HomeMy WebLinkAboutR-90-04371-90-427
5/30'90
437
RESOLUTION NO. Q
i
A RESOLUTION, WITH ATTACHMENT, ACCEPTING THE
PROPOSAL OF SOUTHEAST BANK. N.A. FOR THE
PROVISION OF BANKING SERVICES FOR A THREE
YEAR PERIOD, WITH COMPENSATION FOR SAID
SERVICES TO BE PAID BY THE CITY THROUGH ITS
MAINTAINING UNINVESTED MONIES ON DEPOSIT
DURING THE AGREEMENT TERM IN AMOUNTS DERIVED
FROM THE ACTUAL VOLUME OF SERVICES PERFORMED
AND THE INTEREST RATE OF NEWLY ISSUED
TREASURY BILLS; FURTHER AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH SAID
BANK IN ACCORDANCE WITH THE TERMS AND
CONDITIONS OF THE SUBMITTED PROPOSAL.
WHEREAS, the City of Miami Code requires that the Finance
Director request competitive quotations from Federal and State
chartered banks located within the City of Miami for the
provision of banking services; and
WHEREAS, sealed bids were received on May 4, 1990, for the
provision of banking services for the City of Miami; and
WHEREAS, tabulation of sealed bids based on estimated volume
of transactions identified Southeast Bank, N.A. as the lowest
- bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
�a
Section 1. The recitals and findings contained in the
Preamble to this Resolution is hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The proposal of Southeast Bank, N.A. is
- hereby accepted for the provision of banking services for a three
year period, with comperisation for said services to be paid by
the City in the form of uninvested monies being maintained on
deposit during the agreement term in amounts based on the actual
volume of services performed and the interest rate on newly
issued Treasury Bills.
Section 3. The City Manager is hereby authorized to
enter .into an ag.reementi/ with Southeast Bank, N.A. in
substantially the attached form, in accordance with the terms and
conditions of the proposal submitted by said bank.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of June , 1990.
"I
XAVIER LS-SIUAREZ I MA
CITY CLERK
APPROVED A$r—T0 FORM AND CORRECTNESS:
i
JOR E FERN4NDEZ
l
CITY ATTORNEY/
\ J
AV:gb:M1529
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
2 90- 437
THIS AGREEMENT, made and entered into this day of
, by and between the City of Miami
(hereinafter referred to as 'TILE CITY'), and Southeast Bank, N.A.
(hereinafter referred to as 'THE BANK').
RECITAL
WHEREAS, the City Commission by Resolution No. }gassed
and adopted authorized and directed the City
Manager to execute a contract for banking services; and
WHEREAS, the City Commission selected the BANK to render -
said services for a period of three (3) years, beginning
1990.
NOW, THEREFORE, the CITY and the BANK for the considerations
hereinafter set forth, agree and covenant, one on to the other as
follows:
I. SERVICES TO BE RENDERED,
A. The term of this Agreement shall be from
through -
B. Establishment and maintenance of the demand deposit
accounts hereinafter (sometimes referred to as DDA) listed
below:
I. Operating
2. Payroll
3. Worker's Compensation
C. A main depository demand deposit account.
- City funds collected daily will be deposited in this
account the Name day. Checks deposited will be available
the! next business day if deposited in the BANK normally
closes Its transactions for the day, which is currently
a
2:00 h.M., except for State Treasurer checks or drafts and
Dade County checks in excess of $100,000 drawn against
local banks delivered before noon; these items will have
1
rr. , 437
-
same di shursement of fcrndc i n this ac.r_nunt wi 11 he made
by.
1. internal hank transfers.
2. Wire transfers per City of Miami instructions.
D. Additional Accounts
The CITY will attempt to limit the number of bank
accounts it user;; however, where legal requirements
dictate, separate bunk accounts must be maintained. In
addition, the CITY may deem that additional DDA or time
deposit accounts would be adcatnistratively more efficient.
These additional accounts may be established at any time
and would operate under service specifications and at
such costs to the CITY as mutually deemed reasonable by
the CITY and the BANK.
II. COMPENSATORY BALANCE, CALCULATION
For the services authorized in Section I, the CITY agrees to
maintain an uninvested amount of monies on deposit with the
BANK. Such amount is to be called "Balance Required to
Support Service" and to be calculated as described below:
Monthly, the BANK will prepare a billing for services
rendered. This hitting must be presented in a format
similar to the bidding form with a total for all the service
charges for the month.
The total service charges thereby evaluated will then be
converted to a "Balance Required to Support Service". This
balance will be calculated by dividing the total service
charges incurred by the monthly average yield' on 13—week
Treasury Bills issued during that month, as explained in
Section III (b) of the Request for Proposals for Banking
Services of the City of Miami.
The bunking services chargeable, are as follows, however
certain bank services are not chargeable as indicated in
attached bid form, Exhibits I, 11, III. and IV:
IPM
904 437
Lo
0
D-eL��sit')ries
Account M.a intenance
Checks Paid
Stop Payments
Deposi is
Partial Reconrilements
Output Tape
Fine sort checks
Coin/Currency prep.
Items Deposited
Wire Transfers In
Wire Transfers Out
Expresslink - basic terminal
Expresslink - terminal/multiple acct.
Expresslink previous day - Credit -Fixed
Expresslink previous day - DR - fixed
Expresslink Wire Transfer - fixed
The monthly net earnings credit (average daily collected
balance less balance required to provide services, times the ,
earrings factor) will he accumulated for three month
i ate rva ls.
