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Home My WebLink AboutR-90-0410El J-90-A30 5/14/90 RESOLUTION NO. 90- 410 A RESOLUTION ACCEPTING THE BID OF MOTOROLA, INC. FOR THE FURNISHING OF 500 STX RADIO BATTERIES FOR THE DEPARTMENT OF POLICE IN AN AMOUNT NOT TO EXCEED $15,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1989-90 OPERATING BUDGET, ACCOUNT CODE NO. 290201--701; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 11, 1990 for the furnishing of 500 STX Radio Batteries for the Department of Police; and WHEREAS, invitations were mailed to 28 potential suppliers and nine (9) bids were received; and �! WHEREAS, funds for this purchase are available from the _ 1989-90 Operating Budget, Account Code No. 290201-701; and WHEREAS, this equipment will be used by the Department of Police for replacing batteries that will no longer hold a charge and to supplement existing batteries to ensure good exchanges for officers equipped with STX Radios; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Motorola, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF 2'HE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference j - thereto and incorporated herein as if fully set forth in this Section. Section 2. The April. 11, 1990 bid of Motorola, Inc. for the furnishing of 500 STX Radio Batteries for the Department of Police in an amount not to exceed $15,000.00 is hereby accepted with funds therefor hereby allocated from the 1989-90 Operating Budget, Account Code No. 290201-701. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of June , 1990. ATTZST MATTY HIRAI, CITY CLERK PREP F ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 4J GE F RNANDEZ CITYATONY TE - 2 - 0 XAVIER L. SUAREZi MAYOR 90- 410 I lab SECURITY LIST DID ITEM- 500 STX PATIO BAITS RTF:S FRIG? NO, 99-90-097 IRATE 80S RECEIVM. April 11, ]_ 9 9 0 3: 0 0 p.m. �ItJDER PEACOCKS RADIO TOTAL DID AMOUNT See attached bid DID (or) %' � ,� CASHIER'S COCK �- LOSA LOPEZ CORP. " BEAR COMMUNICATIONS INC. " MOTOROLA C. & E. CORP. " CARIBBEAN RADIO COMM. " FLORIDA RADIO RENTAL INC. " CONDOR COMMUNICATION " BEAM RADIO INC.. We only recei o Procuremen ed one copy and same was sent Dept. ALEXANDER BATTERY.CO. " NO BID: ZIMY ELECTRONICS TELEVISION EQUIPMENT ASSOCIATES, INC. J & J TELEVISION & ELECTRONIC INC. M.P. receiving bi L �L recervo d ( 1 envelopes on behalf of one j(City Department) (date) _- Received the hereinabove described checks this in connection with the herinabove cited bids, which 'were Sent to Treasury ent t y the C ty Clerk for appropriate posting. Maiiagern SIGNED: (Treasury Management LATE: W SECURITY LIST DID ITEM: 00 q'PX RAF -)TO RATTEPTE" BID NO: 89-90-097 IDATE BIDS RECEIVM: Aj2ril 11, 1990 3:00 p.m. BIDDER PEACOCKS RADIO TOTAL AID AMOUNT See attached bid DID BOND fir) CASHIER'S CHECK LOSA LOPEZ CORP. " BEAR COMMUNICATIONS INC. " MOTOROLA C. & E. CORP. " CARIBBEAN RADIO COMM. " FLORIDA RADIO RENTAB INC. " CONDOR COMMUNICATION " BEAM RADIO INC. We only recei o Procur.emen ed one copy and same was sent Dept. ALEXANDER BATTERY.CO. " NO BID: ZIMY ELECTRONICS TELEVISION EQUIPMENT ASSOCIAISS, INC. J & J TELEVISION & ELECTRONIC INC. C/ rc x M. son receiving received ( ) envelopes