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Home My WebLink AboutR-90-0520J-90-614 /12/90 90- 520 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE STATE OF FLORIDA, DEPARTMENT OF COMMERCE, DIVISION OF ECONOMIC DEVELOPMENTt IN THE AMOUNT OF $125,000 PROVIDING FOR THE FUNDING OF THE PASS -THROUGH GRANT FOR THE STAGING OF THE 1990 MOTORCYCLE GRAND PRIX; AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN SUBSTANTIALLY 7- THE ATTACHED FORM, WITH MIAMI MOTORSPORTS, INC., TO EFFECTUATE SUCH STATE GRANT; FURTHER WAIVING ALL FIRE, SOLID WASTE, PLANNING, BUILDING AND ZONING, PUBLIC WORKS, AND PARKS AND RECREATION FEES IN EXCESS OF $2,500, REQUIRED OF THE EVENT'S PROMOTERS FOR SAID EVENT. WHEREAS, the State of Florida, Department of Commerce, Division of Economic Development, has awarded the City of Miami a pass -through grant in the amount of $125,000 for promoting and facilitating the Motorcycle Miami Grand Prix; and WHEREAS, Miami Motorsports, Inc. will annually stage the Motorcycle Grand Prix; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute a Grant Agreement,`/ in substantially the attached form, with the State of Florida, Department of Commerce, Division of Economic Development, in the amount of $125,000, providing for the funding of the pass -through grant for the staging of the 1990 Motorcycle Grand Prix. Section 2. The City Manager is hereby further authorized to execute a Grant Agreement,-1/ in substantially the attached form, with Miami Motorsports, Inc., to effectuate such herein State grant. I/The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable Citv Charter and Code provisions. ATTACHMENTS CONTAINED A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE STATE OF FLORIDA, DEPARTMENT OF COMMERCE, DIVISION OF ECONOMIC DEVELOPMENT, IN THE AMOUNT OF $125,000 PROVIDING FOR THE FUNDING OF THE PASS -THROUGH GRANT FOR THE STAGING OF THE 1990 MOTORCYCLE GRAND PRIX, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH MIAMI MOTORSPORTS, INC., TO EFFECTUATE SUCK STATE GRANT; FURTHER WAIVING ALL FIRE, SOLID WASTE, PLANNING, BUILDING AND ZONING, PUBLIC WORMS, AND PARKS AND RECREATION FEES IN EXCESS OF $2,500, REQUIRED OF THE EVENT'S PROMOTERS FOR SAID EVENT. WHEREAS, the State of Florida, Department of Commerce, Division of Economic Development, has awarded the City of Miami a pass -through grant in the amount of $125,000 for promoting and facilitating the Motorcycle Miami Grand Prix; and WHEREAS, Miami Motorsports, Inc. will annually stage the Motorcycle Grand Prix; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute a Grant Agreement,11 in substantially the attached form, with the State of Florida, Department of Commerce, Division of Economic Development, in the amount of $125,000, providing for the funding of the pass -through grant for the staging of the 1990 Motorcycle Grand Prix. Section 2. The City Manager is hereby further authorized to execute a Grant Agreement,ll in substantially the attached form, with Miami Motorsports, Inc., to effectuate such herein State grant. IlThe herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable Citv Charter and Code provisions. ATTACHMENTS CONTAINED a Section 36 All Pi m SolidWaste,building an Zoning, Public Wokkat and Parks and Recreation fees, in excess Of required of the event's promoters for said event, are hereby waived, Section 4. This Resolution shall be effective Immediately upon Its adoption pursuant to law. PASSEDAND ADOPTED this 12th - day 0 '.00 I CITY CLERK PREPARED AND APPROVED BY: iU& MY AE-L 0. D ASSISTANT CITY A.TWIEy APPROVED AS To FORM AND CORRECTNESS: ROD/pb/M1627 90 520,11.111, LE 2 _4 f� e} h� i STATE OP PLORIDA b2PARTRg" or COMMERCE DI'' IDI614 OP 9CC3NOMIC DEVELOPMENT ti THIS OYtAW AGREEMENT, entered into this day of , 1990, by and between the State of Florida, Department of Commerce, Division of Economic Development, hereinafter referred to as the "Grantor" and the City of Miami, x_ (Motorcycle Grand Prix of Miami) hereinafter referred to as the "4 s "Grantee". WITNESSETH: WHEREAS, the Grantor is empowered by provisions of section 288.03(22), Florida Statutes, to make grants of funds in accordance with legislative appropriations for same, and WHEREAS, the Legislature of the State of Florida has made an appropriation for such grant in item 236A, section 1 in the 1990- i 