If at the end of any three month interval the net earnings
credit accumulated since the inception of the contract is a
negative amount (value of services provided by the BANK has
exceeded value of compensating balances maintained by the
CITY), The CITY will pay the BANK such an amount.
Subsequent positive net earnings credits, as of the end of
future three month-, intervals, will require the BANK to
refund the CITY up to the total amount paid by the CITY to
the BANK for this concept.
e
ItI. GENERAL PROVISIONS OF THE AGREEMENT
A. Termination of the agreement for cause.
I.f either party does not comply with terms of this
Agreement, the City Manager or the BANK, as the case may
-3-
90— 437
be, give notice to the defaulting p:-irty of the specific
default in writing. If the default is/are not correct-
ed within thirty (30) days, the contract shall be
terminated thirty (30) days from the written notice of
default, by the non -defaulting party,
B. Right to Audit.
The City, from time to time, has the right to audit the
BANK'S books Hnd records with regard to the accounts and ,
services to CITY to ensure, that all aspects of the
Agreement are being met.
C. Changes.
The City Manager may, from time to time, require changes =-
in the scope of services of the BANK to be performed r
lie reunder. Such changes, which are mutually agreed upon
by itnd between the CITY and the BANK shall be
Incorporated in written amendments to this Agreement.
D. Equal Employment Opportunity Non Discrimination
The BANK will not discriminate against any employee or a
applicant for employment because of race, color
religion, Sex, national origin or handicap. The BANK
shall take affirmative action to ensure that applicants
are employed and that employees are treated fairly
during employment without regard to race, color,
religion, sex, Natural origin or handicap.
-- Such actions shall include, but not be limited, to the
following: Employment, upgrading, demotions or
transfers, recruitment or recruitment advertising;
layoff or terminations; rates of pay or other forms of
compensation; selection for training including
apprenttceship; and participation in recreational and
educational activities.
The BANK agrees to post in conspicuous places available
to employees and in applications for employment notices
a
-4-
9a- 47
settiny, firth the provisions of this non-,discrtmIiation
clause. The BANK will. in all solicitations or
advertisements for employees placed by or on behalf of
the HANK State that ntl qualified applicants w t I I
receive consideration for employment without regard to
race, color, religion, sex, national origin or
handicap. The BANK wilt cause the foregoing provisions
to he inserted in all s►►b-contracts for any work covered
by this contract so that such provisions will be binding
upon each sub -contractor, provided that the foregoing
provisions shall not apply to contracts or sub -contracts
for Standard commercial supplies or raw materials. The
BANK shalt keep such records and submit such reports
concerning racial and ethnic origin of applicants for
employment and employees as the Secretary of Labor of
the United States requtres. The BANK agrees to comply
with such rules, regulattons or guidelines as the
Secretary may issue to implement these requirements.
E. Both Parties shall comply with all applicable laws,
ordinances and codes of Federal, State and Local
Governments applicable to that Party.
F. I the event of conflict between the terms of this
Agreement and any terms or conditions contained in any
attached documents, the terms in this Agreement shall
rwile.
G. No waiver or breach or any provision of this Agreement
shall constitute a waiver of any subsequent breach of
the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
H. Should any provisions, paragraphs, sentences, words or
phrases contained in this Agreement be determined by a
court of competent jurisdiction to be invalid, illegal
or otherwise unenforceable under the laws of the State
90- 437
W
of Florida or the City of Miami, such provIrinns,
paragraphq, sentences, words or phrases shall be deemed
miid1.fied to the extent necessary in order to conf.or.m
with such laws, and to the extent they can not be so
modified, then game shall be deemed severable, and in
either event, the remaining terms and provisions of. this
Agreement shalt remain unmodified and to full force and
effect.
1. That the obligations undertaken by BANK pursuant to this
Agreement shall. not be delegated or assigned to any
other person or firm unless CITY shall first consent in
writing to the performance or assignment of such service
or any part thereof by another person or firm.
.1. That BANK has not employed or retained any person
employed by the CITY to solicit or secure this
Agreement and that it has not offered to pay, paid, or
ag reed to pay any person employed by the CITY any fee,
commission, percentage, brokerage fee, or gift of any
kind contingent upon or resulting from the award of this
Agreement.
K. This Agreement shall be construed and enforced according
to the Laws of the State of Florida.
L. BANK shall indemnify and save CITY harmless from and
against any and all claims, liabilities, losses, and
cauaes of action which may arise out of BANK'S
negligence under this Agreement, including any employee
acting f or and on the BANK" S behalf, and f rocs . and
against any orders, ,judgements, or decrees which may be
entered and from and against all costs, attorney's fees,
oxpenses and liahili.ties incurred in the defense of any
such claims, or in the investigation thereof.
M. HANK
is
aware
of the
conflict of
interest
laws of
the
City
of
Miami
(City of
Miami Code
Chapter 2,
Article
V),
[3ade County Florida (Dade County Code Section 2-11.1)
90- 437
'N,
and thF, State of Florida, and agrees that RANK will
fully comply in a t I respects with the terms of said
laws.
