HomeMy WebLinkAboutR-90-0562N
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RESOLUTION NO*
A RESOLUTION ACCEPTING THE 810 OF PHOENIX
WORLDWIDE INDUSTRIES, INC. FOR THE PURCHASE
OF ONE (1) INVESTIGATIVE VEHICLE FOR THE
DEPARTMENT OF POLICE AT THE PROPOSED AMOUNT
OF $991000 PLUS STORAGE AND MAINTENANCE ON A
CONTRACT BASIS RENEWABLE ANNUALLY IN THE
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AMOUNT OF $8,100.00 FOR A TOTAL PROPOSED
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AMOUNT NOT TO EXCEED $107,100.00; ALLOCATING
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FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST
FUND PROJECT N0, 690001 ACCOUNT NO, 290950-
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840; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE A
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PURCHASE ORDER FOR THIS EQUIPMENT. STORAGE
AND MAINTENANCE AND THEREAFTER TO EXTEND THE
CONTRACT FOR STORAGE AND MAINTENANCE ANNUALLY
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received June 13, 1990 for the purchase of an investigative
vehicle plus storage and maintenance on a contract basis for one
(1) year renewable annually to the Department of Police; and
WHEREAS, invitations were mailed to fourteen (14) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the Law
Enforcement Trust Fund Project No. 690001 Account No. 290950-840;
and ;a
WHEREAS, this equipment will be used by the Department of {
Police/Special Investigations Section for surveillance and
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WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Phoenix Worldwide Industries, Inc. be
accepted as the only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
criminal investigations; and
Section.
section 2, The June 13. 1990 bid of Phoenix Worldwide
Industries, Inca for the purchase of an investigative vehicle in
the amount of $99,000.00 and storage and maintenance on a
contract basis for one (1) year renewable annually in the amount
of $8f100.00 for the Department of Police at a total proposed
cost not to exceed $107#100.00 is hereby accepted with funds
therefor hereby allocated from the Law Enforcement Trust Fund
Project No. 690001, Account No. 290950-840.
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Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement officer to issue a Purchase order
for this vehicle and service and thereafter to extend the
maintenance and storage contract annually subject to the
availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of July 1990.
X x
AVIER L. SUAV, MAYOR'0'
APPROVED AS TO FORM AND CORRECTNESS:
90,W
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CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
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To : DATE : i FILE ;
The Honorable Mayor and Members ._ i990
of"th. ity Commission
SUBJECT : Recommendation for ' Resolution
Award of Bid No. 89-90-126,
Investigative Vehicle -
FROM : Cesar H. Odio REFERENCES
City Manager
ENCLOSURES:
RECOMMHNDATION:
It is respectfully recommended that an award be made and a
1 ti b d ti th bid f Ph i W ld id
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reso u on I e passe accep ng e o own x or w e
Industries, in the amount of $107,100, for furnishing an
Investigative Vehicle.
BACKGROUND:
The Police Department has analyzed the bids received on June 13,
1990 for the furnishing of an Investigative Vehicle.. This
vehicle will be utilized by the Special Investigation Section for
surveillance and criminal investigations.
On January 25, 1990, invitations for sealed bids were sent to
prospective vendors. Bids were opened on June-13, 1990, with one
vendor submitting a bid and three (3) vendors submitting
"no -bids.." Phoenix Worldwide Industries provided the only bid.
Phoenix's bid. was responsive ' and meets the Department's
specifications. Phoenix has provided service. to the Police
.'
Department in the past and does an acceptable job.. Phoenix is
not located within the limits of the City of Miami.
