) env topes on behalf of (P son r ceiving bids) GSA - Procurement office on (CityDepartment) (date) Received the hereinabove described checks this day of , 19 , in connection with the herinabove cited bids, which were sent to Treasury Management by the City Clerk for appropriate posting. SIGNED: DATE: (Treasury Management) _- - LEGAL ADVFRTTSEMFNT BID NO. 89-90-092R Ile Sealed bids will be received by the City of Miami City Clerk at her office located at 3�,_ p A , Miami, Florida, 33133 not later than ��e, A9 for the furnishing of twenty-five (25) mid-s i4-door Sedan vehicles for the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for A11 Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6485 ) Cesar H. Odio City Manager (1 (0-4 Marw. ny) REQUISITION FOR ADVERTIS�MENT� � DEPT/D,V._ )?It?('111'E IEtE'11 ( ior GSA) ACCOUNT CODE _ 4 2 0 4 01--;2 6 7 DATEMarch S, 1990 1, _PHONE_ 575--5174 PREPARED BY —Mar itza 1'6,gE2S t �. �s number must appear i" �1ri the advertisement. APAb(/�(7�iY1 1 `, i DIRECTOR OF ISSUING DtPARTMENT Publish the attached advertisement one ( 1) _ fimes. (number of times) Type of advertisement: legal X classified — display (Check One) Size: 1e(1a1 i Starting date 16, 1990 First four words of advertisement: 13id 'No. 89-90--092R: Scaled bids will hc. Remarks: 25 Four. —Dour Sedan Ve iicle2_ i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 Miami Roview A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE . PROJECT 11 13 17 18 25104 39 42 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIP 2 0 145 2 2 8 7 1 2 3 4 7 8 V P 12 1314 15 DESCRIPTION 36164 DISCOUNT6 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White - Purchasing Yellow - Finance Pink - Department '1elll'.i'JJcopl Si 1V i (1l,Zi- C_ i t i�Z.TI}� `v`C✓'�11r : 1'ii l lt.Y:i_Z, PrOC;UI'E�l(il:;:'�: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUA CA=12 TO : The Honorable Mayor and Members DATE : �,/ / 1990 FILE of the�city Commission D L} a U / SUa,ECr : Resolution Authorizing the Purchase of 24 PSA ✓�/'�`/�� Vehicles FROM REFERE14CES Cesar H. Odio Proposed Resolution City Manager ENCLOSURES: Bid Tabulation It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to Maroone Chevrolet, Hollywood, Florida, for the purchase of twenty-four (24) vehicles in accordance with Bid #89-90-092R. These vehicles will be used by the Police Department's Public Service Aides. The total cost associated with this purchase is estimated to be $245,496.00, which funds shall later be appropriated from the Certificate of Participation Notes to the 1989-90 General Services Administration Department, Fleet Management Division's operating budget, Account No. 420901-850. The General Services Administration Department, Fleet Management Division, has analyzed bids received pursuant to bid #89-90-092R to purchase twenty-four (24) vehicles to be utilized by the Police Department. A total of two (2) vendors responded to this bid. As a result of our bid evaluation, it is recommended