91, General Appropriation Act and Summary Statement of Intent (copy of the pertinent portion of such act is'attached hereto, incorporated by this reference herein and designated as "Exhibit A" for purposes of this Grant Agreement). IT I0, in consideration of the mutual undertakings and agreements hereinafter set forth, agreed between the Grantor and the Grantee as follows: 1.0 The parties and their respective addresses for the purposes of this Agreement are: 1.1 STATE OF FLORIDA DEPARTMENT OF COMMERCE DIVISION OF ECONOMIC DEVELOPMENT ROOM 5015g COLLINS BUILDING TALLAHASSEE, FLORIDA 32399-2000 6 nK- E } L t µ i 1.2 CITY �p XTA T ; 3SOO PAR, AMERICAN DRIVE MIAMI, PLOW10A 31113 The term of this Agreement shall commence upon' - execution and continue until completion of expenditure of grant funds for the legislatively appropriated purpose and until there sS- has been complete compliance by the Grantee of all the terms and previsions hereof. No^ grant funds may be expended for program expenses incurred prior to the execution hereof. `~ 3.0 NOTICES: Allinotices between the parties, provided for herein, shall be by either confirmed fax, confirmed telex or certified mail, return receipt requested, delivered to the address of the parties as set forth in section 1.0 above. 4.0 SCOPE OF WORK: n The Grantee will expend grant funds in accordance with proviso language and summary statement of intent language �x attached to item 236A of "Exhibit All. Funds made available by t. �n tl the Grantor pursuant to this Agreement shall be expended solely r; for the'purpose of the project pursuant to the legislatively x appropriated purpose. r" -5.0 GRANT REQUIREMENTS: a t The Grantee agrees: - (a) Before any funds are transferred and made` x 4:ti available by the Grantor to the Grantee, pursuant to the terms and conditions of this Agreement, the Grantee shall submit a ' detailed written project description showing the types and f h % Ay } �F. 90- 520. a'J 2. 'F. �J3. E s lr ?2 amounts of expenditures to be made pursuant to the legislatively appropriated purpose and the terms and conditions of this Agreament, which description shall be made a part hereof by. attachment hereto. The description may only be amended by prior rid approval of the Grantor. (b) Annually, until the transferred funds are totally expended, the Grantee shall provide the Grantor a written ' accounting of actual expenditures in comparison with the proposed expenditure. Said account shall also include: 1. The total funds transferred to the Grantee by the Grantor pursuant to this Agreement; 2. The total income, interest and other =, revenues obtained from the investment of funds; eb 3. The total project costs paid from funds made available by the Grantor pursuant to this Agreement. (c) To maintain financial records and reports related to funds paid to any parties for work on the matters which are the subject of this Agreement and submit an independent 5 audit report as required pursuant to law, to the Grantor, covering the period of grant fund expenditures. _v (d) To maintain books, records, documents and other evidence according to generally accepted accounting principles, procedures and practices which sufficiently and properly reflect t all costs of any nature expended in the performance of this s ( n Agreement, and retain said copies for a period of three (3) years after termination of this Agreement. itS 4¢ 90_ 520 ¢ 3. 0 l ■ V- S t t (hj To make the aforesaid records, boobs, documents, - and other evidence available at all timer for inspection, revisor, or audit by state personnel of the office of the Auditor General, �# s� office of the Comptroller, or other state personnel. (f) To include the aforementioned audit and record i+n'. keeping requirements in contracts and subcontracts thereto F entered into by the Grantee with any party for work required under terms of this Agreement. (g) To act as an independent contractor and not as } an employee of the Grantor in the performance of the tasks and t duties which are the subject of this Agreement. The Grantee shall be liable, and agrees to be liable for, and shall indemnify, defend, and hold the Grantor harmless form all claims, suits, judgments, or damages arising from the Grantee's performance of the tasks and duties which are the subject of this Agreement. (h) To deposit and invest the funds advanced under this Agreement in a separate interest bearing account untilx totally expended for the purposes provided herein; and to returna r, yf�l all interest income on said account to the Department upon 1 expenditure of the principal funds granted by the Department under this Agreement. 