Ms. Ann Whittaker was contacted reference to Minority
Pa.rtici ation and s e concurs, with the Department's
recommendation._
It is., therefore, recommended that the award of bid be made to
Phoenix Worldwide Industries, in the amount of $107,100 for the
furnishing of an Investigative vehicle. Funding will be the Lew
Enforcement Trust Fund, Project No. 690001, Index Code 290950-
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840.F:
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'the Honorable Mayor and Members
of the City Commission
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amount -of Bid
$10 7 ,10 0
Gost estimate,,Rudasted Amount
$107,100
AouXce of Funds:
Law Enforcement Trust Fund
ysentation
Minor%ty vendor / Hispanic
pier earings/Noti.9=
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Bid, No
99-90-426.
Gost Ea _
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100%
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CITY OF: MIAMI, FLORIbA j f
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INTER -OFFICE MEMORANDUM ,
TO: William J. .h7Chatlt DATE : JUN 2 0 19� FILE
Chief Procurement Officer
sUs,Ect : Bid Approval, Bid No.
89-90-126, Investigative
y vehicle
FROM : �� REFERENCES
Per L. Anderson, Jr.
Chief of Police ENCLOSURES:
This department has verified that funds are available for the
purchase of an Investigative Vehicle at a cost of $107,100.
Funding is to be from the Law Enforcement Trust Fund, Project No.
690001, Index Code 290950-840.
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
Carlos Garcia, Director Eduardo Ro riguez,:QIP.:Manager
Department of Finance City Manager's Office
BUDGETARY REVIEW & APPROVED BY:
�✓� Manohar Su , Director Frank Castane a,.D rectos
Department Budget Community Development ,z
(This form properly signed is part- of the bid evaluation
recommendation package to be placed on. -the agenda and must; be
attached to the resolution cover memorandum.) «'
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.I mAY OF MIA.HI, FLORIDA P.O. BOX 33,1708
PROCUREMENT MANAGEMENT Miami, F1 233-0708
)1VISION TELEPHONE NO. 575-5174
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BID NO.�A9�9b�1.2�
- BID SHEET—
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RBTURNED, IN
DUPEIGATa IN THE ATTACHED. ENVELOPE IDESTIP'IED BY BID NUMBER. TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOTBE'-
ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE.
'erms:2110,Net 30 (Include cash discount for prompt payment, if any)
_
additional discount of N/A $ if awarded all items.
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tarranty and/or guarantee: Five (5) years warranty under Lama we= and tgar
—
►tate any variances to specifications (use separate sheet if
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;ece3sary): See Variances, Clarifications and Additicns to the Soecifi do -Shuts are
"Pages'I3i
E= 7501 attached!
)e?ivery: 12UARV calendar days required upon receipt of Purchase Order.
The d i�e�y is 120' days after delive of thevehicl1e• frcr.1 ford Motor C panyt
elivery Pofnt�s 1 = - As indicated in the Spaciaconed tj ors
Ycur Delivery Point -is accepted!
—
- n accordance with Me Invitation to Bi , the Specifications, General'-
onditions, Special Conditions, and General Information -to -Bidders, we
gree to furnish the Item(s) at Prices indicated on the attached bid
-
heet(s).
— NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
Dr. J. Al Escn +,?1 r1r T al r=1j'KM1 nr W01 99"n, s
Dr. Julian Guinan D J Al Esquivel. Shuler P.E. ;}
Mrs. � r. nr� arrin , r.
Mrs. Marlene Carrio,
?lease use the bacR of this page if more, space is necessary
ime of individual holding license in this profession (if applicable)
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MINORITY PROCUREMENT COMPLIANCE
ie undersigned bidder acknowledges. that it has received a copy- of
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dinance No. 10538, the Minority Procurement Ordinance of the City of
ami, and agrees -to comply with all applicable substantive and
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•ocedural provisions therein, including any amendments thereto.