on behalf of (City Department) on (date) Received the hereinabove described checks this y of 1 in connection with the herinabove cited bids, which were sent to Treasury Management by the C ty Clerk for appropriate posting. SIGNED: (Treasury tvlana@pment) �"�"` DATE' r] u LEGAL ADVERTISEMENT BID NO. 89-90-097 s Sealed bids will be received by the City of Miami City Clerk at her office located aaX�7N ,Mfa®i, Florida, 33133 not later thanor the fucnishing of approximately S00 Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. j Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6489 ) Cesar H. Odio City Manager Motorola, in the amount of $15,000. Funding is available through the General Fund, Index Code 290201-701. 90- 410 CA 11--1 LJ 0 LEGAL ADVERTISEMENT BID NO. 89-90-097 r i � 11 � •� (+ p' 1 'ac �6 f� Sealed bids will be received by the City of Miami City Clerk at her office located a ve, Miami, Florida, 33133 not later than 113:00 .a. A ril 11, 1990 or the furnishing of approximately 500 S eta o a er es or the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/women Business Office, Dupont plaza Center, 300 Biscayne Boulevard way, Suite 400, Telephone 579-3366. Detailed specifications for the at the City Procurement Office, Floor, Telephone 575-5174. (Ad No. 6489 ) bids are available upon request 1390 N.W. 20th Street, Second Cesar H. Odio City Manager ( ) n CEW ca man N R\ E C I V '0 REQUISITION FOR ADVERTISEMEWi} ?G F-d @#ber must appear to he advertisement. DEPTIDIV. k�Z t)CUI eltfE3i11 (w 0� 1'c�iiCe�_ t s 9 1 r, 0 rz ACCOUNT CODE 2 9 0 2 0 - 2 3 7 DATE '«ax'ch J.0, 1990 PHONE 575-5174 A.PP5QV/V BY: }; � r . t� ,st_ 1 %� PREPARED BY 11dz " " z.-� 1 t� � AZ DIRE OR OF ISSUING DEPARTMENT Publish the attached advertisement 'n(-, ( 1 ) times. (number of times) Type of advertisement: legal classified display (Check One) Size: _ LUcf";k Starting date=`lr.to ch 27, 1990 First four words of advertisement: Bid No. 8 9 -- 9 0 0 c, 7• 5 r o i e ci b i ci s will lac'.._ Remark: TX Rc'.ci i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. S LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT A-1 B-2 C•3 D4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MA+t DIDAdv. Doc. Reference VENDOR INDEX CODE OBJEGf PROJEC 11 13 17 18 25 34 39 42 45 50 51 56 57 62 63 65 66 1, 0 1 2 1411 V P 2 0 2 218171 1 2 3 4 7 8 V P 12 314 15, DESCRIPTION 36 64DISCOUNT6 72 AMOUNT 5 2 0 0 2 0 1 White - Purchasing y Yellow - Finance Pink •- Department L Approved for Payment P, ��V 2 C CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM. Cesar H. Odi City Manager 11JASL60-10-IM1117.11111jus_ CA= 11 DATE : MAY 2 91990 FILE : SUBJECT Recommendation for Resolution & Award of Bid No. 89-90-097, STX Radio Batteries REFERENCES: ENCLOSURES: It is respectfully recommended that a resolution be passed accepting the bid of Motorola, in the amount of $15,000, for the furnishing of STX Radio Batteries. The Police Department currently supplies its personnel with Motorola radios for communications purposes. The requested batteries are necessary to replace batteries that will no longer hold a charge and to supplement existing batteries to ensure good exchanges for the officers. On March 26, 1990, invitations for sealed bids were sent to prospective vendors. Bids were opened on April 11, 1990, with nine (9) vendors submitting bids and three (3) vendors submitting "no - bids." Motorola is a non -minority vendor located outside the City of Miami. Ms. Adrienne MacBeth was contacted in reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Motorola, in the amount of $15,000. Funding is available through the General Fund, Index Code 290201-701. 