6.0 PAYMENTS: Funds in the amount of one Hundred Twenty Five Thousand Dollars ($125,000.00) will be made available to,thek Grantee upon approval of advance payment by the State =y Comptroller. i Y ;f 4 90 520 ' nth a. < 7.0, M PUTINS AOUN a (a) public --Access. The Grantee shall allow public � access to all documents, papers, letters or other material subject,to the provisions of Chapter 119, Florida Statutes, and ` made or received by the Grantee in conjunction with this Y Agreement. (b) Termination. This Agreement shall be terminated by the Grantor in the event of any breach of the conditions y contained herein by the Grantee and specifically for failure of the Grantee to allow public access as set forth in (a) above. In the event of termination, the Grantee shall return to the Grantor ° i- any and all unspent grant funds. "! (c) Reversion. All funds transferred herein shall revert to the Grantor if not expended or otherwise obligated by� w= June 30,_1991. All unexpended funds, even if obligated but not expended on December 31, 1991 must be promptly returned to the Grantor. (d) Availability of Funds. The Grantor's liability under this Agreement is contingent upon the continued availability of appropriated funds at the time of payment. The Grantor shall be the final authority as to the availability of + Ny, such funds at the time of payment. r : (e) Legal Requirements. With respect to its interpretation* construction effect x'p , , , performance, enforcement, and all other matters, this Agreement shall be governed by, and be consistent with, the whole law of the State of Florida, both procedural and substantive. Any and all litigation arising under' 5. 90 - 52 1 5 this Agreement shall be brought in the appropriate State of Florida court in Leon County, Florida. (f) Modification. This Agreement may be modified upon the written and mutual consent of the parties. (g) Delicate Originals. This Agreement is executed in duplicate originals.., IN WITNESS WHEREOF, the parties have caused their hand to be set by their respective authorized officials hereto. STATE OF FLORIDA CITY OF MIAMI DEPARTMENT OF COMMERCE `,- DIVISION OF ECONOMIC DEVELOPMENT lj DIRECTOR AUTHORIZED AGENT TITLE: City Manager WITNESSESs WITNESSES W 10 thambilt of tammiates-4... .............. 160,666 Control Florida CafraUtdt 0411 Authority/ Operating ctant ....... IS AO Tampa shy Commut6t *all Authority/ Otookating Brant.'..6t ... 6 ....... I .. )501000 Florida coatto 481L of Fame (Lake, City).. IS60000 k994 world Culp soccer G&MOS6.66 .......... L*020#000 riotldd CL&okic ITAMpa/Miltbotough County Convention and Visitors Association$ ...... *4 ........... 6 ....... 100#00 t1orlds Sports Foundation., .............. 100000 Funds in SpecItLe ApptoptlAtion 136A Car the 1994 World Cup 9bet6t games &to to assist oath at the tout pressl6ctn4 possible florida site$ to pt*poe* and suomit Its told for *no at "to at the q8mos. The tunds appropriated oh&LL be Made, av&kI&bL@. In an amount not to exceed $250,000. It is understood that oath Vanua otqanitatlen that receives a bid deposit advance #hall agree by tontcact to repay the AdvaAto# without latqtott. &S foll.owlt Ll it no qames *to . awarded to that venue, the tull bid deposit draw" shall be repaid to the *tots by that venue OK at before June 30, 199L. 21 It some. but not 411 games bid got, are .warded to that venue. It Mall repay to the state that portion of the deposit tatunded to It an at botote June )Or 1991. The balancs of the deposit shall be repaid from the gtos4 revenue produced by such gas*$ awarded, 31 It AIL games bid ate, awarded, the full, deposit shall be t*psld from the gross revenues produced by such games awarded. 237 NOT USED 0 -0 V W tx K KS ... .. ivx�r. rt ,y te U1, Askat �`� S6C'yt4N 1 - SSCi:iM AppgfiWWON sm 11 CnlVlts AN0 AIDS - ECONOMIC 0TVCL0PMGVT PROJECTS FROM G01 AL: REVEwt FUND t.bSS.000 Funds is Speelttc Appropriation 256A are included toe localaeonomic development pcoletts in' the tollovlrlq amounts. These funds may to advanced in pact or 1n total. Economic Oevelopment Canter - Daytona beach Halifax Area Chamber of Commetca........ $0,000 Okeechobee Economic Development s►uLhority....,.......................... 75,000 1990 International Travel COntetenc# tOrlando/Orange County Convention and ' Visitors 8uteaul...... ............ 0.0... 400*000 International. Trade, Grant - Orlando (Gtoater Orlando Chamber of Commerce).. 150#000 tnternatlonal Motor sport# Association (tamps/Hillsborough County Convention). 125,000 Super 8ov1 'Cask rocce Iffampe/Nillsbotovgh County Convention and Visitors Associationl ........................... 250,000 rlorida Trade and tixpoaltlon Center , (CAxACOL)................ .... ..... 300,000 Productivity Improvement CentertMialeah Latin Clamber of Commerce),............ LS0,000 St. P•Esrsbutg Grand Prix (city oc at. Pet•rsburgl.............. ...... .. .. 12S.000 Motorcycle Grand Prix of Miami (City of laaif......,.............,,.......... 125,000 Tampa tntatnational Trade trait (City of 1'ampej................................. 200,000 Greater Miami Cbamoec of CC.-am*Cce....... . 1750000 Mast Crand Prix (City of Miamil......... 200,000 =. Orange Blossom classic (city of Miami)... 250,000 1ncernatlonA1 Trade Crsnt/Jacksonville :7 ,. ' � t Y il1HM J1' Mter..Urrl`_L ILL + - t. of a� ♦ a. 0. box 220108 _ CEl3AA H. 0010 dt� � tAlAM1, rLOPIDA 11i13:11- 0A CITY MANAUth � �1 GRANT AGlt1• iMENT PROPOSAL 01? FUND H.XPENDITURE& — .1.99U CAMEL. MOTORCYCLH GRAND PRIX OF M111MI. VENDOP SERVICE AMOUNT HIALEAH GRANDSTAND BLEACHER INSTA1,1;ATION 20,000'- AND TRANSPORTATION SATURN SOUND STUDIOS SOUND SYSTEM 12,000 ABLE BUILDERS T01 LET RENTAL 7,000 CARLSON rENCING FENCE INSTALLATION 400000 TO ON DETF.11MVIED TENTS, EQUIPMENT RENTAL 12,U00 A. C . GRAPHICS PROGRAM PHlNTI14G 16, 0G0, K&R INSURANCE EVENT 114SUIZANCE 1A,000 1251000 . Y 90'- 5 fik ry i • Y'firA • : EXHIMT r •• . ..� __ t„U.IIt rpfdi'*:_. . A _ �_I� 1i0i _ ' AP'pti0e'i1tAT:btt. t h%, r. <l ' �e ih :L 234A SPCCIAL CATCW"It9 } CMNT9 A1rJ AtCO - ECONONSC DrVLLOPHWT PPd.IlC't! .. FROM GtlltitAL' 1trVtHUC rU1-*D . . . . . . . . 4.65S1000 r Funds In Spaettle Appropriation 216A ate included tot local" oeonomit: davelopmeht projtcta In the collavtinq amount!. Tbaa♦ Lund% may be advAACad In part at In total. ECOOOmit Development Canter - Daytona beach �> Halitax Area Chamber Of CoomatCe........ S0.000 + Okeechobee tCbnomio Development Authority ............................... M C00 ,.. 1990 2nt.rnatlonal Tcaval Conference 10tlando/Orange County Convention and ' 'Jlettat a ouraaul•....c..... .......... 400,000 .' intetnatlonal Trade Grant - Orlando. — (Creator Orlando Chamber of Commercal.. totsrnatlonal Motor Sports Association 1S0.000 (Tampa/Millsborough County Convention). 125,000 Super lovl Task roree (Tampa/H1119botough County Convention and Visleore ' Association) ........................... 750100 0 h rlorida Trade and Expo■ttlon Canter (CAMACOL).......................... 100.000 k .... ProduCtivity Improvement Center (Mla/fah Latin Clamber of Commorcal........ ...o. LS0.000 St. Patersbucq Grand Pttx (city of at. Petersburg).. ............ .. .. 125,000 1° NototcyCla GrandPrix at Miami (City O(' Miami) Y`? .......... .... ......... ..... . Tampa Intornatlonaltrade ralt (City of 12S.400 .. ........... ............... 200.000 tiTempe). Gtestet Miami Cyarzer at Ccao5etce........ 175,000 Miami Ccand Ptin (City of Miami)......... :00.000 Orange Olossom Classic (City of Hlamil.,. :30,000 Intsrnotionsl Trade Grant/JacksonvilLs ,nab i �r t �t i Y S� d ""� .; ..._._ .._��►__ _: s._ .,,�... �CNPt`Itt.NCL C0M01�t'tt� A1'.. �� 41+CY1f tt ArrpOvplAylOvi ChAtbet of f°oMPkette............. ... tbo.boa Cnnttil riarldo Co"utatl A-11Authority/ Opetettnq CcAnt Intlandoi.............. )SO.000 Yampa bay toavnuter pall Authority/ Florida tports Nall of fare (take Clty)., 1110.000 t994 World cVV Soccer CAMe"... 1..........1.020.000 _ r1ot1dA classic 1lremne/14lll§b6r1)ubh County Convention And ulsltots - Asiociation)................ 0.......... 100.000 ftorida 6potts r6undation................ 