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HomeMy WebLinkAboutR-90-049290-W 492 RSSOLUTION NO. ..*... A RESOLUTION ACCEPTING THE RID OF SAFETY 9QUIPMSNT COMPANY FOR THE FURNISHING OF ENCAPSULATED CHEMICAL PROTECTIVE SUITS TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION S911VICES IN AN AMOUNT NOT TO EXCEED $13,940.00;' ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 313237 ACCOUNT CODE NO. 289401- 840: AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 7, 1990 for the furnishing of Encapsulated Chemical Protective Suits to the Department of Fire, Rescue and Inspection Services; and WHEREAS, invitations were mailed to twenty-one (21) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase are available from Project No. 313237 Account No. 289401-840; and F j WHEREAS, this equipment will be used by the Department of 1? Fire, Rescue and Inspection Services/Hazardous Material Team personnel to enter contaminated areas without fear of exposure; and WHEREAS, the City Manager and the Chief of Fire, Rescue and Inspection Services recommend that the bid received from Safety Equipment Company be accepted as the lowest responsible and responsive bid; } NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY r OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. - •5.,: A RESOLUTION ACCEPTING THE BID OF SAFETY EQUIPMENT COMPARY FOR THE FURNISHING OF ENCAPSULATED CHEMICAL PROTECTIVE SUITS TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES IN AN AMOUNT NOT TO EXCEED $13t940.00; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 313237 ACCOUNT CODE NO. 289401— 840s AUTHORISING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 7, 1990 for the furnishing of Encapsulated Chemical Protective Suits to the Department of Fire, Rescue and Inspection `4 e •4Y J Services; and i WHEREAS, invitations were mailed to twenty-one (21) t potential suppliers and three (3) bids were received; and r' WHEREAS, funds for this purchase are available from Project No. 313237 Account No. 289401-840; and WHEREAS, this equipment will be used by the Department of i I' w Fire, Fire, Rescue and Inspection Services/Hazardous Material Team i personnel to enter contaminated areas without fear of exposure; and WHEREAS, the City Manager and the Chief of Fire, Rescue and Inspection Services recommend that the bid received from Safety 1' Equipment Company be accepted as the lowest responsible and responsive bid; �i NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY �a OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Suits for the Department of Pire, Rescue and Inspection Sarvices in an amount not to exceed $13,940.00 is hereby accepted with funds therefor hereby allocated from the Project No. 313237t 1A Account No. 289401-840. .Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of July 1990. ow A _4 MA TTY HIRAIr CITY CLERK PREPARED AND "PROVED BY: A. QUINN 40,$ES, I I DEPUTY �7 ATTORNEY APPROVED Aa TO .FORM AND CORRECTNESS: XAVIER L. o. Seattached -----r.r --fir_—w�w.rrrr�rriWi—• r►iY�{—.'Jl�—.�i.�iarrrr.Prrrrr.r...r...rrr�.rr�..rrr—�.rwrr. .... .. _, ;' —.,,�_____—____-- See _�__M—_M--___ �ri�•_wrr__rrr .rrr__wr•rrr.r_.r Safety Equipment C iw�rrw_�Y_ Harco Life Safety, Inc. Right Safety Ware We received on y one copy of same which D1i Mrat-office ------------------------- ----------- ------------r..M.Mr__rr -------------------------------------�-_---- 0 BID: East Coast Fire Equipment, Inca Cairns & Brother, Inc.. received ( enveloptt an behalf of (P rson receivInS bide) k< oa (City Department) (Deputy City Co - t rt �� received ( enveloptt an behalf of (P rson receivInS bide) k< oa (City Department) (Deputy City Co - t rt �� �I,' wa• 4 3 UdAt Ab"Ati9999HT R E- C IV _9-i90110 tL ATTY HIRAI CITY Cl tRK f � PAT Cr $JIA I, FLA. : Sealed bids will be received by the City of Miami City Clark at her office located a =130- '19 iO�■irBit ive, Miami# plorida,33133 not later than T 9 or the furnishing of four (4) Level "A• 'fo ■ioal protective Suits s for the Department of Fire, Rescue and inspection Services, Bids submitted past location or office rejected. such deadline and/or submitted to any other shall be deemed not responsive and will be Ordinance No. 10538 established a goal of Awarding 51% of the - City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. .:t Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women r Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6498 Cesar H. Odio City Manager i i i i i i i b LR; e 0.. