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Home My WebLink AboutR-90-0411J-90--431. 5/30/90 RESOLUTION NO. 94- 411 A RESOLUTION ACCEPTING THE BID OF TELEVISION EQUIPMENT ASSOCIATES FOR THE FURNISHING OF COMMUNICATION HEADSET SYSTEMS TO THE DEPARTMENT OF POLICE IN AN AMOUNT NOT TO EXCEED $6,560.00; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND PROJECT NO. 690001, ACCOUNT NO. 290942; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 9, 1990 for the furnishing of communication headset systems for the Department of Police; and WHEREAS, invitations were mailed to 22 potential suppliers and one (1) bid was received; and WHEREAS, this equipment will be used by the Department of Police/S.W.A.T. Team during tactical operations requiring silent transmissions; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Television Equipment Associates be accepted as the only responsible and responsive bid; and WHEREAS, Florida State Statue 932.704(3)(a), as amended, authorizes the expenditure of forfeiture proceeds for law enforcement purposes not considered normal operating expenses; - and -ate WHEREAS, funds for this purchase are available from the Law Enforcement Trust Fund, Project No. 690001, Account No. 290942; and -�i WHEREAS, funds to cover the necessary expenses required for the above listed purchase have not been included in the Police -- Department's normal operating budget; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditures proposed comply with Florida State Statute 932.704, as amended;. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 9, 1990 bid of Television Equipment Associates for the furnishing of communication headset systems for the Department of Police in an amount not to exceed $6,560.00 is hereby accepted with funds therefor being hereby allocated from the Law Enforcement Trust Fund Project No. 695001, Account No. 290942. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of June , 1990. CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: JORGE'L. FE ANDEZ CITY ATTORN Y JLF:gb;. 38 XAVIER L. SUAREZJ MAYOR 90- 411 SECURITY LIST COP,IMtTNTCAT TOM TTEADST T' SYSTEMS --- --- -' DID ITEM. -_ 1SlR NO.89-90-096 D!IT SIDS RECEIVED: April 9 , 1990 3 :00 P.M. BIDDER TOTAL 131D AMOUNT See attached S bid CASHIER'S CHECK TELEVISION EQUIPMENT ASSOCIAT NO BID: INFINITE AUDIO SYSTEMS, INC. BEAM RADIO CARIBBEAN RADIO COMMUNICATION PEACOCK'S RADIO SERVICE ZIMY ELECTRONICS J & J TELEVISION AND ELECTRONI S. R� L� --. y i M.P. received ( ';7 ) envelopes on behalf of on (City Department) (date) Received the hereinabove described checks this day of , 19 in connection with the herinabove cited bids, which were sent to Treasury Management by the City Clerk for appropriate posting. SIGNED: DATE: (Treasury Management) 13 13 LEGAL ADVERTISEMENT BID NO. 89-90--096 AII ZZ Sealed bids will be received by the City of Miami City Clerk at her office located ate 3S0$L Pan American Drive, Miami, Florida, 33133 not later than .00 1997for the furt3ishing of approximately sixteen 16) Communications headset Systems for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6488 ) Cesar H. Odio City Manager 9060Q1- Cq�2-� N R � S a ffiafm REQUISITION FOR ADVERTISEMENT ;'.`, ,',; ahi rt tuber must appeal in the advertisement. DEPT/DIV,nc, G ACCOUNT CODE 2 9 0 -', 0 1 — % S 7 DATE yla2: C)l 19, 9 5 C PHONE ' 17 ` _ APPROV D BY: PREPARED BY 1,1� DIRECTOA OF ISSUING DEPARTMENT Publish the attached advertisement 1 } times. (numW of times) Type of advertisement: legal ` ' classified _ display (Check One) Size: ____1c=� i _ _Starting date - a ch 26 , 1990 _ --- First four words of advertisement: hi(, i" • d 9 — `� 0 — 0 9 6 : � ``1 c- d b i ti:,s will .... _ Remarks: C(xianu11 c;atiC)II iioaCisE t (cat -)en 413i 9t� — 3 0,0 L in. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT - --- - _- A-1 1 - - - B-2-- C-3 -- D-a E-5 F3 F4 F5 F7 F8 F9 F`10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJECT PROJECT 11 1 1 117118 1 25 34 39,42 145 50.51 56 57 62 63 65 66 TI 0 1 2 41 VP 2 02FT 2 £t7 1 5 2 2 3 0 4 718 012 0 1 V P 121314 15 DESCRIPTION 36 64DISCOUNT6 72 AMOUNT Approved for Payment White -- Purchasing Yellow - Finance Fink - Yepahrnent. i'1t1}ti i (te r a,�al:Jt.1-- LIN 0 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=12 To : The Honorable Mayor and Members DATE : "/ 1�Oa,y FILE Al of the City Commission a0 SUBJECT : Recommendation for Resolution & Award of Bid No. 89-90-096, Communications Headset System FROM Cesar H • Od � REFERENCES City Manager ENCLOSURES: It is respectfully recommended that a resolution be passed accepting the bid of Television Equipment Associates, in the amount of $6,560, for the furnishing of Communications Headset Systems. The Police Department S.W.A.T. Team will utilize this equipment during tactical operations requiring silent transmissions. The system contains individual earphones and throat microphones which allow the officers to hear and speak without being heard by others. On March 23, 1990, invitations for sealed bids were sent to prospective vendors. Bids were opened on April 9, 1990, with one (1) vendor submitting a bid and six (6) vendors submitting "no -- bids." Television Equipment Associates is a non -minority vendor located outside the City of Miami. Ms. Adrienne MacBeth was contacted in reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Television Equipment Associates, in the amount of $6,560. Funding is available through the Law Enforcement Trust Fund, Index Code 290942, Project Code 690001. 