10.000 funds in Specific Ar•propelation 736A tot the 1994 World Cup Socett games Are to assist each of the taus pre"sitetnd possible rtorlda sltas to prepare and suomlt Its bid tot one or more Of the games. the funds appropriated shall be made available. In an amount not to exceed M 0.000. It to understood that tech venue ocganlsatlon that receives a bid deposit advance snail agree by contract to repay t:1e Ad9AnCe. Without (nCertit. Ae foitOw91 l) It no games eta awarded to that venue. the full bid deposit d(AWn shall be repaid to the state by that venue ore at batore June 30. 1991. 2) It some. but not all games hid tot, are awarded to that venue. It shall repay to the "date that portion of the deposit cetunded to It on cc before June ]or 1991. The balance of the deposit shall be eepald from the gross revenue produced by such games awarded. 91 It all games bid Ate avoided. the full deposit shall be rapald from the gross revenuer ptodueed by such games awarded. 217 14M USED 9® W® i I1ij .I lrs. t. iVIP YF � 04,111A Ital �~ CtSAA M. Obla, d a. �. sett �SospA Citr MANAtItn b�. 1 ,,IIA,AI, tLDP.1bA iSt33-bfbN _ 137 t� GRANT Aral -'MFNi' - PROPO:�AI, OF FUND I:MMI)ITURES 1990 CAMEL MOTUIICYC1,1; GRAND PRIX OF MIAM1. VENDOR aERVS 1C:F: AMOUNT. _ _ IIIALEAN GRANDSTAND 111,F;AC111.R INS'1'A1,1,ATIt�W IO,UOp Atli) TRANSPORTATION SATURN SOU141) STUDIOS SOUND SY S'rcm 12, 000 Altt,i; qulLntRs TOILET RENTAL 7 OU0 r ? CARLSON 1°1;NCING FENCE INSTALLATION 40,000 TO OL DETEIIM114CD TENTS, EQU I F'MIaNT RUNTAI, 12000 A. C. GRAPIJICS PROGRA14 1'k114TING 16,000 Y . F:1G1; JNSURA1Jc1 I;vrw'r 11JsURANCF: 1A1000 1Z5,000 g uY. 90- 52 f t � z z. � .. `"•^ ,, a tee'. •. t t 5 1 2 �i d _ MIAMi MOTORS CASH nt1TE 07/03/90 CASH i+LOW BUDGET a� DESCRIPTION —-- u+iy.wY.. b.yr w.rr�+ir iL r.•Y.r ----------- CA ------- _ GASH UIsBU93EMENTS " PWOUCTION 387464 _ Ht�5PITALITY 31�635 t$ AT)VEI2T 15ING 90063 r ' PRIM ING I3740 6885 PROHOT 1oN8 41.808 LOQI37).cS 6ENNRAL & ADMINISTRATIVE 25430 OTHER PAYMENTS _ rrbU6034r TOTAL DISH OPERATIONS r 3:aa .T, 3 t Y k r:S 90..M1�..- !I� I P ' MIAMI MOTORSPORTS INC PRTnUCTION RUDGEt MOTORCYCLE EVENT"'! 1990 ACC. #DESCRIPTION/VFNUOR TOTAL -101 MEDIA GUlUES 1200 51U2 TRACKSIDE SET UP 10725 TPANSPORIATION AND LABOR A slw sc okwo TOWER 5000 5104 DIAMOND VIf11UN 0 5105 STARRIER INSTALLATION 0 5106 BLEACHER RENT/INSTAL 26625 5107 BRIDGE INSTALLATION 3500 5106 FENCING 43035 5109 PAVING 11(I00 5110 TIRE WAILS 2613 5i11 WUIPMENT RENTAL 0 'radios 8.500 BARRICADES 5112 PROPERTY MOVEMENT 5000 kipp 5113 SOUND 8)YS11-M 12000 5114 TRAILER RENTAL 4800 5115 TICKET BO01HS 600 5116 TOILET RENIALS 0000 5118 HAY BALES 7825 .51.19 MISC. CONSTRUCTION 400 5121 BONDS AND PERMITS 6000 5122 CVERI INSURANCE 2S0 00 51x3 SANCTION FEES 30000 5i24 SnNCTION.BODY TRAVEL 0 5125 PRIZE MONEY 80000 5126 CQN11ET 11 URS M XPENSE 2000 5131 PRESS ROOMS 0 5132 GALE OPERATIONS 5304 5133 CORNER WORKERS 8000 5134 MISC. EVENT LABOR 1.5011 5135 MI.SC.EVENT LABOR TAX 2113 5137 CUNSUI_l ING OPERAT LONS 5000 TRACK LIGHTING 0 5141 FUEL 600 5142 HOUSING/HOTELS 1000 5143 SI.GNAGE 5000 5144 ELECTRICAL WORK & CABLE 25000 5145 PARKINU FIES 0 5 L46 NHO Tt X;RAVII F XP VA: 2040 5148 TRACK IELEPHUNES 4000 5149 EQUIP MAINT&REPAIR 2297 5150 1RACK MAINT&REPAI.R 1500 5152 OTHER COUNTY/CITY 8000 5154 BALLOON ADV. EXP 0 $157 CLOSE CIRCUIT TV EXP 2000 5158 TRACK SUPPLIES 460 5161 OWER PRODUCTION 6450 TOTAL. 387400 n . _" '•r L � y is �'� � p �-,� V t - jk ' DATE tIT/03,�ry z -M I AM I MOTORSPOR1 3 �,.< 'H63pItALIT'Y MoibACYCLE EVENT ACC-- #000IPTION/VENDOR TOTAL • r�---------r.rrr---r`r��rr�r+rw�r��r � 5201 EQUIPMENT RENTAL 15000 5211 VIP'CLUS COst5 0 5214 HOSP TV EXPENSE 0 5215 HOSP TICKET PRINTING 635 _ 5216 HOSP PICKET EENCINC3 0 5217' HOSP >_AR {SLUGS 0 5218 `HOSP' DECORATIONS 0 ` 5219 HOSP CATERINU 15U00 HOSP TRACKSIDE CONSTRUGTIO 5220 OTHER HOS13 TRACKSIDE 0 TOTALS 30635 DATE 07/03/90 MIAMI MOTORSPORTS INC ADVERTISING MOTORCYCLE EVENT 1990 ACC. #DESCRIPTION/VENDOR TOTAL �5401 RACE NEWS COST 5627 5411 PRINT ADV. 9414 5421 RADIO AI3V. 2000 5431'TV ADV. 53000 5441 OTHER ADV. 0 5451 AOY. PRODUCTION 5022 5462 ADV. MARKETING FEES 15000 0 90063 77 k! WMI MOTORSPORTS INC - PRINTING MOTORCYCLE EVENt _ rk0 ACC. #666RIPfi ION/VCNUORTOTAL 5501TTICKET PRINTING 648� - 5511. An PROCHURt 1929 fi PROGRAM PRINTING 20666 5S21 kACNO MEMORABILIA 55SL CREDENTIALS 5541 FORMS PRINTING 256 _ SS61 DIAGRAM PRINTING 0 5581 OTHER PRINTING 26 23740 2. MIAMI MOTORSPORTS • —' PROMOI IONS MOTORCYCLE EVENT 1990 ACC. #DESCRIPTION/VENDOR TOTAL 5301:SHOW CAR DISPLAY 0_ 5303 AUTO PROMO EXP.SPIRIT 0 P'- j �� . 