N. CITY retains the right to terminate this Agreement at
i
any time prior to the completion of the services
required pursuAnt to paragraph I hereof without penalty
to CITY. In that event, notice of termination of this
Agreement shall be in writing to BANK, who shall be paid
for those services performed prior to the date of its
receipt of the notice of termination. In no case,
However, will CITY pay BANK an amount in excess of the
total sum provided by this Agreement„
01 in the event that BANK shall fail to comply with each
and `very term and condition of this Agreement or fails
to perform any of the terms and conditions contained
herein, then CITY shall have the rights set out in
Paragraph III A, above.
P. BANK acknowledges that it has been furnished a copy of
Ordinance No. 10062, the Minority Procurement Ordinance
of the City of Miami, and shall comply with all
applicable substantive and procedural provisions
;herein, including any amendments thereto.
Q. The following documents are attached hereto and
incorporated by reference herein:
- Zero Balance Account Agreement
- Action Link Agreement
- Commercial Funds Transfer Agreement
90 -- 437
_ � v
IN WTTNE:SS W11E:R%OF, the parties hereto hav« cattaed this
instrument to be executed by the respective officials thereunto
duly authorized, this the day and year first written.
ATTEST:
CITY CLERK
ATTEST:
Corporate Secretary
Approved a6 to Form & Correctness:
CITY ATTORNEY
THE CITY OF MIAMI, a municipal
corporation of the State of
Florida:
By :
City Manager
SOUTHEAST BANK, N.A.
BY: (seal)
Title
90- 437
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members May 31, 1990 `
-3 TO.of the City Commission DATE FILE:
Agenda Item
--j SUBJECT: City Banking Services
FROM REFERENCES:
Cesar H. Odio
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the attached resolution
accepting the proposal of Southeast Bank, N.A. for the provision
of banking services for a three year period, such compensation
for services to be paid by the City maintaining uninvested monies
on deposit during the contract term in amounts derived from the
actual volume of services performed and the interest rate of
newly issued treasury bills; further authorizing the City Manager
to execute a contract with said bank in accordance with the terms
and conditions of the submitted proposal.
BACKGROUND:
City Code 18-2 requires the Director of Finance to advertise and
distribute a Request for Proposals (RFP) for Banking Services.
This RFP followed a two step process as recommended by the City
Commission:
First Step: Determination of qualified proposers:
In accordance with the procedures outlined in the banking
services RFP, the Bank Selection Committee reviewed the
proposals submitted to the Cit• by Barnett Bank, S,)utheast Bank
and SunBank.
Members of the Bank Selection Committee are as follows:
_= Member
Appointed
By
Carlos Garcia -Velez
Mayor Suarez
Rev. Kenneth J. Majors
Vice -Mayor Dawkins
Luisa Garcia -Toledo
Commissioner
Alonso
Manuel Alonso-Poch
Commissioner
De Yurry
Howard Gary, Chairman
Commissioner
Plummer
90-
437
m
City Banking Services
May 1990
Page 2
The selection committee determined that all three banks were
deemed to be qualified as they complied with the requirements
listed below:
1. Qualified by State of Florida as a Certified Depository.
2. Located within the City of Miami limits.
3. Provisions for compliance with the City's minority
procurement ordinance, including the bank's affirmative
action plan and employment statistics.
4. Evidence of compliance with the Federal Community
Reinvestment Act, including documentation of type of
investments in low income areas.
5. Evidence of participation in City sponsored projects, such as
Southeast Overtown/Parkwest Redevelopment Project and the
Bayside Minority Business Program.
6. Willingness and capability to meet the City's service
requirements.
Second Step: Sealed Bid Process:
During the meeting of April 26, 1990, the City Commission
instructed the administration to continue the selection
process with the qualified banks by requesting sealed bids in
accordance with the RFP.
A summary of the tabulation of the bids received is as follows:
Barnett Bank a 144,351.00
Southeast Bank 112,048.50
Sun Bank 140,221.00
Attachments detail bid tabulations.
Compensation for the services will be paid by maintaining
uninvested monies on deposit during the contractual term of three
years. These compensating balances will be determined by the
actual volume of services performed and the interest rate of
newly issued treasury bills.
_ :he Finance Department recommends accepting the proposal of.
Southeast Bank, N.A. as being the lowest bidder.
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SUMMARY OF
BANKING SERVICE CHARGES
MAIN
MAIN
WORKERS
TRUST
NkIE OF INSTITUTION
-----------------
DEPOSITORY
----------
OPERATING
----------
PAYROLL
----------
COMP.
--------------------
SERVICE
TOTAL
BARNETT BANK
82,492.00
10,081.00
22,927.00
3,451.00
25,400.00
--------------
144,351.00
S.E.BANK N.A.
74,654.50
8,134.00
20,006.00
2,654.00
6,600.00
112,048.50
SUN BANK N.A.
91,691.50
8,788.50
21,362.50
2,978.50
15,400.00
140,221.00
11
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ICI I IIIII�II I 1 III I 'II ' IIl'll III III II I
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PROPOSING BANK:
BARNETT BANK
SERVICES REQUIRED
CITY OF MIAMI EXHIBIT(C)
MAIN DEPOSITORY ACCOUNT
ACCOUNT MAINTENANCE
SPECIAL STATEMENTS (daily)
COIN/CURRENCY - prep (per hour)
DEPOSITS
DEPOSIT CORRECTIONS
ITEMS DEPOSITED (UNENCODED)
ITEMS DEPOSITED (PRE -ENCODED)
DEBIT MEMOS
CREDIT MEMOS
DAILY SWEEP INTO DESIGNATED
CASH EQUIVALENT FUND, OR
TRANSFER TO/FROM MAIN DEPOSITOR
ACCOUNT(ZERO BALANCE ACCOUNT)
ITEM DEPOSITED RETURNED -
CHARGE BACK
ITEM DEPOSITED RETURNED -
RESUBMITTED
WIRE TRANSFER - IN
WIRE TRANSFER OUT/REPETITIVE
WIRE TRANSFER - OUT/MANUAL
ON-LINE TERMINAL. - BASIC ACCESS
(module)
ON-LINE TERMINAL - ACCESS
MULTIPLE;ACCT.