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DDER; P9. aMIX WOPIM71DE•INDUST.2IES rw. Signature;
— company name
Print Name; -.Dr. J. Al P iivel. Shul�er
dicate it Minority Susinesa: Date: June .12,1990
] Black CX) Hispanic C 3 women
ILURE TO COMPLETE SIGN, AND RETURN THIS FORM MAY DISQUALIpy TAIS
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Sul FYI '�4�
cc:
AFFIDAVIT
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,
f Miami
do
1, Perry L. Anderson, Jr., Chief of POLicer City o
hereby certify that the aforementioned request for expenditures _
from the City of Miami Law Enforcement Trust Fund,. for the _
f y
funding of anrOXiMAtIN COST, Of
310,300, complies with the provisions of Section 932.70$,
Florida Statutes.
Perry L. AndOrson, •
Chief of Police Department
City Of Miami Police De 'l p
Date -
TO AND SUBSCRIBED BEFORE ME THIS ,.r.,_... DAY OF �-
1990.
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'pU8%IC
= My mmis9ion Expires:.
N41MY NUIro StAU Of n19A
IW CONRISUO 9P. VA. $�lllf
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DATE R
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POTENTIAL BIDDERS:
BIi9S.-_REG��VED:
TABULATION:
FUNDS :
Investigative Vehicle plus
Maintenance
police
Single Purchase (Storage & Maintenance
on contract basis)
14-
1 ,
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Phoenix Worldwide $107J00.00 K
Industries Inc. f
Law Enforcement Trust Fund Project No.
690001 Acc. Code No. 290950-840. -
MINORITY PARTICIPATION:
Invitations to bid were sent to two
(2) Hispanic -owned
firms engaged in this
commodity as
located in the following source:
1. Previous Bid on
File in the Procurement
Office.
Minority response consisted of one (1) bid
received from a
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Hispanic firm. The
recommended vendor.
BID EVALUATION:
The bid met the
specifications.
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Following is an analysis of the
Invitations to Bid:
Number of Bid
.Number of
Cat
Invitations Mailed
Res, posses
Prior Bidders
lack American
0
0
{,
Hispanic American
2
1
Woman
0
0
.Non -Minority
5
0
New Bidders
Black American
0
0
Hispanic American
0
0
,n
Woman
0
0
Non -Minority
7
0
Courtesy Notifications 23
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"No Bids"
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3
tr
Late Bids
Totals.
37
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pegs► i +off.�
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Reatfions �nr *So Sid" =were as follows$ '-
1 S48poha Wehi�lea, Inc*
"Not building - at this tithe
$. S+t lithe li Ambulance Builders Inc. *Unable try build at c-
this time".
3, pankoppis RV
"Do not carry vans".
RECOMMEND ION:
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IT IS RECOMMENDED THAT THE AWARD RE
MADE TO PHOENIX WORLDWIDE INDUSTRIES*
INC. POR A TOTAL PROPOSED AMOUNT UP A
$107"100.00. j
Procurement Supery sor
Date
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Page 2 cif 2
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TABULATION OF BIDS FOR :
Received by the
City Manager, City Clerk A. IRA.
City Commission, City Clerk, City of Miami. Florida of P. AL
igid/er
I{oeAK Wo•1! --- -
C{'d °L
1-1141ATiCL40 a(7
)
4"0
DESCRIPTION
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Unit
Price
Total
Unit
Price
Unit
Price Prlet
Told
Unit
Price
Torsi
Unit
Price
Total
Pr�ieoTotal
',(r`i•1�LTR G• -'� �_ Uc'a{tU-�
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OaY�
VAA At AT,
$ 1 ov
107,1 o0
• JRREGULARITJES LEGEND. �%
A_lay Pa.re►•af.a�ttarnay . IT IS RECOMMENDED THAT I Nb�i( K 04L-Lp LA) =-
4$ 06 Affidavit as as Capital ; Swpius of Bondi"g Company •T IL- i e e b
C .. Coeeactod f awasrons
0 VAmpesal Unsigsed or dwproperly Signed or No Corperaia Seal
IE—Quentionnaire,flat. Filled Out BID c1C) '
AF...
M .. t4nactod aid
4Joe
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