90- 411 CAi 2 -� 1 The Honorable Mayor and Members Commission Page 2 Amount Dj Bid $6,560 Cost estimate/Budgeted Amount: $6,560 Source v1___�'unds:. Capital improvement Bond Program Minority Representation: Non -Minority Vendor Public Hearings/Notices N/A N/A Bid No 89-90--096 %_of Cps t Estimate: 100% 90- 411 M N CITY OF MIAM►, FLORIDA INTEROFFICE MEMORANDUM TO: William J. Schaut Chief Procurement Officer FROM Perry L. Anderson, r. Chief of Police n z:21 DATE MAY " 1 1990 FILE SUWECT . Bid Approval, Bid No. 89-90-096, Communications Headset Systems REFERENCES: ENCLOSURES: This department has verified that funds are available for the purchase of Communications Headset Systems at a cost of $6,560. Funding is to be from the Law Enforcement Trust Fund, Index Code 290942. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: anoha Surana, Director Departlent of Budget V ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office Frank Castaneda, Director Community Development (This fors; properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 90-* 411 3 S AFFIDAVIT I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Yuna, for Lne purchase cf 16 CommSystems t an _approximate Bost of 56.240, complies with the provisions of Section 932.704, Florida Statutes. Perry L. Anderson, J ~ Chief of Police City of Miami Police Department fol Date SWORN_ TO AND SUBSCRIBED BEFORE ME THIS _ GAY !�f tt VVcc33�� 1989. J NOTARY PUBLIC My Commission Expires: DATE 90- 411 q L Lim CITY OF MIAMI, FLORIDA P.O. G::X 330708 PROCUREMENT MANAGEMEN Miami FI 33233-0708 DIVISION TELEPer�dNE NO. 575-5174 BID NO. 89-90-096 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE." Terms: 6 30 �s(Include cash discount for prompt payment, if any) Additional discount of if awarded all items. Warranty and/or guarantee: 1 y ear" State any variances to specifications (use separate sheet if necessary) : &16A1E Delivery: 6 0 calendar days required upon receipt of Purchase Order. Delivery Point(s): Miami Police Department - Property Bureau 400 N.W. 2nd Avenue Miami, FIB 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: 6,11 Pe er---- s9 ry! e ?lease use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: /� t-V 5lo✓1 �OUi Mr•4?�666C, Signature: compan n me Print Name: Sit Vf- /G;'CIC'f 10J6�t Indicate if Minority Business: Date: /41.4 90 � ] Black [ , Hispanic [ ) Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS ID. 90- 411 -S AWARD OF BID Bid No. 89-90--096 ITEM: Communication Headset Systems DEPARTMENT: Police TYPE OF PURCHASE: Single Purchase REASON: To be used by the S.W.A.T. Team during tactical operations requiring silent transmissions. POTENTIAL BIDDERS: 22 BIDS RECEIVED: 1 TABULATION: Television Equipment Assoc. $6,560.00 FUNDS: Law Enforcement Trust Fund Project No. 690001 Acc. Code No. 290942. MINORITY PARTICIPATION: Invitations to bid were sent to three (3) Black, seven (7) Hispanic and three (3) woman -owned firms engaged in the communications equipment business as located in the following source: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Office Register. 3. Previous Bid on File in the Procurement Office. 4. Yellow Pages Telephone Directory. No minority response received. j; BID EVALUATION: . i j Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications Totals Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 1 0 1 0 3 0 3 0 6 0 2 0 6 1 41 0 6 -- 1 63 S 90- 411 Page 1 of 2 L 0 Reasons for "No Bid" were as follows: 1. J & J Television & Electronics a "Can not provide". 2. Beam Radio - "No bid". 3. Infinite Audio Systems "Do not provide this equipment". 4. Caribbean Radio - "Can not supply at this time". 5. 2imy Electronics - "We do not handle this equipment". 6. Peacock's Radio Service -- "No bid". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO TELEVISION EQUIPMENT ASSOCIATES IN THE PROPOSED AMOUNT OF $6,560.00. Procurement Supervisor pa L.e 90- 411 Page 2 of 2 /n^ TABULATION OF BIDS FOR �y , City Monapor. City Clark A. M. lletti.tj by Shur Goy Coosimssslets. City Gone. City of Miami. FlloeiJeo 01 P. 1+1. `Unit lttae tln DESCRIPTION TY Un,1 Price 'z�v Total Unit Price Total Prlco Total Unit Pricts Total Unit Plies Tatol Unit Plies Total ----- 5i X �o i 3 P IRREGULARITIES LEGEND. A _ No Pe-r-RI. All —nor IT IS RECOMMENDED TNAT B . Noe Allialo.ir as to Capital S surplus of Bona.np Company 7 E.1jersi/�aI✓ ' 4•,f /`*/' ! �� C _ G+reecloa E,Yl.nl,wns 1S _ P*ai3O>ae{ ilrcti(In0` a1 Improperly Srlintd at No corporate Seel --lfll,•':{ hmTl.tIre Not Fl l If-d IIIIC ®I® Ee - iwlpett m Did bond -if Carreeeo6 Bill