ON-LINE TERMINAL PREVIOUS DAY -
CREDIT -FIXED
ON-LINE TERMINAL PREVIOUS DAY -
DEBIT -FIXED
ON-LINE TERMINAL WIRE TRANSFER
(MODULE)
ACH CREDITS -RECEIPT
SAVINGS BONDS PRINTING/MAILING
LOCKBOX PROCESSING OF PAYMENT
MONTHLY MAINT.LOCKBOX
DAILY MAGNETIC TAPE OF
A/C AND AMT IN CITY FORMAT
OPTIONAL DATA LINK TO CITY
COMPUTER FOR DAILY UPDATE
OF PAID ACCOUNTS
RETENTION AND FORWARDING
TO CITY ALL DOCUMENTS
RELATED TO UNPROCESSABLE
PAYMENTS.
TOTAL
ESTIMATED
TOTAL
ANNUAL
PRICE
ANNUAL
VOLUME
PER UNIT
COST
----------
12
---------------------
12.00
$144.0
240
4.00
960.0
168
12.00
2,016.0
970
0.30
291.0
24
N/C
0.0
12,000
0.075
900.0
288,000
0.055
15,840.0
160
0.10
16.0
400
0.30
120.0
240
3.00 *
720.0
840
3.00
2,520.0
1,500
1.50
2,250.0
300
7.00
2,100.0
450
7.50
3,375.0+
50
8.00
400.0
12
45.00
540.0
36
15.00
540.0'
12
N/C
0.01
12
N/C
0.0E
12
25.00
300.01
0
N/C
0.0i
5,200
N/C
0.0(
288,000
0.145
41,760.0(
12
100.00
112.00.0E
240
7 50
11800.q(
240
15.00
3,600.Ok
5,000
0.22
11100.0k
* THE BASE MONTHLY FEE FOR ZERO BALANCE ACCOUNTING!
IS $60, FOR A TWELVE MONTH THE TOTAL IS $720 AND FOR
240 WORKING DAYS FOR A YEAR THE TOTAL IS $3.00 PER DAY.
--------------
$82,492-00
90- 437
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Fill
.
BARNETT BANK
SERVICES REQUIRED
ACCOUNT MAINTENANCE
STOP PAYMENT VIA IN HSE TERM
CHECKS PAID
MONTHLY MAINT.(BANK REC.)
PARTIAL RECON
OUTPUT TAPE
FINE SORT CHECKS PER ITEM
STOP PAYMENT CHECK COPIES
MICROFICHE MONTHLY MAINT.
MICROFICHE PER ITEM
STOP PAYMENT -MODULE
TOTAL
CITY OF MIAMI EXHIHIT 1(A)
MAIN OPERATING ACCOUNT
VOLUME
COST
ESTIMATED
PRICE
TOTAL
ANNUAL
PER UNIT
ANNUAL
12
12.00
L44.00
120
15.00
1,800.00
38,400
0.10
3,840.00
12
25.00
300.00
38,400
0.04
1, 536 -00
12
15.00
180.00
38,400
0.03
1,152.00
10
2.50
25.00
12
15.00
180.00
38,400
0.01
384.00
12
45.00
540.00
--------------
$10,081.00
ss�ass�s=�-�s�s
s
90- 437
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.
CITY OF
MIAMI
EXHIBIT 1(D)
PAYROLL
ACCOUNT
BARNETT BANK
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
ACCOUNT MAINTENANCE
12
12.00
$144.00
STOP PAYMENT
38
15.00
570.00
CHECKS PAID
119600
0.10
11,960.00
MONTHLY MAINT(PARTIAL RECON.)
12
25.00
300.00
PARTIAL RECON.
119600
0.04
4,784.00
OUTPUT TAPE
12
15.00
, 180.00
FIDE SORT CHECKS PER ITEM
119600
0.03
3,588.00
STOP PAYMENT CHECK COPIES
10
2.50
25.00
MICROFICHE MONTHLY MAINT.
12
15.00
180.00
MICROFICHE OF -PER ITEM
119600
0.01
1,196.00
FRONT AND BACK
OPTIONAL DIRECT DEPOSIT
OF CHECKS (NO VOLUME IS
AVAILABLE)
TOTAL
-------------
$22,927.00
* THIS ITEM IS NOT OFFERED BY THE CITY AT THIS TIME.
HOWEVER, IF THE CITY DECIDES TO USE IT AT A LATER DATE
THE MONTHLY CHARGE FOR THE TAPE IS $25 AND 10 CENTS
PER ITEM.