5305 PUBLIC RELATIONS 0 k 5311 PRESS CONFERENCES 0' 5312 VIDEO PROMO 0 — $315 PARTIES 0 5321 POSTERS 0 5326 BROCHURES 0'. 5331 PRESS RELEASES 61` 5341 TICKET FLYERS 6824: 5342 PROMO OP DESIGN 0 5345 CONCOURS/PITSTOP EXP 0 ,. $346 SPONSOR'S MEETING 0 r 5351 OTHER PROMOTIONS 0 5365 BUMPER STICKERS 0. n; . 0, TOTALS 6885� "Aid, 1 EAR. h b - {. 4 9 a r � R 1 n # �a $Aft U7/tI/gd MI.AMI MOTORSP0kTS INC LOGISTICS, MOTORCYCLE EVENT 1990 = ACC, #DESCRIPTION/VENDOR TOTAL 5601 SECURITY -PRIVATE 9000 5605 PtA, ANNOUNCER 1000 5607 UTILIT.EVENT GENERA 800 5611 AMBULANCE 0 5612 MEDICAL FACILITY 0 $615 WRIST BANDS 608 — 5620 THEFT EXPENSE 0 $621 WRECKERS 0 5625 TICKETING PHONES 400 — 5630 COMMUNICATION%:SECURITY SYS 0 5631 MARINA FEES 0 5633 REGISTRAR FEE & EXPENSES 4000 — 5641 PRESS & OTHER FEEDINGS 5000 5651 VOLUNTEERS EXPENSE 15000 5681 OTHER LOGISTICS 6000 0 TOTALS 41808� e S r ,x } k MOTORCYCLE EVENT MIAMI MOTORSPOkTS G&A EXPENSES 1990 07/03/90 A/C# DESCRIPTION BUDGET 6002 SALARIES 0 6UO3 COMMISSIONS 8000 6004 BONUS 0 — 6005 PAYROLL TAXES 1600 6006 EMPLOYEE GROUP INSURANCE 0 6007 CLASSIFIED ADV. 0 -- 6010 TEMP OFFICE SALARY 2000 —ir 6011 RENT —OFFICE 0 6012 RENT —OTHER 0 —` 6013 INSURANCE 0 6014 TELEPHONE/TELEGRAPH 0 6015 UTILITIES OFFICE 0 6016 UTILITIES OTHER 0 6017 OFFICE EOUI RENTAL 0 — 6018 REPAIRS & MAINTENANCE 0 6019 SUPPORT VEHICLES 0 6020 OFF. MA1NT & SUPPLIES 74 6021 CONSULTING FEES 0 6022 COMPUTER HAINT. MUS 0 6023 LEGAL & ACCOUNTING 8000 — 6024 WAREHOUSE MAIT. WATER 0 —;; 6030 OFF.EQU.MAINT, ATT 0 _ 6031 OFFICE SUPPLIES 1000 c, 6032 POSTAGE 500 6033 COURIER SERVICES 575 — 6034 DUES & SUBSCRIPTIONS 254 6035 BANK CHARGES 2000 6038 OTHER TAXES 0 6041 INTEREST 0 6049 GAIN(LOSS) SALE U — 6051 TRAVEL & ENTERTAINMENT 1236 80% MEALS & ENT. 200 TRAVEL EXPENSE LOCAL 0 6055 LICENSES 0 6061 CONTR. POLITICAL 0 6062 DONATIONS CHARITABLE 0 6090 IN HOUSE FOOD & BEV. 0 6091 OTHER GENERAL & ADMINISTRA 0 6092 GIFT EXPENSE 0 —} 5901 OVERHEAD REIMBURSEMENT 0 25439— r� k� i fy A, 5 Y S�. 7?�A� fi k� 90 520 S jt M T rl{ y" This,Agreement entered into this :_:�. dad of ..._:._ur # 1900, bj and between the City of Miami a muhl aipal oorporatioz Of the State of Florida, hereinafter referred to ee "CITY", and Miami Notoraportso Ino., a _Florida for profit oorporation►* hereinafter referred to as "GRANTEE." _ 88C��dL� 4_ WHEREAS, CITY aoknowledges reoeipt of a Grant in the amount of $126,000 from the State of Florida, Department of Commeroe, ,U Division of Eoonomio Development, for the speoifio purposes of 4y_ promoting and faoilitating a motoroyole raoing event and Y speoifioally the Motoroyole Grand Prix; and WHEREAS, GRANTER annually stages the Motoroyole Grand Prix. NOW, THEREFORE the CITY and GRANTEE do mutually agree as follows: I. The term of this Agreement shall oommenoe upon oxeoution and oontinue until completion of expenditure of grant funds for the legislatively appropriated purpose. II . CITY. AUTHORIZATION: 3 For the purpose of this Agreement, the City Manager's Offioe will act on behalf of the CITY in the fisoal oontrol, programmatio monitoring, and modifioation of this Agreement, exoept as otherwise provided by this Agreement. GRWjjj AGREES.; A. To use the Grant Funds in a000rdanoe with the State Legislature's proviso and intent language as set forth in i Exhibit I attaohed hereto and made a part hereof. 94- 520 t AY t aE 3, Ann a lyl UfttLl the Ormt funds are totally WtVanded, the r: $ "tab M&U, A ids the Grantor Written s000unting of aot snditurros in d01aparigon with the proposed "penditures. Bald orLtten accounting shall also'inO1,Qd4 (1) The total fwnds received by Grantee from Gtantor p pursuant to this Agreement. (2) The total inoome, interest and other revenues obtained from the investment of funds. (3) The total project oosts paid from funds made available 4_ by the Grantor pursuant to this Agreement. C. To maintain books, records, documents and other baidenoe a000rding to generally aooepted a000unting prinoiplee, .prooedures and practices which sufficiently and properly reflect all costs of any nature expended in the performanoe of this Agreement, and retain said copies for a period of three (3) years after termination of this Agreement. D. To maintain financial records and reports related to funds paid to any parties for work on the matters vhioh are the subjeot of this Agreement and