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : JUL 3 190 FILE The Honorable Mayor and Members J of the City Commission SUBJECT : Recommendation for Resolution and Award _ of Bid No. 89-90-110 ROM : REFERENCES : Encapsulated Chemical Cesar H. Odi Protective Suits - City Manager ENCLOSURES: RECOMMENDATION: It is recommended that an Award of Bid be granted and a Resolution =_ be passed to accept the bid submitted by a non -local vendor, Safety = Equipment Co. located at 10106 U.S.A. Today Way, Miramar, Florida:` This is the lowest responsible bidder with a bid of $132940.00. BACKGROUND: The encapsulated Chemical Protective, Suits will be used by Fire, Rescue and' Inspection Services Department Personnel, specifically the hazardous materials team. The suits will enable personnel to. enter a contaminated area without fear of exposure. . .IT Amount of Bid: -$13:940.00 .% of Cost Estimate 96% Cost Estimate: $14,460.00 Source of Funds: Fire FY 89-90 Fire Rescue Special Support Equipment Account No. 31323Y-289401-840 R' Minority Representation: On May -21, 19900 Ms. Anne Whittaker of the Minority/Women Business Affairs . Office was consulted. Ms. Whittaker agreed with the recommendation and 'w • requested that a letter be sent to her, from the. -recommended bidder, outlining their -Affirmative Action Plan. A copy. r of which is included with this — recommendation for award'of.bid package.... Public Hearing/Notices: N/A — Assessable Project: N/A 90 �r f r � Y 9 h • L. CITY OF MIAMI, FLORIDA P.O. BOX 330708 PROCUREMENT MANAGEMENT Miami " t 33233-0708 DIVISION TELEPh-SE NO. s7s -5174 ° = BID �NO. BID SHEET +.r._�{..rorrrw.�rrr.► °tom IMP09TANT a BID SIMM AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED _ IN � * MPIC IN THE ATTACHED ENVELOPE' IDENTIFIED BY BID NUMBER0 TIME A AND DATE OF BID OPENING. IF SECURITY IS REQUIRED* A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS FWELOPE. is Terms: Ay jD.t [I 3D_ (Include cash discount for prompt payment, if any) Additional discount of $ if awarded all items. Q Warranty and/or guarantee:_ 6YZ",#Vlv1_.JE8' A rrAali'l) 5 State any variances to specifications (use separate sheet if necessary) : nC, �I� Delivery:AQ calendar days required upon receipt of Purchase Order. + Delivery Point(al.: city a�Miami Fire Garace ri . Y 1151 NW 7 Strt ee. In accordance wit the Invitation to Bid, the Specifications, enera Conditions, SPecial.Conditions, and•General Information to Bidders, we agree to furnish the Items) ; at Prices indicated on the attached. bid sheet(s). NAMES OF COMPANY ONNERM : NAMES OF COMPANY OFFICERS: t_, i C�o�►�ne. . _ _ .__._._ ._DAu�{ 0_FANtJ&-1L - kEKi fy-0 4' W&Y br 1 6 0.P• Please use Me back of t is page if more space ls.necstssaFy Mane of iadividuaal holdinglicense In this profession (-if agplicnblGei MINORITY PROCUREMENT COMPLIANCE The undersigned bi4dior ac nowle ges thatt it has received, a �rdinancs No.' 10538,-the Minority. Procurement Ordinance of the -.City Of Masi; and agrees to comply with - all, applicable o.yb$tantive amid ?rocedural provisions therein, including any anendments • thereto.., . 1r VItE r f t - 3IDDERt J lP, wir Po Signatures i company neme Print Nano%. •.aU Endicatte if Minority Business Batas � 3110 . a Mack C ]Hispanic C women �w ?P*IWRB '1'OCOWI=zf SIGN, AND aRF►'.lU, RN TRIS FORS! K%Y OIL �; § �' ��.. Sr J �'«� tL'i` d S.si�alrv•°rv�t,�%� ik•,a� �� f f .� PN' � SL i i �— p4 i 4r safety` SALES OFFICES LOCATED IN TAMPAIOA LANDOIJACKSONVI LLE/TALLAHA"gE/MI AM I rr fti January 26, 1987 SAPBTY NQUIPMRUT COMPANY-NIANI A"IRMATIW ACTION PLAIT -POLICY:' Safety Rquipment company assures equal employment opportunity in all of its policies-regardingx recruiting, hiring, transgersy promotions, compensation#,training* fringe, benefits. Those will .