BARNETT BANK
SERVICES REQUIRED
ACCOUNT MAINTENANCE
STOP PAYMENT
CHECKS PAID
MONTHLY MAINT.(PARTIAL RECON)
PARTIAL RECON-PER ITEM
OUTPUT TAPE
FINE SORT CHECKS PER ITEM
STOP PAYMENT CHECK COPIES
MICROFICHE •- PER ITEM
MICROFICHE MONTHLY MAINT.
TOTAL
CITY OF MIAMI EXHIBIT 1(B)
WORKERS COMPENSATION ACCOUNT
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL,
ANNUAL
PER UNIT
COST
12
12.00
$144.00
50
15.00
750.00
10400
0.10
1,040.00
12
25.00
300.00
10400
0.04
416.00
12
15.00
180.00
10400
0.03
312.00
10
2.50
25.00
10400
0.01
104.00
12
15.00
180.00
-------------
$3,451.00
a as as as aaaaaa
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90- 437
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-
CITY OF MIAMI
EXHIBIT 1(E) —
TRUST ACCOUNT
SERVICES_
BARNETT BANK
_
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL -_-
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
--------------------
SAFEKEEPING OF ALL ASSETS-
220
*
$21,000.00
PHYSICAL AND BOOK ENTRY
--COLLECTION OF ALL INCOME
N/C
0.00 -_
s INTEREST AND DIVIDENDS
--EXECUTION AND SETTLEMENT
220
20.00
4,400.00
OF TRADES AS DIRECTED
- --NOTIFICATION OF SWAPS
N/C
0.00
- AND TRADES
-
-_ --DISBURSEMENT OF FUNDS
0
N/C
0.00
-_ DIRECTED
e
--WIRE TRANSFERS IN -INVESTMENT
100
N/C
0.00
v MATURITIES
--WIRE TRANSFER OUT-
120
N/C
0.00
INVESTMENT PURCHASES
MONTHLY STATEMENT DETAILING
12
N/C
0.00
TRANSACTIONS AND CURRENT
-
PORTFOLIO AT MARKET
VALUE.
TOTAL
$25,400.00 e
-------------
* 21 CENTS PER $1000 INVESTED
ON AN ESTIMATED
AVERAGE DAILY
BALANCE OF $100 MILLION IS EQUAL
TO $21,000 ANNUALLY.
90- 437
PROPOSING BANK:
S.E.BANK N.A.
SERVICES REQUIRED
ACCOUNT MAINTENANCE
SPECIAL STATEMENTS (daily)
COIN/CURRENC.`Y - prep (per hour)
DEPOSITS *
DEPOSIT CORRECTIONS
ITEMS DEPOSITED
DEBIT MEMOS
CREDIT MEMOS
DAILY SWEEP INTO DESIGNATED
CASH EQUIVALENT FUND, OR
TRANSFER TO/FROM MAIN DEPOSITOR
ACCOUNT (Zero balance account)
ITEM DEPOSITED RETURNED -
CHARGE BACK
ITEM DEPOSITED RETURNED -
RESUBMITTED
WIRE TRANSFER - IN
WIRE TRANSFER OUT/REPETITIVE
WIRE TRANSFER - OUT/MANUAL
ON-LINE TERMINAL - BASIC ACCESS
(module)
ON-LINE 'TERMINAL - ACCESS
MULTIPLE ACCT.
ON-LINE TERMINAL PREVIOUS DAY -
CREDIT -FIXED
ONLINE TERMINAL PREVIOUS DAY -
DEBIT -FIXED
CITY OF MIAMI EXHIBIT(C)
MAIN DEPOSITORY ACCOUNT
ESTIMATED
ANNUAL
VOLUME
12
240
168
970
24
300,000
160
400
240
TOTAL
PRICE
ANNUAL
PER UNIT
COST
10.00
$120.00
3.00
720.00
12.00
2,016.00
0.25
242.50
N/C
0.00
0.075
22,500.00
0.10
16.00
N/C
0.00
1.00 *
240.00
840
3.00
2,520.00
11500
1.50
2,250.00
300
6.00
11800.00
450
6.00
2,700.00
50
7.00
350.00
12
50.00
600.00
36
15.00
540.00
12
N/C
0.00
12
N/C
0.00
ON-LINE TERMINAL WIRE TRANSFER
12
WC
0.00
(MODULE)
ACH CREDITS -RECEIPT
0
N/C
0.00
SAVINGS BONDS PRINTING/MAILING
5,200
N/C
0.00
LOCKBOX PROCESSING OF PAYMENT
288,000
0.13
37,440.00
RECEIVED
BASE FEE - LOCKBOX
12
50.00
600.00
DAILY MAGNETIC TAPE OF
240
N/C
0.00
A/C AND AMT IN CITY FORMAT
OPTIONAL DATA LINK TO CITY
240
N/C
0.00
COMPUTER FOR DAILY UPDATE
OF PAID ACCOUNTS
RETENTION AND FORWARDING
5,000
N/C
g
TO CITY ALL DOCUMENTS
RELATED TO UNPROCESSABLE
PAYMENTS.
TOTAL
---------------
$74,654.50 i
o * THE BASE MONTHLY FEE FOR ZERO BALANCE ACCOUNTING
_-_-__-_-_-_---
IS $ 20, FOR TWELVE MONTH THE TOTAL
IS $ 240 AND
FOR
_. 437
240 WORKING DAYS IN A YEAR THE TOTAL IS $1 PER
DAY.
t
=i
CITY OF
MIAMI EXHIHIT 1(A)
MAIN OPERATING ACCOUNT
_ S.E.BANK N.A.