submit an'independent audit report as required pursuant to_lav to the Grantor, ooverIng, the period of grant fund expenditures. IV. A. The CITY shall pay the GRAATEB as maximum oompensation for the services outlined pursuant to Paragraph Ill hereof, 0ae Hundred Twenty -Five Thousand Dollars ($125,000). B. Said compensation shall be paid in full to GRANTER upon execution of this Agreement. C. CITY shall have the right to review and audit the time reoords and related records of GRANTEE pertaining to any paymente by CITY. _2- 0 5' 1D r Me 1 4i 1; Ofty retains the, right :to terminate thief Agreement at any time prior to the ooeplation of the servioes required pursuant to Paragraph 211 hereof vithoat penalty to CITY. In that event, notioe or termination of this Agreement shall be in writing to GRANTER, who shall be paid for expenses inourred prior to the date of the reoeipt of the notioe of termination. In no oases however, shall CITY pay GRANTER an amount in esoess of the total sum provided by this Agreement. It is hereby understood by and between CITY and GRANTER that any payment made in a000rdanoe with this Seotion to GRANTEE shall be made only if said GRANTER is not in default under the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTER any sum whatsoever. - ►AO A. All notioes or other oommunioations which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal servioe, or by registered mail addressed to the other party at the address indioated herein or as the same may be ohanged from time to time. Suoh notioe shall be deemed given on the day on which personally served; or, if by mail, on the fifth day, after being posted or the date Of aotual reosipt,-whichever is earlier. Gj= OF .EMI ORdrITBB► 3300 Pan Amerioan Dr. Miami Motoreports, Ino. Miami, Florida 33133 7284 Southwest 48th Street Miami, Florida 3316E D. Title and paragraph headings are for oonvenient referenoe and are not a part of this Agreement. C. in the event of oonfliot between the terms of this Agreement and any terms or conditions oontained in any attaohed doouments, the terms in this Agreement shall rule. -3- y 0. Should any provisions, Wagraphs, sentences, words or ,VhM" 0ontaLned in this Agreement be determined by a oourt - of. oompetent . jurisdiction to be inValid o L11ega3, or - otherwise unenforoeable under the laws of the State of Plorida or the City of Miami, suoh Provisions ► paragraphs, sentenoes, words or phrases shall be deemed modified to the extent neoessary in order to oonform with suoh laws, or if not modifiable to oonform with suoh laws, then same shall be - deemed severable, and in either event, the remaining terms and, provisions of this Agreement shall remain unmodified and in full foroe and effeot. VII. AWARD OF AGREEMENT: GRANTER warrants that it has not employed or retained any °= person employed by the CITY to solioit or seoure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, oommission percentage, brokerage fee, or gift of any kind oontingent upon or resulting from the award of this Agreement. NO iN:AATT.TTY ; ti That the obligations undertaken by GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first oonsent in -writing to the x performanoe or assignment of suoh servioes or any part thereof by another person or firm. I$, U09TRUCTION OF AGREEMENT: This Agreement shall be construed and enforoed a000rding to the laws of the State of Florida. W4_ 5 26 5 k'� N. .: -.. - ', ApeeMe nt bh&ll be binding upon the partidis hereitk their..;, heirs,-exeoutore, , legal, representatives, sucbesRore t - sad _ assigns XS. A. CITY and State personnel of the Office of the: Auditor General, Office of Comptroller, or other State personnel reserve the right to audit the records of GRANTER at any time during the performanoe of this Agreement and for a period of three years after final payment is made under this Agreement. B. GRANTER agrees to submit to the CITY dooumentation, substantiating the expenditure of funds. Said documentation shall be submitted to CITY no later than sixty (80) days after the termination of this Agreement. XII. GRANTEE shall indemnify and save CITY harmless from and against any and all olaims, liabilities, losses, and causes of action which may arise out of GRANTER's activities under- this Agreement including all other aots or omissions to, act on the g part of