90- 410 The Honorable Mayor and Members Commission Page 2 Amount of Bid $15,000 Cost estimate%Budgeted Amount: $15,000 Source of Funds: General Fund Minority Representationt Non -Minority Vendor Publ;c Hearing ottices N/A Assessable Project N/A Bid No 89-90-097 .%of Cost Estimate; 100% 90- 410 In CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: William J. Schaut Chief Procurement Officer FROM Perry L. Anderson, Jr. Chief of Police SSOlnl -14 rn DATE MAY 0 3 M FILE SUa)ECT : Bid Approval, Bid No. 89-90-097 STX Radio Batteries REFERENCES : ENCLOSURES: This department has verified that funds are available for the purchase of 500 STX batteries at a cost of $15,000. Funding is to be from the General Fund, Index Code 290201-701. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: anoh Surana, Director Depar, ent of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 90- 410 Li D PELI PRE-ENCUMBRANCE/ENCUMBRANCE BY LINE ITEM INQUIRY (DPE) 00000212210FOOOOPR29734A2 INDEX 290201 MINOR OBJECT 701 PROJECT 000000 DOCUMENT DOCUMENT CREATION VENDOR NUMBER REF NO DATE NUMBER VENDOR NAME PE29559 PR29559 04/23/90 043470 KRAYNAK OFFICE MACHINE PE29626 PR29626 03/20/90 063029 SAXON PAPFR PE29674 PR29674 03/20/90 047560 MIAMI FIRE EQUIPMENT PF29676 PR29676 04/30/90 010627 ACE LAWNMOWER SERVICE PE29771 PR29771 09/11/90 028743 DELTA BUSINESS SYSTEMS, I PF29781 PR29781 05/14/90 017376 AUDIO INTELLIGENCE PF297R4 PF29784 05/14/90 011735 A'LEON BUSINESS MACHINES PE29800 PP29800 05/14/90 042123 JAFFER ASSOCIATES, LTD PF29911 PR29811 05/11/90 070134 UNLIMITED PRESSURES INC. PR29559 04/03/90 000000 PR29618 05/07/90 000000 PR29626 02/26/90 000000 PR29668 02/28/90 000000 PR29674 02/28/90 000000 PR29676 04/09/90 000000 PR29734A 04/25/90 000000 FUNCTIOa 1 1 -- NEXT SCREFM 2 - END INQUIRY DOCUMENT BALANCE 0.00 0.00 290.00 0.00 354.82 0.00 0.00 261.24 0.00 0.00 296.00 0.00 19,975.00 0.00 0.00 44.00 XMIT FROM HERE PEBS EXPENDITURE BUDGET STATUS INOUIRY (BE 200) MO 1"EX 290201 FUND 01 CHAR 30 MAJ OBJ 400 PROJECT 000000 00000480010000048004000000118H000000197GO00002602B OBJ ANNUAL BUD QTLY BUD EXP MTD EXP YTD ENC YTD AVAIL BAL 701 REPAIRS-EOUIPMFNT SUPPL 4.9,000 118,000 1,188 1,977 26,022 FUNC 2 1-NEXT 2-F►dD PLFASE FIND INQUIRY 20,001 XMIT 90- 410 c '� 7 DATE Tt of Miami, -310riba (P 29668 i. REQUEST FOR PURCHASE, . - PiRCRAM ORDER NO. MUST BE &40AN ON MUVERY =ET. WV01M a SWVAEW E D 0 K0. rMla a TT INSTRUCTIQNS 4111 k 4 o 0 IVE &"tm WE FU 33 1 V 1. Fill in Shaded areas only t§g rfr'EWRtTER FZ6. DESTMT10N 2. fiver to corri*te address QUOTE BY: OWTE DATE where the goods are to be delivered. TERMS: DELIVERY: 3, Prepared by Name of person preparling ffy: DEFT (DIV.) requisition. Z Ivelisse. P t oum=ica 2.ons 4. Date: Date requisition is prepared. 