_-
VOLUME
COST
ESTIMATED
PRICE
TOTAL o
SERVICES REQUIRED
ANNUAL
PER UNIT
ANNUAL
ACCOUNT MAINTENANCE
12
10.00
120.00
STOP PAYMENT VIA IN HOUSE
120
10.00
1,200.00
TERMINAL
CHECKS PAID
38,400
0.10
3,840.00
_-
PARTIAL RECON
38,400
0.04
1,536.00
- OUTPUT TAPE
12
25.00
300.00
FINE SORT CHECKS PER ITEM
38,400
0.02
768.00
STOP PAYMENT CHECK COPIES
10
1.00
10.00 -
MICROFICHE OF PAID CHECKS
12
30.00
360.00
- STOP PAYMENT -MODULE
12
N/C
_
0.00
TOTAL
8,134.00
f
90- 437
i�
CITY OF
MIAMI
EXHIBIT 1(D)
PAYROLL
ACCOUNT
S.E.BANK
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
--------------------
ACCOUNT MAINTENANCE
----------
12
---------
10.00
-------------
$120.00
STOP PAYMENT
38
10.00
380.00
CHECKS PAID
119,600
0.100
11,960.00
PARTIAL RECON.
119,600
0.040
4,784.00
OUTPUT TAPE
12
N/C
0.00
FINE SORT CHECKS PER ITEM
119,600
0.020
2,392.00
STOP PAYMENT CHECK COPIES
10
1.00
10.00
MICROFICHE OF PAID CHECKS
12
30.00
360.00
OPTIONAL DIRECT DEPOSIT
OF CHECKS (NO VOLUME IS
AVAILABLE)
-------------
TOTAL
$20,006.00
* THIS ITEM IS NOT OFFERED BY THE CITY AT THIS TIME.
HOWEVER, IF THE CITY DECIDES TO USE IT AT A LATER DATE
THE MONTHLY MINIMUM CHARGE IS $35.00 OR .10 CENTS
PER ITEM.
go- 437
CITY
OF MIAMI
EXHIBIT 1(B)
WORKERS COMPENSATION ACCOUNT
S.E.BANK N.A.
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
ACCOUNT MAINTENANCE
12
10.00
$120.00
STOP PAYMENT
50
10.00
500.00
CHECKS PAID
10,400
0.10
1,040.00
PARTIAL RECON
10,400
0.04
416.00
OUTPUT TAPE
12
N/C
0.00
FINE SORT CHECKS PER ITEM
10,400
0.02
208.00
STOP PAYMENT CHECK COPIES
10
1.00
10.00
MICROFICHE OF PAID CHECKS
12
30.00
360.00
TOTAL
$2,654.00
s== =Dees=mesas
90- 437
12--
19
rz
S.E.BANK N.A
SERVICES REQUIRED
--------------------
SAFEKEEPING OF ALL ASSETS -
PHYSICAL AND BOOK ENTRY
--COLLECTION OF ALL INCOME
INTEREST AND DIVIDENDS
--EXECUTION AND SETTLEMENT
OF TRADES AS DIRECTED
--NOTIFICATION OF SWAPS
AND TRADES
--DISBURSEMENT OF FUNDS
DIRECTED
--WIRE TRANSFERS IN -INVESTMENT
MATURITIES
--WIRE TRANSFER OUT -
INVESTMENT PURCHASES
MONTHLY STATEMENT DETAILING
TRANSACTIONS AND CURRENT
PORTFOLIO AT MARKET
VALUE.
TOTAL
CITY OF
MIAMI
EXHIBIT 1(E)
TRUST ACCOUNT
SERVICES
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
ANNUAL
PER UNIT
COST
220
30.00
$6,600.00
N/C
$0.00
220
N/C
$0.00
N/C
$0.00
0
N/C
$0.00
100
N/C
$0.00
120
N/C
$0 . oo
.12
N/C
. $0.00
-------------
6, 600.00
-------------
90 - 437
/3
PROPOSING BANKt
SUN BANK N.A
SERVICES REQUIRED
ACCOUNT MAINTENANCE
SPECIAL STATEMENTS (daily)
COIN/CURRENCY - PREP.
CASH DEP.PROCESS-CURRENCY
CASH FURNISHED-CURRENCY/STRAP
CASH FURNISHED -COIN ROLL
DEPOSITS
DEPOSIT CORRECTIONS
ITEMS DEPOSITED
DEBIT MEMOS
CREDIT MEMOS
DAILY SWEEP INTO DESIGNATED
CASH EQUIVALENT FUND, OR
TRANSFER TO/FROM MAIN DEPOSITOR
ACCOUNT (Zero balance account)
ITEM DEPOSITED RETURNED -
CHARGE BACK
ITEM DEPOSITED RETURNED -
RESUBMITTED
WIRE TRANSFER -- IN
WIRE TRANSFER OUT/REPETITIVE
WIRE TRANSFER - OUT/MANUAL
ON-LINE TERMINAL - BASIC ACCESS
(module)
ON-LINE TERMINAL - ACCESS
MULTIPLE ACCT.