the GRANTER or any of them, including any person noting for or on his or their behalf, and, from and against any, orders, Judgments, or deorees whioh may be entered and from and against all oosts, attorneys' fees, expenses -and liabilities incurred-iu the defense of any suoh claims, or in the investigation thereof A. aPANTn oavenantis that no person under its employ who presently axer0isas any fun0tions or responsibilities in oonneotion with' this Agreement has any personal financial interests, direot or indirect, with CITY. GRATER further 00vanants that, in the performanoe of this Agreement, no person having suoh oonflioting interest shall be employed. Any suoh interests on the part of GRANTER or its employees, must be disolosed in writing to CITY. B. GRANTER is aware of the oonfliot of interest laws of the City of Miami (City of Miami Code Chapter 2, Artiole V), Dade County Florida (Dade County Code Seotion 2-11.1) and the State of Florida, and agrees that it shall fully oomply in all respeots with the terms of said laws. XIV. GRANTER and its employees and agents shall be deemed to be independent oontraotors, and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Servioe or Pension Ordinanoes of CITY, or any rights generally afforded classified or unolassified employees; further GRANTER, its employees and agents shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. XV. GRANTER agrees that it shall not disoriminate as to rape, sex, oolor, oreed, national origin, or handioap in oonneotion with its performanoe under this Agreement. mm M Ain GROM aaknO*Ied#+es that it has been furti.shad a oo" of OrdLo6 NO. 1001BR r thS Unority proot resent drdinanote of the O ty of Miami, and agrees to oomply with all applioable ,substantive and prooedural provisions therein, inoluding any amendments thereto. XVII. TAIVRA No waiver of any provision hereof shall be deemed to have been made unless suoh waiver be in writing Signed by the City Manager. The failure to CITY to insist upon the striot performanoe of any of the provisions or oonditions of this Agreement shall not be oonstrued as waiving or relinquishing in the future any such oovenants or oonditions but the same shall oontinue and remain in full foroe and effeot. C4NTI1Wd= CLAUSE: Funding for this Agreement is oontingent on the availability of funds and continued authorization for program aotivities and is sub jeot to amendment or termination due to lack of fund-," or authorization, reduotion of funds, 'and/or change' -in regulations. - XIX. MPLIANQR 1 1= FEDERAL, STATIS M LOCAL LAVA: Both parties -hall oomply with all applioable laws, ordinances and oodes of Federal, State and Looal'Governments. XX. »rOPINION Rat4 +� Agr$fteut - Of :the parties hereto telating to said (j*ft dor t p adt forth thA rights►. dutieso.and obligatiato of eaoh to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no foros or effeot. MCI. ASSIIRANCBS AND CERTIFICATIONS. - GRANTEE assures and oertifies that: A. All expenditures of fund shall be made in a000rdanoe with the proposal and Line Item Budget (both of whioh are attaohed as Exhibits 2 and 3). B. Expenditures of CITY funds shall be properly dooumented and suoh dooumentation will be maintained. C. Periodio progress reports as requested by CITY shall be provided. D. No aotivity under this Agreement shall involve politioal activities. E. GRANTER possesses legal authority to enter into this Agreement; and a resolution, motion, or similar aotion has been duly adopted or passed as an offioial aot of GRANTEB's governing body, authorizing the person identified as the offioial representative of GRANTEE to aot in oonneotion with GRANTEE and to provide suoh additional information as may be required. No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto have oaused this }t lnstrUSent to be 414OUted by the reepeotive otfioiaie therennto duly authorised, this the day and year first above written. ATTEST: RATTY HIRAI City Clerk ATTEST: Corporation Seoretary APPROVED AS TO INSURANCE REQUIREMENTS: Insuranoe Coordinator ROD/pb/X227 7/10/90 12:07 PM -9- CITY OF MIAMI , a mnni.oipal Corporation of the state of Florida Hy CISAR H. CDl0 City manager GRANTER: Miami Motorsporte, Ino., a Florida for profit oorporation By President (Seal) APPROVED AS TO FORM AND CORRECTNESS: Jorge L. Fernandez City Attorney ;r 4 90..