-be administered without -regard to, race, . color, creed,-religion,•national origin, ageo- handicap, sex,.mtrital.Ztatus, oreteran's status pirovided•except•where_Sax is a bona fide occu- pational qualification. Safety Rquipment Company will give full consideration to. -the employment of disabled or. handicapped. pszsxo nr" �. on work they are • gwlifled to do. l Our, company believes -.that special measures and sxtrsor s } dinary effort, are requirod Ito° prevent discrinination° and' al-ilainat r :' ,Y .it' within -the organisation. Me; pledgo; ourselves -to a detaerminedE *W r sustained effort -in support of this ballet -and, -the policies :o�ltl�ned r in.• thih -Attirmative Action plan. Be#ety; Rquipment Company encourages initiative:' and personal leadership_ by -individuals 'aft the:, be tes,irns to insuri succoss. og, them program. we: want to meetthis challenge in `Y5 a positive and constructive spirit. violations of the affi eaativs r4 action program og~Safety equipment Company will.be.met with.. appropriate- actions Safety Equipment company will work cooperatively with and t seek the assistance of 'appropriata minority groups' ands &gonCjLes, w government agencies,'.educational:institutions, Wvic•:organieations, study groups and .it's suppliers,. especially -those .'concernedWwtbe.- :the Black workforce in Dade County. a .� WISPOM$IBILITU It is the responsibility of each member of manaega-- , asht and supervision, <tioa ;the, President to a.: first :I -Ins', sUparvliot to give this-. non discrimination policy. full'suppost inspirational leadership ,and_ personal .example., In ?addit vn .,it in ` the duty- of svety toployae. -of.- Safety 9uiprsnt, %Company ;k4 cYaetts �► �� fobenvironment- atmosphere. ;which ' is conduci.vo to out, icon -diet policies.. Y Ft `fuY • Overall. company • zexpoPx $bi l ity tot the diaatpUL, ,ae�r e+guai opportunity policy, programer and practices•, has 'boon •as#o Y� Richard Colombo in our Tampa office, who will verve as the Director of gqual RMloym ent Opportunity. Ns. Rocks Cabans'll d#rect the efforts of the Miami office. Ft 4 R Nt� 9017 IV 71 Y l,� F a� WSW t� SALES OFFICES LOCATED IN „_. tAMPA/ORLANOOJJACKSONV I LLEtrALLA14ASSEE/MIAMI RWAMMUT9 the company will coneider all qualified minority r"oup applicants four all job categories except'those which require ownership in -the' Company. All schools, colleges, essploymAnt offices and'othez s'recrulting sources used by Safety tquipsrent Company will- be 'dvised in'writ ng 'of . this policy and will be urged `to refer "qualified minority group applicants, especially blacks, and women. All solicitation advestisealeits will state that the company is an equal opportunity employer. A Appropriate employment advertisemomites as needs be. 'placed ' in z newspapers such as the Waml -New" which are read by mj8ority.. groups, blacks, rind women. Such advartisoment wtll., state that the s company is an *qual opportunity euployer.Further >t~, the # piny will ,request appropriate minority groups and'wossen organisations3to res ist in 7 making known the cosspany p " pol icy and . wi i i advise such Y 5 groups -of "available employment opportunities: Vhen;thu.;need for' stilled i�pplI ' nts�e arises and the Co n deteratnes'to ,recruit _Y tchoola and educational institutions, schools having`a large blank enrollment will be included in the recruiting schedule. The company vili.not discziainate on the basis og.see in , any, fob category except` where.sex.