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Home My WebLink AboutR-90-0539J��351 7/12/90 90" 539 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENT, ESTABLISHING A PROCEDURE OF THE CITY COMMISSION FOR A TRIAL' PERIOD OF FIVE MONTHS WHEREBY AN INDIVIDUAL - T COMMISSIONER WILL BE DESIGNATED AS A COMMITTEE -OF -ONE TO ASSIST THE COMMISSION IN THE DISCHARGE OF ITS RESPONSIBILITY OF _ PROPERLY ALLOCATING THE RESOURCES AVAILABLE FOR THE GOVERNANCE OF THE CITY OF MIAMI; ESTABLISHING THE FOLLOWING FOUR COMMITTEES WITH EACH SUCH COMMITTEE BEING COMPOSED OF ONE COMMISSIONER: "COMMUNITY SERVICES", "FISCAL POLICY", "PUBLIC SAFETY" AND "SUPPORT y SERVICES"; APPOINTING FOUR INDIVIDUAL COMMISSIONERS EACH TO SERVE AS A COMMITTEE - OF -ONE IN RESPECT TO THE ABOVE NEWLY -CREATED COMMITTEES; DIRECTING THAT ITEMS WHICH HAVE ORIGINATED FROM AN ADMINISTRATIVE DEPARTMENT SHALL HAVE FIRST BEEN REFERRED TO THE - RESPECTIVE COMMITTEE FOR REVIEW AND REPORT BY THE COMMITTEE WHICH REPORT SHALL THEN BE INCLUDED AMONG THE MATERIALS DISTRIBUTED TO THE FULL CITY COMMISSION IN THE AGENDA PACKET AT LEAST FIVE DAYS BEFORE EACH CITY COMMISSION MEETING; PROVIDING THAT FAILURE OF THE COMMITTEE TO CONDUCT SUCH REVIEW OR TO FORWARD ITS REPORT SHALL NOT PRECLUDE THE CITY MANAGER'S PLACEMENT OF THE ITEM ON A -_ COMMISSION AGENDA; FURTHER DIRECTING THE CITY MANAGER OR HIS DESIGNEE TO WORK WITH EACH COMMITTEE WHICH SHALL INCLUDE COMMITTEE — MEETING AGENDA PREPARATION AND FILING WITH — THE CITY CLERK OF THE TIME AND PLACE OF ALL MEETINGS BETWEEN THE COMMITTEE AND CITY STAFF WHICH MEETINGS SHALL BE OPEN TO THE PUBLIC; —_ PROVIDING THAT THE RESOLUTION SHALL NOT BE IN FORCE AFTER THE SECOND REGULAR CITY _ COMMISSION MEETING IN DECEMBER, 1990. WHEREAS, the City Manager has indicated a willingness to communicate his administrative plans and intentions with the City - Commission in regard to Commission Agenda items by having individual members of the City Commission briefed on such items by him or his designee three days before each Commission Meeting; and - WHEREAS, it has been clearly demonstrated that there is a - need for greater knowledge and understanding by members of the City Commission at the time of its deliberations when considering items placed on the Commission Meeting Agenda by the City Manager; and - m iNHN A f Stsct €an 4(d) of the City Charter ekpressly recognises that the work of the City Commission may be performed through committeew thereof ; and WHEREAS-f the implementation of the herein system can be described as a Commission.Awareness Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. To assist the City Commission's discharge of its responsibility to properly allocate the resources available to it for the governance of the City, a procedure of the Commission is hereby established for a trial period of five months whereby an individual Commissioner will be designated as a Committee -of -one (the Committee) for each of the following Committees: "Community Service", "Fiscal Policy", "Public Safety" and "Support Services". Section 2. (a) Prior to the City Manager's placement of r any item on a City Commission Meeting Agenda which has originated from an administrative department, beginning with the July 26th, 1990 City Commission Meeting Agenda, the item shall be referred to the Committee having primary responsibility for reviewing items which have originated from a particular administrative department as reflected in the attached schedule. The item shall be submitted to the Committee at the same time such item is submitted to the Law Department but no later than 27 days before the Meeting at which the item is proposed to be considered by the Commission. This time period will allow the Committee time to review and prepare the same for placement on z_ Committee Meeting Agendas. (b) The City Manager or his designee shall' work with each Committee. The City Manager or his designee will z prepare a Committee Meeting Agenda in advance of each Con ittee Meeting at the direction of the Committee and shall file with the 4 - r: �M t 7 77,77. � City Cleric a schedule of the time and }dace for ell CO mnittee Meetings which shall be open to the public. The City Manager, or designee, will also prepare summary minutes of the Meeting for the Committee. s' (c) The Committee will timely forward such minutes together with its report as appropriate to the Commission.` (d) Following the Committee's review, the= item shall then be placed on the Commission Meeting Agenda, if the City Manager so recommends. Failure of the Committee to conduct such review or to forward its report shall not preclude the City Manager's placement of the item on the Commission Agenda. (e) The Committee's report to the City Commission is to be prepared one week prior to distribution and this report, if available, shall accompany the informational material which is distributed by the City Manager to the Commission in the Commission Meeting Agenda Packet at least five days before each Commission Meeting. Items referred to the Committee shall be the subject of a final report by the Committee within fourteen (14) days from such referral, or an interim report to the Commission on the status of such item shall be made by the Committee. (f) The Committee may cancel any scheduled Committee Meeting if deemed appropriate and such cancellation shall not preclude any item scheduled for Committee consideration- . at such Meeting from being placed on the Commission Meeting Agenda. Ark Section 3. The following members of the City Commission are hereby appointed to serve on the listed Committees, as indicated: !1 w3W comittad If Community Services Fiscal Policy Public Safety Support Services r Section 4. Unless otherwise provided by the City - Commission through ordinance or resolution, adopted subsequent to this date, the provisions of this Resolution shall not be operative and shall have no force or effect after the second regular City Commission Meeting in December, 1990. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of IER L. S CITY CLERK , 1990. MM YOR '>M v1 APPROVED AS TO FORM AND CORRECTNESS: FK R FERIOWDEZ CITY ATTORNEY RFC:gb:bss:M1463 A schedule of administrative departments (newly realigned as Of May 1, 1990) is attached, for reference. Yf f ��W Y �i/�._..A��r1iY .., is �\{Il fi� •: I. CoMun� y. 5ervicza Community Development L Conferences, Conventions and Public Facilities Development and Housing Conservation Parks and Recreation Planning, Building & Zoning T Public Works II. Fiscal Policy Budget Finance Internal Audits and Reviews III. Public Safety Fire Police - 1 M761M. :,� -- Computers General Services Administration Minority -Women Business Affairs Personnel Management Solid Waste 0 Revs 7/12/90 � 1 ax x � 5 ta•; f b�_ tE s:J CITY OF MIAMI, FLORIDA , ' ••., { • +,�;ri;'`a �'�� liTER-OFFICE MEMORANDUM "`Lr�,,`': oil Cesar H. Odin DATE : April 26, 1990 City Manger SUWECT: Commission Awareness Program =s MOM REFERENCES victor H. De Yurre 4�! om issioner ENCLOSURES: c •4 For.your information, attached is a proposed resolution regarding the Cosmaission Awareness Program. fj Additionally.. I would like for this issue to be discussed at the May ,- 17g 1990 City Commission Meeting. Thank you. ecs Honorable Mayor and Commission Members Aurelio Perez-Lugones, Legislative Administrator . S FI �2 e A, 904. ki.`