that an award be granted to Maroone Chevrolet, Hollywood, Florida, for the purchase of twenty-four (24) vehicles to be used by the Police Department's Public Service Aides. This purchase is estimated to be $245,496.00 of which funds shall be made available from the proceeds of the Certificate of Participation Notes and which shall be appropriated to the 1989-90 General Services Administration Department, Fleet Management Division's operating budget, Account No. 420901-850. Proceeds from the Certificate of Participation Notes which shall be appropriated to the 1989-90 General Services Administration Department, Fleet Management Division's operating budget, Account No. 420901-850. Award is to a non -minority vendor 9 0_ 339 13 Q'�6t>E3^-20—?O -rL-$ ; i t5 $ MESA A _ 0 ! CITY OF ► IAM1. fLOM10A INILR-OFFIGE MEMQnANDUM TO William J. 'Schaut Yroouremont empe>L^viaaz Procurement Management Division ftiGM . it Williams Director General services Administration OAT# F!l[ SuMCT : purr -base Of TwuntY--Fivc (2S' VehiclOs for P02'00 topert►ttent Public 80%viae naRaweNets]►ida,� GNOIOlVRee- This department has verified available funding with the napartmenta of Finance and Management and Budget that funds are available to cover the cost Of twentY-viva (25) vehicles in the amount of $2.4as.625_..4.g, Account code Number Funds for the Certificate of Participation notes are in the P3:00 99M of being appropriated into the General services Administration, Fleet Management Division Account Number 4202Q1-"00 in the amount of 62560900, 00. FINANCE REV1XW & APPROVED BY: (Except for funds already appropriated or items includ-d in rY budget) x4k - carloe Garcia, Director Department of Financo BUDGETARY REVIEW 4 APPROVED SY& >r Surana, Director scant of Management hudeyest ADDITIONAL APPROVALS (ir required) -RA.., 6ergio Rodrique+s, Director Planning Department _..NIA Frank Castaneda, Director Community D*V*Iopmsnt 30-- 339 �� . '�..:5�'.�S'�• .. � �:v.r•JY-•�:l'_.�.._.. -.M'i-.s::.i.-.; �S':.:3�'_.�=.3iL�_'S��". _ .._ _ � LS... . .- �Wn ,EMI , FLORI j0% P.O. AQX 330708 �I9NT MANAGEMEI, Miami F1 33233-0708 SION TELEPHONE NO. 575-5174 BID NO.82 §0-0�2.2g BID SHEET IMPORTANTs BID SHEET AND BIDDER ACKNOWLEDGEMENT DUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPS IDENTIFIED BY BID NUPiBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms:—Ne7 ISDjudInclude cash discount for prompt payment, if any) Additional discount of A if awarded all items. Warranty and/or guarantee: Mor1,S' S-O.000 m;les �,i"Pe_49rorKl-�� State any variances to specifications (use separate sheet if necesaary): ,See Seoarile Aeel 4,'f o' _-ivoTeS. and A Delivery: O"'.jO calendar days required upon receipt'of Purchase Order. Delivery Point(s): GENERA7• SERVICES AnMTNT_gT FLEET MANAGEMENT DIVISION MIAMI, FL 33142 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER M : Please use the back o this page NAMES OF COMPANY OFFICCERS: Z&e_�,T E. Maeoopie, Pees;deM7 5. l'i a rea"e .y'c e Pr e li-Jen7" eetine7h1e_Gr-ahgm. Sect-eTao,v if more space is necessa-ry Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. f� SIDDERs ccl h rL2 r01-!