ON-LINE TERMINAL CHARGES
DETAIL REPORTING
ACH CREDITS -RECEIPT
SAVINGS BONDS PRINTING/MAILING
LOCKBOX PROCESSING OF PAYMENT
BASE FEE LOCKBOX
DAILY MAGNETIC TAPE OF A/C
PAID AND AMOUNTS IN CITY FORMAT
OPTIONAL DATA LINK TO CITY
COMPUTER FOR DAILY UPDATE OF
PAID ACCOUNTS
►_2ETENTION AND FORWARDING TO
CITY ALL DOCUMENTS RELATED TO
UNPROCESSABLE PAYMENTS
TOTAL
CITY OF MIAMI
EXHIBIT(C)
MAIN DEPOSITORY
ACCOUNT
ESTIMATED
TOTAL
ANNUAL
PRICE
ANNUAL
VOLUME
PER UNIT
COST
----------
12
----------
$11.50
-----------
$138.00
240
5.00
1,200.00
20,000
0.02
400.00
3,800
0.45
1,710.00
2,250
0.05
112.50
970
0.30
291.00
24
N/C
0.00
300,000
0.055
16,500.00
160
0.50
80.00
400
0.50
20SI.00
240
2.00
* 480.00
840
4.00
3,360.00
1,500
2.00
3,000.00
300
7.00
2,100.00
450
6.00
2,700.00
50
10.00
500.00
12
60.00
720.00
36
N/C
0.00
12
50.00
600.00
0
0.12
0.00
5,200
N/C
0.00
288,000
0.20
57,600.00
12
N/C
0
240
N/C
0
240
N/C
0
5,000
0.05
250.00
* THE BASE MONTHLY FEE FOR ZERO BALANCE ACCOUNTING
:is $40, FOR A TWELVE MONTH PERIOD THE TOTAL IS $480 AND FOR
240 WORKING DAYS FOR A YEAR THE TOTAL IS $2.00 PER DAY.
---------------
$91,691.50
---------------
90- 437
CITY
OF MIAMI
EXHIHIT 1(A)
MAIN OPERATING ACCOUNT
SUN HANK N.A.
VOLUME
COST
ESTIMATED
PRICE
TOTAL
SERVICES REQUIRED
ANNUAL
PER UNIT
ANNUAL
ACCOUNT MAINTENANCE
12
11.50
138.00
STOP PAYMENT VIA IN
120
15.00
1,800.00
HOUSE TERMINAL
CHECKS PAID
38400
0.10
3,840.00
PARTIAL RECON.
38400
0.04
1,536.00
OUTPUT TAPE
12
25.00
300.00
FINE SORT CHECKS PER ITEM
38400
0.03
1,152.00
STOP PAYMENT CHECK COPIES
10
2.25
22.50
MICROFICHE OF PAID CHECKS
12
N/C
0.00
STOP PAYMENT -MODULE
12
NIC
0.00
TOTAL
--------------
8,788.50
r
90- 437
CITY OF
MIAMI
EXHIBIT l(D)
PAYROLL
ACCOUNT
SUN BANK N.A
VOLUME
TOTAL,
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
--------------------
ANNUAL
PER UNIT
COST
ACCOUNT MAINTENANCE
----------
12
---------
11.50
-__-_.._--____
$138.00
STOP PAYMENT VIA IN HSE TERM
38
15.00
570.00
CHECKS PAID
119,600
0.10
11,960.00
PARTIAL RECON.
119,600
0.04
4,784.00
OUTPUT TAPE
12
25.00
300.00
FINE SORT CHECKS PER ITEM
119,600
0.03
3,588.00
STOP PAYMENT CHECK COPIES
10
2.25
22.50
MICROFICHE OF PAID CHECKS
12
N/C
0.00
OPTIONAL DIRECT DEPOSIT
OF CHECKS (NO VOLUME IS
AVAILABLE)
_.._--..,___--_-
TOTAL
$21,362.50
* THIS ITEM! IS NOT OFFERED BY THE CITY AT THIS TIME.
HOWEVER, IF THE CITY DECIDES TO USE IT AT A LATER DATE
THE MONTHLY CHARGE FOR THE TAPE IS $25.00 AND .12
CENTS PER ITEM.
b
90" 1437
CITY
OF MIAMI
EXHIBIT 1(B)
WORKERS COMPENSATION ACCOUNT
SUN BANK N.A.
'
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
ACCOUNT MAINTENANCE
12
11.50
--'
$138.00
STOP PAYMENT
50
15.00
750.00
CHECKS PAID
10,400
0.10
1,040.00
PARTIAL RECON.
10,400
0.04
416.00
OUTPUT TAPE
12
25.00
300.00
FINE SORT CHECKS PER ITEM
10,400
0.03
312.00
STOP PAYMENT CHECK COPIES
10
2.25
22.50
-r MICROFICHE OF PAID CHECKS
12
N/C
0.00
=
J
i
TOTAL
--------------
$2,978.50
i
-i
90-1437
b
CITY OF
MIAMI
EXHIBIT 1(E)
TRUST ACCOUNT
SERVICES
SUN BANK N.A
VOLUME
TOTAL
ESTIMATED
PRICE
ANNUAL
SERVICES REQUIRED
ANNUAL
PER UNIT
COST
---------------------
SAFEKEEPING OF ALL ASSETS-
----------
220
---------
50.00
-------------
$11,000.00
PHYSICAL AND BOOK ENTRY
--COLLECTION OF ALL INCOME
N/C
0.00
INTEREST AND DIVIDENDS
--EXECUTION AND SETTLEMENT
220
20.00
4,400.00
OF TRADES AS DIRECTED
--NOTIFICATION OF SWAPS
N/C
0.00
AND TRADES
--DISBURSEMENT OF FUNDS
0
20.00
0.00
DIRECTED (WIRES)
--WIRE TRANSFERS IN -INVESTMENT
100
N/C
0.00
MATURITIES
--WIRE TRANSFER OUT-
120
N/C
0.00
INVESTMENT PURCHASES
MONTHLY STATEMENT DETAILING
12
N/C
0.00
TRANSACTIONS AND CURRENT
PORTFOLIO AT MARKET
VALUE.