-is a bona. fide occupational gual i ncati on. Q©GICY DI88EWIiIA'lI0Ns Safety Nquipssent Con pany will post !n a pcosaine'nt :place our Affirmative 'Action Policy. $Inca we 'ato V ^ small 'office of five ew loyessIF a Meting 4111 .be held to disrs�gsss policy,• kit `appiicants ioz new jobs rrii�i be given a copy of tux company's' policy. PLUMM T AND" PRONG" OM: SatietyXquipswnt . cowpal�Y wi '3 revisl�: fob 0345419catiorts where tow minority psflrsons or women age 6W,0044��� ssplspysd sr►A &ask to 4sternint `ths�t 'causre `for 'such +dsfisliasn►cy, 11#firslati+n cosssitsntntswl will be'undertula#Q tQ zer dy the U" V_ .. utilixaitian at' blacks `in any of these �c+i�t; job al*ssf 1111iAQs promotionand trani>ter actirritid , at all. levels wi11 onf+osa+dl. to 3r insure ° that "fu11 coots dezeti�on as required by Company pul•lscy0 has been given to all qualified -sonority group and -female omp19yt$9*13 % 1 _ - - q '•' ff j 1, k7k4 -_ fVTsakiv r ' S1 xr - f SALES OFFICES LOCATED IN ` TAMPA/ORLANDO/JACKSONVILLEITALLAHASSEE/MIAMI MS { TRAINING: On the job training psograsm, as well as other training ` and, educational:prograsls to which.Safety Rquipmnt company, gives 5 su@post orsponsosshipt will be•regularly reviewed to insure thaC, ' b,�►eks, other minority groups ass -and gem le _ cat►d !dates, as we l i as all s other employees,Including handicapped. persons and vetasan�t, are given._ . equal, opp+estuhlty _to pastici�te. The company will take aEfiicrlative .+ ste to insure that all training: programs are accessible to lm .. qua itiid blacks 4 �lppropsiate steps will bs taken to give active"encourage- sent to_ minority• group employees to increase their skills and``ob t po'tentlal through participation and available training and educe- Clonal program. BWLOYRR RRNRPITS AND COMA PUBATION: There will be no disparilty In. compensation received by minority group employees and other employ 5 'ees for paiforsling equivalent duties,. and opportunities for z per#orming overtime work.or otherwise earning Inc=eased compen®atlnh wi•il be afforded without discrimination to all asiployees. No disparity as to compensation received by -male or female employees will be tolerated. ORALS AND TIMiRTABLRB: Safety Rquipment Company will establish goals designed to alleviate any underutilization of Kinocitiesa, women, handicapped persons and blacks. Timetables will be ; established which will prescribe when the goals should`be slat. The timetables will recognize the fact that Safety Rquipmsnt Company enjoys a loyal -workforce which reduces turnover' and x consequently the need for new employees. The Company will eatpltey at In good. faith and makea reasonable effort to fill the goals that ` are met and sleet its 't1motables. FK PROGRESS RMORTIMOt safety Rquipseent Company books reflecting it s progress under.this plan.and recosds•will be available for : ­ 'Clete Inspection at any Clare to appropriate government sepresstntatives. ` The Company wile establish a formal -report and } measure the attains) nt. of its goals under the program. 'the Cn++ t►�t p�` Will furnish information as may be required to comply .With Y� applicable orders and regulations. • * . .' . .. a .;�� t t t T S s c ' `C'41 xW� — ................. AMY SALES OFFICES LOCATED IN A"I 1tX it TAMPAIOALANDOIJACKSONVILLE/YALLAMASSEEIMIAMI 0 ASSURING AGAINST SRGRRGATRD FACILITIRSt Safety Equipment Company will not maintaLn.or-tolorate facilities which. are 'segregated on the basis of race, color# creed, religion, national origin, aqelp— handicap* sex,, marital status or veteran's status except where sex Is a bona fide occupational 'quilitication and shall give full consideration to providing facilities for the employment of dinableC6c.handicapped persons an work they are qualified to.do. The company, will -*Ake every reaso'nablia-'eff ott to provide: ,zeasonableaccomodatlon to the needs of disables orhandicapped :Persons. -Marge Farrell Branch Manager -2i yH 7i y s M F { T SALES OFFICES LOCATED IN TAMPA/OR LANDO/JACKSONV I LLE/TA LLAHASSEE/MIAMI APPENDIX BAFBTY BOUIPMBNT COMPANY-MIAMI AFFIRMATIVE kCTIOM PLAN r GOALS AND TIMRTABLBS _ It is the goal of Safety Bquipmnt Company to contact. . the Urban League of Greater Miami • and the Of f i•ce -of the Job `. Training Coordinator within the next month in our current search' lot ,'a past time employes to work in our warehouse. We are in the process of obtaining a list of Certified Black Vendors as well -as The Black Business Directory E�ro® the -.Miar l-Dada Chamber of Commerce so that we can janke a close conscious, effort to support Black businesses io.the Dade'County arela.,., Marge Farrell, as Branch Manages of Safety Bquipmant Company, has 6cesented talks at various vocational schools in the area on Persopal Protective Equipment and Safety in the wozkplace. We intend to contact the various Black schools listed to make then aware of this 'service. 