��TT.,r,Signature: t company name Print Name: Aldki YZ T// _r Indicate if Minority Business: Date: AI t-1 f 9 G% Q C ] Black [ ] Hispanic [ ] women 7" ,,.. ,LFAII.i1R8 40•CSXP'LE'TL% SIGN,-_ AND RETURN THIS ---FORM MAY ®ISQUALI.ft TiiIS vy _ I Ial i. I.4`( _ :.. .... .. .. -.:_ .. ,: .___.... : _:-:.._.,...:=-..n<nus.:_,.YwmwYnan...•swac...n.+oe.as. II ICI ill II 1i II i ill v...ww.rrr..�+» 1 .I ! I II I I I! '. . t•�e.urs&aYN.suGwallL..u..J..� _.. .. IIIII .iI _ .. ! II I 1 �1 I .__.. I. .... .g - .. ... .... ••. ,�... .... ' ....,.. .. _ .- I i ! I� I IaPowl �tSCAL MUNI'H UO PLWTIVN Ut YEAR £XPIREU 9O .ux Ab U�S/s�JyU u�Iun/tsts�v►+At�s u�sJooSO INTERNAL SERVICE FUNDS T 509000 FLEET MAINTENANCEMENT k:T;ON 42 GENERAL SERVICE ADMINISTRATION 09 FLEET MAINTENANCE 01 FLEET MAINTENANCE % EXP ALLOTMENT ,f -I ANNUAL QUARTERLY BUDGET EXPENSE EXPENSE E14CUMBERANCE ENCI BALANCE DESCRIPTION BUDGET ALLOT YTO CURR MID YTO OUTSTANDING ALLOT AVAILABLE :�il, iI ra'*r"wwr.frrewrwrewwrrrwwrrwrfftwrrwrrrrrrw wrrrwwrrerrrrrw r■rrrrrrrrrrfwrfrrrrrrrrf wefrfrrrffrerffwrf wfrf.f 143.019 rafrrrrrftrrrrrff w. 92.5 1Q5,382 "� OPERATING SERVICES ••• 30 300 r R r r r r w r i f ► r r r w f 1,422.000 1.422,000 w w r r r f r r w r r r r r r w w Y w f r r f f f f w r 90,207 1,323,598 r f f w r r f l w r r r r r r r r r r l w 0 r r. f f w r r r r r w r w l r r w f f f f r f w f■ f A l l r r f f f M C1; Il, !a ; w w R f f f w w l w w f w f r r w w R w r r r r $9i SPECIAL SERVICES •- MISCELLANEOUS 18,491 18,491 33 _ �! 35' iLICENSE, PERMITS C MISCELLANEOUS FEES '4t 0THER CONTRACTUAL SERVICES - OUTSIDE 24,500 24,500 20 2,764 9,790 3,613 54.7 44.5 95 1],o9s 0 1?.20so i i I 10�l;iC1�lNICATIONS SERV. TELEPH. OUTSIDE 22,000 22,000 101 9,794 321 ROAD} TOLLS 50 50 2,565 ". i l 50; " :INSURANCE - LIABIL2TY 70, REPAIR/MAINTENANCE - OUTSIDE 2. B65 200,000 2, 565 200,000 16,632 98,749 11.255 SS•1 89:"?55- } 00, ' ;OFFICE SUPPLIES MOTOR VEHICLE DARTS 550,000 550,000 110,033 347,872 8I 1,321 62,488 Z,476 ',4.6 58.4 139,639 2.648 { 0511ht0i1SEKEEPING SANITATION SUPPLIES 6,500 60,000 6,500 60,000 3,977 5.315 12.397 ?9.5 42•350 13- LUBRICANTS AND MOTOR OIL 350 350 G7 j !14'! DRUGS AND MEDICINE 19 SAFETY SUPPLIES 6,000 6.000 28S 910 3. 800 78.9 1.265 D .11 ,11720, EXPENDABLE TOOLS SHOP SUPPLIES 851000 225.000 $5,000 225,000 1I,398 34.910 23,720 108.078 45,200 aS,200 68.1 60.1 71,720 71,720 �211 TIRES TUBES 22;,MISCELLAWEOU& SUPPLIES 2,800 2,600 554. 16 19.7 1.4 2.245 1,081 60':BOOKS PUBLICATIONS MEMBERSHIPS 1.100 1.100 1 ZO ` 20- i? ?