5. FFUw No.: Telephone number of ZED S)G person preparing requwtion. '7 6. Depaftment/DMsion: Name of -It`-Jeb.. 2711. 1990 parunent or Division issuing the NCL ACCOOW'COM- reQuisition. �,�-29020 Signature of 7. Authorized Signature. Department Director or Division Head 413 -V0i ".• 09-6 ACCOUNT. authorized to sign requisitions. 7 UWT 8. Account Code: Enter code year mid X.,;, CESCAFTION EXT. proper account number to be charged. F F PLACE 9- 2&aLK�LCc Column: Enter quantity required and unit of rnsaisure. Ie. d=, gross, lbs, tons, ft., yd& 10. Descript : Information in " space STK Radio* Battery will appear on ft purchase order ;'r OVY. ft should be toed neatly and �Part No. 'M43'27B��i-'• clearly. Name of Rem, color, size, Part number. stock number, and :W whatever additionail information .' necessary to identify ft exact requirement. NOTE: Manufacturer cry t names, trade names, bnvid narries, Sw catalog numbers, eta should riot be listed in the description area, but can be listed under "Departrnental Remarks". DO NOT TYPE IN -UNIT PRICE" OR "EXTENDED PRICE" COLUMN. -AV- Indicate DeDartnentaJ Remarks "5uggested Swroe" and "Estimated Cost" if known. Also any information which will aid ft* J the ard@r. j�LW in plaicing INCO RP ORATE D t; 12. Rg�ettj=Sin2ned Requisitions: Remve "RoEKWating Departrnent Copy —.Bkje Rernove and destrW the first carbon. Fwward all allw copies to ft Pnxxjrement Management Division " A 13. • Requesting depaftmarft will be haid aoc-ountabie for ALL numbers- _ Do not destroy or lose any tonns. Nun"ns shwId be used 0 sequahoi ........... KP IN T'G IDR fiat all possibie. If ft becomes nooessary ID void 4 roquiiiAiDn, send LPI SIDIR.. L the enbre he to ft Proayement ��CLJVDV%N. wWemard DMsiori with across In nw*, fame letters. 14. Each mquisrbon mug be for like or*y, obtavwbW from the saw -is form we _MTALS W Additional *XX*es of b to be mx4i� from Central I've, . -0;' - &-t LW CITY OF MIAMI, FLOR11 " P.O. BOX 330708 PROCUREMENT MANAGEMEi,_. Miam: F1 33233-0708 DIVISION TELEPHONE NO. 575-5174 BID NO.89-90-097 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 10 days (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. warranty and/or guarantee: One year State any variances to specifications (use separate sheet if necessary) : None Delivery: 1� 5 calendar days required upon receipt of Purchase Order. DeLivery Point(s):__ City of Miami Police Department- Property Bureau 400 N.W. 2nd Avenue Miami, FL 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s)• NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Arthix P. Suncdry Ronald J. Greeiaaell Donald Holt Please use the back of this page if more space is necessary Nacre of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: NIA Signature: (company name ------° Print Jame: N'yy"Z Indicate if Minority Business: Date: C I Black C ] Hispanic C ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 90- 410 6 AWARD OF BID ITEM: r%rn T orruv"fr . TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: Bid No. 89-90-097 500 STX Radio Batteries Police Single Purchase To replace batteries that will no longer hold a charge and to supplement existing batteries to ensure good exchanges for the officers equipped with STX radios. 