-------------
TOTAL
$15,400.00
-------------
90- 437
t
MEMORANIDUM
TO HONORABLE XAVIER L. SUXRhL t'` June 8, 1990 F"
MA R
Memorandum of Voting
�- Conflict
o
PROM Pif •r i 1.
ATTY Ii..IRAI
City Clerk
PiCl
At the Commission meeting of June 7, 1990, you abstained from
voting on a agenda item 14, namely:
"Accepting the proposal of Southeast Bank, NA for
the provision of banking services for a three year
period."
Kindly fill out parts (a) and (b) in the back of said form under
"Disclosure of Local Officer's Interest."
Once both portions are duly filled, kindly sign, date and return
to our office at your earliest possible convenience.
Your continued cooperation is greatly appreciated...----.
MH: s1
ENC: ads
f
f 'a
f
f r"
FORM M ANDUM OF VOTING""' _ T FOR
COUNTY, MUNICIPAL AND THEE LOCAL PUBLIC OFFICERS
LAti' "000--F715T NAME-1111004,k ►aAMIE hA6.1E OF pCKOD, 1UMCIL. C4MM153101+. AUTMORITY, OR COMMITTE
SUAREZ, .XAVIER
itim; OO MES%
3500 Pan American Drive
Miami Dade
WE 0% WHiIH W1111 (XIIINRED
F
ttlClM _eDVNC11.. C'QNIMISSIQN. Y. ON COMMITTLEE ON
CH 1 SERVE tS A 11NI1 O�F;
1I r : evrluNtr r tI EN IDUAI AGENCY
NAML Of MLrTICAL WILIVI MV11MM
Mayor
MY PMT10N t6 _ ELECTIVE APPOINTIVE
WHO MUST FU roltm oa
This form it for use by arty person serving at the county, city, or other local level of government on an appointed or elected board,
council. commission, authority, or committee. It supplies equally to members of advisory and non -advisory bodies who are presented
with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although
the use or this particular form is not required by Iaw, you are encouraged to use it in making the disclosure required by law.
Your responsibilities under the W% when faced with a measure in which you have a conflict or interest will vary greatly depending
on whether you hold an elective or appointive position. For this mason, please pay close attention to the instructions on this form
before completing the reverse side and riling the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 412.3143, FLORIDA STATUTES
ELECTED OFFICERS:
A person holding electi%c county, muni6pal, or other local public office MUST ABSTAIN from voting on a measure which inures
to his special pri%vic gain. Each local officer alw is prohibited from knowingly voting on a measure which inures to the special
gain of a principal (other than a go%trnment agency) by whom he is retained.
In either case. you should disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly Liming to the assembly the nature of your interest in the measure on
which you are abstaining from voting; and
WITHIN IS DAYS AFTER THE VOTE OCCURS by completing and riling this form with the person responsible for recording
the minutes of the meeting, who should incorporate the form in the minuteb.
APPOINTED OFi10ERSS:
A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the
special gain of a principal (other than a government agency) by whom he is attained.
A person holding an appointive local ofrlce otherwise may participate in a matter in which he has a conflict of interest, but must
disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether
Made by the officer or at his direction.
IT YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH
THE VOTE WILL BE TAKEN.
• You should complete and rile this form (before making any attempt to influence the decision) with the person responsible for
recording the minutes of the meeting, who will incorporate the form in the minutes.
• A copy of the form should be prm-ided immediately to the other members of the agency.
• The form should be read publicly at the meeting prior to consideration or the matter in which you have a conflict of interest.
46
.
i;
IF YOU MARE NO ATTEMPT TO INFLURWE THE DECISION EXCEPT NY DISC'i.WION AT THE MEETING:
• You should disc�t orally the nature of ytur conflict In the measure before pa "kipatini.
• Yo►► should MF Pkte the form and file it within 13 gkys tlfier the vote oecurs with the person res.ponxibk for recording the minutes
of the meeting, who should incorporate the forth In the minutes.
DOCLOW RE Of LOCAL OFFICRR'S liMRIST
1,-av,jer _ Suar p z ber,eby disclose that on 1W P.9—
(a) A measure come or will come before my agency which (check one)
inured to my special private Rhin; or
-r IZ/T r.5
inured to the special Rain of fo s� ` " �� , by whom tam retained.
(b) The measure before my agency and the nature of my interest in the measure is as follows:
O
Date Filed nature
NOTICE: UNDER PROVISIONS OF FIARIDA STATUTES 1112.317 (10115), A FA1LklRE TO MAKE ANY REQUIRED
DISCLOSURE CONSTITUTES GROUNDS FOR ARID MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING:
IMPEACHMENT. REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN
SA.LhRV. REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5.000.
r i ro�M sa �o-M
- 10 - - q3l PA6E