4.<< X^N1 L,�f y- U f'. C I T Y O F Y I A Y I CAPITAL IMPROVE""T PROGRAM PR"CTRbESCUPTION' PROJECT NO. 1p;AESCUE SPECIAL EtpPORT EQUIPMENT FY•90 Avow" wvoT : C*TYw=' t4o" LOCATION 00 URVM 3,900 t 002 =C SAFETY : 02! FIRE REWS CATEGORY: 029 FIRE RESCK OWARTMEWC ApSR: 281 TOY UCLFM FIRST YEAR IN CAPITAL PROGRAM : FY90 FIRST YEAR OF APPROPRIATION: z FY90 PROJECT = INITIAL REVISED CpM1�NCE RESIGN 7B0 ACT 004EFICIAL UK pRDJECT APPRO- TOTAL COST PRIATIONS ESTIMATE PRIATIONS '1949-90 COSTCATENUMIES ------------------- ----- -------------------- AS OF 00/29/09 ---------------------------------- TION nt that !' ! PROJECT t���voives ahs.aoquisition of squipso y Thls pros is enable the firsJRsscus Department to ! is_necsssary uad Unil::alread purahassd. Sp�eitiaaliy ! use six nor Sq urahasinq 20 9019 and P rahaeing various i ! this includ.811 retrolit;�na us0Unitss Pu ! Cantaintd Breathing APP ! Toois and Equipsintt to place 6 Nsw Rtsaut Units and g ! Special Usr Rescue units into oorv�ads,aSdS ntoeaX-9900 ! of ;0 YTX Portable Radios. 30 Koy ! ! Yobilos• and 10 Oast Stations for Fire Stat one. ! ` ! ! ! g ! g l--------- -- ------ <------ FUTt" �iS!!Z s �1993-94 - 1994--1S il90-91 1991_!2--------------------------- ----4 S x 1000 ) r DESIGN OON07RUCflCON 208.7 208.7 3.0 Ap)p =ATXON ,1.0 __ ---- ------ ------------------------0.0------0.0 ----- 0.0 0.0 O------------------ -----_-.__ ------0.0 211.7 0.0 TOTAL CAST APPRO- ____-------------------> IM il9i-!d 199e-95 TOTAL APPR� pRIATIONS-------------1991-92 !! ------------------ 1909-90 1990-91 - --------- FtNOING PRIATIONS _ _ _ ----� _ _- G --------- ------*-- ! ! 1000 m ..••---------•-..,..,----- 211.7 ------------------ D 211.7 --- - --- ---- ---- _------0 0 0 p 0 0 .O 1lll lr'IAE A.O• SOBS --- ---=- --- -211• ---- 211. T 0.0 _:,1+t7 . --....-»..--------------- T 0.0 A. PUHDZM e ?. P WtTE ��� ii'� ,t`-� v 4... . m { P Bid No&_J8!, : rnohpsulated Chemical Protective Suits Dire, Rescue and Inspection Services 1 TYp t-POR�AM Single Purchase REASON: To be used by the Fire, Rescue and Inspection Services Department,. Hasardous Material Team personnel,, These suits will enable personnel to J enter a contaminated area without fear of exposure. POTENTIAL BIDDERS: 21 BIDS RECEIVED: 3 TABULAT ION : Attached FUNDS: Project No. 313230 Account Code No. 289401-840. MINORITY PARTICIPATION: Invitations to bid were sent to five (5) Black, three (3) Hispanic and three (3) woman -owned firms engaged in fire equipment business as located in the following -source: 1. New Vendors Applications on file in the Procurement Office. 2. City of Miami Minority Office Register. 3. Previous Bid on File in the Procurement Office. 4. Yellow Pages Telephone Directory. Minority response consisted of one (1) bid received from a woman owned firm. BID EVALUATION: Category Prior Bidders Brick A,me-rTcan Hispanic American Woman Non -Minority New Bidders Black American Hispania American Woman Non -Minority Following . is an Invitations to Bid: Number of Bid Invitations Mailed 0 0 3 5 3 Courtesy Notifications 18 "No Bids" - Late aids Totals 39 P49s 1 of 2 analysis of . the Number of Responses 0 0 0 0 0 0 2 0 2 0 5 f v da.8. d �yf}.n..} t - ` . .� 1W, t d Re abafts for *80 Bid* were as followgt 1. Eat Coast Fire Equipment, Inc. *Unable to meet ef,oiieatioD". � �. 2. Cairns Brothers# Iris. "No bid . �} } A RECOMMENDATION t IT IS RECOMMENDED THAT TH19 AWARD RE MADE TO SAFETY EQUIPMENT COMPANY IN THE PROPOSED AMOUNT OF $13,040.006 ' �4- of Procurement Supervisor `r Date x ii § ,t t i P t . Page 2 of 2. P.s i ��V1�11��i��iMl�ili��lyll I IIIIVIIII I. L, i � � � s Coy memager. Coy OOA WOE Tzmiaa vim EN ON ENE IN ONE INNUMEN�sMENNENINN ■■�� ON INE rs��_�w NO INEEN �����■■��� INE INE MENNEN w������ ISO! NINE MEN , �b