28 9 TABULATION: Attached FUNDS: 1989-90 Operating Budget Account Code No. 290201-701 MINORITY PARTICIPATION: Invitations to bid were sent to five (5) Black, six (6) Hispanic and four (4) woman -owned firms engaged in the battery equipment business as located in the following source: 1. New Vendors Applications on file in the Procurement office. 2. City of Miami Minority Office Register. 3. Previous Bid on File in the Procurement Office. 4. Yellow Pages Telephone Directory. Minority response consisted of bids received from three (3) Hispanic owned firms. BID EVALUATION: Following is an Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Cour test/ Notifications "No Bids" Totals Number of Bid Invitations Mailed 0 1 0 3 5 5 4 10 18 46 analysis of the Number of Responses 0 1 0 2 0 2 0 4 0 3 0 12 N Reasons for "No Bid" were as follows: 1. Zimy Electronics - "We do not carry this battery". 2. Television Equipment Associates - "We are not able to supply this item". 3. J & J Television & Electronics - "We do not have access to this product". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MOTOROLA, INC. IN THE PROPOSED AMOUNT NOT TO EXCEED $15,000.00. y C rocurement Supervisor S l -�`/e' D to 90- 410 Page 2 of 2 N III I' IIR Ih I. ddil J I Ill 11116 1L 1IIIILI ,11f II. ill II I, I.I 1 0L1 1 dIII +I 1Ili r. I I I .I 1 III 1r 1111 1 h I II 11 11 III III i II I I i. !II . � V.lilolilll llulllil,liilll,lLlir6�.��,1,�:�ui II' 61' --0 4oi I DESCRIPTIO14 —._—t TABULATION OF BIDS FOR ' rx rr3nic r�77-4r2�G A. M. City Manager, City Clar4 Eleceieed by tks Crty commeesien, City Ct•rk. City of flferw%, Fle•id• •r P. IJI. s r��dr5i�ri 1'� /2 /� , / O +- `f3a � k'r � � i i� �- I , h�r7c•u - - �cSU N� a��s~. N��1+I e— - LAW17.4 Ci o) ti ice-` r� Ni �• 3 r 6 t Unit vi — Unlit Total Unit T•t�Unit Unit Totai Tetol Ptice Total ;Unlit ce Plies PrieeTetol ----- �Y P.ic• Pricelie i IRREGULARITIES LECE'NO. A Ne Pr-wor.af. Atte•ner Aff:tie-ir as se Copael S Sv.ptve el Bend,ne Compe" C _ Corrected Erreensrone, D — Propoeei Unsigned of imprepeair SrQned or He Corporate Seat E—t?re+••;t iNcrt F ll i Irrl fhit F� ( — lmproplow Sid Bend N _ corrected Did , IT IS RECOMMENDED THAT BID Joan eta. I��I �IlII11 111� IA 11i �I h � I Iu i1I II I Ip11 ! ' � II I TABULATION OF BIDS FOR 1 S TX City Manager. City Clark A. M. Recei.ed b7 the Cloy Commission. City Clerlr. City of Miami. Florida av P. M. •rr+ � !`� �. GcJ/�'1/Y16iY/C/,��>tj � `S .`>7. /"c�/=/�/C% �✓' .J^I7 /O .% %�ij'1 /� r1.SC .i (. xdi H,it"t 1190 Nµ/ a•l AV, .4,4-4 M1 t1.1V 1511 P,-) 41 /t ,1 'Llid,r 771 V ,l (reap DESCRIPTION 1j'//L//t I (LrY �bc Unto Price ,�G 7c Totol ac3sc,<� Unit Price 3y.�o total /�7,�5'Do� Unit Price y,o0 total Unit Priio Total z 97{00 Unto Plies �O.00 Too *I /SongOt? Unit / Poles Total 3y�y3� /� .. IRREGULARITIES LEGEND. A _ He power.o;-Attorney IT IS RECOMMENDED THAT_ B _ No AII.de.ir as to Copilot & Surplus of Bonding Company C — Cerrected Errtensrens P _ Pttaposol Unsigned or Improperly Signed or No Corporate Soul Etut ui I1-v Plrrf IA I Iod fhtl E310 ,7 F_ — C-_ ImsptepW $irl Bond ft _ Corrected Bid l _ D p F jpg atO. ji-l