(9'5j INTERDEPMENTAL CHF-ES -POLICE ID it 1 ' rrwfwfwfrrrr rfwrfrrrfwRfrfrwsrrfwwrrrfrrffwwfrwwrwfwrrrwrrrrfrrrrrf rrfrwrrr rrf rrrferrwrrrrr�fferfrrrrrwrwr rr rfrrlrf rawf rf rrrrfr ! rlr'wOPSRATIN6 SUPPLIES "'• 30 400 1 s%isRswwrrwlrrw^wfferrwwrrffrwrrr^rorww^fwtr^wff^^^.Rwrfrr^r 1.185,86S 187,810rrfrr635,890.r...154�999.....r66.6...,rrf;9*;97Sr 1,185,865fffwt iq IRw,s;rwwwrwrefr•Rrrfrfwrwwr w,rwf,rrwf wwwwrfwrwfwwnrwwrrrrwfwwrwwrrrwerrwwrwwf wrrrwrafwrwffwfrfrrrrfffrrrfwrfrrrfrrw rrr rw rrf wwfffrrarfr 348,018 80.8 500,357 +06-rDTAL 1� OPERATING EXPENSES "' 2,607,865 �PriAkwwrrrcwwwwrrorrerwfrrfrrrwwrwrerrrrrrwrwwwwwrrrrwrrrrrrrrrwrrwrrrfwrwrrffrrrfwfffwfrwwrrrfrrwwrrwrrrrfrrrwrrrnrrfrrwf 2,607.865 278,018 1,759,468 rest r■wf p a Et'tCiIRi NT - NEW 30,000 $0,000 404 4,860 581 17,570 980 74.7 . 6 7.569 248, 43B - .I 0 rOUIPMENT --REPLACEMENT �� `% 250.000 250.000 1,600 ' I I rrrfrAwwwffrrrrriwrfrwrrrrwf wrrwr}rf1[Awrwwrwrlrtfrrlrr}rrrr4rfrrrrlRrrrrr■rfrwrrrlrrrrwrffrrryrwrrffrrr}rrwrrlrffrrrrirrrrf 257.605 .��R*,kMrf �• TOTAL CAPITAL OUTLAY "^ 60 500 281,600 281,600 404 5.444 11t,SS0 3.5 Nl,lawkrffrwwrtoRrwrfrRrrewwfwwwwrrrwRfffwww•frrr�rArwrrftrrrrfr♦rrrrf,�wr0•}•••wwrwrrOrrrrrfrrrrfrr•rats■rrrwrfrrrrrffrrrrrrrrrfrr■•w• i I yy 1 R lit6p i MI II col i q q I '!I I III II III InI II III II Jill I 2 Zv AWARD OF BID Bid No. 89-90-092R ITEM: Twenty -Four PSA Vehicles DEPARTMENT: General Services Administration TYPE OF PURCHASE: Single Purchase REASON: These vehicles will be used by the Police Department's Public Service Aides. POTENTIAL BIDDERS: 16 BIDS RECEIVED: 2 TABULATION: Company Name Total Naroone Chevrolet $245,496.00 Tamiami Automotive $249,480.00 FUNDS: 1989-90 Operating Budget Account Code No. 420901-850 made available thru Participation Notes. MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to six (6) Hispanic owned firms engaged in the vehicles sale business as located in these sources: 1. Vendors applications on file in Procurement Management 2. City of Miami Minority Vendor Directory 3. Previous bids on file in Procurement Management 4. Yellow Pages Telephone Directory Minority response consisted of a bid from a Hispanic firm. BID EVALUATION: Category Prior Bidders Black American Hispanic American Women Owned Non -Minority _New Bidders Black American Hispanic American Women Owned Non -Minority Courtesy notifications Late Bias Totals All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Invitations Mailed 0 3 0 5 0 0 5 21 37 Number of Responses 0 0 0 1 0 0 0 0 2 M RECOMMENDATION; IT IS RECOMMENDED THAT THE AWARD RE MADE TO MAROONE CHEVROLET IN THE PROPOSED AMOUNT OF $245,496.00. Procurement Supervisor Date a� 3 qqq, is I, i' i cc i + I!i1• t ! DEPARTMENT OF GENERAL SERVICES_ ADMINISTRATION TABULATION OF BIDS RECEIVED APRIL 3j._1990 BID # 89-90-092R BID TITLE & BIDDER nVCr•DTDMTnM MnKR L Mr)npv 41NTT PRTrF nPTTr)NC TOTAT. PRTrR WARRANTY nPr.ivPQv rommpmTC 25vFour-Boor Taniami�Chrysler�Y $10,395 �yyr��MMY r- $259,875' �1 Yr _.__� 90-120 -__..-- ._...�.�.,.- Sedan Vehicles Plymouth Days Minority 1990 Acclaim j 60-90 N ) (Nat listed) Maroone Chevrolet $10,179 Tran/nil $255,725 3 Yrs 90-120 Lowest Inc. + 50 T C cooler 50,000 Days Responsive 1990 Corsica LT $10,229 Add 50.00 Miles Bidder Monroe Air After Non - Shocks $1700 first Minority year 500 Deduc- tible per repair ! visit